User manual KONICA MINOLTA BIZHUB C250 - annexe 15

User's Guide [Network Scanner Operations] Introduction Introduction Thank you for choosing this machine. This user's guide contains details on the operation of the network connection and scanner functions of the bizhub C250, precautions on its use, and basic troubleshooting procedures. In order to ensure that this machine is used correctly and efficiently, carefully read this user's guide before using the machine. After reading the manual, store it in the designated holder so that it can easily be referred to when questions or problems arise during operation. The illustrations used in this manual may appear slightly different from views of the actual equipment. Energy Star® As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR® Guidelines for energy efficiency. What is an ENERGY STAR® Product? An ENERGY STAR® product has a special feature that allows it to automatically switch to a "low-power mode" after a period of inactivity. An ENERGY STAR® product uses energy more efficiently, saves you money on utility bills and helps protect the environment. C250 x-1 Introduction Trademarks and Registered Trademarks KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation. This machine and PageScope Box Operator are based in part on the work of the Independent JPEG Group. Compact-VJE Copyright 1986-2003 VACS Corp. RC4® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. RSA® is a registered trademark or trademark of RSA Security Inc. RSA BSAFE® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. License information This product includes RSA BSAFE Cryptographic software from RSA Security Inc. OpenSSL Statement OpenSSL License Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)" x-2 C250 Introduction 4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact opensslcore@openssl.org. 5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project. 6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)" THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. C250 x-3 Introduction Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@crypt-soft.com)" The word `cryptographic' can be left out if the rouines from the library being used are not cryptographic related. 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tin Hudson (tjh@cryptsoft.com)" THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] All other product names mentioned are trademarks or registered trademarks of their respective companies x-4 C250 Introduction Contents Introduction Energy Star® ..................................................................................... x-1 What is an ENERGY STAR® Product? ............................................x-1 Trademarks and Registered Trademarks ...................................... x-2 Contents ............................................................................................ x-5 About This Manual .......................................................................... x-14 Structure of the Manual ................................................................x-14 Notation .........................................................................................x-14 Screens, Windows and Dialog Boxes ...........................................x-14 Explanation of Manual Conventions ............................................. x-15 User's Guides .................................................................................. x-16 User's Guide [Copy Operations] ...................................................x-16 User's Guide [Network Scanner Operations] ........x-16 User's Guide [Box Operations] .....................................................x-16 User's Guide [Enlarge Display Operations] ...................................x-16 User's Guide [FK-502 Facsimile Operations] ................................x-16 User's Guide [Network Facsimile Operations] ..............................x-16 User's Guide [Print Operations] ....................................................x-17 Quick Guide [Print Operations] .....................................................x-17 1 Before Using the Scan Functions 1.1 1.2 Environment Required for Using the Scan Functions ................... 1-2 Available Scanning Functions ......................................................... 1-3 Sending the Scanned Data in an E-Mail Message ......................... 1-3 Sending the Scanned Data as Files (FTP) ...................................... 1-4 Sending the Scanned Data to a Computer on the Network (SMB) ............................................................................................. 1-5 Saving the Scanned Data in Boxes ................................................ 1-6 Using the Machine as a Scanner ................................................... 1-7 Settings for Using Network/Scanning Functions .......................... 1-8 Specifying Network Settings .......................................................... 1-8 Registering Destinations and Specifying Their Settings ................ 1-8 Setting the From Address .............................................................. 1-9 Specifying the Scan Settings ......................................................... 1-9 Specifying Program Settings ....................................................... 1-10 Specifying Default Scan Settings ................................................. 1-10 Connecting to the Network ........................................................... 1-11 Network Connection .................................................................... 1-11 1.3 1.4 C250 x-5 Introduction 1.5 Flow Chart of Setup and Scanning Operations ............................1-12 2 Scanning Documents 2.1 2.2 2.3 Control Panel .....................................................................................2-2 Displaying the Scan Screen ..............................................................2-5 Sending Data in an E-Mail Message (Scan to E-Mail) ....................2-6 Scan to E-Mail ................................................................................2-6 Using Programs ..............................................................................2-6 Selecting Group Addresses ............................................................2-9 Selecting Destinations From the Address Book ...........................2-12 Searching the Destination .............................................................2-13 To search the destination .............................................................2-15 Entering the Addresses Directly ...................................................2-16 Sending Data to a Server (Scan to FTP) ........................................2-19 Scan to FTP ..................................................................................2-19 Using Programs ............................................................................2-19 Selecting Group Addresses ..........................................................2-21 Selecting Destinations From the Address Book ...........................2-24 Entering the Addresses Directly ...................................................2-27 Sending Data to a PC on the Network (Scan to SMB) .................2-31 Scan to