User manual BROTHER MFC-8840D - Software Guide

SOFTWARE USER'S GUIDE MFC-8440 MFC-8840D DCP-8040 DCP-8045D Version A Table of contents 1 Using the machine as a printer ........................................... 1-1 Using the Brother printer driver......................................... 1-1 How to print your document.............................................. 1-2 Simultaneous printing and faxing...................................... 1-3 Two-sided printing (Duplex Printing)........................... 1-3 Automatic Duplex Printing (For MFC-8840D and DCP-8045D).................... 1-3 Manual Duplex Printing .......................................... 1-4 Face-down output tray................................................ 1-5 Printing on plain paper................................................ 1-5 The manual feed tray (For MFC-8440 and DCP-8040) ......................... 1-5 The MP tray (For MFC-8840D and DCP-8045D).................... 1-6 Printing on thicker paper and card stock .................... 1-8 The manual feed tray (For MFC-8440 and DCP-8040) ......................... 1-8 The multi-purpose tray (MP tray) (For MFC-8840D and DCP-8045D)..................1-10 Printing on envelopes ............................................... 1-12 Printer operation keys..................................................... 1-17 Job Cancel................................................................ 1-17 Secure key................................................................ 1-17 Setting the Emulation Selection................................ 1-18 Printing the Internal Font List.................................... 1-19 Printing the Print Configuration List .......................... 1-19 Restoring factory default settings ............................. 1-19 Printer driver settings (Windows® Only) ............................ 2-1 Printer driver settings........................................................ 2-1 How to access the printer driver settings.......................... 2-1 Features in the Brother Native Driver ............................... 2-2 Basic tab ..................................................................... 2-2 Paper Size .............................................................. 2-3 Multiple Page.......................................................... 2-3 Orientation .............................................................. 2-3 Copies .................................................................... 2-4 Media Type............................................................. 2-4 Advanced tab.............................................................. 2-5 Print Quality ............................................................ 2-5 Duplex Printing ....................................................... 2-6 2 i Watermark.............................................................. 2-8 Page Setting ......................................................... 2-10 Device Options ..................................................... 2-11 Secure Print.............................................................. 2-11 Accessories tab .................................................... 2-14 Support tab ........................................................... 2-16 Features in the PS printer driver (For Windows®) .......... 2-17 Ports tab ................................................................... 2-18 Device Settings tab................................................... 2-19 Layout tab................................................................. 2-20 Booklet (For MFC-8840D and DCP-8045D) (For Windows® 2000/XP) ................................. 2-20 Paper/Quality tab...................................................... 2-21 Advanced Options .................................................... 2-22 3 How to scan using Windows® ............................................. 3-1 Scanning a document (For Windows® XP only) ............... 3-2 WIA compliant ............................................................ 3-2 How to access the scanner ........................................ 3-2 Scanning a document into the PC .............................. 3-3 Scanning a document using the ADF ..................... 3-3 Pre-Scanning to crop a portion you want to scan using the scanner glass ............................. 3-5 Brother Scanner Utility ........................................... 3-7 TWAIN compliant scanner driver for Windows® XP ..................................................... 3-7 Scanning a document ...................................................... 3-8 TWAIN compliant........................................................ 3-8 How to access the Scanner........................................ 3-9 Scanning a document into the PC ............................ 3-10 Scanning a whole page ........................................ 3-10 Pre-Scanning to crop a portion you want to scan.................................................................. 3-11 Settings in the Scanner window ............................... 3-13 Image Type .......................................................... 3-13 Resolution ............................................................ 3-13 Scan Type ............................................................ 3-14 Brightness ............................................................ 3-14 Contrast ................................................................ 3-14 Document Size ..................................................... 3-15 Using the scan key (For USB or Parallel interface cable users) ................................................................. 3-17 Scan to E-mail .......................................................... 3-18 Scan to Image .......................................................... 3-18 ii Scan to OCR............................................................. 3-19 Scan to File...............................................................3-19 Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR ......................................................... 