User manual MACROMEDIA CONTRIBUTE 3 - USING AND ADMINISTERING CONTRIBUTE

CONTRIBUTE 3 Using and Administering Contribute Trademarks 1 Step RoboPDF, ActiveEdit, ActiveTest, Authorware, Blue Sky Software, Blue Sky, Breeze, Breezo, Captivate, Central, ColdFusion, Contribute, Database Explorer, Director, Dreamweaver, Fireworks, Flash, FlashCast, FlashHelp, Flash Lite, FlashPaper, Flash Video Encoder, Flex, Flex Builder, Fontographer, FreeHand, Generator, HomeSite, JRun, MacRecorder, Macromedia, MXML, RoboEngine, RoboHelp, RoboInfo, RoboPDF, Roundtrip, Roundtrip HTML, Shockwave, SoundEdit, Studio MX, UltraDev, and WebHelp are either registered trademarks or trademarks of Adobe Systems Incorporated and may be registered in the United States or in other jurisdictions including internationally. Other product names, logos, designs, titles, words, or phrases mentioned within this publication may be trademarks, service marks, or trade names of Adobe Systems Incorporated or other entities and may be registered in certain jurisdictions including internationally. Third-Party Information This guide contains links to third-party websites that are not under the control of Adobe Systems Incorporated, and Adobe Systems Incorporated is not responsible for the content on any linked site. If you access a third-party website mentioned in this guide, then you do so at your own risk. Adobe Systems Incorporated provides these links only as a convenience, and the inclusion of the link does not imply that Adobe Systems Incorporated endorses or accepts any responsibility for the content on those thirdparty sites. Opera ® browser Copyright © 1995-2002 Opera Software ASA and its suppliers. All rights reserved. © 2002-2006 Adobe Systems Incorporated. All rights reserved. This manual may not be copied, photocopied, reproduced, translated, or converted to any electronic or machine-readable form in whole or in part without written approval from Adobe Systems Incorporated. Notwithstanding the foregoing, the owner or authorized user of a valid copy of the software with which this manual was provided may print out one copy of this manual from an electronic version of this manual for the sole purpose of such owner or authorized user learning to use such software, provided that no part of this manual may be printed out, reproduced, distributed, resold, or transmitted for any other purposes, including, without limitation, commercial purposes, such as selling copies of this documentation or providing paid-for support services. Acknowledgments Project Management: Jennifer Rowe Writing: Chris Bedford, Jennifer Rowe Managing Editor: Rosana Francescato Editing: Mary Kraemer, Barbara Milligan, Lisa Stanziano, Anne Szabla Production Management: Adam Barnett Media Design and Production: Adam Barnett, Aaron Begley, and John Francis Special thanks to Ken Sundermeyer, Eric Lerner, Chris Denend, Joel Huff, Lawson Hancock, Erik Larson, Sheila McGinn, Emilio Passi, Yoko Bayer, Scott Richards, Melissa Baerwald, Deb Galdes, Kimberly Oslob, Dennis Griffin, Jon Varese, Brady Kroupa, Josh Margulis, Gavin Anderson, Deeje Cooley, Vickie Chapman, Kaori McLister, and the Contribute engineering and QA teams. Fourth Edition: March 2006 Adobe Systems Incorporated 601 Townsend St. San Francisco, CA 94103 Contents PART I: USING CONTRIBUTE Chapter 1: Welcome to Macromedia Contribute . . . . . . . . . . . . . . .11 Website development and maintenance overview . . . . . . . . . . . . . . . . . .11 Contribute resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Typographical conventions in the Contribute resources . . . . . . . . . . . . 14 Where to start . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Chapter 2: Getting Started. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 The Contribute workflow. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Setup requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Installing and starting Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Connecting to a website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Starting Contribute without a network connection . . . . . . . . . . . . . . . . . 18 Chapter 3: Exploring the Contribute Workspace . . . . . . . . . . . . . 21 The Contribute workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Switching between browsing and editing . . . . . . . . . . . . . . . . . . . . . . . . 25 Browsing to web pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Opening pages without browsing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Setting up access to commonly used pages . . . . . . . . . . . . . . . . . . . . . 28 Setting Contribute preferences . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 Changing or disabling the Contribute startup password . . . . . . . . . . . . 31 Setting browser encoding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Using Contribute accessibility features . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Chapter 4: Working with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . 35 About working with pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Editing existing web pages. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Saving drafts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Getting drafts and files reviewed by others. . . . . . . . . . . . . . . . . . . . . . . 42 Working with pages based on Dreamweaver templates . . . . . . . . . . . 48 Using Contribute to work offline . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 3 Editing web page content in an external application . . . . . . . . . . . . . . . 52 Adding Google search functionality to your web page . . . . . . . . . . . . . 53 Editing web page source in an external application . . . . . . . . . . . . . . . . 