OPERATION MANUAL (for printer and scanner) DIGITAL MULTIFUNCTIONAL SYSTEM Page · INTRODUCTION ....................1 · CONTENTS............................2 · PRINT.....................................3 · PRINTER SHARING ............11 · SCAN ...................................15 · KEY OPERATOR PROGRAMS ...26 · TROUBLESHOOTING .........28 · SPECIFICATIONS ...............32 INTRODUCTION This manual describes the printer and scanner functions of the digital multifunctional system. Note · For information on loading paper, replacing toner cartridges, clearing paper misfeeds, handling peripheral devices, and other copier-related information, please refer to "Operation manual (for general information and copier)" that accompanies the machine. · For information on installing the drivers and software cited in this manual, please refer to the separate "Software setup guide". · For information on the operating system, please refer to your operating system manual or the online Help function. · The screen images and procedures that appear in this manual are mainly for Windows XP. With other versions of Windows, some screen images may be different from those in this manual. · The explanations in this manual are based on American English and the North American version of the software. Software for other countries and regions may vary slightly from the North American version. · This manual refers to the Reversing single pass feeder as the "RSPF" and the Single pass feeder as the "SPF". Unless specific mention is made, both the RSPF and the SPF are referred to simply as "SPF". · Where "AR-XXXX" appears in this manual, please substitute the name of your model for "XXXX". · In some regions the "Key operator's guide" cited in this manual is a separate manual, and in other regions the "Key operator's guide" is included in the "Operation manual (for general information and copier)". · The "Dual function board" cited in this manual can be installed as an option in some models and is pre-installed standard in other models. For detailed information, please refer to "3. PERIPHERAL DEVICES AND SUPPLIES" in the "Operation manual (for general information and copier)". Trademark Acknowledgments · Sharpdesk is a trademark of Sharp Corporation. · Microsoft®, Windows®, Windows® 95, Windows® 98, Windows® Me, Windows NT® 4.0, Windows® 2000, Windows® XP and Internet Explorer® are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and other countries. · IBM, PC/AT, and PowerPC are trademarks of International Business Machines Corporation. · Acrobat® Reader Copyright © 1987-2002 Adobe Systems Incorporated. All rights reserved. Adobe, the Adobe logo, Acrobat, and the Acrobat logo are trademarks of Adobe Systems Incorporated. · All other trademarks and copyrights are the property of their respective owners. The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications. 1 CONTENTS INTRODUCTION ........................................................................................................................................ 1 1 PRINT 4 5 6 KEY OPERATOR PROGRAMS BASIC PRINTING .............................................. 3 G IF THE TRAY RUNS OUT OF PAPER DURING PRINTING.........................................................4 G PAUSING A PRINT JOB...................................4 G WHEN "PAPER SOURCE" IS SET TO [AUTO SELECT] ...........................................................4 G HOW [BYPASS TRAY] AND [BYPASS MANUAL] DIFFER IN THE "PAPER SOURCE" SETTINGS ........................................................4 KEY OPERATOR PROGRAM LIST ................ 26 USING THE KEY OPERATOR PROGRAMS...... 27 TROUBLESHOOTING TROUBLESHOOTING..................................... 28 G PRINTING PROBLEMS ................................. 28 G SCANNING PROBLEMS ............................... 30 OPENING THE PRINTER DRIVER FROM THE [START] BUTTON ............................................. 5 PRINTER DRIVER SETTINGS .......................... 6 G TWO-SIDED PRINTING (ONLY FOR MODELS THAT SUPPORT TWO-SIDED PRINTING) .....7 G PRINTING MULTIPLE PAGES ON ONE PAGE ......7 G FITTING THE PRINT IMAGE TO THE PAPER....8 G ROTATING THE PRINT IMAGE 180 DEGREES .....9 G PRINTING A WATERMARK .............................9 SPECIFICATIONS OUTLINE OF THE PRINT STATUS WINDOW ... 