User manual LEXMARK X340N - annexe 1

X340, X340n, X342n MFP User's Guide January 2006 www.lexmark.com Edition: January 2006 The following paragraph does not apply to any country where such provisions are inconsistent with local law: LEXMARK INTERNATIONAL, INC., PROVIDES THIS PUBLICATION "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. Some states do not allow disclaimer of express or implied warranties in certain transactions; therefore, this statement may not apply to you. This publication could include technical inaccuracies or typographical errors. Changes are periodically made to the information herein; these changes will be incorporated in later editions. Improvements or changes in the products or the programs described may be made at any time. Comments about this publication may be addressed to Lexmark International, Inc., Department F95/032-2, 740 West New Circle Road, Lexington, Kentucky 40550, U.S.A. In the United Kingdom and Eire, send to Lexmark International Ltd., Marketing and Services Department, Westhorpe House, Westhorpe, Marlow Bucks SL7 3RQ. Lexmark may use or distribute any of the information you supply in any way it believes appropriate without incurring any obligation to you. To obtain additional copies of publications related to this product, visit the Lexmark Web site at www.lexmark.com. References in this publication to products, programs, or services do not imply that the manufacturer intends to make these available in all countries in which it operates. Any reference to a product, program, or service is not intended to state or imply that only that product, program, or service may be used. Any functionally equivalent product, program, or service that does not infringe any existing intellectual property right may be used instead. Evaluation and verification of operation in conjunction with other products, programs, or services, except those expressly designated by the manufacturer, are the user's responsibility. © 2006 Lexmark International, Inc. All rights reserved. UNITED STATES GOVERNMENT RIGHTS This software and any accompanying documentation provided under this agreement are commercial computer software and documentation developed exclusively at private expense. Safety information · Connect the power cord to a properly grounded electrical outlet that is near the product and easily accessible. CAUTION: Do not use the fax feature during a lightning storm. Do not set up this product or make any electrical or cabling connections, such as the power cord or telephone, during a lightning storm. · Use only a 26 AWG or larger telecommunications (RJ­11) cord when connecting this product to the public switched telephone network. · Refer service or repairs, other than those described in the operating instructions, to a professional service person. · This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. CAUTION: Make sure that all external connections (such as Ethernet and telephone system connections) are properly installed in their marked plug­in ports. · Your product uses a laser. CAUTION: Use of controls or adjustments or performance of procedures other than those specified herein may result in hazardous radiation exposure. · Your product uses a printing process that heats the print media, and the heat may cause the media to release emissions. You must understand the section in your operating instructions that discusses the guidelines for selecting print media to avoid the possibility of harmful emissions. This symbol indicates the presence of a hot surface or component. CAUTION: To reduce the risk of injury from a hot component, allow the surface to cool before touching. Conventions Note: A note identifies something that could help you. CAUTION: A caution identifies something that could cause you harm. Warning: A warning identifies something that could damage your product hardware or software. 2 Contents Chapter 1: Finding information about the MFP.......................................... 7 Chapter 2: Setting up the MFP..................................................................... 9 Installing an overlay for another language ..................................................................... 10 Installing an additional paper tray .................................................................................. 11 Getting the MFP ready to print and scan ....................................................................... 12 Installing the software for USB attach ...................................................................... 12 Installing the software for network attach (X342n only) ........................................... 13 Getting the MFP ready to fax ......................................................................................... 14 Connecting directly to a telephone wall jack ............................................................ 14 Connecting to a telephone ....................................................................................... 15 Getting the MFP ready to copy ...................................................................................... 16 Chapter 3: Learning about the MFP .......................................................... 17 Understanding the parts of the MFP .............................................................................. 17 Using the control panel buttons ..................................................................................... 20 Using the control panel menus....................................................................................... 22 Navigating the control panel menus ......................................................................... 22 Printing a list of menu items ..................................................................................... 22 Printing a network setup page (X342n only) ............................................................ 22 Changing the default mode ...................................................................................... 24 Setting the Timeout option ....................................................................................... 24 Setting the network options (X342n only) ................................................................ 25 Using the MFP software................................................................................................. 26 Using Print Properties .............................................................................................. 