53 Canceling a draft or new page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Deleting a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Exporting a Page (Windows only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Printing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Chapter 5: Adding Pages and Documents . . . . . . . . . . . . . . . . . . 57 About converting documents with FlashPaper. . . . . . . . . . . . . . . . . . . . 57 Creating or copying a page on your website . . . . . . . . . . . . . . . . . . . . . . 58 Creating a stand-alone web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Setting page properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Adding keywords and a description for a page. . . . . . . . . . . . . . . . . . . . 65 Converting documents with FlashPaper . . . . . . . . . . . . . . . . . . . . . . . . . 66 Adding Microsoft Word and Excel documents to a website . . . . . . . . .71 Chapter 6: Working with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 About HTML and CSS styles in the Contribute Style menu . . . . . . . . 73 Adding text to a web page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Changing text appearance on the page . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Positioning text on the page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Creating lists . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Checking spelling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Finding and replacing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89 Chapter 7: Working with Images and Graphical Elements . . . . . 91 About inserting images and buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Adding an image to a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Inserting shared assets into a web page. . . . . . . . . . . . . . . . . . . . . . . . . . 96 Changing image properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 Changing an image's position or orientation . . . . . . . . . . . . . . . . . . . . . . 98 Editing an image in Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 100 Editing an image in an external application . . . . . . . . . . . . . . . . . . . . . . 104 Inserting Flash content into your web page . . . . . . . . . . . . . . . . . . . . . . 105 Inserting a movie into your web page . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Adding and deleting a horizontal rule . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Inserting PayPal e-commerce buttons . . . . . . . . . . . . . . . . . . . . . . . . . . 109 4 Contents Chapter 8: Working with Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 About conflicts in table formatting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Inserting a table on a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 Selecting table elements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113 Resizing tables, rows, and columns . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 115 Aligning tables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 116 Cutting, copying, and pasting cells . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 117 Adding, deleting, and merging table rows and columns . . . . . . . . . . . 119 Modifying table appearance. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Sorting tabular data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .126 Chapter 9: Working with Links . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Creating text and image links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Setting the advanced linking options. . . . . . . . . . . . . . . . . . . . . . . . . . . . 137 Editing links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .142 Testing links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .144 Chapter 10: Working with Pages with Frames . . . . . . . . . . . . . . 145 About frames . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .145 Editing frame content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 147 Saving and publishing a page with frames . . . . . . . . . . . . . . . . . . . . . . .148 Targeting frame content . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .149 Chapter 11: Publishing Your Page . . . . . . . . . . . . . . . . . . . . . . . . . 151 About the Rollback feature. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152 Previewing a page in your default browser . . . . . . . . . . . . . . . . . . . . . . .152 Publishing a page to your website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .152 Publishing a file from your computer to your website. . . . . . . . . . . . . . 157 Replacing a file on your website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .158 Rolling back to a previous version of a page . . . . . . . . . . . . . . . . . . . . .160 PART II: ADMINISTERING CONTRIBUTE Chapter 12: Creating and Managing Website Connections . . . . 165 About creating and sending connections . . . . . . . . . . . . . . . . . . . . . . . .165 Preparing to connect to a website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168 Creating a Contribute website connection . . . . . . . . . . . . . . . . . . . . . . .169 Enabling and Disabling CPS for a website . . . . . . . . . . . . . . . . . . . . . . . 171 Becoming an administrator of an existing Contribute website . . . . . . 175 Configuring Contribute administration settings . . . . . . . . . . . . . . . . . . . 176 Contents 5 Sending connection keys for websites . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Sending connections for CPS managed sites . . . . . . . . . . . . . . . . . . . 187 Adding users to websites managed by CPS . . . . . . . . . . . . . . . . . . . . . 188 Removing users from sites managed by CPS. . . . . . . . . . . . . . . . . . . . 