10 2 PRINTER SHARING SHARING THE PRINTER USING WINDOWS NETWORKING................................................. 11 G SHARED PRINTER SETTINGS .....................12 G CLIENT SETTINGS ........................................13 3 SCAN SCANNING OVERVIEW .................................. 15 SCANNING FROM A TWAIN-COMPLIANT APPLICATION .................................................. 16 G SCANNER DRIVER SETTINGS .....................18 SCANNING FROM A WIA-COMPLIANT APPLICATION (WINDOWS XP)...................... 20 SCANNING FROM THE "SCANNER AND CAMERA WIZARD" (WINDOWS XP) ............. 21 SCANNING USING THE KEYS ON THE MACHINE......................................................... 23 BUTTON MANAGER ....................................... 24 G BUTTON MANAGER SETTINGS ...................25 2 1 Note PRINT This chapter explains the basic procedure for printing and how to select printer driver settings for various purposes. · Paper that can be used and the procedures for loading paper are the same as for copying. See the "Operation manual (for general information and copier)". When the dual function board is installed · Before using the machine in USB 2.0 High-speed mode, be sure to read "USB2.0 MODE" and "System requirements for USB 2.0 (Hi-Speed mode)" in the "Key operator's guide". BASIC PRINTING The following example explains how to print a document from WordPad. Before printing, make sure that the correct size of paper for your document has been loaded in the machine. 1 Make sure that the ONLINE indicator on the operation panel is lit. 3 Select [Print] from the application's [File] menu. The "Print" dialog box will appear. If the ONLINE indicator is not on, press the [PRINT] key to switch to printer mode and then use the [ ] key to select "ONLINE". COPY ON LINE DATA PRINT Ready to print. ONLINE OFFLINE SCAN The status of the printer function is indicated by the ONLINE and DATA indicators above the [PRINT] key. ONLINE indicator Lit The machine is online. Printing is possible. A print job is being canceled. The machine is offline. Printing is not possible. DATA indicator There is print data in memory that has not been printed yet. Printing is in progress or data is being received. There is no print data in memory and print data is not being received. 4 Make sure that "SHARP AR-XXXX" is selected as the printer. If you need to change any print settings, click the [Preferences] button ([Properties] button in Windows 95/98/Me/NT 4.0). The printer driver setup screen will appear. Blinking Off 2 Start WordPad and open the document that you wish to print. Windows 2000 does not have the [Preferences] button in this dialog box. Select settings as needed on each of the tabs in the setup screen. PRINTER DRIVER SETTINGS (page 6), TWO-SIDED PRINTING (ONLY FOR MODELS THAT SUPPORT TWO-SIDED PRINTING) (page 7), PRINTING MULTIPLE PAGES ON ONE PAGE (page 7), FITTING THE PRINT IMAGE TO THE PAPER (page 8), ROTATING THE PRINT IMAGE 180 DEGREES (page 9), PRINTING A WATERMARK (page 9) 3 PRINT 5 Click the [Print] button ([OK] button in Windows 95/98/Me/NT 4.0). Printing begins. When printing begins, the Print Status Window automatically opens. OUTLINE OF THE PRINT STATUS WINDOW (page 10) Note When the job separator tray is installed The output tray can be selected when selecting print settings at the time of printing. To change the tray selection, select the desired tray in "Output" in the [Paper] tab of the printer driver setup screen. The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (offset function). IF THE TRAY RUNS OUT OF PAPER DURING PRINTING Add paper to the tray that ran out or to the bypass tray. If you add paper to the bypass tray, press the [PRINT] key on the machine to switch to printer mode and select "BYPASS-TRAY". Printing will resume. Note that if the "AUTO TRAY SWITCHING" setting is selected in the "PAPER SIZE SET" (accessed by pressing the [SPECIAL FUNCTION] key) and there is the same size of paper in another tray, the machine will automatically switch to the other tray and continue printing. PAUSING A PRINT JOB To pause a print