26 Using Presto! PageManager (USB attach only) ....................................................... 27 Using QLINK (USB attach only) ............................................................................... 27 Chapter 4: Loading paper and original documents ................................. 28 Loading paper in the paper tray ..................................................................................... 28 Loading paper in the manual feeder .............................................................................. 32 Contents 3 Loading various paper types .......................................................................................... 33 Setting the paper type and size ..................................................................................... 35 Using the control panel ............................................................................................ 35 Using the computer .................................................................................................. 35 Loading original documents into the ADF ...................................................................... 36 Loading original documents on the scanner glass ......................................................... 37 Selecting an output location ........................................................................................... 38 Chapter 5: Printing...................................................................................... 39 Printing a document ....................................................................................................... 39 Printing an envelope ...................................................................................................... 39 Printing transparencies .................................................................................................. 40 Printing collated copies .................................................................................................. 40 Printing multiple pages on one sheet ............................................................................. 40 Printing the last page first (reverse order)...................................................................... 41 Chapter 6: Faxing........................................................................................ 42 Sending a fax ................................................................................................................. 43 Sending a fax automatically ..................................................................................... 43 Sending a fax manually ............................................................................................ 43 Sending a fax to a group (broadcast fax) ................................................................. 44 Sending a fax at a scheduled time (delay send) ...................................................... 44 Adding a prefix before dialing ................................................................................... 45 Adding a pause while dialing .................................................................................... 45 Receiving a fax .............................................................................................................. 45 Receiving a fax automatically ................................................................................... 45 Receiving a fax manually ......................................................................................... 46 Forwarding faxes ........................................................................................................... 46 Printing fax activity reports ............................................................................................. 47 Customizing fax settings ................................................................................................ 47 Setting up shortcuts ................................................................................................. 47 Using the Speed Dial buttons ................................................................................... 48 Using the Phone Book ............................................................................................. 48 Setting the distinctive ring ........................................................................................ 49 Setting the Station ID ............................................................................................... 49 Entering characters .................................................................................................. 50 Canceling a fax job ........................................................................................................ 50 Chapter 7: Copying ..................................................................................... 51 Contents 4 Making a copy ................................................................................................................ 51 Collating copies.............................................................................................................. 52 Copying multiple pages onto a single sheet (Paper Saver) ........................................... 52 Enlarging or reducing an image ..................................................................................... 53 Chapter 8: Scanning ................................................................................... 54 Scanning documents using the control panel (USB attach only) ................................... 55 Scanning documents using the computer (USB attach only)......................................... 55 Configuring additional applications for scanning ...................................................... 56 Scanning documents directly from an application (USB attach only)............................. 56 Scanning text for editing (OCR) ..................................................................................... 57 Customizing scan settings ....................................................................................... 58 Scanning over a network ............................................................................................... 58 Understanding Scan options .......................................................................................... 59 Chapter 9: Maintaining the MFP ................................................................ 61 Removing a toner cartridge............................................................................................ 