190 Managing website connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 190 Chapter 13: Managing Users and Roles . . . . . . . . . . . . . . . . . . . . 197 Understanding roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 197 Creating Contribute roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199 Managing drafts sent for review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 216 Chapter 14: Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217 Problems installing Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 217 Problems starting Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218 Problems creating a connection. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 219 Problems editing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 221 Problems canceling pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224 Problems sending reviews using e-mail . . . . . . . . . . . . . . . . . . . . . . . . .224 Problems publishing a page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .224 Problems creating new documents from templates . . . . . . . . . . . . . .225 Problems administering Contribute . . . . . . . . . . . . . . . . . . . . . . . . . . . . .226 Using Contribute with dynamic pages . . . . . . . . . . . . . . . . . . . . . . . . . 230 PART III: APPENDIXES Appendix A: Windows Keyboard Shortcuts . . . . . . . . . . . . . . . 235 File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235 Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .235 View menu. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236 Insert menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .236 Format menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237 Table menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237 Working in templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 237 Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238 Working in tables. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238 Working with images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .238 Getting help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .239 6 Contents Appendix B: Macintosh Keyboard Shortcuts . . . . . . . . . . . . . . . 241 File menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241 Edit menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .241 View menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242 Insert menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 242 Format menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Table menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Help menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 Working in templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244 Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244 Working in tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 244 Working with images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 245 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 247 Contents 7 8 Contents PART I Using Contribute PART I Learn how to use Contribute to update and publish web pages within your website. This part contains the following chapters: Chapter 1: Welcome to Macromedia Contribute . . . . . . . . . . . . . . . . . . . . 11 Chapter 2: Getting Started . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Chapter 3: Exploring the Contribute Workspace . . . . . . . . . . . . . . . . . . . . 21 Chapter 4: Working with Pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Chapter 5: Adding Pages and Documents. . . . . . . . . . . . . . . . . . . . . . . . . . 57 Chapter 6: Working with Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Chapter 7: Working with Images and Graphical Elements . . . . . . . . . . . . . 91 Chapter 8: Working with Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 111 Chapter 9: Working with Links . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 127 Chapter 10: Working with Pages with Frames . . . . . . . . . . . . . . . . . . . . . 145 Chapter 11: Publishing Your Page. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 151 CHAPTER 1 Welcome to Macromedia Contribute Macromedia Contribute enables users to easily create and edit web pages on existing websites. Whether you're using Contribute to update web pages or to manage the website, you'll find Contribute a very useful tool for browsing, editing, and publishing content to a website. This chapter contains the following sections: · "Website development and maintenance overview" on page 11 · "Contribute resources" on page 12 · "Where to start" on page 14 Website development and maintenance overview Contribute works with your existing website, whether it's an intranet or a public website. It often takes a team of people to get a website up and running and to keep the content current. The team may include the following people: Web developers create the website. The web developer (or design team) uses a website-creation application, such as Macromedia Dreamweaver, to build the website. This person is responsible for planning, designing, developing, testing, and publishing the website. For some websites, the developer might use templates to maintain a consistent look and feel across the website. Dreamweaver web developers should see Dreamweaver Help for more information. Contribute users maintain the website. These are the marketers, managers, educators, students, small business owners, administrative assistants, project managers, and so on, who use Macromedia Contribute to keep their websites up-to-date. The user needs no experience in HTML or web design. Because Contribute works like a word processor, the user experience is intuitive and familiar. Users can add or update text, images, tables, links, and Microsoft Word and Excel documents. This guide is designed for Contribute users. 