5400 Series All-In-One User's Guide January 2007 www.lexmark.com Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries. All other trademarks are the property of their respective owners. © 2007 Lexmark International, Inc. All rights reserved. 740 West New Circle Road Lexington, Kentucky 40550 Important Safety Information Use only the power supply and power supply cord provided with this product or the manufacturer's authorized replacement power supply and power supply cord. Connect the power supply cord to a properly grounded electrical outlet that is near the product and easily accessible. To reduce the risk of fire, use only a 26 AWG or larger telecommunications (RJ-11) cord when connecting this product to the public switched telephone network. Refer service or repairs, other than those described in the user documentation, to a professional service person. This product is designed, tested, and approved to meet strict global safety standards with the use of specific Lexmark components. The safety features of some parts may not always be obvious. Lexmark is not responsible for the use of other replacement parts. CAUTIONS--When using this product, basic safety precautions should always be followed to reduce the risk of fire, electric shock, and injury to persons, including the following: Do not place or use this product near water or wet locations. Do not set up or use this product or make any electrical or cabling connections, such as the power cord or telephone, during a lightning storm. If a telephone is connected to this product, do not use the telephone to report a gas leak in the vicinity of the leak. SAVE THESE INSTRUCTIONS. Use care when you replace a lithium battery. CAUTION--POTENTIAL INJURY: There is a danger of explosion if a lithium battery is incorrectly replaced. Replace it only with the same or equivalent type of lithium battery. Do not recharge, disassemble, or incinerate a lithium battery. Discard used batteries according to the manufacturer's instructions and local regulations. Contents Important Safety Information.........................................................2 Finding information about the printer..........................................7 Setting up the printer......................................................................11 Checking the box contents..............................................................................................................................................11 Installing another language control panel.................................................................................................................12 Getting the printer ready to fax......................................................................................................................................12 Learning about the printer.............................................................21 Understanding the parts of the printer.......................................................................................................................21 Using the control panel buttons and menus............................................................................................................23 Learning about the software.........................................................32 Using the printer software...............................................................................................................................................32 Using the Imaging Studio.................................................................................................................................................32 Using the All-In-One Center.............................................................................................................................................34 Using the Solution Center................................................................................................................................................36 Using Print Properties........................................................................................................................................................38 Using the Photo Editor......................................................................................................................................................39 Using the Toolbar................................................................................................................................................................40 Using Fast Pics......................................................................................................................................................................41 Using the Fax Setup Utility...............................................................................................................................................42 Loading paper and original documents......................................43 Loading paper.......................................................................................................................................................................43 Loading various paper types...........................................................................................................................................43 Loading original documents into the Automatic Document Feeder...............................................................46 Loading original documents on the scanner glass.................................................................................................48 Printing...............................................................................................50 Printing a document..........................................................................................................................................................50 Printing a Web page...........................................................................................................................................................50 Printing photos or images from a Web page............................................................................................................51 Printing collated copies.....................................................................................................................................................51 Contents 3 Printing the last page first (reverse page order).......................................................................................................52 Printing transparencies.....................................................................................................................................................52 Printing envelopes..............................................................................................................................................................52 Printing cards........................................................................................................................................................................53 Printing multiple pages on one sheet..........................................................................................................................53 Working with photos.......................................................................55 Retrieving and managing photos..................................................................................................................................55 Printing photos using the control panel.....................................................................................................................58 Printing photos using the computer............................................................................................................................62 Copying...............................................................................................64 Making a copy.......................................................................................................................................................................64 Copying photos....................................................................................................................................................................64 Collating copies....................................................................................................................................................................65 Repeating an image on one page.................................................................................................................................66 Enlarging or reducing an image.....................................................................................................................................66 Scanning.............................................................................................67 Scanning a document........................................................................................................................................................67 Customizing scan settings using the computer.......................................................................................................67 Scanning documents or images for e-mailing..........................................................................................................68 Scanning text for editing..................................................................................................................................................69 Scanning images for editing............................................................................................................................................69 Scanning clear images from magazines or newspapers.......................................................................................70 Scanning to a computer over a network....................................................................................................................70 Faxing.................................................................................................71 Sending a fax.........................................................................................................................................................................72 Receiving a fax......................................................................................................................................................................74 Forwarding faxes.................................................................................................................................................................75 Printing fax activity reports..............................................................................................................................................76 Setting up Speed Dial numbers.....................................................................................................................................76 Using the Phone Book.......................................................................................................................................................77 Customizing dial settings.................................................................................................................................................78 Customizing fax settings...................................................................................................................................................80 Contents 4 Networking the printer...................................................................86 Installing network printers...............................................................................................................................................86 Tips for installing a network printer..............................................................................................................................87 Maintaining the printer...................................................................89 Changing print cartridges................................................................................................................................................89 Achieving better print quality.........................................................................................................................................91 Preserving the print cartridges.......................................................................................................................................93 Cleaning the scanner glass..............................................................................................................................................94 Ordering supplies..................................................................................................................................................... ...