61 Installing a toner cartridge.............................................................................................. 62 Redistributing toner ........................................................................................................ 63 Replacing the photoconductor ....................................................................................... 65 Cleaning the MFP .......................................................................................................... 67 Cleaning the scanner glass ...................................................................................... 67 Cleaning the outside of the MFP .............................................................................. 67 Cleaning the inside of the MFP ................................................................................ 68 Ordering supplies ........................................................................................................... 70 Recycling Lexmark products .......................................................................................... 70 Chapter 10: Troubleshooting ..................................................................... 71 Setup troubleshooting .................................................................................................... 72 Removing and reinstalling the drivers software ....................................................... 74 Jams and misfeeds troubleshooting............................................................................... 75 Clearing a paper jam ................................................................................................ 76 Print and copy troubleshooting ...................................................................................... 84 Print quality troubleshooting........................................................................................... 85 Scan troubleshooting ..................................................................................................... 88 Fax troubleshooting ....................................................................................................... 89 Error messages troubleshooting .................................................................................... 91 Contents 5 Notices .......................................................................................................... 94 Index............................................................................................................ 102 Contents 6 1 Finding information about the MFP The LexmarkTM X340/X340n/X342n Multifunction Printer (MFP) comes with the following resources: Setup sheet Description The Setup sheet gives you instructions for setting up hardware and software. Where to find You can find this document in the MFP box or on the Lexmark Web site. User's Guide Description The User's Guide gives you instructions for using the MFP and other information such as: · Maintenance · Troubleshooting · Safety Where to find You can find this document on the Lexmark Web site or on the software CD that came with the MFP. CD Description The CD contains drivers, software, and publications files. Where to find You can find this CD in the MFP box. See the Setup sheet for installation instructions. Finding information about the MFP 7 Readme file Description This file contains late-breaking information about the MFP and software that does not appear in other documentation, as well as information specific to your operating system. Where to find To access the Readme file: 1 Click Start Programs or All Programs Lexmark Lexmark X34x Series. 2 Select Readme. Web site Description Our Web site contains a variety of information. Note: All paths for the Web site are subject to change. Where to find Visit our Web site at www.lexmark.com. 1 Go to the Web site. 2 Select a country or region from the drop-down list in the upper-left corner of the page. 3 Select the link for the information you need. Record the following information (located on the store receipt and the back of the MFP), and have it ready when you contact us so that we may serve you faster: Machine Type number: Serial number: Date purchased: Store where purchased: Finding information about the MFP 8 2 Setting up the MFP Before unpacking your MFP, select a level, stable surface on which to set it. Allow adequate space for air circulation and opening covers and trays. Clearance space Front Back Right Left Top 400 mm (16 in.) 175 mm (8 in.) 127 mm (3 in.) 50 mm (2 in.) 175 mm (7 in.) Setting up the MFP 9 Installing an overlay for another language These instructions apply only if you received one or more additional language overlays with the MFP. 1 Lift and remove the overlay. 2 Choose the correct overlay for your language. 3 Align the overlay with the buttons on the MFP, and then press down until the overlay locks into place. Installing an overlay for another language 10 Installing an additional paper tray Your MFP supports one optional paper tray that lets you load up to 550 sheets of paper. CAUTION: If you are installing a 550-sheet paper tray after setting up the MFP, turn the MFP off, and unplug the power cord from the wall outlet before continuing. 1 Unpack the 550-sheet paper tray, and remove any packing material. 2 Place the paper tray in the location you have chosen for your MFP. 3 Align the holes in the MFP with the positioning posts on the 550­sheet paper tray, and lower the MFP into place. 4 Click Start or Click Start Settings Printers or Printers and Faxes. Control Panel Printers and Other Hardware Printers and Faxes. 5 Select the MFP icon. 6 Click File Properties. 7 Click the Device Settings tab. 8 Select Tray2 from the Installable Options list. 9 Select 550-Sheet Tray from the drop-down menu. 10 Click Apply. 11 Click OK. Installing an additional paper tray 11 12 Connect the power cord to a wall outlet. 13 Press the Power switch. Getting the MFP ready to print and scan Installing the software for USB attach You can install printer drivers and scan software for the following operating systems using the Software and Documentation CD: · · · · · Windows 2003 Windows 2003 x64 Windows XP Windows XP x64 Windows 2000 Note: Drivers for Windows XP x64 bit Edition are available at www.lexmark.com. 1 Insert the Software and Documentation CD. 2 Follow the instructions on the screen. 3 Connect the USB cable, and turn on the printer. 