11 Contribute administrators set up Contribute users and help them use Contribute to maintain the website. The Contribute administrator is also responsible for setting folder and user permissions, which determine who can edit website content and what contents they can edit. Only one Contribute administrator can be designated for each website in Contribute. However, more than one person can administer the website if the Contribute administrator shares the administration password for the website. Contribute administrators can find more information in Administering Contribute. Contribute resources Contribute includes resources to help you deploy and learn the program quickly. These resources include a Deploying guide for Contribute and CPS, a Quick Start guide, a How Do I panel, a tutorial, and an online help system. You can find regularly updated tips, TechNotes, examples, and information at the Contribute Support Center at www.macromedia.com/support/contribute. Contribute administrators can also access the CPS help system from the CPS Administration Console. Tip: For information on which resources to use first, see "Where to start" on page 14. About the Deploying Contribute and Contribute Publishing Server PDF Deploying Contribute and Contribute Publishing Server provides complete information for deploying Contribute and, optionally, Contribute Publishing Server (CPS). It explains all the tasks involved in deploying, including preparing your server and setting permissions, installing and configuring Contribute and CPS, and setting up users. The PDF is available on the Contribute documentation website at www.macromedia.com/go/ contribute_docs_en. Contribute Quick Start The Contribute Quick Start guide helps you get started with Contribute. The guide provides instructions on installing Contribute, connecting to your website, and completing common Contribute tasks. Use this guide to learn the basics. To view the guide, select Help > Quick Start Guide. Contribute How Do I panel The Contribute How Do I panel in the sidebar provides quick step-by-step instructions on completing some common Contribute tasks. If you don't find a task in the How Do I panel, or if you need more information about a task, use Contribute Help to get more detailed information. Contribute tutorial The Contribute tutorial guides you through representative Contribute tasks, step by step. As you complete the tutorial, you'll update the web pages of a sample website and quickly become familiar with Contribute features. 12 Chapter 1: Welcome to Macromedia Contribute A link to information on the tutorial appears on the Start page when you first start Contribute. The tutorial is available in the How Do I panel in the sidebar. Click the Contribute Tutorial link to start the tutorial. When you install Contribute, the sample website for the tutorial is copied to your computer at: c:\\documents and settings\yourname\Application Data\Macromedia\Contribute\Configuration\ Content\Tutorial. Contribute Help Contribute Help provides comprehensive information about all Contribute features, optimized for online reading. Contribute Help appears in the help viewer provided by your operating system: Microsoft HTML Help (Windows) or Help Viewer (Macintosh). The Contribute online help system has two sections: Using Contribute, for Contribute users, and Administering Contribute, for Contribute administrators. To use Contribute Help: 1. Select Help > Macromedia Contribute Help or click the Help button in any dialog box for information about that dialog box. Note: A PDF version of Contribute Help is included on your Contribute CD. 2. Use any of these features to find information in the help system: Use the table of contents to see all the information organized by subject. Click top-level entries to view subtopics. Use the index to look up specific terms or concepts. It is organized like a traditional book index. Use the search feature to find instances of a term or topic. Type any character string in the Search text box to find that text anywhere in the help system. Use the Previous and Next arrows to move through the topics in a section. Contribute Support Center The Contribute Support Center (www.macromedia.com/support/contribute/) is updated regularly with the latest information on Contribute, plus examples, tips, TechNotes, and other updates. Contribute Publishing Server Help Contribute Publishing Server (CPS) Help provides information for using CPS and configuring the CPS services. CPS Help is available through the CPS Console. Click any Help link in the console to access Help. Contribute resources 13 Typographical conventions in the Contribute resources The following typographical conventions are used in this guide: · Menu commands are shown in this format: Menu name > Menu command. Commands in submenus are shown in this format: Menu name > Submenu name > Menu command. · Code font indicates HTML tag and attribute names, as well as literal text used in examples. · Italic code font indicates replaceable items (sometimes called metasymbols) in code. · Bold roman text indicates menu selections, option names, button and icon names, and text that you should enter verbatim. Where to start Your role on the website team determines which Contribute resources you start with and use regularly. Contribute administrators should start with the Quick Start guide to install Contribute and help users get connected. As you work with Contribute, refer to the How Do I panel to complete common administration tasks quickly, and use the online help to get detailed information about Contribute administration tasks and features. Contribute users should start with the Quick Start guide to understand how to complete basic tasks. Then complete the tutorial to update some sample web pages and learn more about Contribute. As you work with Contribute, refer to the How Do I panel to complete common tasks quickly, and use the online help to get detailed and complete information about Contribute tasks and features. For more information about all the resources, see "Contribute resources" on page 12. 