User manual KONICA MINOLTA BIZHUB PRO C500 - annexe 1

The essentials of imaging IC-301 Print Controller for bizhub PRO C500 Printer Version 1.0 User Guide Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Copyright © 2005 Creo Inc. All rights reserved. No copying, distribution, publication, modification, or incorporation of this document, in whole or part, is permitted without the express written permission of Creo. In the event of any permitted copying, distribution, publication, modification, or incorporation of this document, no changes in or deletion of author attribution, trademark legend, or copyright notice shall be made. No part of this document may be reproduced, stored in a retrieval system, published, used for commercial exploitation, or transmitted, in any form by any means, electronic, mechanical, photocopying, recording, or otherwise, without the express written permission of Creo Inc. This document is also distributed in Adobe Systems Incorporated's PDF (Portable Document Format). You may reproduce the document from the PDF file for internal use. Copies produced from the PDF file must be reproduced in whole. Trademarks KONICA MINOLTA, the KONICA MINOLTA logo, and The essentials of imaging are registered trademarks of KONICA MINOLTA HOLDINGS, INC. bizhub and bizhub PRO are registered trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES. The Creo wordmark, the Creo logo, and the names of the Creo products and services referred to in this document are trademarks of Creo Inc. Adobe, Acrobat, Adobe Illustrator, Distiller, Photoshop, PostScript, and PageMaker are trademarks of Adobe Systems Incorporated. Apple, iMac, Power Macintosh, AppleShare, AppleTalk, TrueType, and ImageWriter are registered trademarks of Apple Computer, Inc. Macintosh is a trademark of Apple Computer, Inc., registered in the U.S.A. and other countries. PANTONE, Hexachrome, PANTONE Hexachrome, and PANTONE MATCHING SYSTEM are the property of Pantone, Inc. PEARL, PEARLsetter, PEARLhdp, PEARLdry, and PEARLgold are registered trademarks of Presstek, Inc. Other brand or product names are the trademarks or registered trademarks of their respective owners. FCC Compliance Any Creo equipment referred to in this document has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial or residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Limitation of Liability The product, software or services are being provided on an "as is" and "as available" basis. Except as may be stated specifically in your contract, Creo Inc. expressly disclaims all warranties of any kind, whether express or implied, including, but not limited to, any implied warranties of merchantability, fitness for a particular purpose and non-infringement. You understand and agree that Creo Inc. shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if Creo has been advised of the possibility of such damages), resulting from: (i) the use or the inability to use the product or software; (ii) the cost of procurement of substitute goods and services resulting from any products, goods, data, software, information or services purchased; (iii) unauthorized access to or alteration of your products, software or data; (iv) statements or conduct of any third party; (v) any other matter relating to the product, software, or services. The text and drawings herein are for illustration and reference only. The specifications on which they are based are subject to change. Creo Inc. may, at any time and without notice, make changes to this document. Creo Inc., for itself and on behalf of its subsidiaries, assumes no liability for technical or editorial errors or omissions made herein, and shall not be liable for incidental, consequential, indirect, or special damages, including, without limitation, loss of use, loss or alteration of data, delays, or lost profits or savings arising from the use of this document. Patents This product is covered by one or more of the following U.S. patents: RE37,376 D478,608 4,558,302 4,743,091 4,992,864 5,049,901 5,113,249 5,132,723 5,155,782 5,157,516 5,177,724 5,208,818 5,208,888 5,247,174 5,249,067 5,283,140 5,291,273 5,305,091 5,323,248 5,325,217 5,339,176 5,343,059 5,355,446 5,359,451 5,359,458 5,367,360 5,384,648 5,384,899 5,412,491 5,412,737 5,420,702 5,420,722 5,459,505 5,473,733 5,481,379 5,488,906 5,508,828 5,509,561 5,517,359 5,519,852 5,576,754 5,579,115 5,583,551 5,592,309 5,594,556 5,600,448 5,608,822 5,615,282 5,625,397 5,625,766 5,636,330 5,649,220 5,650,076 5,652,804 5,680,129 5,691,823 5,691,828 5,696,393 5,699,174 5,699,740 5,708,736 5,713,287 5,742,743 5,764,374 5,771,794 5,785,309 5,802,034 5,813,346 5,818,498 5,854,883 5,861,904 5,861,992 5,875,288 5,894,342 5,900,981 5,934,196 5,946,426 5,947,028 5,958,647 5,966,504 5,969,872 5,973,801 5,986,819 5,995,475 5,996,499 5,998,067 6,003,442 6,014,471 6,016,752 6,043,865 6,060,208 6,063,528 6,063,546 6,072,518 6,090,529 6,093,447 6,096,461 6,098,544 6,107,011 6,112,663 6,115,056 6,116,160 6,121,996 6,130,702 6,134,393 6,136,509 6,137,580 6,147,789 6,158,345 6,159,659 6,164,637 6,165,658 6,180,325 6,181,362 6,181,439 6,186,068 6,189,452 6,191,882 6,204,874 6,205,364 6,208,369 6,214,276 6,217,965 6,252,241 6,252,522 6,255,033 6,260,482 6,266,080 6,266,134 6,267,054 6,268,948 6,270,204 6,283,589 6,295,076 6,299,572 6,318,266 6,328,408 6,336,708 6,340,817 6,352,816 6,353,216 6,366,339 6,371,026 6,377,739 6,387,597 6,396,422 6,407,849 6,409,331 6,414,755 6,422,801 6,425,565 6,430,136 6,435,091 6,441,914 6,443,571 6,450,092 6,456,396 6,471,335 6,476,342 6,476,931 6,477,955 6,493,064 6,494,965 6,503,691 6,509,903 6,511,163 6,520,084 6,530,317 6,541,181 6,544,336 6,545,772 6,550,388 6,564,018 6,567,713 6,579,660 6,587,211 6,589,710 6,590,635 6,593,064 6,601,888 6,605,407 6,609,459 6,611,363 6,618,187 6,628,435 6,632,584 6,637,329 6,637,860 6,640,713 6,641,772 6,641,978 6,646,669 6,648,468 6,652,088 6,654,147 6,660,997 6,661,561 6,665,048 6,665,121 6,670,986 6,684,783 6,704,123 .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Creo Inc. 3700 Gilmore Way Burnaby, B.C., Canada V5G 4M1 Tel: +1.604.451.2700 Fax: +1.604.437.9891 http://www.creo.com Internal 731-00389A-EN Revised May 2005 Contents 1 Welcome 1 Welcome to the IC-301 Print Controller User Guide............................................................................... 2 Overview of IC-301 Print Controller ........................................................................................................ 2 Hardware and Software Components.............................................................................................. 3 Supported File Formats ................................................................................................................... 4 Workflow .......................................................................................................................................... 5 IC-301 Print Controller Network Printers ......................................................................................... 