2 1 The Plug and Play screen appears, and a printer object is created in the printers folder of the computer. If the software installation screen does not appear: 1 From the desktop, double-click My Computer. For Windows XP, click Start to access the My Computer icon. 2 Double-click the CD-ROM drive icon. If necessary, double-click setup.exe. Getting the MFP ready to print and scan 12 3 When the software installation screen appears, click Install or Install Now. 4 Follow the instructions on the computer screen to complete the installation. Installing the software for network attach (X342n only) You can install printer drivers and scan software for the following operating systems using the Software and Documentation CD: · · · · · Windows 2003 Windows 2003 x64 Windows XP Windows XP x64 Windows 2000 Note: Drivers for Windows XP x64 bit Edition are available at www.lexmark.com. 1 Connect the ethernet cable, and turn on the printer. 1 2 2 Insert the Software and Documentation CD. 3 Follow the instructions on the screen. The Plug and Play screen appears, and a printer object is created in the printers folder of the computer. Note: The ethernet connection will not work if the USB connection is being used. Only one connection port can be used at a time. If the software installation screen does not appear: 1 From the desktop, double-click My Computer. For Windows XP, click Start to access the My Computer icon. 2 Double-click the CD-ROM drive icon. If necessary, double-click setup.exe. Getting the MFP ready to print and scan 13 3 When the software installation screen appears, click Install or Install Now. Follow the instructions on the computer screen to complete the installation. Getting the MFP ready to fax You can connect the printer to equipment such as a telephone, an answering machine, or a computer modem. If problems occur, see Setup troubleshooting on page 72. Note: The printer is an analog device that works best when directly connected to the wall jack. Other devices (such as a telephone or answering machine) can be successfully attached to pass through the printer, as described in the setup steps. If you want a digital connection such as ISDN, DSL, or ADSL, a third-party device (such as a DSL filter) is required. You do not need to attach the printer to a computer, but you do need to connect it to a telephone line to send and receive faxes. You can connect the printer to other equipment. See the following table to determine the best way to set up the printer. Connecting directly to a telephone wall jack CAUTION: Use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. Connect the MFP directly to a telephone wall jack to make copies or send and receive faxes without using a computer. 1 Make sure you have a telephone cord and a telephone wall jack. 2 Connect one end of the telephone cord into the LINE port of the MFP. Getting the MFP ready to fax 14 3 Connect the other en of the telephone cord into an active telephone wall jack. Note: For more information on connecting the MFP to telecommunications equipment, see the additional setup instructions that came with the MFP. Setup steps may vary depending on your country or region. Connecting to a telephone Connect a telephone to the MFP to use the fax line as a normal telephone line. Then set up the printer wherever your telephone is located to make copies or send and receive faxes without using a computer. 1 Make sure you have the following: · · · A telephone Two telephone cords A telephone wall jack of the MFP, and then plug it into an active 2 Connect one telephone cord to the LINE port telephone wall jack. Getting the MFP ready to fax 15 3 Remove the protective plug from the EXT port of the MFP. 4 Connect the other telephone cord to a telephone, and then plug it into the EXT port MFP. of the Note: For more information on connecting the MFP to telecommunications equipment, see the additional setup instructions that came with the MFP. Setup steps may vary depending on your country or region. Getting the MFP ready to copy The X340/X340n/X342n can be used as a stand-alone copier and does not require additional setup or connection to a computer or a network. Getting the MFP ready to copy 16 3 Learning about the MFP Understanding the parts of the MFP 1 2 3 4 5 14 13 6 12 11 10 9 8 7 Use the 1 2 3 4 5 6 ADF paper support Paper guides Automatic Document Feeder (ADF) Top cover Control panel Output paper support To Extend to support longer media. Make sure paper feeds correctly. Copy, scan, or fax multiple­page documents. Access the scanner glass. Operate the MFP. For more information, see Using the control panel buttons on page 20. Hold longer paper in the front output tray. Learning about the MFP 17 Use the 7 8 9 10 11 12 13 14 Front output tray Front cover Paper tray Manual feeder Paper level indicator Access button Scanner glass Scanner lock To Hold paper as it exits the MFP. Access the toner cartridge. Load paper automatically. Load paper manually. Verify the level of paper in the paper tray. Release the front cover. Scan, copy, or fax a single­page document. Lock the scanner unit during transport. Understanding the parts of the MFP 18 16 24 17 18 23 22 21 20 19 Use the 15 16 17 18 19 20 Rear hinges Power switch Power supply port Dust cover Rear cover Ethernet port To Lift the top cover to fit thicker documents, such as books. Turn the MFP on or off. Connect the MFP to a power source. Protect longer sizes of paper that may extend beyond the edge of the MFP. Remove heavier paper from the printer as it exits. Connect the MFP to a network using an ethernet cable. Note: This port is only available on the X342n. The ethernet port and the USB port cannot be used at the same time. 21 22 23 24 USB port LINE port EXT port Handles Connect the MFP to a computer using a USB cable. Connect the MFP to an active telephone line to send and receive faxes. Connect the MFP to a telephone or answering machine. Lift the MFP. Understanding the parts of the MFP 19 Using the control panel buttons The display shows: · · · MFP status Messages Menus 1 2 3 4 56 7 12 11 10 9 8 Press 1 2 3 4 5 6 7 8 Copy Fax Scan Scale Collate Options (Copy) Speed Dial buttons Shift To Access the Copy mode to make copies. Note: The mode is selected when the button light is on. Access the Fax mode to fax. Note: The mode is selected when the button light is on. Access the Scan mode to scan. Note: The mode is selected when the button light is on. Control the size of a copied document as compared to its original size. Control the sequence in which multiple-page jobs are completed. · Adjust the paper source. · Adjust the paper saver settings. Access any of the first five programmed shortcuts. Access shortcuts 6­10. Note: Press Shift, and then press the first speed dial button to dial shortcut 6. Press Shift, and then press the second speed dial button to dial shortcut 7, and so on. 9 Options (Fax) · Access the Broadcast function. · Delay sending a fax. · Cancel a fax. Manually send or receive a fax. 10 (On/Off Hook) Using the control panel buttons 20 Press 11 Redial/Pause To · In Fax mode, redial the last number entered. · Insert a three­second pause in the number to be dialed to wait for an outside line or get through an automated answering system. Enter a pause only when you have already begun programming the number. Access any of the programmed shortcuts. For more information on programming a shortcut, see Setting up shortcuts on page 47. 