14 Chapter 1: Welcome to Macromedia Contribute CHAPTER 2 Getting Started If Macromedia Contribute is not already installed on your computer, you need to install it. Before you install it, be sure that your computer meets the minimum setup requirements. Before you can use Macromedia Contribute to edit and update your website content, you must create a connection to the website--actually, to the web server that stores your website. By creating a connection, you enable Contribute to access the web pages on your website, and you can then edit pages and publish any changes you make. In most cases, your Contribute administrator sets up Contribute for you or provides the information you need to connect to your website. Your Contribute administrator is the first person to contact if you have questions about connecting to your website. This chapter contains the following sections: · · · · · "The Contribute workflow" on page 15 "Setup requirements" on page 16 "Installing and starting Contribute" on page 16 "Connecting to a website" on page 17 "Starting Contribute without a network connection" on page 18 The Contribute workflow Contribute uses a browse-edit-publish workflow to help you easily find the page you want to edit, make changes to the page, and then update the page on your website. Note: You must connect to a website before you can edit and publish pages on that website. For more information, see "Connecting to a website" on page 17. Here's an overview of the Contribute workflow: 1. Browse to a page. Use the Contribute browser to find the web page you want to edit. The browser's behavior, as well as its look and feel, will be familiar to users of Microsoft Internet Explorer and other popular browsers. The browser toolbar has the normal navigation buttons plus a Choose button to help you navigate to files that aren't linked on your website. You can create bookmarks in Contribute and view your Internet Explorer bookmarks. You can also use shortcuts to view current drafts quickly. 15 2. Edit your content. After you browse to the page you want to edit, click the Edit Page button in the toolbar to open the page in the Contribute editor. Contribute copies the file from your web server and locks it on the server so that no one else can edit the page while you're working on it. The Contribute editor works much as a word processor does. You can edit text, images, tables, and links on the page, and you can even add Microsoft Word or Excel documents to your website. The toolbar contains familiar editing buttons, plus buttons for saving your edits until later, canceling your edits, or publishing your edits to the website. 3. Publish the changes. When you finish editing your page, you are ready to publish the page to your website. Simply click the Publish button, and Contribute replaces the existing page on your web server with your edited version so that it is live on your website. Contribute also unlocks the file on the server so that other users can edit the page if necessary. Note: Depending on your role, you might not be able to publish. In that case, you should use the Send for Review option to transfer the draft to another user. Setup requirements Before you install Contribute, make sure your computer meets the minimum hardware and software requirements. Your computer must be connected to the Internet. If you are connecting to the Internet from a business location, you may be connecting through a local area network (LAN). Many home or small business computers connect to the Internet through an Internet service provider (ISP), such as Earthlink or America Online. If you can read e-mail or browse the web, you have an Internet connection. In addition to having an Internet connection, you need the system requirements to run Contribute. For more information, see www.macromedia.com/go/contribute_sysreqs. Installing and starting Contribute Before you install Contribute, make sure your computer meets the minimum system requirements (see "Setup requirements" on page 16). Then you are ready to install and start Contribute. To install and start Contribute: 1. Insert the Contribute CD into your computer CD drive. The Contribute installer starts. 2. Follow the onscreen instructions for installing the application. 3. When the installation is complete, double-click the Contribute icon on your desktop to start Contribute. Note: You can require a startup password for Contribute in Preferences. For more information, see "Setting Contribute preferences" on page 30. 4. The first time you start Contribute you'll see the Product Activation screen. Enter your product serial number, and click Next to activate Contribute. Now you're ready to start using Contribute. 