5 2 Getting Started 7 Turning On the IC-301 Print Controller ................................................................................................... 8 The Workspace ....................................................................................................................................... 9 The Printer Status Pane ................................................................................................................. 11 The Alerts Window ......................................................................................................................... 12 The Job Info Area ........................................................................................................................... 13 The Preferences Window ...................................................................................................................... 14 The Resource Center ............................................................................................................................ 15 The Job Parameters Window................................................................................................................ 16 The Help Menu...................................................................................................................................... 18 Turning Off the IC-301 Print Controller ................................................................................................. 19 3 Printing From Your Computer 21 Overview ............................................................................................................................................... 22 Defining a Printer in Windows ............................................................................................................... 23 Defining a Printer - Windows XP .................................................................................................... 23 Copying the Printer Driver from Windows...................................................................................... 25 Printing From Windows.................................................................................................................. 26 Defining a Printer on Macintosh Client Workstations ........................................................................... 27 Copying the IC-301 Print Controller PPD File for Mac OS 9.......................................................... 27 Setting the Network Printer for Mac OS 9 ..................................................................................... 28 Copying the IC-301 Print Controller PPD File for Mac OS X (10.3) ............................................... 29 Setting the Network Printer for Mac OS X (10.3) ........................................................................... 29 Printing from a Macintosh .............................................................................................................. 31 Web Center ........................................................................................................................................... 32 The Web Viewer ............................................................................................................................. 35 Downloads ..................................................................................................................................... 36 Using Hot Folders ................................................................................................................................. 36 Hot Folder File Formats.................................................................................................................. 37 Using Hot Folders From Your Computer ....................................................................................... 38 Setting Up the Remote Desktop ........................................................................................................... 39 vi IC-301 Print Controller User Guide 4 Basic Workflows 41 Basic Job Workflow .............................................................................................................................. 42 Submitting...................................................................................................................................... 42 Processing ..................................................................................................................................... 42 Storage........................................................................................................................................... 43 Importing and Printing Jobs ................................................................................................................. 44 Importing Files ............................................................................................................................... 44 Resubmitting .................................................................................................................................. 46 Remote Scanning Application .............................................................................................................. 46 Setting Up Scan Boxes.................................................................................................................. 47 Managing Scanned Images ........................................................................................................... 50 5 Managing Jobs 53 Managing the Job Queues.................................................................................................................... 54 The Queues.................................................................................................................................... 55 Status Information.......................................................................................................................... 57 Suspending and Resuming Queues .............................................................................................. 58 Changing the Order of Jobs in the Queues ................................................................................... 58 Aborting a Running Job ................................................................................................................. 59 Batching Jobs ................................................................................................................................ 59 Moving a Waiting Job to the Storage Area .................................................................................... 60 Deleting a Job ................................................................................................................................ 61 Managing the Storage Area .................................................................................................................. 62 Handling Jobs in the Storage Area ................................................................................................ 