12 Phone Book 13 14 15 16 17 18 22 21 20 19 Use this 13 14 15 16 Numeric keypad To · Scroll through menu options. · Decrease a number. · Scroll through menu options. · Increase a number. · Choose the option that appears on the display. · Save settings. In Copy mode: Select the number of copies you want to make. In Fax mode: · Enter fax numbers. · Select letters when creating a Phone Book entry. · Type numbers to enter or edit the time or date on the display. 17 Content Select the type of material being copied or faxed. Select one of the following choices: · Text · Mixed­text and photo · Photo 18 Start Start a copy, scan, or fax job, depending on which mode is selected. Using the control panel buttons 21 Use this 19 Stop To · Return settings to their default values, depending on which mode is selected. · Cancel a copy, scan, or fax job. · Exit a menu. Select one of five darkness settings. Display a control panel menu or submenu. Return to the previous menu without saving any changes. Note: Press before pressing Back to save your settings. 20 21 22 Darkness Menu Back Using the control panel menus Navigating the control panel menus 1 Press Menu. 2 Press 3 Press 4 Press 5 Press or or or repeatedly until the menu you want appears, and then press . . repeatedly until the menu option you want appears, and then press repeatedly until the setting you want appears. to save the setting. Printing a list of menu items 1 From the control panel, press Menu. 2 Press 3 Press or or repeatedly until REPORTS appears, and then press . . repeatedly until Print Menus appears, and then press The MFP prints a list of all available menus and default settings. Printing a network setup page (X342n only) You can print a network setup page to review the network settings. Note: This menu item is only available when the USB cable is unplugged. 1 From the control panel, press Menu. 2 Press 3 Press or or repeatedly until REPORTS appears, and then press . . repeatedly until Network Setup appears, and then press Using the control panel menus 22 4 The MFP prints the network setup page. Copy Defaults menu Use this Darkness Content Number Scale Collate Paper Source Paper Saver To Improve the readability of a copy by darkening a light document or lightening a dark document. Specify the type of document being copied: Text, Mixed, or Photo. Specify how many copies to print. Specify the percentage for enlarging or reducing an image copy. Collate copies as they exit. Select the paper source you want to use. Choose how many page images to print on a page. Fax Advanced menu Use this Auto Answer Behind PABX Dial Method Fax Forwarding Fax Footer Auto Reduce Confirmation To Modify answer settings. Indicate if there is a telephone switching device. Select where the dialing method should be pulse or tone for a fax job. Forward a fax to another fax machine. Add a footer to a fax. Automatically reduce the size of a document for faxing. Print a confirmation page each time a fax is sent or if there is an error while faxing. Using the control panel menus 23 Fax Defaults menu Use this Content To Choose the quality of the image being sent. Note: Changing the content may also increase the time necessary to send the fax. Original Size Darkness Rings Distinct Ring Redials Redial Wait Paper Source Speaker Volume Prefix ECM Station ID Specify the default size of original documents to be faxed. Improve the readability of a fax by darkening a light document or lightening a dark document. Specify the number of rings before the MFP automatically answers an incoming fax. Choose the type of ring that indicates an incoming fax, if the fax number has a distinct ring. Choose the number of redial attempts after a failed fax transmission. Choose the number of minutes to wait before an automatic redial. Select the paper source you want to use. Turn the speaker on or off to monitor the fax tone. Specify the volume of the telephone ring for incoming faxes or specify the volume of the speaker to monitor the fax tone. Set an extension to dial before dialing any autodial number. For example, enter a prefix if you must dial an extension to reach an outside line. Ensure accurate, error­free transmission with another ECM­equipped fax machine. Set the fax machine number or ID name that appears on the fax header. Changing the default mode The MFP settings default to copy mode. To select another mode as default: 1 Press Menu. 2 Press 3 Press 4 Press 5 Press or or or repeatedly until MACHINE SETUP appears, and then press repeatedly until Mode appears, and then press repeatedly until the mode you want appears. . . to save the setting. Setting the Timeout option If you change the copy or fax settings using the control panel buttons for a specific job, the MFP will restore the default settings after a set period of time. Using the control panel menus 24 To set the length of time the MFP waits before restoring default settings: 1 Press Menu. 2 Press 3 Press 4 Press or or or repeatedly until MACHINE SETUP appears, and then press repeatedly until Timeout appears, and then press . . . repeatedly until the length of time you want appears, and then press 5 Press Back repeatedly to return to the Ready prompt. Setting the network options (X342n only) Note: These menu items are only available when the USB cable is unplugged. 