SMB .................................................................................2-31 SMB Transmission to Windows File Sharing (Mac OS X)/Samba (Linux/Unix) ...................................................................................2-31 SMB Transmission to Windows 98 SE/Windows Me ...................2-31 Using Programs ............................................................................2-32 Selecting Group Addresses ..........................................................2-34 Selecting Destinations From the Address Book ...........................2-36 Entering the Addresses Directly ...................................................2-39 Specifying the Scan Settings ..........................................................2-42 Available Settings .........................................................................2-42 File Type ........................................................................................2-43 To specify the File Type settings ..................................................2-45 Resolution .....................................................................................2-47 Simplex/Duplex .............................................................................2-48 To specify the Simplex/Duplex setting .........................................2-48 Original Type .................................................................................2-49 To specify the Original Type setting .............................................2-49 Scan Size ......................................................................................2-51 To specify the Scan Size setting ...................................................2-51 Color .............................................................................................2-53 To specify the Color setting ..........................................................2-54 Background Removal ...................................................................2-55 Original Setting .............................................................................2-56 2.4 2.5 2.6 x-6 C250 Introduction To specify the Original Settings ................................................... 2-56 Book Scanning (Application) ........................................................ 2-58 To use the "Book Scan" function ................................................. 2-59 Frame Erase (Application) ............................................................ 2-61 Annotation (Application) ............................................................... 2-63 Separate Scan .............................................................................. 2-64 File Name ..................................................................................... 2-65 To change the file name ............................................................... 2-65 2.7 Checking the Settings .................................................................... 2-67 Checking the Settings .................................................................. 2-67 To check a job .............................................................................. 2-67 Deleting Unneeded Destinations ................................................. 2-72 Specifying E-Mail Settings ........................................................... 2-74 To change the e-mail settings ...................................................... 2-75 Checking the Scanner Transmission Log .................................... 2-76 Displaying the Current Jobs List .................................................. 2-76 Displaying the Job History List .................................................... 2-77 Displayed Information .................................................................. 2-78 2.8 3 Specifying Settings From the Control Panel 3.1 Settings on the Control Panel ......................................................... 3-2 Utility Types ................................................................................... 3-2 Other Related Settings ................................................................... 3-4 Displaying Setup Screens ................................................................ 3-5 To display the Scan screen ............................................................ 3-5 To display the User Setting screen ................................................ 3-7 To display the Administrator Setting screen .................................. 3-8 Registering Abbreviated Destinations .......................................... 3-10 E-Mail Destinations ...................................................................... 3-10 FTP Destinations .......................................................................... 3-12 SMB Destinations ........................................................................ 3-17 Box Destinations .......................................................................... 3-20 Registering Group Destinations .................................................... 3-22 To register a group destination .................................................... 3-22 Registering Program Destinations ................................................ 3-24 To register a program destination ................................................ 3-24 Specifying E-Mail Settings ............................................................. 3-27 Subject ......................................................................................... 3-27 Text .............................................................................................. 3-29 Setting the Main Scan Mode Screen ............................................ 3-31 Default Tab ................................................................................... 3-31 3.2 3.3 3.4 3.5 3.6 3.7 C250 x-7 Introduction Program Default ............................................................................3-32 Address Book Default Index .........................................................3-33 Address Type Symbol Display ......................................................3-34 3.8 Setting the Save Format of the Data to Be Scanned ...................3-35 JPEG Compression Level .............................................................3-35 To specify the compression level .................................................3-35 Black Compression Level .............................................................3-36 To specify the compression level .................................................3-36 TWAIN Lock Time .........................................................................3-37 One-Touch Registration List ..........................................................3-39 Address Book List .........................................................................3-39 Group List .....................................................................................3-40 Program List .................................................................................3-41 E-Mail Subject/Text List ................................................................3-42 Creating Annotation User Boxes ...................................................3-44 To create annotation user boxes ..................................................3-45 