63 Previewing a Job .................................................................................................................................. 67 Navigation Buttons ........................................................................................................................ 67 Using the Preview Tools ................................................................................................................ 68 Viewing Pages in the Job Preview & Editor Window ..................................................................... 69 Editing an RTP Job ........................................................................................................................ 71 Job Accounting..................................................................................................................................... 74 Viewing the Accounting Information .............................................................................................. 74 Printing and Exporting the Accounting Log ................................................................................... 77 Creating Virtual Printers ........................................................................................................................ 79 Job Report ............................................................................................................................................ 81 6 Production Printing 83 Imposition ............................................................................................................................................ 84 Imposition Workflows..................................................................................................................... 84 Printing with Page Exceptions .............................................................................................................. 92 High-Resolution Workflow .................................................................................................................... 94 Creo APR ....................................................................................................................................... 94 Export as PDF2Go ......................................................................................................................... 95 Fonts ..................................................................................................................................................... 96 Font List ......................................................................................................................................... 96 Contents Managing Fonts on the IC-301 Print Controller ............................................................................. 99 Downloading Fonts ........................................................................................................................ 99 7 Color Workflow 103 Calibration........................................................................................................................................... 104 Color Calibration Method ............................................................................................................. 104 Choosing a Calibration Mode ...................................................................................................... 105 Calibration Process ...................................................................................................................... 105 Color Tools.......................................................................................................................................... 108 Managing Profiles ........................................................................................................................ 108 Editing and Creating Spot Colors ................................................................................................ 111 Using the Gradation Tool to Adjust Color .................................................................................... 114 8 VI Workflow 121 VI Overview ......................................................................................................................................... 122 VI Document Formats ......................................................................................................................... 123 Creo Variable Print Specification ................................................................................................. 124 PPML............................................................................................................................................ 125 PostScript Files ............................................................................................................................ 125 Using Creo Variable Print Specification to Print a VI Job ................................................................... 126 9 System Administration 127 Setting Up and Configuring the IC-301 Print Controller ..................................................................... 128 Server Setup ................................................................................................................................ 129 Network Setup ............................................................................................................................. 132 Remote Tools Setup .................................................................................................................... 136 Security ........................................................................................................................................ 137 System Disks................................................................................................................................ 140 Scan Management ....................................................................................................................... 141 Localization .................................................................................................................................. 143 Deletion Policy ............................................................................................................................. 144 Pre-RIP Preview ........................................................................................................................... 145 Print Queue Manager ................................................................................................................... 146 Default Image Size ....................................................................................................................... 147 Calibration Device ........................................................................................................................ 148 System Messages............................................................................................................................... 148 Job History ................................................................................................................................... 