1 Press Menu. 2 Press 3 Press · · · · or or repeatedly until NETWORK SETUP appears, and then press repeatedly until one of the following appears: . Enable DHCP IP Address Netmask Gateway 4 Press to make adjustments to any of the above items. After making the necessary adjustments, press and the printer will save your settings and return to the Ready prompt. If no adjustments are made, press Back repeatedly to return to the Ready prompt. Using the control panel menus 25 Using the MFP software Use this Print Properties Presto! PageManager QLINK To Select the best print settings for the document you are printing. · Scan, share, and organize photos and documents. · View, edit, send, and back up files in many formats. · Scan to various applications. · Configure additional applications for scanning. For more information, see page 56. · Customize scan settings. For more information, see page 58. Using Print Properties Print Properties is the software that controls the printing function when the printer is connected to a computer. You can change the settings in Print Properties based on the type of project you want to create. Opening Print Properties You can open Print Properties from almost any program: 1 With a document open, click File Print. 2 From the Print dialog, click Properties, Preferences, Options, or Setup. Using the Print Properties tabs Tab Layout Options · Select the orientation of the document on the printed page: portrait or landscape. · Choose the order to print the pages. · Choose the number of pages to print per sheet. · Choose the paper source. · Specify the type of paper loaded. Add, edit, or remove a watermark. Add personal profiles. Lists copyright and file versions. Paper/Quality Watermark Profiles About Using the MFP software 26 Using Presto! PageManager (USB attach only) Use Presto! PageManager to scan, share, and organize photos and documents. To open Presto! PageManager, click Start Programs or All Programs Lexmark Applications Presto! PageManager. To access the Presto! PageManager Help: 1 Open Presto! PageManager. 2 Click Help Help. Using QLINK (USB attach only) With QLINK, you can: · · · Scan to various applications. Configure additional applications for scanning. For more information, see page 56. Customize scan settings. For more information, see page 58. To open QLINK, use one of the following methods: · · · From the MFP control panel, press Scan. Double-click the QLINK icon on the desktop. Click Start Programs or All Programs Lexmark Lexmark X34x Series QLINK. Using the MFP software 27 4 Loading paper and original documents Loading paper in the paper tray 1 Make sure: · · · · · You use paper designed for laser printers. The paper is not used or damaged. If you are using specialty paper, you follow the instructions that came with the paper. You do not force paper into the MFP. Set the correct paper type in the control panel, or using the computer. For more information, see Setting the paper type and size. 2 Remove the paper tray. Loading paper and original documents 28 3 Holding the tray on a stable surface, press the guide lock, and slide the rear guide until it locks at the paper length you want. Note: To load longer paper, such as legal size paper: · Press the button at the back of the paper tray, and extend the tray until it locks into place. 2 1 · Attach the dust cover to the rear of the MFP to protect the paper that extends beyond the edge of the MFP. 4 Prepare a stack of paper for loading by flexing or fanning it back and forth. Straighten the edges on a level surface. Loading paper in the paper tray 29 5 Load the paper with the print side facing down. Note: Load letterhead paper with the design side facing down. The top edge of the sheet should be placed at the front of the tray. 6 Make sure the paper is below the maximum fill lines on the left inside wall of the tray. Note: Overloading paper may cause paper jams. Loading paper in the paper tray 30 7 Squeeze and adjust the paper guides until they lightly touch the side of the stack of paper. Note: Do not push the paper guides far enough to cause the materials to warp. Incorrect adjustments may cause paper jams. 8 Close the paper tray. Note: The paper level indicator, on the front of the paper tray, shows the amount of paper currently in the tray. Note: If you experience problems with the paper feed, use the manual feeder. For more information, see Loading paper in the manual feeder on page 32. Loading paper in the paper tray 31 Loading paper in the manual feeder Use the manual feeder to print transparencies, labels, envelopes, or card stock. You may also use the manual feeder to make short runs of paper types or sizes that are not currently loaded in the paper tray. For information on acceptable print media to use in the manual feeder, see Loading various paper types on page 33. 1 Make sure: · · · · · You use paper designed for laser printers. The paper is not used or damaged. If you are using specialty paper, you follow the instructions that came with it. You do not force paper into the MFP. Set the correct paper type and size in the control panel, or using the computer. For more information, see Setting the paper type and size. 2 Place a single sheet of paper face-up with the leading edge first into the center of the manual feeder, and adjust the paper guides to the paper width. The MFP automatically engages the print media. Loading paper in the manual feeder 32 Loading various paper types Input source/capacity1 Size (mm/in.) Plain paper Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Folio (215.9 x 330.2/8.5 x 13) Legal (215.9 x 355.6/8.5 x 14) Executive (184.2 x 266.7/7.25 x 10.5) JISB5 (182 x 257/7.2 x 10) Statement (140 x 216/5.5 x 8.5) A5 (148 x 210/5.83 x 8.27) Envelopes2 No. 9 (98.4 x 225.4/3.88 x 8.88) No. 10 (104.8 x 241.3/4.12 x 9.5) DL (110 x 220/4.33 x 8.66) C5 (162 x 229/6.38 x 9.02) B5 (176 x 250/6.93 x 9.84) No. 7 3/4 (98.4 x 190.4/3.88 x 7.5) Paper labels3 Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Transparency films Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Yes/50 Yes/1 Yes/50 No/0 Yes/1 No/0 No/0 Yes/1 No/0 250­sheet paper tray Yes/250 Manual feeder Yes/1 550­sheet paper tray (optional) Yes/550 Loading various paper types 33 Input source/capacity1 Size (mm/in.) Card stock4 Letter (215.9 x 279/8.5 x 11) A4 (210 x 297/8.27 x 11.69) Folio (215.9 x 330.2/8.5 x 13) Legal (215.9 x 355.6/8.5 x 14) Executive (184.2 x 266.7/7.25 x 10.5) JISB5 (182 x 257/7.2 x 10) Statement (140 x 216/5.5 x 8.5) A5 (148 x 210/5.83 x 8.27) 1 2 250­sheet paper tray No/0 Manual feeder Yes/1 550­sheet paper tray (optional) No/0 Maximum capacity may be reduced depending on paper thickness. Feed envelopes one sheet at a time through the manual feeder. MFP is intended for occasional paper label printing only. Feed one sheet at a time through the manual feeder. Do not use vinyl labels with the MFP. card stock one sheet at a time through the manual feeder. It must exit through the rear output slot. Individual postcard sizes, such as 4 x 6, are not supported. Lexmark recommends full-sized sheets of postcard stock designed for laser printers. 