TCP/IP Settings ...............................................................................3-48 Before Specifying the Settings .....................................................3-48 Items To Be Specified ...................................................................3-49 To specify TCP/IP settings ...........................................................3-50 IP Filtering .....................................................................................3-53 RAW Port No. ................................................................................3-54 NetWare Settings .............................................................................3-55 NetWare Parameters .....................................................................3-55 To specify NetWare settings .........................................................3-56 Status ............................................................................................3-59 http Server Settings ........................................................................3-60 IPP and http Parameters ...............................................................3-60 To specify IPP and http settings ...................................................3-61 Support Operation ........................................................................3-63 Printer Information ........................................................................3-64 FTP Settings .....................................................................................3-67 FTP Parameters ............................................................................3-67 To specify FTP settings ................................................................3-68 SMB Settings ...................................................................................3-70 SMB Parameters ...........................................................................3-70 To specify SMB settings ...............................................................3-71 AppleTalk Settings ..........................................................................3-74 AppleTalk Parameters ...................................................................3-74 To specify AppleTalk settings .......................................................3-74 3.9 3.10 3.11 3.12 3.13 3.14 3.15 3.16 x-8 C250 Introduction 3.17 Enabling LDAP Settings ................................................................. 3-76 Enabling LDAP Parameters .......................................................... 3-76 To specify Enabling LDAP settings .............................................. 3-76 Setting Up LDAP Settings .............................................................. 3-78 LDAP Server Registration Parameters ......................................... 3-78 To specify Setting Up LDAP settings ........................................... 3-81 Initial Setting for Search Details ................................................... 3-85 Search Default Setting ................................................................... 3-87 To specify the detect default server settings ............................... 3-87 E-Mail TX (SMTP) Settings ............................................................. 3-88 E-Mail TX (SMTP) Parameters ...................................................... 3-88 To specify E-Mail TX (SMTP) settings .......................................... 3-89 SMTP Server Address .................................................................. 3-92 SMTP Detail ................................................................................. 3-93 SMTP Authentication ................................................................... 3-94 E-Mail RX (POP) Settings ............................................................... 3-96 E-Mail RX (POP) Parameters ........................................................ 3-96 To specify E-Mail RX (POP) settings ............................................ 3-97 POP Server Address .................................................................... 3-99 Device Settings ............................................................................. 3-100 Device Parameters ..................................................................... 3-100 To specify device settings ......................................................... 3-100 Time Adjustment Settings ........................................................... 3-102 Time Adjustment Parameters ..................................................... 3-102 To specify time adjustment settings .......................................... 3-102 NTP Server Address ................................................................... 3-103 Status Notification Settings ......................................................... 3-105 Status Notification Parameters .................................................. 3-105 To specify status notification settings ....................................... 3-105 Notification Item Setting ............................................................ 3-106 Total Counter Report Setting ...................................................... 3-107 To specify the total counter report settings ............................... 3-107 Schedule Setting ........................................................................ 3-108 To specify the notification address settings .............................. 3-110 Notification Address Setting ...................................................... 3-110 PING Confirmation ........................................................................ 3-112 PING Confirmation Parameters ................................................. 3-112 To specify PING confirmation settings ...................................... 3-112 PING TX Address ....................................................................... 3-114 SLP Settings .................................................................................. 3-116 To specify SLP settings ............................................................. 3-116 x-9 3.18 3.19 3.20 3.21 3.22 3.23 3.24 3.25 3.26 3.27 C250 Introduction 3.28 3.29 LPD Settings ..................................................................................3-117 To specify LPD settings ..............................................................3-117 Prefix/Suffix Settings ....................................................................3-118 Prefix/Suffix Parameters .............................................................3-118 To specify the prefix/suffix settings ............................................3-118 Prefix/Suffix Setting ....................................................................3-120 Job for the disable proof ..............................................................3-122 To specify the Job for the disable proof settings .......................3-122 SNMP Settings ...............................................................................3-124 SNMP Parameters ......................................................................3-124 To specify SNMP settings ..........................................................3-125 v1/v2c Setting .............................................................................3-126 