149 Messages ..................................................................................................................................... 150 Backing Up and Restoring the Configuration .............................................................................. 153 A Setting Parameters 155 Setting Parameters in the Job Parameters Window ........................................................................... 156 Print .............................................................................................................................................. 156 viii IC-301 Print Controller User Guide Imposition .................................................................................................................................... 159 Quality .......................................................................................................................................... 164 Color ............................................................................................................................................ 166 Finishing ....................................................................................................................................... 170 Exceptions ................................................................................................................................... 174 Services ....................................................................................................................................... 176 Setting Parameters in the PPD File..................................................................................................... 180 Glossary Index 185 199 Welcome Welcome to the IC-301 Print Controller User Guide .........................2 Overview of IC-301 Print Controller ..................................................2 2 Chapter 1­ Welcome Welcome to the IC-301 Print Controller User Guide Welcome to your IC-301 Print Controller for the bizhubTM PRO C500 Printer User Guide. This user guide provides you with information about the bizhub PRO C500 printer. This user guide will help you operate the IC-301 print controller. It can also be used as a reference guide for questions or procedures. Study this user guide to take full advantage of the many unique and advanced features of the IC-301 print controller. This user guide is for IC-301 print controller operators and system administrators and explains how you can quickly and easily print from the IC-301 print controller or from a client workstation. Stepby-step procedures are included for new and occasional IC-301 print controller users. Detailed information is provided for users who require in-depth knowledge of the IC-301 print controller. Overview of IC-301 Print Controller The IC-301 print controller is an on-demand prepress system that uses Creo advanced prepress technologies, to drive a bizhub PRO C500 printer. As an optimal digital color solution for printers, the IC-301 print controller enables you to print from Windows, Macintosh, and UNIX® client workstations. The IC-301 print controller processes image files in page-description language (PDL) formats--for example, PostScript, PDF, and Variable Information--using RIP (Raster Image Processor) technology. The system converts image files into a suitable processed format for direct, high-quality digital printing. The IC-301 print controller also streamlines the printing process by allowing printing with preset workflows. In combination with the bizhub PRO C500 printer, the IC-301 print controller enables you to efficiently print flyers, brochures, pamphlets, dummy catalogs, short-run trials, and print-ondemand publications. When installed as a fast network printer with the IC-301 print controller, the bizhub PRO C500 printer prints up to 51 full-color A4 (210mm x 297mm) or 50 Letter (8.5 inches x 11inches) pages per minute. Overview of IC-301 Print Controller 3 The IC-301 print controller combines RIP functionalities, automation, control tools and special hardware development capabilities with PC architecture. Hardware and Software Components The IC-301 print controller is a dedicated KONICA MINOLTA platform that runs in a Windows XP environment. The IC-301 print controller includes: · · KONICA MINOLTA hardware, including the interface board KONICA MINOLTA software · Windows XP® Professional operating system · Adobe® Acrobat® 6.0 4 Chapter 1­ Welcome Supported File Formats The IC-301 print controller supports the following file formats: · PostScript (composite or pre-separated files) · PDF · EPS · Creo VPS (Variable Print Specification) · PPML (Personalized Print Markup Language) · JPG · Pre-separated formats The IC-301 print controller can import and covert the following GAP (Graphic Art Port) file types: · Brisque jobs · TIFF · TIFF IT · CT / LW Overview of IC-301 Print Controller 5 Workflow The IC-301 print controller basic workflow is as follows: IC-301 Print Controller Network Printers The IC-301 print controller provides three default network printers, known also as virtual printers. Virtual printers are a function used for automating workflows, which then define job streaming. They contain preset workflows that are automatically applied to all print jobs processed with that virtual printer. There is no need to reset job settings for each job, thus increasing printing efficiency. Note: By default, the job parameters set in the job (from the client workstation) override the parameters set in the virtual printer. If you add or edit a virtual printer, you can select the Override PPD parameters check box to override the parameters set in the PPD file. 6 Chapter 1­ Welcome The three default virtual printers are: · Store Files are spooled directly to the Storage area and await operator processing. You can only import PDL files (such as: PostScript, PDF, VPS) to this virtual printer, not RIPped - processed files. · Print Files sent to this virtual printer are processed and printed directly to the bizhub PRO C500 printer via the IC-301 print controller. · Process Files sent to this virtual printer are automatically processed. After processing, the files are stored in the Storage area of the IC-301 print controller until the print operator re-submits them for printing. With printing workflows tailored to your job requirements, the IC301 print controller enables you to: · Define new virtual printers · Choose from which virtual printer to print For information on creating and editing virtual printers, see Creating Virtual Printers on page 79. Getting Started Turning On the IC-301 Print Controller..............................................8 The Workspace..................................................................................9 The Preferences Window ................................................................14 The Resource Center.......................................................................15 The Job Parameters Window ..........................................................16 The Help Menu ................................................................................18 Turning Off the IC-301 Print Controller............................................19 8 Chapter 2­ Getting Started Turning On the IC-301 Print Controller 1. 