16 Chapter 2: Getting Started Connecting to a website Contribute lets you connect to your website quickly and easily. Your Contribute administrator will do one of the following to help set up a connection for you: · Send you an e-mail message with a website connection key file (see "Using a website connection key" on page 17). The connection key contains all the network information that Contribute needs to connect to your website. · Give you the necessary connection information and have you enter the information in the Connection Wizard (see "Creating a Contribute website connection" on page 169). If you are using a Macintosh and have a .Mac account, Contribute detects the .Mac account and asks if you want to create a connection to it. If your website is managed by Contribute Publishing Server, your administrator will send you a connection key or give you connection information to enter in the Contribute browser address bar. Using a website connection key Your Contribute administrator might provide a connection key, which you can use to establish a connection to your website. The connection key contains all the network information that Contribute needs for connecting to your website. The Contribute administrator will send you an e-mail message with the key. The connection key is either a file or a URL. Note: Your Contribute administrator might give you the network location from which to download the connection key instead of sending you an e-mail message. To import a website connection key: 1. Open the e-mail message containing the connection key. The connection key is attached as a file. 2. Double-click the connection key. 3. Do one of the following: If the Import Connection Key dialog box appears, enter your name, your e-mail address, and the password for the connection key, and then click OK. If the Log in to Publishing Server dialog box appears, enter your user name and password, and then click OK. Note: If you don't know the password, contact the Contribute administrator who sent you the connection key. 4. If you are prompted for other connection information, such as FTP, type that information, and then click OK. When the connection is complete, the home page of the website appears in the Contribute browser. Connecting to a website 17 Entering a Contribute startup password If the Require Contribute startup password option is selected in the Security category of Preferences, Contribute prompts you for your startup password when you start the program. A startup password protects unauthorized users from publishing pages to your website. After you enter the correct startup password, you can make updates and publish changes to the connected websites until you close Contribute. In addition to providing secure access, when the Require Contribute Startup password option is selected, Contribute uses a stronger encryption method when saving your connection information on your computer. Note: If you receive a connection key that requires a Contribute startup password, you must create a startup password before you can import that connection. To enter a Contribute startup password: 1. In the Enter Password dialog box, type the Contribute startup password. You can enter the password incorrectly only three times before Contribute locks you out. If you are locked out, you can restart Contribute and reenter the startup password. If you forget your password, you have to delete all of your website connections and add them again. 2. Click OK. Note: If you click Skip, you bypass the password prompt and Contribute starts. When you skip the password, you can only edit or cancel existing drafts for the website. You won't be able to edit pages other than drafts, or publish changes to drafts until you restart Contribute and enter the correct startup password. Starting Contribute without a network connection When you start Contribute, it checks your network connection so that it can connect to your website. Contribute alerts you if it does not detect a connection. If you start Contribute without a network connection and receive the Connection Failure alert, you have two choices: · Select Work Offline if you know that you're not connected to the network and you want to work offline. For more information, see "Using Contribute to work offline" on page 50. · Select Try to Connect Anyway if you aren't sure what the problem is and you want Contribute to try to connect again. If Contribute still cannot connect, you can disable the website and continue checking your other website connections, if any. For more information, see "Disabling your website at startup" on page 19. For more information about solving connection problems, see Chapter 14, "Troubleshooting," on page 217. 18 Chapter 2: Getting Started Disabling your website at startup Contribute alerts you if it detects a problem with any of your website connections when it starts. Contribute displays the alert after the first website connection problem it encounters. You can have Contribute try to connect again. If Contribute still can't connect, you can disable the website connection and try to connect to your other websites, if any. If you disable a website, you can enable it after you resolve your network connection problem. Note: You can disable a website at any time--not just at startup--when there's a problem. If you have multiple websites, you can disable websites that you aren't currently working on, so that Contribute does not maintain the connection for an extended period of time. For more information, see "Disabling website connections" on page 194. To disable a website when your network connection fails: 1. Start Contribute. The Connection Failure dialog box appears. 2. Select Try to Connect Anyway to force Contribute to continue checking for a network connection. 3. If Contribute still fails to connect, Contribute displays an error message with two options: Click Yes to continue trying to connect to other websites. Click No to disable the rest of your websites. 4. Click OK. To enable a disabled website: 1. Browse to any page in the website, and then click Connect in the toolbar. 2. Select Edit > My Connections (Windows) or Contribute > My Connections (Macintosh). The My Connections dialog box appears. 3. Select a disabled website from the list, and then click Enable. 4. Click Close. Starting Contribute without a network connection 19 20 Chapter 2: Getting Started