v3 Setting ....................................................................................3-127 To specify the v3 settings ...........................................................3-128 Bonjour Setting ..............................................................................3-130 To specify the Bonjour settings ..................................................3-130 TCP Socket Setting .......................................................................3-132 To specify the TCP socket settings ............................................3-132 OpenAPI Settings ..........................................................................3-134 Access Setting ............................................................................3-134 Port No. .......................................................................................3-135 SSL .............................................................................................3-136 Authentication .............................................................................3-137 External Server Authentication ....................................................3-139 Using Active Directory ................................................................3-139 To specify the external server authentication settings ...............3-140 Using Novell NDS .......................................................................3-144 To specify the settings for using Novell NDS .............................3-144 Using NTLM v1/NTLM v2 ...........................................................3-146 To specify the settings for using NTLM v1/NTLM v2 .................3-146 3.30 3.31 3.32 3.33 3.34 3.35 4 Specifying Settings Using PageScope Web Connection 4.1 Items That Can Be Specified Using PageScope Web Connection .........................................................................................4-2 User Mode ......................................................................................4-2 Administrator Mode ........................................................................4-3 Using PageScope Web Connection .................................................4-5 Operating Environment ...................................................................4-5 Accessing PageScope Web Connection ........................................4-5 Page Structure ................................................................................4-6 Web Browser Cache .......................................................................4-8 4.2 x-10 C250 Introduction For Internet Explorer ...................................................................... 4-8 For Netscape Navigator ................................................................. 4-8 4.3 Logging On and Logging Off ........................................................... 4-9 Logging Off .................................................................................... 4-9 To log off ........................................................................................ 4-9 Logging On to User Mode (Public User) ...................................... 4-10 Logging On to User Mode (Registered User/Box Administrator) ........................................... 4-12 To log on as a registered user/Box Administrator ....................... 4-12 Logging On to Administrator Mode ............................................. 4-13 To log on to Administrator mode ................................................. 4-14 User Authentication (User Mode) .................................................. 4-16 Changing the User Password ...................................................... 4-16 To change the user password ..................................................... 4-16 Checking the User Registration Information ................................ 4-17 Account Track (User Mode) ........................................................... 4-18 To check the account track information ...................................... 4-18 Address Book .................................................................................. 4-19 Registering New Destinations ...................................................... 4-19 To register new destinations ........................................................ 4-22 Editing abbreviated destinations .................................................. 4-23 Deleting the Address Book .......................................................... 4-23 Group Destination ........................................................................... 4-24 To register group destinations ..................................................... 4-24 Program Registration ..................................................................... 4-26 To register new destinations ........................................................ 4-33 Temporary One-Touch Registration ............................................. 4-35 To register temporary destinations .............................................. 4-35 Subject Registration ....................................................................... 4-37 To register the subject ................................................................. 4-38 Text Registration ............................................................................ 4-39 To register text ............................................................................. 4-40 Administrator Mode ........................................................................ 4-41 Basic Operation ........................................................................... 4-41 Network TWAIN (Administrator Mode) ......................................... 4-42 Setting the Operation Lock Time for TWAIN ................................ 4-42 User Authentication (Administrator Mode) .................................. 4-43 User Registration ......................................................................... 4-43 To register a user ......................................................................... 4-44 Checking or Changing the Registered User Information ............. 4-46 x-11 4.4 4.5 4.6 4.7 4.8 4.9 4.10 4.11 4.12 4.13 4.14 C250 Introduction To check or change the registered user information ....................4-47 To delete a registered user ...........................................................4-49 Default Function Permission .........................................................4-50 To specify the default function permission settings .....................4-50 4.15 Account Track Registration (Administrator Mode) ......................4-51 Account Track Registration ..........................................................4-51 To register an account ..................................................................4-52 Checking or Changing the Registered Account Information ........4-54 To check or change the registered account information ..............4-54 To delete registered accounts ......................................................4-56 Application Registration .................................................................4-57 Registering an Application ............................................................4-57 New Registration Items of an Application .....................................4-59 To register an application .............................................................4-61 Items that can Be Specified in Edit Application ............................4-64 To edit a registered application ....................................................4-69 To delete a registered application ................................................4-71 Prefix/Suffix ......................................................................................4-72 To register prefixes and suffixes ...................................................4-72 Import/Export ...................................................................................4-74 Importing .......................................................................................4-74 Exporting .......................................................................................4-74 Other .................................................................................................4-75 TCP/IP ...............................................................................................4-76 TCP/IP ...........................................................................................4-77 IP Address Filtering .......................................................................4-79 NetWare ............................................................................................4-80 NetWare Status .............................................................................4-81 IPP .....................................................................................................4-82 FTP ....................................................................................................4-84 FTP TX ..........................................................................................4-84 FTP Server ....................................................................................4-85 SNMP ................................................................................................4-86 SMB ..................................................................................................4-87 WINS Setting ................................................................................4-87 Client Setting ................................................................................4-88 Print Setting ..................................................................................4-89 AppleTalk .........................................................................................4-90 Bonjour Setting ................................................................................4-91 4.16 4.17 4.18 4.19 4.20 4.21 4.22 4.23 4.24 4.25 4.26 4.27 x-12 C250 Introduction 4.28 LDAP Setting ................................................................................... 4-92 LDAP Setting ................................................................................ 4-92 LDAP Server Registration ............................................................ 4-93 E-Mail Setting .................................................................................. 4-96 E-Mail RX (POP) ........................................................................... 4-96 E-Mail TX (SMTP) ......................................................................... 4-97 SSL/TLS ......................................................................................... 4-100 SSL/TLS Setting ......................................................................... 4-102 To create a certificate ................................................................ 4-103 SSL/TLS Setting -- Install a Certificate ..................................... 4-105 Set an Encryption Strength ........................................................ 4-106 Remove a Certificate .................................................................. 4-107 Set Mode using SSL .................................................................. 4-108 Processing Mode ....................................................................... 4-109 To specify the mode using SSL ................................................. 4-109 Authentication ............................................................................... 4-110 User Authentication/Account Track ........................................... 4-110 To specify the user authentication and account track settings ....................................................................................... 4-111 Auto Logout ............................................................................... 4-112 OpenAPI ......................................................................................... 4-113 TCP Socket Setting ...................................................................... 4-114 To specify the TCP socket settings ........................................... 4-115 4.29 4.30 4.31 4.32 4.33 5 Scan Function Troubleshooting 5.1 Error List ............................................................................................ 5-2 6 Appendix 6.1 Product Specifications ..................................................................... 6-2 Scanning Functions ....................................................................... 6-2 Network Function ........................................................................... 6-3 Entering text ...................................................................................... 6-5 To type text .................................................................................... 6-7 List of Available Characters ........................................................... 6-7 Glossary ............................................................................................. 6-8 Index ................................................................................................ 6-14 6.2 6.3 6.4 C250 x-13 Introduction About This Manual This User's Guide covers the bizhub C250 network and scanning functions. This section introduces the structure of the manual and notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and the machine. For operating procedures of the Windows or Macintosh operating system and application programs, refer to the respective manuals. Structure of the Manual This manual consists of the following chapters. Chapter 1 Before Using the Scan Functions Chapter 2 Scanning Documents Chapter 3 Specifying Settings From the Control Panel Chapter 4 Specifying Settings Using PageScope Web Connection Chapter 5 Scan Function Troubleshooting Chapter 6 Appendix Lists the product specifications and the characters that can be entered from the control panel. Notation Product Name bizhub C250 Microsoft Windows 98 Microsoft Windows Me Microsoft Windows NT 4.0 Microsoft Windows 2000 Microsoft Windows XP When the operating systems above are written together Notation in the Manual This machine, C250 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows 98/Me Windows NT 4.0/2000/XP Windows 98/Me/NT 4.0/2000/XP Screens, Windows and Dialog Boxes The touch panel screens and PageScope Web Connection windows and dialog boxes that appear in this manual show a machine with optional ADF (automatic document feeder) DF-601 installed. x-14 C250 Introduction Explanation of Manual Conventions Note Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information be read carefully. Titles indicate the contents of the section. Basic Copy Operations 3 3.6 Selecting a Paper Setting The paper size can be selected automatically according to the document size or it can be specified manually. Specify the paper size according to the corresponding procedure, depending on the desired copy settings. Automatically Selecting the Paper Size ( Au to Paper Select S etting) The size of the loaded document is detected, and copies are produced using paper of the same size. Touch panel screens are shown to check the actual display. The Paper screen appears. Reminder Reminder Be careful that your fingers are not pinched when the front door is closed. Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information. Detail For details on the positions of paper misfeeds, refer to Paper Misfeed Indications on page 5-7. CAUTION Metallic parts on the inside of the upper cover are very hot. Touching any part other than the paper may result in burns. Detail Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections. C250 3-31 WARNING , CAUTION Text highlighted in this manner indicates precautions to ensure safe use of this machine. "Warning" indicates instructions that, when not observed, may result in fatal or critical injuries. "Caution" indicates instructions that, when not observed, may result in serious injuries or property damage. (The page shown above is an example only.) C250 x-15 Basic Copy Operations 1 In the Basic screen, touch [Paper]. Chapter 3 [] Names highlighted as shown above indicate keys on the control panel and buttons in the touch panel. Note The default setting is Auto Paper Select . Introduction User's Guides The following User's Guides have been prepared for this machine. User's Guide [Copy Operations] This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this User's Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds. User's Guide [Network Scanner Operations] This manual contains details on specifying network settings for standard equipment and on operations for scanning functions. - Refer to this User's Guide for details on operating procedures for network functions and for using Scan to E-Mail, Scan to FTP and Scan to SMB. User's Guide [Box Operations] This manual contains details on operating procedures for using the boxes. - Refer to this User's Guide for details on operating procedures for using the boxes on the hard disk. User's Guide [Enlarge Display Operations] This manual contains details on operating procedures for using copy, network scanner and fax functions in Enlarge Display mode. - Refer to this User's Guide for details on operating procedures in Enlarge Display mode. User's Guide [FK-502 Facsimile Operations] This manual contains details on operating procedures for faxing. - Refer to this User's Guide for details on operating procedures for fax functions when the fax kit is installed. User's Guide [Network Facsimile Operations] This manual contains details on operating procedures for network faxing. - Refer to this User's Guide for details on operating procedures for using the network fax functions (Internet faxing, SIP faxing and IP address faxing). x-16 C250 Introduction User's Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - For details on the printing functions, refer to User's Guide (PDF file) on User Software CD-ROM. Quick Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - Refer to this Quick Guide for basic operating procedures for the printing functions. C250 x-17 Introduction x-18 C250 Before Using the Scan Functions 1 Before Using the Scan Functions Chapter 1 1 Chapter 1 Before Using the Scan Functions 1 1.1 Before Using the Scan Functions Environment Required for Using the Scan Functions The following conditions are required to use the network and scanning functions of this machine. - The machine is connected to the network. (required) The functions can be used over a TCP/IP network. For details on the connection, refer to "Connecting to the Network" on page 1-11. Also, network parameters such as the IP address of this machine must be specified in order to use the machine on the network. For details, refer to "Settings for Using Network/Scanning Functions" on page 1-8. - The driver software is installed on the computer. In order to use this machine as a scanner, the dedicated KONICA MINOLTA TWAIN must be installed. For details, refer to the TWAIN driver manual that is on the User Software CD-ROM. Before Using the Scan Functions 1-2 C250 Before Using the Scan Functions 1 Chapter 1 Before Using the Scan Functions 1.2 Available Scanning Functions "Scanning" refers to the operation of reading the image of a document fed through the ADF (optional) or placed on the original glass. The scanning functions can be used to temporarily store the scanned data in the internal memory of the machine and transmit the data in an e-mail message over the network or upload the data to a file server. In addition, the data can be stored on the internal hard disk of this machine. This function can be used from the Box mode, which is described in the User's Guide [Box Operations]. Furthermore, this machine can be used simply as a scanner. Sending the Scanned Data in an E-Mail Message The scanned data can be sent to a specified e-mail address. The destination is specified from the touch panel of this machine, and the scanned data is sent as an e-mail attachment. For details, refer to "Sending Data in an E-Mail Message (Scan to E-Mail)" on page 2-6. Original Machine E-mail and scan data E-mail reception Memory SMTP server POP server Internet C250 1-3 1 Chapter 1 Before Using the Scan Functions Sending the Scanned Data as Files (FTP) The scanned data is uploaded to a specified FTP server. The FTP server address, login password, and other information are entered from the touch panel of this machine. The data files uploaded to the FTP server can be downloaded from a computer on the network. For details, refer to "Sending Data to a Server (Scan to FTP)" on page 2-19. Original Before Using the Scan Functions Machine Scan data Download Memory FTP server Internet 1-4 C250 Before Using the Scan Functions Sending the Scanned Data to a Computer on the Network (SMB) 1 Chapter 1 Before Using the Scan Functions The scanned data can be sent to a shared folder on a specified computer. The name of the destination computer, login password, and other information are entered from the touch panel of this machine. For details, refer to "Sending Data to a PC on the Network (Scan to SMB)" on page 2-31. Original Machine Scan data Memory Save to a shared folder C250 1-5 1 Chapter 1 Saving the Scanned Data in Boxes Before Using the Scan Functions The scanned data can be saved in boxes created on the machine's internal hard disk. The data can be used in other applications. The file name can be entered from the touch panel of the machine. In addition, if the scanned data is saved in "Annotation User box", you can deliver it over the Internet by adding any domain name and the delivery date and time. For the procedure to save in an annotation user box, refer to "Annotation (Application)" on page 2-63. For saving