2. Turn on the monitor. Open the front panel of the IC-301 print controller, and then press the power control button. The power indicator on the front panel lights up and the Windows operating system starts.The IC-301 print controller splash screen appears followed by the workspace. Notes: · If the workspace doesn't appear automatically, select Start> IC301>IC-301 from the Windows Start menu. · By default, the Auto Log On check box is selected in the Preferences window. This option enables you to open the workspace without having to go through the IC-301 print controller logon process each time. If you want each user to have to log on to the IC-301 print controller, clear the Auto Log On check box, and then assign each user an access level and password. The Workspace 9 For more information about designating access levels, see Security on page 137. The Workspace After you turn on the IC-301 print controller, the workspace automatically appears. 1 2 3 5 4 6 10 Chapter 2­ Getting Started Table 1 describes the IC-301 print controller workspace. Table 1: IC-301 print controller workspace Item Name Description 1 2 3 4 Title bar Menu bar Toolbar Printer Status Displays the name of your server and the access level with which you logged on Consists of the File, Manage, Queues, Tools, Info, and Help menus. Click a menu name to open the corresponding menu. Consists of shortcut buttons for the Import window, Resource Center, Calibration, Spot Color Editor, Gradation, and Alerts Displays messages about the current printer state and your printer configuration. You can also find information about the paper in each tray, the connected finishing devices, toner availability, and disk space and network details. Consists of the Process Queue, which lists the files to be processed. After a file has been processed successfully, it moves either to the Print Queue (the upper area) or to the Storage area. The Storage area contains files that: 5 Queues 6 Storage · were successfully printed · were held, were aborted, or failed during processing or printing · were sent directly from the client workstation to the Storage area or were imported to the Storage area The Workspace 11 The Printer Status Pane The Printer Status pane displays information about the current printer status--for example, Printing. The printer icon displays the current printer configuration, according to the connected feeders and finishers. Click Trays, Finishers, Toners, or Server to display information about the size and type of paper in each tray, the connected finishing devices, the available toner, and disk space and network details. Under Server, you can also view the date that the printer was most recently calibrated. Progress bars display information about incoming and outgoing jobs. 12 Chapter 2­ Getting Started If there is a problem with one of the printer components or with the server, a red indicator appears in the printer icon and next to the relevant component--for example, if a tray is empty. . The Alerts Window The Alerts window lists all of the alert messages that are generated during the workflow. To open the Alerts window: On the toolbar, click Alerts. The window has two view options: · · All: To view all messages Selected: To view alerts related to a selected job. This is the default view. The Workspace 13 The Job Info Area The Job Info area displays a small image of each page in the selected processed job. The Job Info area also contains the following information: · Job's title · File type · Paper size · Print range · Total number of pages in the job · Total number of copies to print · A box to enter the required page number and arrow buttons to browse through the pages of your job To open the Job Info area: Right-click a job in the Process Queue or Print Queue, and from the menu, select Job Info. 14 Chapter 2­ Getting Started The Preferences Window You can set all system preferences in the Preferences window. To open the Preferences window: From the File menu, select Preferences. The window is divided into two areas: · Administrator: All users can view these settings, but configuring these settings depends on the access level defined for each user. · General: All users can view these settings, but only an administrator or operator can configure the settings. Note: If you log on to the IC-301 print controller as a guest, the Preferences window is unavailable. For more information about setting system preferences, see Setting Up and Configuring the IC-301 Print Controller on page 128. The Resource Center 15 The Resource Center The Resource Center enables you to add, remove, and manage external resources for the IC-301 print controller. To open the Resource Center: On the toolbar, click Resource Center . The Resource Center provides access to the following resources: · Virtual printers, in which you can create, edit and remove virtual printers, see Creating Virtual Printers on page 79 · Fonts, see Managing Fonts on the IC-301 Print Controller on page 99 · Profile Manager, see Managing Profiles on page 108 · Backup & Restore configuration, see Backing Up and Restoring the Configuration on page 153 16 Chapter 2­ Getting Started The Job Parameters Window The IC-301 print controller enables you to edit imported PDL files and change the job settings--for example, paper size, imposition, and color settings--in the job parameters window. In the queues or Storage area, double-click the job whose parameters you want to view. Note: In the queues, you can edit the parameters of jobs that have not begun to run. If you want to edit the parameters of a running job, you must first suspend the queue (click the suspend button). The job parameters window appears. Note: If you edit the parameters of a job in the Print Queue and the changes require re-RIPing of the job, it automatically moves to the Process Queue. The Job Parameters Window 17 Each area in the job parameters window--for example, Print, Imposition, or Quality-- has a set of related parameters and values that you can select. Table 2: Description of buttons in the job parameters window This button Print Enables you to Set print related parameters--for example, Print range and Media Type. See Print on page 156 Set parameters related to print layout--for example, Trim Size and Imposition Method. See Imposition on page 159 Set parameters related to print quality--for example, Trapping and High Image Quality-- and improve the quality of printed jobs. See Quality on page 164 Apply last minute color corrections, or set the output job to match other output devices. See Color on page 166 Set parameters related to finalizing your printed document--for example, define settings for the front and back cover. See Finishing on page 170 Include