3-20 Viewing items............................................................ 3-21 Organizing your items in folders ............................... 3-22 Quick links to other applications ............................... 3-22 ScanSoft® OmniPage® OCR lets you convert image text into text you can edit ........................... 3-23 You can Import items from other applications .......... 3-24 You can Export items in other formats...................... 3-24 Exporting an image file ......................................... 3-24 How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR ................................ 3-25 4 Using ControlCenter2.0 (For Windows®) ........................... 4-1 ControlCenter2.0 .............................................................. 4-1 How to turn off the AutoLoad feature in ControlCenter2.0 .................................................... 4-2 SCAN.......................................................................... 4-3 CUSTOM SCAN ......................................................... 4-3 COPY ......................................................................... 4-4 PC-FAX (For MFC-8440 and MFC-8840D only)................... 4-4 DEVICE SETTING (For MFC-8440 and MFC-8840D only)................... 4-4 SCAN................................................................................ 4-5 Image (example: Microsoft Paint) ............................... 4-5 OCR (Word Processing program)............................... 4-7 E-mail.......................................................................... 4-8 File attachments ......................................................... 4-9 File ............................................................................ 4-10 CUSTOM SCAN ............................................................. 4-11 Customizing a user-defined button ........................... 4-12 Scan to Image: ..................................................... 4-12 Scan to OCR: ....................................................... 4-13 Scan to E-mail: ..................................................... 4-14 Scan to File:.......................................................... 4-15 COPY.............................................................................. 4-16 PC-FAX (For MFC-8440 and MFC-8840D only)........................ 4-18 Send ......................................................................... 4-18 Receive / View Received .......................................... 4-19 Address Book ........................................................... 4-20 iii Setup ........................................................................ 4-20 DEVICE SETTING (For MFC-8440 and MFC-8840D only)........................ 4-21 Remote Setup........................................................... 4-21 5 6 Using MFC Remote Setup (For Windows®) (For MFC-8440 and MFC-8840D only) ................................. 5-1 MFC Remote Setup.......................................................... 5-1 Using Brother PC-FAX software (For Windows®) (For MFC-8440 and MFC-8840D only) ................................. 6-1 PC-FAX sending............................................................... 6-1 Setting up user information......................................... 6-2 Sending setup............................................................. 6-3 Outside line access .................................................... 6-3 Include header............................................................ 6-3 User interface ............................................................. 6-4 Simple style ............................................................ 6-4 Facsimile style........................................................ 6-4 Address Book ............................................................. 6-5 Speed-Dial setup .............................................................. 6-6 Brother Address Book ................................................ 6-7 Setting up a Member in the Address Book ................. 6-8 Setting up a Group for Broadcasting .......................... 6-9 Editing Member information...................................... 6-10 Deleting a Member or Group .................................... 6-10 Exporting the Address Book ..................................... 6-10 Importing to the Address Book ................................. 6-12 Setting up a Cover Page .......................................... 6-14 Entering Cover Page Information ............................. 6-15 Sending a file as a PC-FAX using the Facsimile style user interface ............................................... 6-16 Redial ................................................................... 6-17 Sending a file as a PC-FAX using the Simple style user interface ............................................... 6-17 Setting up PC-FAX receiving.......................................... 6-19 Running PC-FAX Receiving ..................................... 6-19 Setting up your PC ................................................... 6-19 Viewing new PC-FAX messages.............................. 6-20 Using your machine with a Macintosh® ............................. 7-1 Setting up your USB-equipped Apple® Macintosh® ................................................................... 7-1 iv 7 Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6 - 9.2) .................................... 7-2 Using the Brother Printer Driver with Your Apple® Macintosh® (Mac OS® X)............................................... 7-4 Choosing page setup options ..................................... 7-4 Specific settings.......................................................... 7-5 Using the PS driver with your Apple® Macintosh® ............ 7-6 For Mac OS® 8.6 to 9.2 Users .................................... 