other data in a box or reusing the data that has been saved, refer to User's Guide "Box Operations". Before Using the Scan Functions Machine Hard disk 1-6 C250 Before Using the Scan Functions Using the Machine as a Scanner 1 Chapter 1 Before Using the Scan Functions This machine can be used as a scanner. The scanner can be controlled from a computer connected to the network, and the scanned image can be loaded into an application on the computer to be processed. For details, refer to the TWAIN driver manual that is on the User Software CDROM. Original Machine Memory C250 1-7 1 Chapter 1 Before Using the Scan Functions 1.3 Settings for Using Network/Scanning Functions It is recommended that the settings described below be specified before using the network/scanning functions. The network settings described in "Specifying Network Settings" must be specified first. Set other items as necessary. Before Using the Scan Functions ! Detail For details on specifying network settings, refer to the chapters listed below. "TCP/IP Settings" on page 3-48 "E-Mail TX (SMTP) Settings" on page 3-88 "4 Specifying Settings Using PageScope Web Connection" Specifying Network Settings An IP address must be assigned to the machine and settings such as the SMTP server must be specified to use the machine on the network. Be sure to set them. There are two methods for specifying settings. One method is to specify the settings from the touch panel of this machine. The other method is to use PageScope Web Connection from a Web browser on a computer on the network. Registering Destinations and Specifying Their Settings The destinations (recipients) of scanned data must be registered. The following registration methods are available. - Register from the touch panel of the machine. - Use PageScope Web Connection from a computer on the network. The following types of destinations can be registered. Type Abbreviated Destination Group Description The destination can be selected with one button. Multiple destinations can be registered in groups. E-mail, FTP, SMB, and box destinations can be registered together in a single group. 2 Note The destination can also be entered before scanning. This is called "direct input". For details, refer to "Entering the Addresses Directly" on page 2-16. 1-8 C250 Before Using the Scan Functions 1 Chapter 1 Before Using the Scan Functions ! Detail For details on registering destinations and specifying settings, refer to the sections listed below. "Registering Abbreviated Destinations" on page 3-10 "Registering Group Destinations" on page 3-22 Setting the From Address To perform Scan to E-Mail, the From address must be registered. The From address is the address that indicates the sender when data is sent. Normally, it is recommended that the e-mail address of administrator registration be used. If the e-mail address of administrator registration is not specified, the sender e-mail address must be entered for each Scan to E-mail operation. Note that Scan to E-Mail is not possible if the From address is not entered. 2 Note When the user authentication setting is enabled, the e-mail address that is specified for each user becomes the From address. Specifying the Scan Settings The following scan settings can be specifying when scanning a document. These settings are specified from the touch panel of the machine. Item File Type Resolution Simplex/Duplex Original Type Scan Size Color Background Removal Original Setting Application Description Sets the file type to be saved. Sets the scan resolution. Selects whether to scan one side of the document or both sides. Sets the type of image to be scanned. Sets the size to be scanned. Sets the color of the scanned document. Adjusts the density of the background (blank areas) of the document. Specifies the type and characteristics of the loaded document. Provides functions for adjusting the print image, for example, for scanning books and for erasing the surrounding area. C250 1-9 1 Chapter 1 Before Using the Scan Functions ! Detail For details on the scan settings, refer to "Specifying the Scan Settings" on page 2-42. Specifying Program Settings The destination and scan settings can be registered together as a single program. This is convenient for frequently scanning documents and sending data under the same conditions. These settings are specified from the touch panel of the machine. Before Using the Scan Functions ! Detail For details, refer to "Registering Program Destinations" on page 3-24. Specifying Default Scan Settings The settings that are selected when [Scan] in the control panel is touched can be specified. ! Detail For details, refer to "Setting the Save Format of the Data to Be Scanned" on page 3-35. 1-10 C250 Before Using the Scan Functions 1 Chapter 1 1-11 1.4 Connecting to the Network The machine can be connected to the network. 2 Reminder The machine can be connected via a parallel or USB connection (optional). However, be sure to connect to the network to use the scanner function. Network Connection Connect a UTP cable (category 5 or later recommended) from the network to the Ethernet connector on the machine. C250 Before Using the Scan Functions 1 Chapter 1 Before Using the Scan Functions 1.5 Flow Chart of Setup and Scanning Operations The sequence from the setup operations required to use the scanning functions to the scanning operation is shown below. Specify scan settings in the screen that appears after pressing the [Utility/Counter] key, then touching [User Setting]. * Specify basic settings such as the format in which scanned data is saved. (Refer to "Setting the Main Scan Mode Screen" on page 3-31 and "Setting the Save Format of the Data to Be Scanned" on page 3-35.) Before Using the Scan Functions Specify network settings in the screen that appears after pressing the [Utility/Counter] key, then touching [Administrator Setting]. * Specify settings in order to use the machine on the network. (Refer to "TCP/IP Settings" on page 3-48, "NetWare Settings" on page 3-55, "http Server Settings" on page 3-60, "FTP Settings" on page 3-67, "SMB Settings" on page 3-70, "AppleTalk Settings" on page 3-74, "Enabling LDAP Settings" on page 3-76, "Setting Up LDAP Settings" on page 3-78, "Search Default Setting" on page 3-87, "E-Mail TX (SMTP) Settings" on page 3-88, "E-Mail RX (POP) Settings" on page 3-96, "Device Settings" on page 3-100, "Time Adjustment Settings" on page 3-102, "Status Notification Settings" on page 3-105, "Total Counter Report Setting" on page 3-107, "PING Confirmation" on page 3-112, "SLP Settings" on page 3-116, "LPD Settings" on page 3-117, "Prefix/Suffix Settings" on page 3-118, "Job for the disable proof" on page 3-122, "SNMP Settings" on page 3-124, "Bonjour Setting" on page 3-130, "TCP Socket Setting" on page 3-132, "OpenAPI Settings" on page 3-134, and "External Server Authentication" on page 3-139.) Register destinations in the screen that appears after pressing the [Utility/Counter] key. * Specify e-mail addresses for e-mail transmissions, register FTP servers, and specify destination computers. (Refer to "Registering Abbreviated Destinations" on page 3-10, "Registering Group Destinations" on page 3-22, "Registering Program Destinations" on page 3-24, and "Specifying E-Mail Settings" on page 3-27.) Load the document. Specify the destination. Specify the scan settings (refer to page 2-42). Press the [Start] key in the control panel. 