special exceptions in a job--for example, use a different media type for a front and back cover. See Exceptions on page 174 Set parameters that will assist your job workflow--for example, delete jobs, in the change the location of the entire printed image, or enter job information. See Services on page 176 Imposition Quality Color Finishing Exceptions Services 18 Chapter 2­ Getting Started The Help Menu The Help menu enables you to access the user guide and provides information about the current version of the IC-301 print controller installed on your computer. To open the About window: From the Help menu, select About. The About window displays the following information: · IC-301 print controller version number · Date the version was installed · Any updates that were installed on top of the version To open the user guide: From the Help menu, select Topics. Turning Off the IC-301 Print Controller 19 Turning Off the IC-301 Print Controller 1. From the File menu in the workspace, select Exit. If there are jobs that are being processed or printed, the following message appears: There are currently jobs running, are you sure you want to exit the application? If there are no jobs being processed or printed, the following message appears: Are you sure you want to exit the application? The IC-301 print controller workspace closes, and you return to the Windows desktop. 2. Verify that the IC-301 icon has disappeared from your taskbar. Taskbar with IC-301 icon Taskbar without IC-301 icon 3. 4. 5. 6. From the Windows desktop, select Start>Shut Down. In the shutdown dialog box, select Shut down. When the Windows shutdown is complete, turn off the monitor. On the IC-301 print controller, click the power button behind the front door. The power LED on the front panel turns off. Note: Some situations may require the power button to be depressed for more than 4 seconds. 20 Chapter 2­ Getting Started Printing From Your Computer Overview..........................................................................................22 Defining a Printer in Windows .........................................................23 Defining a Printer on Macintosh Client Workstations ......................27 Web Center......................................................................................32 Using Hot Folders............................................................................36 Setting Up the Remote Desktop .....................................................39 22 Chapter 3­ Printing From Your Computer Overview To print a job from a client workstation, select one of the following methods: · Print the job via one of the IC-301 print controller network (virtual) printers--for example, Print. The job is spooled and then processed or printed (according to the selected job flow of the virtual printer). If you use this method, you can print from any application --for example, Microsoft Word-- and use any file format from any client workstation (Windows, Macintosh, or UNIX). For more information about printing from a client workstation, see Printing From Windows on page 26 and Printing from a Macintosh on page 31. · Drag the files to a hot folder. The job is spooled and processed or printed (according to the selected job flow of the corresponding virtual printer). For more information about hot folders, see Using Hot Folders on page 36. If you use the hot folder method, you can print most PDL files on the IC-301 print controller-- for example, PostScript, PDF, EPS, and Variable Print Specification files. Note: PDL jobs that are spooled to the IC-301 print controller must have the appropriate file name extensions--for example, *.ps or *.pdf. Defining a Printer in Windows 23 Defining a Printer in Windows The IC-301 print controller can print from a Windows client workstation that has one of the following operating systems: · Windows ME · Windows NT 4.0 · Windows 2000 · Windows XP · Windows 2003 · Windows 2003 Server The following section describes how to define a IC-301 print controller network printer for Windows XP. You use the Windows Add Printer wizard to define the IC-301 print controller network printers. Note: When you add a new IC-301 print controller network printer to a client workstation, there is no need to install the IC-301 print controller PPD file and Adobe PostScript printer driver separately. They are installed automatically in the Windows Add Printer wizard. Defining a Printer - Windows XP To define a network printer using the Windows Add Printer wizard: 1. 2. On your desktop, click the Start button and select Settings>Printers and Faxes. In the Printer Tasks area, select Add a printer. The Add Printer wizard appears. 3. Click Next. 24 Chapter 3­ Printing From Your Computer 4. 5. 6. Select A network printer, or a printer attached to another computer and then click Next. Select Browse for a printer, and click Next. Find the IC-301 print controller and double-click it to display the list of network printers. 7. 8. Select the printer you wish to setup, and click Next. Select Yes if you want to set this printer as the default printer on your computer. Otherwise, select No. Defining a Printer in Windows 25 9. Click Next. 10. Click Finish to close the wizard. The IC-301 print controller network printer is added to your printer list. To define a network printer in Windows XP using the network neighborhood: 1. 2. 3. 4. Browse to the IC-301 print controller and open it. From the list of network printers, find the desired network printer. Double-click on the network printer icon. The network printer is defined on your Windows client workstation. Note: To install additional network printers, repeat the process Copying the Printer Driver from Windows Perform this procedure if your client workstation is not on the same network as the bizhub PRO C500 printer and you want to create PostScript files. 1. 2. 3. 4. In the IC-301 print controller, locate the D:\ drive and then double-click the Utilities folder. Click PC utilities, and then Printer Driver. Find the directory of the driver relevant to your version of Windows. Compress the directory, and either copy it to a disk or send it by email to the customer. 26 Chapter 3­ Printing From Your Computer Printing From Windows 1. 2. Open the file you would like to print in the corresponding application--for example, open a PDF file in Adobe Acrobat. From the File menu, select Print. The Print dialog box appears. 3. In the Name list, select the desired IC-301 print controller network printer--for example, _Print. 