7-7 For Mac OS® X users ............................................... 7-11 Sending a fax from your Macintosh® application (For MFC-8440 and MFC-8840D only)........................ 7-14 For Mac OS® 8.6 - 9.2 users .................................... 7-14 For Mac OS® X users ............................................... 7-16 Drag a vCard from the Mac OS® X Address Book application ........................................................7-18 Using the Brother TWAIN scanner driver with your Macintosh®................................................................... 7-20 Accessing the scanner.............................................. 7-20 Scanning an image into your Macintosh® ................. 7-21 Scanning a whole page ........................................ 7-21 Pre-Scanning an image ............................................7-22 Settings in the Scanner window................................ 7-23 Image.................................................................... 7-23 Scanning Area ...................................................... 7-25 Business Card Size .............................................. 7-25 Adjusting the Image.............................................. 7-26 Using Presto!® PageManager® ....................................... 7-27 Highlights .................................................................. 7-27 System requirements................................................ 7-28 Technical Support..................................................... 7-28 Using ControlCenter2.0 (For Mac OS® X 10.2.1 or greater) ..............................7-30 How to turn off the AutoLoad feature in ControlCenter2.0 .................................................. 7-31 SCAN........................................................................ 7-32 CUSTOM SCAN ....................................................... 7-32 COPY ....................................................................... 7-33 DEVICE SETTINGS (For MFC-8440 and MFC-8840D only)................. 7-33 SCAN........................................................................ 7-34 Image (example: Apple PreView) .........................7-34 OCR (Word Processing program) ........................ 7-36 E-mail ................................................................... 7-37 File attachments ...................................................7-38 v File........................................................................ 7-39 CUSTOM SCAN ....................................................... 7-40 Customizing a user-defined button....................... 7-41 Scan to Image: ..................................................... 7-41 Scan to OCR: ....................................................... 7-42 Scan to E-mail: ..................................................... 7-43 Scan to File: ......................................................... 7-44 COPY ....................................................................... 7-45 DEVICE SETTINGS (For MFC-8440 and MFC-8840D only) ................ 7-47 Remote Setup ...................................................... 7-47 MFC Remote Setup (Mac OS® X) (For MFC-8440 and MFC-8840D only)........................ 7-48 8 Network Scanning (Windows® 98/98SE/Me/ 2000 Professional and XP only) ......................................... 8-1 Network License ......................................................... 8-1 Registering your PC with the machine ....................... 8-1 Using the Scan key........................................................... 8-5 Scan to E-mail (PC).................................................... 8-5 Scan to E-mail (E-mail server) (For MFC-8440 and MFC-8840D only) .................. 8-6 Scan to Image ............................................................ 8-8 Scan to OCR .............................................................. 8-9 Scan to File............................................................... 8-10 Brother Network PC-FAX software (For MFC-8440 and MFC-8840D only) ................................ 9-1 ............................................................................... 9-1 Enable Network PC-FAX ............................................ 9-1 Sending setup ........................................................ 9-2 Extra options in Address Book ............................... 9-3 Using the Brother Network PC-FAX software............. 9-4 Quick Tips: ............................................................. 9-4 Sending a Network PC-FAX from your Macintosh® application .............................................................. 9-6 For Mac OS® 8.6 - 9.2 users .................................. 9-6 For Mac OS® X users ............................................. 9-6 Index ...................................................................................... I-1 9 I vi 1 Using the machine as a printer Using the Brother printer driver A Printer Driver is software that translates data from the format used by a computer into the format required by a particular printer, using a printer command language or page description language. The printer drivers are on the CD-ROM we have supplied. Install the drivers first by following the Quick Setup Guide. Also, the latest printer driver can be downloaded from the Brother Solutions Center at: http://solutions.brother.com or visit the support site at: http://www.brother-uk.com Windows® Printing The dedicated printer driver and TrueTypeTM compatible fonts for Microsoft® Windows® 98/98SE/Me/2000 Professional/XP and Windows NT® workstation 4.0 are available on the CD-ROM supplied with your machine. You can install them easily into your Windows® system using our installer program. The driver supports our unique compression mode to enhance printing speed in Windows® applications, and allows you to set various printer settings, including economy printing mode and custom paper size. Popular Printer Emulation Support The machine supports HP LaserJet (PCL level 6) and BR-Script 3 (PostScript® 3TM) printer emulation mode. If you use DOS application software, you can use HP LaserJet (PCL level 6) and BR-Script 3 (PostScript® 3TM) emulation mode for printer operations. 