3 The 4 Feed Warning: Using unsupported media sizes may damage the MFP. Loading various paper types 34 Setting the paper type and size Using the control panel 1 Press Menu. 2 Press 3 Press press . or . or or . repeatedly until the paper size you want to use is selected, and then press repeatedly until the paper type you want to use is selected. . repeatedly until the paper source you want to use appears. or repeatedly until PAPER SETUP appears on the top line of the display, and then press . or repeatedly until Size/Type appears on the top line of the display, and then 4 Press 5 Press 6 Press 7 Press 8 Press 9 To return to the Ready prompt, press Stop. Note: If you are printing from the computer, continue with Using the control panel. Using the computer 1 With a document open, click File Print. 2 Click Properties, Options, Setup, or Preferences. 3 From the Paper/Quality tab, select the paper type from the Media drop­down list. 4 Click the Advanced button. 5 Select the paper size. 6 Click OK. 7 Click OK. 8 Click OK. Setting the paper type and size 35 Loading original documents into the ADF You can load up to 50 sheets of an original document into the ADF for scanning, copying, and faxing. · · Remove staples and paper clips from the original documents before loading into the ADF. The ADF may not properly feed documents that are damaged or folded. If this occurs, use the scanner glass. For more information, see Loading original documents on the scanner glass on page 37. 1 Load an original document face-up into the ADF. Note: Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper) into the ADF. Place these items on the scanner glass. 2 Adjust the paper guides on the ADF against the edges of the paper. Note: If longer paper is used, extend the ADF paper support. Loading original documents into the ADF 36 Loading original documents on the scanner glass You can scan, copy, and fax photos, text documents, magazine articles, newspapers, and other publications. Note: Place postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper) on the scanner glass. 1 Open the top cover. 2 Place the document face-down on the scanner glass in the upper left corner. Loading original documents on the scanner glass 37 3 Close the top cover to avoid dark edges on the scanned image. Selecting an output location The MFP has two output locations: the front output tray and the rear paper exit. Front output tray Rear paper exit Front output tray The front output tray should be used to output plain paper only. Use the rear paper exit for envelopes, labels, card stock, and transparencies. To use the front output tray, make sure the rear cover is closed. This tray should be used for most jobs and is recommended for jobs requiring over 50 sheets of plain paper continuously. Note: If problems, such as excessive curl, occur when using the front output tray, try using the rear output slot. Rear paper exit You can use the rear paper exit for all paper types; however, for envelopes, labels, card stock, and transparencies, using this slot is recommended. To use the rear paper exit, open the rear cover. Paper is output face-up through the rear paper exit, with the last page on the top. To avoid paper jams, do not open or close the rear cover while printing. Selecting an output location 38 5 Printing Printing a document 1 Load paper. 2 With a document open, click File Print. 3 Click Properties, Options, Setup, or Preferences. 4 Adjust the settings. 5 Click OK. 6 Click OK or Print. Printing an envelope 1 Load an envelope face-up in the manual feeder. Note: Make sure the envelope flap is face-down. 2 With a document open, click File Print. 3 Click Properties, Options, Setup, or Preferences. 4 From the Layout tab, select Landscape. Note: · · Most envelopes use landscape orientation. Make sure the same orientation is also selected in the software application. 5 From the Paper/Quality tab, select the paper source. 6 Select Envelope from the Media drop-down list. 7 Click the Advanced button. 8 Select the envelope size loaded, and click OK. 9 Click OK. Printing 39 10 Click OK or Print. Printing transparencies 1 Load transparencies. Note: · · If you are using the manual feeder, load one transparency at a time. Make sure you use a transparency designed for laser printers. Print. 2 With a document open, click File 3 Click Properties, Options, Setup, or Preferences. 4 From the Paper/Quality tab, select the paper source. 5 Select Transparency from the Media drop-down list. 6 Click the Advanced button. 7 Select the transparency size loaded, and click OK. 8 Click OK. 9 Click OK or Print. Printing collated copies If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated). 1 Load paper. 2 With a document open, click File Print. 3 From Copies, select the Collate check box. 4 Click OK or Print. Printing multiple pages on one sheet 1 Load paper. 2 With a document open, click File Print. 3 Click Properties, Options, Setup, or Preferences. Printing transparencies 40 4 From the Layout tab, select the number of pages per sheet from the Pages Per Sheet drop­ down list. 5 Click OK. 6 Click OK or Print. Printing the last page first (reverse order) 1 Load paper. 2 With a document open, click File Print. 3 Click Properties, Options, Setup, or Preferences. 4 From the Layout tab, select the Back to Front check box. 5 Click OK. 6 Click OK or Print. Printing the last page first (reverse order) 41 6 Faxing You can load an original document into the ADF or on the scanner glass. ADF Scanner glass Use the ADF for multiple­page documents. Note: Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper) into the ADF. Place these items on the scanner glass. Use the scanner glass for single-page documents, postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings or carbonless paper). Faxing 42 Sending a fax Note: Make sure the MFP is connected to an active, analog telephone line. Sending a fax automatically 1 Make sure the MFP is on. 2 Load an original document face-up into the ADF or face-down on the scanner glass. Note: Do not load postcards, 4 x 6 cards, small items, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 3 From the control panel, press Fax. 4 Enter a fax number, press Speed Dial 1, 2, 3, 4, or 5, or press Phone Book to select a number. Note: · · If you do not have a Speed Dial list but want to create one, see Setting up shortcuts on page 47. If you do not have a Phone Book list but want to create one, see Using the Phone Book on page 48. 