1-12 C250 Before Using the Scan Functions 1 Chapter 1 The document is scanned, and the data is transmitted. Note Some settings that can be specified on the control panel can also be specified from a computer over a network using PageScope Web Connection. For details, refer to Chapter 4, "Specifying Settings Using PageScope Web Connection". C250 1-13 Before Using the Scan Functions 2 1 Chapter 1 Before Using the Scan Functions Before Using the Scan Functions 1-14 C250 Scanning Documents 2 Scanning Documents Chapter 2 2 2 Chapter 2 Scanning Documents Scanning Documents Control Panel 1 Power Save 2.1 2 34 Box Access 5 Fax 6 Scan 7 Copy Reset Scanning Documents ABC DEF Interrupt GHI JKL MNO 24 23 22 Help Power Accessibility Enlarge Display Mode Memory Utility/ Counter Mode Check Chec PQRS TUV WXYZ Proof Copy 8 9 10 11 12 Stop Start Contrast Data Main P er Power 21 20 19 18 17 16 15 14 13 No. 1 Part Name [Power Save] key Description Press to enter Power Save mode. While the machine is in Power Save mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To cancel Power Save mode, press the [Power Save] key again. Displays various screens and messages. Specify the various settings by directly touching the panel. If user authentication or account track settings have been applied, press this key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to use this machine. This key is also used to log off. Press to enter Box mode. While the machine is in Box mode, the indicator on the [Box] key lights up in green. For details, refer to the User's Guide [Box Operations]. Press to enter Fax mode. While the machine is in Fax mode, the indicator on the [Fax] key lights up in green. For details, refer to the User's Guide [Facsimile Operations]. Press to enter Scan mode. While the machine is in Scan mode, the indicator on the [Scan] key lights up in green. 2 Touch panel 3 [Access] key 4 [Box] key 5 [Fax] key 6 [Scan] key 2-2 C250 Scanning Documents 2 Description Press to enter Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the User's Guide [Copy Operations]. Press to clear all settings (except programmed settings) entered in the control panel and touch panel. Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message "Now in Interrupt mode." appears on the touch panel. To cancel Interrupt mode, press the [Interrupt] key again. Press to turn on/off machine operations, for example, for copying, printing or scanning. When turned off, the machine enters a state where it conserves energy. Press the [Stop] key during scanning to stop the scan operation. Press to start scanning. When this machine is ready to begin scanning, the indicator on the [Start] key lights up in green. If the indicator on the [Start] key lights up in orange, scanning cannot begin. Press to restart a stopped job. Lights up in green when the machine is turned on with the auxiliary power button. Flashes in green while a print job is being received. Lights up in green when data is being printed. Press to print a single proof copy to be checked before printing a large number of copies. Use to type in the number of copies to be produced. Use to type in the zoom ratio. Use to type in the various settings. Press to erase a value (such as the number of copies, a zoom ratio, or a size) entered using the keypad. Press to display screens showing the specified settings. Press to display the Utility screen and Meter Count screen. Press to register the desired copy settings as a program or to recall a registered copy program. Use to adjust the contrast of the touch panel. Press to enter Enlarge Display mode. Press to display the screen for specifying user accessibility functions. No. 7 Part Name [Copy] key 8 [Reset] key 9 [Interrupt] key 10 Auxiliary power button 11 12 [Stop] key [Start] key 13 14 15 16 Main Power indicator Data indicator [Proof Copy] key Keypad 17 [C] (clear) key 18 19 20 21 22 23 [Mode Check] key [Utility/Counter] key [Mode Memory] key Contrast dial [Enlarge Display] key [Accessibility] key C250 2-3 Scanning Documents Chapter 2 2 No. 24 Part Name [Help] key Description Scanning Documents Press to display the Help Main Menu screen, where descriptions of the various functions and details of operations can be displayed. Chapter 2 7 CAUTION To prevent damage to the touch panel, do not push down on the touch panel with force. % Also, do not push down on the touch panel using hard or sharp objects. Scanning Documents 2-4 C250 Scanning Documents 2 2.2 Displaying the Scan Screen Display the Scan mode screen in order to perform scanning operations. Turn the machine on. When the machine is ready to make copies, the Basic screen appears. Press the [Scan] key in the control panel to display the Scan mode screen. The displayed functions and modes can be selected by gently touching the buttons that are displayed in the screen. 2 3 4 5 6 78 9 10 1 11 No 1 2 Name Sub display area [Job List] button Description This area displays destinations, etc. Displays jobs being performed and jobs being stored. Various commands for checking and managing jobs are available. Displays the current date/time. Displays the machine status and details on operations that must be performed. Displays destinations that are registered in programs. Displays destinations that are registered in groups. Used to Search for destinations that are registered in the address book. Used to type in the destination when performing Scan to E-mail, Scan to FTP, or Scan to SMB operations or to select the box where the job is to be stored. This button does not appear if the [Manual Destination Input] on the Security Details screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to "Restrict". Shows the amount of available memory that is used during the scanning operation. Shows the number of specified addresses. Used to specify scan settings. 3 4 5 6 7 8 Date/Time display area Message display area [Program] button [Group] button [Address Book] button [Direct Input] button 9 10 11 Available memory display Address number display area [Scan Settings] button C250 2-5 Scanning Documents Chapter 2 2 2.3 Scan to E-Mail Scanning Documents Sending Data in an E-Mail Message (Scan to E-Mail) Chapter 2 The Scan to E-mail operation is used to send images scanned on this machine to an e-mail address as an attachment. The methods described below are available for specifying the destination. The methods can also be combined, for example, by selecting a group destination, then adding other destinations through direct input. Scanning Documents 2 Note For the procedure for sending e-mail, refer to "Sending the Scanned Data in an E-Mail Message" on page 1-3. Using Programs "Program" refers to a set of destination addresses and scan settings that are registered together. This feature is convenient for frequently scanning documents and sending data under the same conditions. The following procedure describes how to send data by selecting a program that has been registered in advance. For details on registering programs, refer to "Registering Program Destinations" on page 3-24.