1 - 1 USING THE MACHINE AS A PRINTER How to print your document When the machine receives data from your computer, it begins printing by picking up paper from the paper tray. The paper tray can feed many types of paper and envelopes. 1 From your computer select the Print command. If your computer is also connected to any other printers, select Brother MFC-XXXX or DCP-XXXX (USB) Printer (Where XXXX is your model name) as your printer driver from the Print or Print Settings menu in your software application, and then click on OK to begin printing. 2 Your computer sends a print command and data to the machine. 3 The LED blinks in yellow and the machine starts to print. You can select the paper size and orientation in your application software. If your application software does not support your custom paper size, select the next largest paper size. Then adjust the print area by changing the right and left margins in your application software. USING THE MACHINE AS A PRINTER 1 - 2 Simultaneous printing and faxing Your machine can print from your computer while scanning the document into the computer, or while sending/receiving a fax in memory (MFC-8440 and MFC-8840D only). Fax sending will not be stopped during PC printing. Two-sided printing (Duplex Printing) The supplied printer driver supports duplex printing. (For more information, see Duplex Printing on page 2-6.) Automatic Duplex Printing (For MFC-8840D and DCP-8045D) In this mode, the machine prints on both sides of A4, Letter or Legal paper automatically. 1 Open the Properties dialog box in the printer driver. 2 Select Duplex Printing mode in the Advanced tab, make sure that `Use Duplex Unit' has been selected, and then click the OK button. (See Duplex Printing on page 2-6.) The printer will print on both sides of the paper automatically. When you select Use Duplex Unit, HQ 1200 is not available. If you also want to use Duplex Printing for fax and copy operations, see To use Automatic Duplexing for fax, copy and print operations (For MFC-8840D and DCP-8045D). 1 - 3 USING THE MACHINE AS A PRINTER Manual Duplex Printing The machine prints all the even-numbered pages on one side of the paper first. Then, the Windows® driver instructs you (with a pop-up message) to reinsert the paper. Before reinserting the paper, straighten it well, or you may get a paper jam. Very thin or very thick paper is not recommended. We recommend 75 to 90 g/m2 paper. USING THE MACHINE AS A PRINTER 1 - 4 Face-down output tray The machine ejects paper with printed surfaces face down into the output tray in the front of the machine. Unfold the support flap to support the printed pages. When printing transparencies, remove each one from the support flap after it exits the machine. Support Flap with Extension Printing on plain paper The manual feed tray (For MFC-8440 and DCP-8040) The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray. 1 2 3 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: Manual Send the print data to the machine. Open the manual feed tray. Slide the paper guides to fit the paper size. 1 - 5 USING THE MACHINE AS A PRINTER 4 Using both hands put paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the machine grips the paper. Make sure that the paper is straight and in the proper position on the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam. 5 After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print. Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Plain Paper Paper Source: MP Tray Open the MP tray and lower it gently. Pull out the MP tray support flap. The MP tray (For MFC-8840D and DCP-8045D) 1 2 3 USING THE MACHINE AS A PRINTER 1 - 6 4 When loading paper in the MP tray, make sure it touches the back of the tray. Paper-guide Release Lever Make sure that the paper is straight and in the proper position on the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. 5 While pressing the paper-guide release lever, slide the paper guide to fit the paper size. When you put paper in the MP tray, please remember the following: The side to be printed on must be face up. During printing, the inside tray rises to feed paper into the machine. Put the leading edge (top of the paper) in first and push it gently into the tray. 6 Send the print data to the machine. 1 - 7 USING THE MACHINE AS A PRINTER Printing on thicker paper and card stock When the back output tray is pulled down, the machine has a straight paper path from the manual feed tray or the MP tray through to the back of the machine. Use this paper feed and output method when you want to print on thicker (106 - 161 g/m2) paper or card stock. The manual feed tray (For MFC-8440 and DCP-8040) 1 2 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: Manual Open the back output tray. 3 Open the manual feed tray. Slide the paper guides to fit the paper size. USING THE MACHINE AS A PRINTER 1 - 8 4 Using both hands put the paper in the manual feed tray until the front edge of the paper touches the paper feed roller and the machine grips the paper. Make sure that the paper is straight and in the proper position in the manual feed tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. Do not put more than one piece of paper in the manual feed tray at any one time, or it may cause a jam. 5 6 7 Send the print data to the machine. After the printed page comes out of the machine, put in the next sheet of paper as in Step 4 above. Repeat for each page that you want to print. When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. If you allow the sheets to stack, you may cause the machine to jam or curl the paper. 