job, press the [PRINT] key on the machine to switch to printer mode and then select "OFFLINE" with the [ ] key. The machine pauses the print job and then goes offline. · To cancel a print job, press the [C] key ( ). · To resume printing, select "ONLINE" with the [ ] key. WHEN "PAPER SOURCE" IS SET TO [AUTO SELECT] If "Paper Source" is set to [Auto Select] in the [Paper] tab of the printer driver setup screen and the correct size of paper for a print job is not loaded in the machine, the printing procedure will vary depending on the "FORCED OUTPUT OF PRINT" setting (page 26) in the key operator programs. When "FORCED OUTPUT OF PRINT" is disabled Add paper to the bypass tray, press the [PRINT] key on the machine to switch to printer mode, and select "BYPASS-TRAY". Printing will resume. When "FORCED OUTPUT OF PRINT" is enabled The closest size of paper in a tray other than the bypass tray will be used for printing. When the dual function board is installed · If the print image is in a different orientation than the paper, the print image will be automatically rotated 90 degrees to enable correct printing on the paper. (Other than the bypass tray) Note When the dual function board is not installed · Be sure to set each tray's paper size in "Set Tray Status" in the "Configuration" tab of the printer driver setup screen. See "CONFIGURING THE PRINTER DRIVER" in "3. TROUBLESHOOTING AND USEFUL INFORMATION" in the "Software setup guide". When printing, be sure to specify a tray other than "Auto Select" in "Paper Source" in the "Paper" tab of the printer driver setup screen. HOW [BYPASS TRAY] AND [BYPASS MANUAL] DIFFER IN THE "PAPER SOURCE" SETTINGS There are two bypass tray settings in "Paper Source" in the [Paper] tab of the printer driver setup screen: · When [Bypass Tray] is selected, the print job is automatically printed on the paper in the bypass tray. · When [Bypass Manual] is selected, the print job is not printed until paper is inserted into the bypass tray. If paper is already in the bypass tray, remove the paper and then re-insert it to begin printing. 4 OPENING THE PRINTER DRIVER FROM THE [START] BUTTON To change the printer driver settings, follow the steps below. Settings adjusted in this way will be the initial settings when you print from an application. (If you change the settings in the printer driver setup screen at the time of printing, the settings will revert to the initial settings when you quit the application.) Windows 2000/XP Windows 95/98/Me/NT 4.0 1 2 3 Click the [start] button, and then click [Control Panel]. In Windows 2000, click the [Start] button and select [Settings]. 1 2 Click the [Start] button, select [Settings] and then click [Printers]. Click the [SHARP AR-XXXX] printer driver icon and select [Properties] from the [File] menu. 1 Click [Printers and Other Hardware], and click [Printers and Faxes]. In Windows 2000, click [Printers]. Click the [SHARP AR-XXXX] printer driver icon and select [Properties] from the [File] menu. Note In Windows NT 4.0, select [Document Defaults] to open the printer driver setup screen. 3 4 Click the [Printing Preferences] button in the [General] tab. The printer driver setup screen will appear. PRINTER DRIVER SETTINGS (page 6) In Windows 95/98/Me, click the [Setup] tab. The printer driver setup screen will appear. PRINTER DRIVER SETTINGS (page 6) 5 PRINTER DRIVER SETTINGS To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting. Some restrictions exist on the combinations of settings that can be selected in the printer driver setup screen. When a restriction is in effect, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction. (1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (1) Tab The settings are grouped on tabs. Click on a tab to bring it to the front. Checkbox Click on a checkbox to activate or deactivate a function. Print image This shows the effect of the selected print settings. Drop-down list Allows you to make a selection from a list of choices. Check button Allows you to select one item from a list of options. Image of paper trays The tray selected in "Paper Source" in the [Paper] tab appears in blue. You can also click on a tray to select it ...