5 Press Start. 6 If prompted, press 1 (for yes) if you have more pages, or 2 (for no) if you have finished scanning the entire document. Sending a fax manually 1 Make sure the MFP is on. 2 Load an original document face-up into the ADF or face-down on the scanner glass. 3 From the control panel, press Fax. 4 Press to get a dial tone. Sending a fax 43 5 Enter a fax number, press Speed Dial 1, 2, 3, 4, or 5, or press Phone Book to select a number. Note: · · If you do not have a Speed Dial list but want to create one, see Setting up shortcuts on page 47. If you do not have a Phone Book list but want to create one, see Using the Phone Book on page 48. 6 When you hear the fax tone, press Start. The control panel prompts you for another page. 7 If prompted, press 1 (for yes) if you have more pages, or 2 (for no) if you have finished scanning the entire document. Sending a fax to a group (broadcast fax) You can send a fax to as many as 8 people at once. Note: You cannot save this group in the Phone Book. 1 Load an original document into the ADF or on the scanner glass. 2 From the control panel, press Fax. 3 Under Fax, press Options. 4 Press 5 Press . . or repeatedly until Broadcast appears, and then press . 6 Enter a fax number, and then press have entered the last number. 7 Using the numeric keypad, press 1 (for Yes) if you have another number, or 2 (for No) if you Sending a fax at a scheduled time (delay send) Using the delay send feature, you can scan a document now and fax it at a later time. 1 Load an original document into the ADF or on the scanner glass. 2 From the control panel, press Fax. 3 Under Fax, press Options. 4 Press 5 Press . or repeatedly until Delay send appears, and then press . Sending a fax 44 6 Enter a fax number, and then press have entered the last number. . 7 Using the numeric keypad, press 1 (for Yes) if you have another number, or 2 (for No) if you 8 Enter the time you want to send the fax, and then press . Note: At the designated time, the fax numbers are dialed and the fax is sent to all of the designated fax numbers. If the fax transmission is unsuccessful to any of the numbers on the broadcast list, the unsuccessful numbers will be dialed again. Adding a prefix before dialing Using the prefix feature, you can dial an extension to reach an outside line or turn off call-waiting before sending a fax. 1 From the control panel, press Menu. 2 Press 3 Press or or repeatedly until Fax Defaults appears, and then press repeatedly until Prefix appears, and then press . . . 4 Enter the prefix you want to dial before sending a fax, and then press 5 Press Stop to return to the Ready prompt. Adding a pause while dialing Using the pause feature, you can add a pause during dialing to wait for an outside line or navigate an automated telephone system. While dialing the fax number, press Redial/Pause to insert a pause. A pause is represented by a comma (,) on the display. Receiving a fax Receiving a fax automatically When the MFP is set to Auto Answer, it answers an incoming fax on a specified number of rings. Once the connection is established, the MFP automatically receives the fax. Receiving a fax 45 Receiving a fax manually We recommend using this feature when the fax and the telephone share a telephone line. Choose which incoming faxes to accept by setting the MFP to manual answering mode. 1 Deselect Auto Answer: a b c From the control panel, press Fax. Press Menu. Press or repeatedly until FAX ADVANCED appears, and then press . Auto Answer appears. d e f Press Press press . or . repeatedly until No appears on the bottom line of the display, and then To return to the Ready prompt, press Stop. . 2 When the telephone rings, press 3 If you hear a fax tone, press Start. The MFP receives the fax. Forwarding faxes Use the fax forwarding feature if you are going to be away but still want to receive faxes. There are three fax forwarding settings: · · · Off--(Default) Forward--The MFP sends the fax to the designated fax number. Forward and Print--The MFP prints the fax and then sends it to the designated fax number. Setting up fax forwarding 1 From the control panel, press Fax. 2 Press Menu. 3 Press 4 Press 5 Press 6 Press 7 Press . or repeatedly until Forward or Fwd. and Print is selected. . or repeatedly until Fax Forwarding is selected. or repeatedly until FAX ADVANCED is selected. Forwarding faxes 46 8 Press . 9 Enter the number to which you want to forward the fax. 10 Press . Printing fax activity reports 1 From the control panel, press Fax. 2 Press Menu. 3 Press 4 Press 5 Press 6 Press . . or repeatedly until Fax Call log or Fax Job log is selected. or repeatedly until REPORTS is selected. Customizing fax settings Setting up shortcuts To make sending faxes easier, you can enter up to 99 shortcuts. 1 From the control panel, press Fax. 2 Press Phone Book. 3 Press 4 Press 5 Press . or repeatedly until Edit is selected. Add appears on the display. . . 6 Enter the shortcut number (1­99), and then press Note: · · Shortcuts do not have to be entered in order. Shortcuts 1­10 can be accessed through the Speed Dial buttons. For more information, see Using the Speed Dial buttons on page 48. Printing fax activity reports 47 7 Enter the shortcut name using the keypad, and then press Entering characters on page 50. . For more information, see Note: The MFP does not support double­byte characters for names, such as Chinese, Japanese, or Korean. You cannot enter a name using these languages. 8 Enter a fax number, and then press are finished. . 9 Using the numeric keypad, press 1 (for Yes) if you have another number, or 2 (for No) if you Using the Speed Dial buttons You can access shortcuts 1­5 and 6­10 with the Speed Dial buttons. These buttons are automatically programmed when you program shortcuts 1­10. For instructions on how to add shortcuts to the Phone Book, see Setting up shortcuts on page 47. 1 Load an original document into the ADF or on the scanner glass. 2 From the control panel, press Fax. 3 Press a Speed Dial button. a b Press Speed Dial 1, 2, 3, 4, or 5 for the first five shortcuts. Press Shift, and then press Speed Dial 1, 2, 3, 4, or 5 for shortcuts 6­10. Note: Shift + Speed Dial 1 is shortcut 6. Shift + Speed Dial 2 is shortcut 7, and so on.