1 - 9 USING THE MACHINE AS A PRINTER The multi-purpose tray (MP tray) (For MFC-8840D and DCP-8045D) 1 2 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Thick paper or Thicker paper Paper Source: MP Tray Open the back output tray, and then pull out the face-up output tray support if necessary. 3 4 5 Open the MP tray and lower it gently. Pull out the MP tray support flap. When putting paper in the MP tray, make sure it touches the back of the tray. Make sure that the paper is straight and in the proper position in the MP tray. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. USING THE MACHINE AS A PRINTER 1 - 10 6 While pressing the paper-guide release lever, slide the paper guide to fit the paper size. When you put paper in the MP tray, please remember the following; During printing, the inside tray rises to feed paper into the machine. The side to be printed on must be face up. Put the leading edge (top of the paper) in first and push it gently into the tray. 7 8 Send the print data to the machine. When you have finished the print job, close the back output tray. Caution Remove each sheet immediately after printing. Stacking the sheets may cause a paper jam or the paper to curl. 1 - 11 USING THE MACHINE AS A PRINTER Printing on envelopes To print on envelopes use manual feed tray or multi-purpose tray. The machine automatically turns on the Manual Feed mode when you put paper in the manual feed tray. All sides should be properly folded without any wrinkles or creases. 1 Select the Paper Size, Media Type, Paper Source, and other settings in the printer driver. Media Type: Envelope, Env.thin or Env.thick USING THE MACHINE AS A PRINTER 1 - 12 For MFC-8440 and DCP-8040: 2 Open the back output tray. 3 Open the manual feed tray. Slide the paper guides to fit the envelope size. If envelopes are creased after they have been printed: At the back of the machine, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position. 1 - 13 USING THE MACHINE AS A PRINTER 4 Using both hands put the envelope in the manual feed tray until the front edge of the envelope touches the paper feed roller and the machine will grip the envelope. Make sure the envelope is straight as you insert it in the manual feed tray. If it is not, the envelope may not be fed properly, resulting in a skewed printout or a jam. Do not put more than one envelope in the manual feed tray at any one time, or it may cause a jam. Put the envelope in the manual feed tray, making sure that the side to be printed on is face up in the tray. 5 6 7 After the printed envelope comes out of the machine, the machine will wait until you put in the next envelope. Repeat Step 4 for each envelope you want to print. Send the print data to the machine. After you finish the print job, close the back output tray. USING THE MACHINE AS A PRINTER 1 - 14 For MFC-8840D and DCP-8045D: 2 Open the back output tray, and then unfold the face-up output tray support if necessary. 3 4 Open the MP tray and lower it gently. Pull out the MP tray support flap. If envelopes are creased after they have been printed: At the back of the machine, open the back output tray and push down the blue tabs at the left and right hand sides (as shown in the figure on the next page). When you have finished printing your envelopes, close the back output tray to reset the two blue tabs back to their original position. 1 - 15 USING THE MACHINE AS A PRINTER 5 Put the envelopes in the MP tray so that they touch the back of the tray. Do not put more than 3 envelopes in the MP tray at any one time, or it may cause a jam. Make sure that the envelopes are neatly stacked and in the proper position in the MP tray. If they are not, the envelopes may not be fed properly, resulting in a skewed printout or a jam. 6 Press and slide the paper-width guide to fit the envelope size. When you put envelopes in the MP tray, please remember the following: During printing, the inside tray rises to feed envelopes into the machine. The side to be printed on must be face up. Put the leading edge (top of the envelope) in first and push it gently into the tray. 7 8 Send the print data to the machine. After you finish the print job, close the back output tray. USING THE MACHINE AS A PRINTER 1 - 16 Printer operation keys Job Cancel You can clear data from the memory. Secure key Secured data is protected by a password. Only those people that know the password will be able to print the data. The machine will not print secure data until the password is entered. After the document is printed, the data will be cleared from the memory. To use this function, you need to set your password in the printer driver dialog box. (See Device Options on page 2-11.) The Secure Key function is not available when using the Brother BR-Script driver. 1 2 3 Press Secure. --OR-- The LCD displays No Data ! if there is no secured data in the memory. Press or to select the Secure Print User? user name. MIKE Press Set. The LCD displays job ANDY selections. Select & Set Press or to select the Secure Print Job? job. Test1 Press Set. The LCD prompts you Test2 Select & Set to enter your four-digit password. 1 - 17 USING THE MACHINE AS A PRINTER 4 5 Enter your password using the Secure Print Test1 control panel. Press Set. Password:XXXX Enter & Set Key Press or to select Print. Press Set. The machine prints the data. --OR-- If you want to delete the secured data press or to select Delete. Press Stop/Exit. If you turn the power switch Off, the secured data saved in memory will be cleared. After you print the secured data it will be cleared from memory. Setting the Emulation Selection The LCD screen shown in this section is from MFC-8440 and MFC-8840D. This machine has an Automatic Emulation Selection function. When the machine receives information from the PC, it automatically chooses the emulation mode. This function has been set at the factory to AUTO. You can change the default emulation mode manually by using the control panel. 1 Press Menu, 4, 1. 