T640, T642, T644 User's Guide March 2005 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. © 2005 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 Edition: March 2005 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. You can purchase additional copies of publications related to this product by calling 1-800-553-9727. In the United Kingdom and Eire, call +44 (0)8704 440 044. In other countries, contact your point of purchase. References in this publication to products, programs, or services do not imply the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. Safety information · Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not set up this product or make any electrical or cabling connections, such as the power cord or telephone, during a lightning storm. Refer service or repairs, other than those described in the operating instructions, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. Your product uses a laser. CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions.. · · · · 2 Contents Chapter 1: Learning about the printer .............................................................................. 6 Identifying printers ........................................................................................................................................... 6 Understanding the printer operator panel ........................................................................................................ 9 Chapter 2: Installing drivers for local printing ............................................................... 11 Windows ........................................................................................................................................................ 11 Macintosh ...................................................................................................................................................... 15 UNIX/Linux ..................................................................................................................................................... 16 Chapter 3: Installing drivers for network printing ......................................................... 17 Printing a network setup page ....................................................................................................................... 17 Assigning a printer IP address ....................................................................................................................... 17 Verifying the IP settings ................................................................................................................................. 18 Windows ........................................................................................................................................................ 18 Macintosh ...................................................................................................................................................... 22 UNIX/Linux ..................................................................................................................................................... 24 NetWare ......................................................................................................................................................... 24 Chapter 4: Installing and removing options ................................................................... 25 Installing input options ................................................................................................................................... 25 Installing a duplex unit ................................................................................................................................... 27 Installing memory or option cards .................................................................................................................. 28 Accessing the printer system board ............................................................................................................... 28 Installing or removing a memory card ............................................................................................................ 30 Installing or removing a flash memory or firmware card ................................................................................ 32 Installing an option card ................................................................................................................................. 34 Replacing the shield ...................................................................................................................................... 35 Chapter 5: Printing ............................................................................................................ 36 Sending a job to print ..................................................................................................................................... 36 Printing from a USB flash memory device ..................................................................................................... 36 Canceling a print job ...................................................................................................................................... 38 Printing the menu settings page .................................................................................................................... 39 Printing a network setup page ....................................................................................................................... 39 Printing a font sample list ............................................................................................................................... 40 Printing a directory list ................................................................................................................................... 40 Printing confidential and held jobs ................................................................................................................. 40 Printing on specialty media ............................................................................................................................ 43 Loading standard trays and optional trays ..................................................................................................... 44 3 Contents Setting the Paper Type and Paper Size ........................................................................................................ 47 Loading the multipurpose feeder ................................................................................................................... 48 Loading the 2000-sheet drawer ..................................................................................................................... 53 Loading the envelope feeder ......................................................................................................................... 55 Linking trays ................................................................................................................................................... 57 Identifying and linking output bins .................................................................................................................. 58 Chapter 6: Understanding paper and specialty media guidelines ............................... 60 Supported print media ................................................................................................................................... 60 Selecting print media ..................................................................................................................................... 69 Storing print media ......................................................................................................................................... 72 Avoiding jams ................................................................................................................................................ 73 Chapter 7: Maintaining the printer .................................................................................. 74 Determining the status of supplies ................................................................................................................. 75 Conserving supplies ...................................................................................................................................... 75 Ordering supplies ........................................................................................................................................... 76 Recycling Lexmark products .......................................................................................................................... 78 Moving the printer .......................................................................................................................................... 79 Chapter 8: Clearing jams .................................................................................................. 80 Identifying jams .............................................................................................................................................. 80 Access doors and trays ................................................................................................................................. 81 Understanding jam messages ....................................................................................................................... 82 Clearing printer jams ...................................................................................................................................... 82 Clearing staple jams ...................................................................................................................................... 93 Chapter 9: Administrative support .................................................................................. 96 Adjusting operator panel brightness and contrast ......................................................................................... 96 Disabling operator panel menus .................................................................................................................... 96 Enabling operator panel menus ..................................................................................................................... 97 Restoring factory default settings ................................................................... ...