4. If desired, click Properties and modify the job parameters. Notes: · · 5. Unless the Override PPD Parameters option was selected in the virtual printer, any changes to the printer parameters override the parameters of the selected virtual printer. Printer's Default indicates that the value is taken from the settings of the selected virtual printer on the IC-301 print controller. Click OK. Defining a Printer on Macintosh Client Workstations 27 6. Click OK in the Print dialog box. The file is sent to the IC-301 print controller. For more information abut setting PPD file settings, see Setting Parameters in the PPD File on page 180. Defining a Printer on Macintosh Client Workstations This section describes how to define a IC-301 print controller network printer for Macintosh client workstations. The IC-301 print controller can print to Macintosh client workstations running Mac OS 9 and Mac OS X (10.3). You can also submit jobs using the IC-301 print controller virtual printers over a TCP/IP protocol. This connection enables a significantly higher spooling speed. Copying the IC-301 Print Controller PPD File for Mac OS 9 To print from your Macintosh computer to the bizhub PRO C500 printer, you first need to manually copy the IC-301 print controller PPD file to the Macintosh. 1. 2. 3. 4. From the Apple menu, select Chooser. Select AppleShare, and then locate the IC-301 print controller on the network. Click OK. The Login window appears. Select the Guest option, and then click Connect. The corresponding IC-301 print controller window appears. 5. Select Utilities, and then click OK. Note: Do not select the Utilities check box. If you do, Utilities will mount each time you restart your computer. 6. On the desktop, double-click the Utilities volume. The Utilities window appears. 28 Chapter 3­ Printing From Your Computer 7. 8. Double-click the PPD folder, and then double-click the folder for the desired language--for example, English. Copy the PPD file to the System Folder>Extensions>Printer Descriptions folder. The IC-301 print controller PPD file is now installed in the Printer Descriptions folder. It is ready to be configured with one of the IC-301 print controller network printers. Setting the Network Printer for Mac OS 9 1. Make sure that the IC-301 print controller PPD file has been copied to the Printer Descriptions folder on your client workstation. For more information about copying the PPD file, see Copying the IC301 Print Controller PPD File for Mac OS 9 on page 27. 2. 3. 4. From the Apple menu, select Chooser. Select LaserWriter and then locate the IC-301 print controller on the network. Select one of the IC-301 print controller's network printers-- for example, _Process--and click Create. The system automatically locates the IC-301 print controller PPD file and configures the printer as a IC-301 print controller network printer. If you have the Desktop Printer Spooler extension enabled, a printer icon appears on the desktop. Note: Use this icon when you want to download PostScript files to the IC301 print controller. Defining a Printer on Macintosh Client Workstations 29 Copying the IC-301 Print Controller PPD File for Mac OS X (10.3) To print from your Macintosh computer to the bizhub PRO C500 printer, you first need to manually copy the IC-301 print controller PPD file to the Macintosh. 1. From the Go menu, select Connect to Server. The Connect to Server dialog box appears. 2. 3. 4. 5. 6. 7. 8. 9. Locate the desired IC-301 print controller in the network and then double-click it. In the Connect to Server dialog box, select Guest. Click Connect. Select the Utilities volume, and click OK. On the desktop, double-click the Utilities volume icon. Double-click the PPD folder. Double-click the English folder. Double-click the MAC folder and locate the IC-301V1.PPD file. It is recommended that you copy the PPD file by dragging it to the specified folder in your local disk. To do this open another Finder window. 10. From the Go menu, select Computer. 11. Click the MacOSX disk icon, and locate the following folder: Library\Printers\PPDs\Contents\Resources\en.lproj. 12. Drag the IC-301V1.PPD file to the en.lproj folder. Setting the Network Printer for Mac OS X (10.3) 1. Copy the IC-301 print controller PPD file to the Library\Printers\PPDs\Contents\Resources\en.lproj folder on your client workstation. For more information about copying the PPD file, see Copying the IC301 Print Controller PPD File for Mac OS X (10.3) on page 29. 2. From the Go menu, select Applications. 30 Chapter 3­ Printing From Your Computer 3. 4. 5. Open the Utilities folder and then double-click Printer Setup Utility. Click Add. In the upper box, select Apple Talk. 6. 7. 8. In the lower box, select the required AppleTalk Zone from the list (as instructed by your system administrator). Locate the IC-301 print controller name in the list. From the printers list, select _Print. Any jobs sent to this printer will be automatically processed, printed, and stored. 9. In the Printer Model list, select Other. which you copied the PPD file: MACOSX\Library\PPDs\Contents\Resources\en.lproj. 10. In the Choose a File dialog box, double-click the folder to 11. Locate the IC-301V1.PPD file and double-click it. 12. Click Add. You have successfully installed a network printer for the IC-301 print controller and are ready to start printing. Defining a Printer on Macintosh Client Workstations 31 Printing from a Macintosh 1. 2. Open the file you would like to print, in the corresponding application--for example, open a Quark file. From the File menu, select Print. 3. In the Printer list, select the desired printer--for example, _Print. For more information about installing the IC-301 print controller network printers on client workstations, see Copying the IC-301 Print Controller PPD File for Mac OS 9 on page 27 and Setting the Network Printer for Mac OS X (10.3) on page 29. 4. In the Copies & Pages list, select Printer Features. A window similar to the one shown below appears. You can set job parameters. 32 Chapter 3­ Printing From Your Computer 5. Adjust the printer options as desired. Notes: · · 6. The Printer's Default option indicates that the value is taken from the virtual printer that is currently selected. The PPD parameters are divided into eight feature sets. After modifying the job settings, click Print. The file is sent to the IC-301 print controller. Web Center The Web Center is a web page that provides online information and can be accessed from client workstations. The Web center enables you to: · View the status of jobs in the queues, the Alerts window in its current state, and the printer system information · Download remote client tools, utility applications, color profiles, and print drivers Web Center 33 To connect to the Web Center from a client workstation: Important: To connect to the Web Center from a client workstation, you must first enable the web connect service on the IC-301 print controller, see Remote Tools Setup on page 136. 1. On your desktop, click the Internet Explorer icon. Note: To connect to the Web Center, use Internet Explorer 5.0 or later. 2. When the Internet Explorer starts, in the address field type: http://--for example, if the IC-301 station name is FALCON_E, type http://FALCON_E. Note: You can also use the IC-301 print controller IP address--for example, http://192.168.92.10. Important: If you would like to connect to the IC-301 print controller from a Macintosh client workstation, contact your system administrator to add the IC-301 name to the DNS. This is required since Windows name resolution protocols are not supported in Macintosh. The DNS addition is required when clients go through a main server on the network. 