41.Emulation Auto (For DCP-8040 and DCP-8045D, HP LaserJet press Menu, 3, 1.) BR-Script 3 Select & Set 2 Press or to select Auto, HP LaserJet or BR-Script 3. Press Set. 3 Press Stop/Exit. Try this function with your application software or network server. If the function does not work properly, either select the required emulation mode manually using the machine panel buttons or use the emulation selection commands in your software. USING THE MACHINE AS A PRINTER 1 - 18 Printing the Internal Font List You can print a list of the machine's internal (or resident) fonts to see how each font looks before you select it. 1 Press Menu, 4, 2, 1. 42.Print Options 1.Internal Font (For DCP-8040 and DCP-8045D, press Menu, 3, 2, 1) Press Start 2 Press Start. The machine prints the list. 3 Press Stop/Exit. Printing the Print Configuration List You can print a list of current printer settings. 1 Press Menu, 4, 2, 2. 42.Print Options 2.Configuration (For DCP-8040 and DCP-8045D, press Menu, 3, 2, 2) Press Start 2 Press Start. The machine prints the settings. 3 Press Stop/Exit. Restoring factory default settings You can return the machine to the original factory settings. Fonts and macros in the temporary settings are cleared. 1 Press Menu, 4, 3. 43.Reset Printer (For DCP-8040 and DCP-8045D, 1.Reset press Menu, 3, 3) 2.Exit Select & Set 2 Press 1 to restore the factory settings. --OR-- Press 2 to exit without making a change. 3 Press Stop/Exit. Only the printer settings will be returned to the original factory settings. The LCD screens shown on this page are from MFC-8440 and MFC-8840D. 1 - 19 USING THE MACHINE AS A PRINTER 2 Printer driver settings (Windows® Only) Printer driver settings You can change the following printer settings when you print from your computer: Media Type Multiple Page Duplex Watermark*1*2 Scaling*2 Print Date & Time*1*2 Quick Print Setup*1*2 Secure Print*1 *1 These settings are not available with the BR-Script driver. *2 These settings are not available with the Universal printer driver. How to access the printer driver settings 1 2 Select Print from the File menu in your application software. Select Brother MFC-XXXX or DCP-XXXX (USB) Printer (Where XXXX is your model name) as your printer and click Properties (Preferences). The Printing Preferences dialog box will appear. The way you access the printer driver settings depends on your operating system and software applications. The screens shown in this chapter are from Windows® XP. The screens on your computer may vary depending on your Windows® Operating System. Some descriptions in this chapter are based on the MFC-8840D. These descriptions also apply to the MFC-8440, DCP-8040 and DCP-8045D. PRINTER DRIVER SETTINGS 2 - 1 Features in the Brother Native Driver The Brother Native driver is a printer driver developed exclusively by Brother. This driver includes more features than the Microsoft® Windows® Universal printer driver. Basic tab 1 2 3 4 1 2 3 4 Select the Paper Size, Multiple Page, Border Line (if any) and Orientation. Select number of Copies and Media Type. Select Paper Source (First Page and Other Pages). Auto Select allows the printer driver to select a suitable tray for Paper Size automatically. You can set the paper size for each tray in the Accessories tab. (See Accessories tab on page 2-14.) To return to the default settings, click the Default button. 2 - 2 PRINTER DRIVER SETTINGS Paper Size From the drop-down box select the Paper Size you are using. Multiple Page The Multiple Page selection can reduce the image size of a page allowing multiple pages to be printed on one sheet of paper or enlarging the image size for printing one page on multiple sheets of paper. Ex. 4 in 1 Ex. 1 in 2 × 2 pages Border Line When printing multiple pages on one sheet with the Multiple Page feature you can select to have a solid border, dash border or no border around each page on the sheet. Orientation Orientation selects the position of how your document will be printed (Portrait or Landscape). Portrait Landscape PRINTER DRIVER SETTINGS 2 - 3 Copies The copies selection sets the number of copies that will be printed. Collate With the Collate check box selected, one complete copy of your document will be printed and then repeated for the number of copies you selected. If the Collate check box is not selected, then each page will be printed for all the copies selected before the next page of the document is printed. Collate box checked Collate box not checked Media Type You can use the following types of media in your machine. For the best print quality, select the type of media that you wish to use. Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper When using ordinary plain paper (70 to 95 g/m2), select Plain Paper. When using heavier weight paper, or rough paper select Thick Paper or Thicker Paper. For bond paper, select Bond Paper, for OHP transparencies, select Transparencies. When you use envelopes, select Envelopes. If the toner is not fixed to the envelope correctly when Envelopes has been selected, select Env. Thick. If the envelope is crumpled when Envelopes has been selected, select Env. Thin. 2 - 4 PRINTER DRIVER SETTINGS Transparencies Envelopes Env. Thick Env. Thin Advanced tab 1 2 3 4 5 To return to the default settings, click the Default button. Change the tab settings by selecting one of the following icons: 1 Print Quality 2 Duplex 3 Watermark 4 Page Setting 5 Device Options Print Quality Resolution You can select from the following resolutions: HQ 1200 600 dpi 300 dpi When you select Use Duplex Unit, HQ 1200 is not available. PRINTER DRIVER SETTINGS 2 - 5 Toner Save Mode You can save running costs by turning on the Toner Save Mode, which reduces the print density. Print Setting For Windows® 98/98SE/Me Print Setting is used for optimizing your print quality for the type of document being printed (Photos, Graphics or Scanned Images). When you choose Auto (Recommended), the printer automatically prints with the most suitable print settings. With the Print Setting set to Manual, you can change the Brightness, Contrast and Graphics Quality options manually. For Windows® 2000/XP/NT® 4.0 Check Use Printer Halftone to print using Halftone. Check Use System Halftone to print using Halftone of the system. To change the setting, press Setting. If the halftone cannot be printed correctly, check Improve gray printing. Duplex Printing Choosing the Duplex Printing icon displays the Duplex features available. 2 - 6 PRINTER DRIVER SETTINGS Use Duplex Unit (For MFC-8840D and DCP-8045D) Check the Duplex box and then select Use Duplex Unit. In this mode the machine prints on both sides of the paper automatically. Manual Duplex Check the Duplex box and then select Manual Duplex. In this mode, the machine prints all the even numbered pages first. Then the printer driver stops and shows the instructions required to re-install the paper. When you click OK the odd numbered pages are printed. Duplex Type You can select Duplex Type. There are six types of duplex directions available for each orientation. Flip on Left Edge Flip on Right Edge Flip on Top Edge Flip on Bottom Edge Flip on Top Edge (No Reverse) Flip on Bottom Edge (No Reverse) Binding Offset Check the Binding Offset option, you can specify the offset value of the binding side in inches or millimeters (0 - 8 inches) [0 - 203.2 mm]. PRINTER DRIVER SETTINGS 2 - 7 Watermark You can place a logo or text into your document as a Watermark. You can select one of the preset Watermarks, or you can use a bitmap file or text file that you have created. Check Use Watermark, and then select the watermark you want to use. In background Check In background to print the watermark image in the background of your document. If this feature is not checked then the Watermark will be printed on top of your document. In Outline Text (Windows® 2000 Professional/XP/NT® 4.0 Only) Check In Outline Text if you only want to print an outline of the watermark. 2 - 8 PRINTER DRIVER SETTINGS Print Watermark The Print Watermark feature offers the following print choices: On all pages On first page only From second page Custom Apply from second copy (collate only) (For Windows® 2000/XP/Windows NT® 4.0) Watermark Setting You can change the Watermark's size and position on the page by selecting the Watermark, and clicking the Edit button. If you want to add a new Watermark, click the New button, and then select Text or Bitmap in the Watermark Style. Title You can select the CONFIDENTIAL, COPY or DRAFT as the standard title or enter a title you like in the field. Watermark Text Enter your Watermark text into the Text Box, and then select the Font, Size, Darkness and Style. Watermark Bitmap Enter the file name and location of your bitmap image in the File box, or Browse for the file location. You can also set the scaling size of the image. Position This setting offers you the control for where the Watermark is to be positioned on the page. PRINTER DRIVER SETTINGS 2 - 9 Page Setting You can change the print size of your document with the Scaling feature. Check Off if you want to print the document as it appears on your screen. Check Fit to Paper Size, if your document has an unusual size, or if you have only the standard size paper. Check the Free box if you want to manually reduce or enlarge the output. You can also use the Mirror Print or Reverse Print feature for your page setting. 2 - 10 PRINTER DRIVER SETTINGS Device Options Lets you set the following Printer Functions: Secure Print Secure documents are documents that are password protected when they are sent to the machine. Only the people who know the password will be able to print them. Since the documents are secured at the machine, you must use the control panel of the machine (with the password) to print them. To send a secured document: Select Secure Print from Printer Function and check Secure Print. 2 Enter your password, user name and job name and click OK. 3 You must print the secured documents from the control panel of the machine. (See Secure key on page 1-17.) To delete a secured document: 1 1 You need to use the control panel of the machine to delete a secured document. (See Secure key on page 1-17.) You can store up to 8 MB of secured data in the machine's memory. PRINTER DRIVER SETTINGS 2 - 11 Quick Print Setup The Quick Print Setup feature allows you to quickly select driver settings. To view setting, simply click your mouse button on the task tray icon. This feature can be set to ON or OFF from the Device Options section. The factory setting is OFF Administrator (For Windows® 98/98SE/Me Users Only) The administrator selection permits the Copy, Scaling and Watermark features to be locked and password protected. Record your password and keep it in a safe place for future reference. If you forget your password these settings can not be accessed. 2 - 12 PRINTER DRIVER SETTINGS Print Date & Time When enabled the Print Date and Time feature will automatically print the date and time from your computers system clock on your document. Click the Setting button to change the Date and Time Format. You can change the Font by clicking the Font button or the Position. To include a background with the Date and Time select Opaque. When Opaque is selected you can set the Darkness of the Date and Time background by changing the percentage. The Date and Time indicated in the selection box represents the format that will be printed. The actual Date and Time printed on your document is automatically retrieved from the settings of your computer. PRINTER DRIVER SETTINGS 2 - 13 Accessories tab The Accessories Tab includes the settings for configuring the printer driver for the size of paper loaded in each paper source. This tab also installs any additional options into the driver settings. Paper Source Setting To configure the paper size for each paper source, highlight the source in the Paper Source Setting list. Select the Paper Size from the pull-down box and click Update. When Auto Select (default Paper Source) is set in the Basic tab of the printer driver (See Basic tab on page 2-2), the printer driver will automatically use the Paper Source Setting to select a tray which matches the Paper Size setting in the printer driver. Default Source The Default Source allows you to choose the paper source that will be used when the paper size of the document being sent does not match the Paper Source settings. 