34 Chapter 3­ Printing From Your Computer The IC-301 print controller Web Center appears. Web Center 35 The Web Viewer The Web Viewer page consists of three tabs and enables you to view the jobs that currently reside in the IC-301 print controller queues and Storage area, and also view messages that currently appear in the Alerts window. This information is important when you print from a client workstation because it enables you to monitor your jobs in the queues and then make any necessary changes. Table 3: Description of Web Viewer tabs This tab Queues Enables you to view Jobs that are currently running in the IC301 print controller Print Queue and Process Queue. Storage Alerts IC-301 print controller Storage area and the jobs that reside in this window IC-301 print controller alerts. For example, if a job that you sent to print from your client workstation has failed--you can view the message in the Alerts window, edit the job parameters, and then resend it for processing and printing on the IC-301 print controller. Web Viewer API If you have an application that uses XML protocol, the JobList.xml file and the Printer Status.xml file enable you to retrieve information about the job list and the printer status. The JobList.xml file contains information about files in the Print Queue, Process Queue, and the Storage area. To see the Job List view, type the following path: http:///WebViewer/GetView.asp?View=JobList_xml. The Printer Status.xml file contains information about the various printer states. To see the Printer State view, type the following path: http:///WebViewer/ GetView.asp?View=PrinterStatus_xml. 36 Chapter 3­ Printing From Your Computer Downloads The Downloads page enables you to download the most updated IC-301 print controller utilities for Windows and Macintosh client workstations. You can download the following items: · PPD file · Color profiles · Utilities folder Using Hot Folders For every published IC-301 print controller network printer that you define on a client workstation, a corresponding hot folder is automatically created in the IC-301 print controller D:\Hot Folders folder. The IC-301 print controller has three default hot folders, HF_Print, HF_Process, and HF_Store. These hot folders correspond to the three default printers. Each hot folder carries the virtual printer's name (HF_printer's name), see the following graphic. Using Hot Folders 37 When you connect from a client workstation to the IC-301 print controller over the network, you can use the hot folder to submit PDL jobs to the IC-301 print controller. When you establish a connection, drag your jobs onto the desired hot folder (according to the selected workflow). Tip: You can also drag the hot folder icon to your desktop and create a short cut to the hot folder. Jobs that reside in the hot folder will automatically be submitted to the IC-301 print controller through the corresponding virtual printer. Consequently, all of the virtual printer job parameters, inclusive of the workflow, will be applied to the job. As soon as the job has been spooled to the IC-301 print controller, it disappears from the hot folder and enters the IC-301 print controller Process Queue or Storage area, according to the selected workflow. Note: If you send files for printing through a hot folder while the IC-301 print controller application is down, when the application restarts, the files that reside in hot folders will immediately be imported to the system. Hot Folder File Formats Hot folders may contain all PDL formats that are supported by the IC-301 print controller, PS, PDF, EPS, PRN, VPS, PPML, TIF, JPG and GAP. Note: When you use hot folders to print GAP jobs, the process is automated and the job is converted to a PDF, which is displayed in the IC-301 print controller queues. The PDF files can then be programmed and printed as any other PDF file. Files with unsupported formats that are moved to a hot folder, will not be imported to the IC-301 print controller and will remain in the hot folder. 38 Chapter 3­ Printing From Your Computer Using Hot Folders From Your Computer You can use hot folders to process and print files from any computer. The following procedures explain how to print using hot folders from Windows and Macintosh OS X. To print a job using a hot folder from Windows: 1. 2. 3. 4. On your Windows desktop, double-click the Network Neighborhood icon. Find your IC-301 print controller. Double-click the IC-301 print controller. Double-click the desired hot folder--for example, HF_Process. Tip: You can also drag the hot folder icon to your desktop to create and use a shortcut to the folder in the future. You can now drag the desired files to the hot folder. All the files are processed and printed automatically to the printer, according to the hot folder workflow. To print a job using a hot folder from a Mac OS X: 1. From the Finder menu bar, select Go>Connect to Server. The Connect to Server window appears. 2. 3. 4. Find your IC-301 print controller on the network, and click Connect. Select Guest, and then click Connect. From the list, select the desired hot folder--for example, HF_Process--and then click OK. The hot folder icon appears on your desktop. You can now drag the desired files to the hot folder icon. All the files are processed and printed automatically to the printer, according to the hot folder workflow. Setting Up the Remote Desktop 39 Setting Up the Remote Desktop The Remote Desktop utility enables you to connect, view, operate, and perform administrative procedures on the IC-301 print controller from a client workstation. While the remote connection and operation takes place, the regular operation of the IC-301 print controller is not affected. Notes: · Only one user at a time can operate and perform administrative tasks on the IC-301 print controller workspace, either from the Remote Desktop utility or the IC-301 print controller. · This tool is designed exclusively for the system administrator. Users that want to connect to the IC-301 print controller from a client workstation can use the Web Center to view and monitor jobs in the IC-301 print controller queues. For more information about viewing jobs from a client workstation, see Web Center on page 32. The Remote Desktop utility is integrated into the Windows XP Professional operating system, while for Windows 9x 98/ME, 2000, and Mac OS, the remote desktop must be set up. Setting up the remote desktop connection utility for Windows 9x 98/ ME, 2000: 1. From the system administrator workstation, connect to the desired IC-301 print controller, and double-click the Utilities folder. Double-click the PC Utilities folder, and then double-click the Remote Desktop.EXE file. On your desktop, click Start>Program>Accessories>Communications>Remote Desktop Connection. 2. 3.