2 - 14 PRINTER DRIVER SETTINGS Available Options In order to use the optional 2nd paper tray, you must install the option in the driver. Highlight the model number from the Available Options list and click Add. The optional tray will then be listed in the Installed box, Paper Source Setting list and the screen illustration will display the 2nd tray. PRINTER DRIVER SETTINGS 2 - 15 Support tab The Support tab provides driver version and setting information. In addition there are links to the Brother Solutions Center and the Driver Update Web sites. Click the Support tab to display the following screen: Brother Solutions Center The Brother Solutions Center is a Web site offering information about your Brother product including FAQs (Frequently Asked Questions), User Guides, Driver Updates and Tips for using your machine. Web Update Web Update checks the Brother web site for updated drivers, and automatically downloads and updates the printer driver on your computer. Check Setting The Check Setting selection displays a list of your current driver settings. 2 - 16 PRINTER DRIVER SETTINGS Features in the PS printer driver (For Windows®) The Windows® 98/98SE/Me/2000 Professional/XP and Windows NT® 4.0 utilizes BR-Script 3 (PostScript® 3 language emulation) driver. To install the PS driver If you have already installed the printer driver following the instruction in the Quick Setup Guide, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite and follow the on-screen instructions. When the Select Components screen appears, check PS Printer Driver, and then continue following the on-screen instructions. If you have not previously installed the driver and software, insert the CD-ROM into the CD-ROM drive on your PC and click Install MFL-Pro Suite and follow the on-screen instructions. When the Connection Type screen appears, select Custom Install and check the PS Printer Driver. Then continue following on-screen instructions. You can download the latest driver by accessing the Brother Solutions Center at http://solutions.brother.com The screens in this section are from Windows® XP for MFC-8840D. The screens on your PC will vary depending on your Operating System and machine. PRINTER DRIVER SETTINGS 2 - 17 Ports tab Select the port where your printer is connected or the path to the network printer you are using. 2 - 18 PRINTER DRIVER SETTINGS Device Settings tab Select the options you installed. PRINTER DRIVER SETTINGS 2 - 19 Layout tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Layout tab by clicking Printing Preferences... in the General tab of the Brother BR-Script3 Properties screen. You can change the Layout setting by selecting the setting in the Orientation, Page Order and Pages Per Sheet. Booklet (For MFC-8840D and DCP-8045D) (For Windows® 2000/XP) You can print a booklet by selecting Booklet from Pages Per Sheet list. 2 - 20 PRINTER DRIVER SETTINGS Paper/Quality tab If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Paper/Quality tab by clicking Printing Preferences... in the General tab of the Brother BR-Script3 Properties screen. Select the Paper Source. PRINTER DRIVER SETTINGS 2 - 21 Advanced Options If you are using Windows NT® 4.0, Windows® 2000 or XP, you can access the Advanced Options tab by clicking Advanced... button in the Layout tab or the Paper/Quality tab. 1 2 3 1 2 3 Select the Paper Size and Copy Count. Set the Print Quality, Scaling and TrueType Font setting. You can change settings by selecting the setting in the Printer Features list: Media Type Toner Save BR-Script Level 2 - 22 PRINTER DRIVER SETTINGS 3 How to scan using Windows® The scanning operations and drivers will be different depending on your operating system. The screens shown in this chapter are from MFC-8840D. For Windows® XP The machine uses Windows® Imaging Acquisition (WIA) for scanning documents. (See Scanning a document (For Windows® XP only) on page 3-2.) In addition to the WIA driver, there is also a TWAIN compliant scanner driver installed. If you want to use it, you can switch TWAIN on from the MFC-XXXX or DCP-XXXX (for advanced user) located in the Start/All Programs/Brother/MFL-Pro Suite MFC-XXXX, or DCP-XXXX/Enable-Disable TWAIN/MFC-XXXX or DCP-XXXX (for advanced user) on your computer. (See TWAIN compliant on page 3-8.) For Windows® 98/98SE/Me and 2000 Professional The machine uses a TWAIN Compliant driver for scanning documents from your applications. (See Scanning a document on page 3-8.) For Macintosh® Go to Using the Brother TWAIN scanner driver with your Macintosh® on page 7-20. For ScanSoft®, PaperPort® 9.0SE and OmniPage® OCR Go to Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR on page 3-20. HOW TO SCAN USING WINDOWS® 3 - 1 Scanning a document (For Windows® XP only) WIA compliant Windows® XP uses Windows® Image Acquisition (WIA) for scanning images from the scanner. You can scan images directly into the PaperPort® 9.0SE viewer that Brother included with your scanner or you can scan images directly into any other software application that supports WIA or TWAIN scanning. How to access the scanner 1 Open your software application to scan a document. The instructions for scanning in this guide are for when you use ScanSoft® PaperPort® 9.0SE. The steps for scanning from another application may vary. 2 3 4 Select Scan from the File drop-down menu or click the Scan button. The Scan pane appears in the left panel. Select the scanner you are using from the Scanner drop-down list box. Click Scan. The Scan dialog box will appear: 3 - 2 HOW TO SCAN USING WINDOWS®