User manual SHARP MX-2300N/2700N/3500N/3501N/4500N/4501N - annexe 1

MODEL: MX-2300G MX-2300N MX-2700G MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N Scanner Guide TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 · MANUALS PROVIDED WITH THE MACHINE . . . 4 3 BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE 1 BEFORE USING THE MACHINE AS A NETWORK SCANNER SCANNING TO E-MAIL, FTP, DESKTOP, AND NETWORK FOLDER . . . . . . . . . . . . . . . . . . . . . . . . . 27 CHANGING THE EXPOSURE AND EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . 33 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) . . . . . . . . . . . . . . . 34 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce). . . . . . . . . . . . . . . . . . 35 · SPECIFYING THE SCAN SIZE OF THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 · SPECIFYING THE SEND SIZE OF THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 CHANGING THE COLOUR MODE . . . . . . . . . . . . . . 39 CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . 40 CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE . . . . . . . . . . . . . . . . . . . 42 NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . 5 PREPARATIONS FOR USE AS A NETWORK SCANNER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 · MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION. . . . . . . . . . . . . . . . . . . . . 6 · CHECKING THE DATE AND TIME . . . . . . . . . . . . 6 · STORING SENDER INFORMATION . . . . . . . . . . . 7 · SETTINGS REQUIRED IN THE WEB PAGE. . . . . 7 · STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK. . . 8 · STORING A DESTINATION FOR SCAN TO DESKTOP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 BASE SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 · BASE SCREENS . . . . . . . . . . . . . . . . . . . . . . . . . 11 · ADDRESS BOOK SCREEN. . . . . . . . . . . . . . . . . 14 · CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN . . . . . 15 SCANNING AND TRANSMISSION SEQUENCE. . . . 16 ORIGINAL SIZES . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 · ORIGINAL SIZES THAT CAN BE TRANSMITTED . . . . . . . . . . . . . . . . . . . . . . . . . . 18 · THE SIZE OF THE PLACED ORIGINAL . . . . . . . 18 4 BASIC PROCEDURE FOR SCANNING IN USB MEMORY MODE SCANNING TO USB MEMORY . . . . . . . . . . . . . . . . . 45 CHANGING THE EXPOSURE AND EXPOSURE MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . 52 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) . . . . . . . . . . . . . . . 53 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce). . . . . . . . . . . . . . . . . . 54 · SPECIFYING THE SCAN SIZE OF THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 · SPECIFYING THE SEND SIZE OF THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 CHANGING THE COLOUR MODE . . . . . . . . . . . . . . 58 CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . 59 ENTERING THE FILE NAME . . . . . . . . . . . . . . . . . . . 61 2 ENTERING DESTINATIONS SPECIFYING DESTINATIONS IN THE ADDRESS BOOK . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 · CALLING UP A DESTINATION . . . . . . . . . . . . . . 20 · CHECKING AND DELETING THE SELECTED DESTINATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . 21 USING A SEARCH NUMBER TO SPECIFY A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 ENTER THE ADDRESS MANUALLY . . . . . . . . . . . . 23 CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK. . . . . . . . . . . . . . . . . . . . 24 USING THE RESEND FUNCTION . . . . . . . . . . . . . . . 26 1 5 BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE SCANNING MANY ORIGINALS AT ONCE (Job Build) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103 SCANNING ORIGINALS OF DIFFERENT SIZES (Mixed Size Original) . . . . . . . . . . . . . . . . . . . . . . . . 106 SCANNING THIN ORIGINALS (Slow Scan Mode) . 109 STORING SCAN OPERATIONS (Programs) . . . . . 111 FORWARDING A RECEIVED INTERNET FAX TO AN E-MAIL ADDRESS (Inbound Routing Settings) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114 SENDING A FAX IN INTERNET FAX MODE. . . . . . . 62 CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . 65 CHANGING THE RESOLUTION . . . . . . . . . . . . . . . . 66 AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) . . . . . . . . . . . . . . . 67 SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce). . . . . . . . . . . . . . . . . . 68 · SPECIFYING THE SCAN SIZE OF THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 · SPECIFYING THE SEND SIZE OF THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . 72 CHANGING THE SUBJECT, FILE NAME, AND MESSAGE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 8 INTERNET FAX FUNCTIONS RECEIVING AN INTERNET FAX . . . . . . . . . . . . . . . 115 · MANUALLY RECEIVING INTERNET FAXES . . 116 PRINTING FAXES RECEIVED TO MEMORY . . . . . 117 SENDING TWO PAGES AS A SINGLE PAGE (2in1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report) . . 121 · CHECKING THE ACTIVITY LOG (Image Sending Activity Report) . . . . . . . . . . . . . . . . . . . 124 · INFORMATION APPEARING IN THE RESULT COLUMN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 124 SENDING AN INTERNET FAX FROM A COMPUTER (PC-I-Fax) . . . . . . . . . . . . . . . . . . . . . . 125 6 CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS JOB STATUS SCREEN . . . . . . . . . . . . . . . . . . . . . . . 75 · JOB QUEUE SCREEN AND COMPLETED JOB SCREEN. . . . . . . . . . . . . . . . . . . . . . . . . . . . 76 · OPERATION WHEN A JOB IN THE JOB QUEUE IS COMPLETED . . . . . . . . . . . . . . . . . . . 79 · CHECKING COMPLETED JOBS . . . . . . . . . . . . . 80 STOPPING A SCAN JOB BEING TRANSMITTED OR WAITING TO BE TRANSMITTED . . . . . . . . . . . . 81 GIVING PRIORITY TO A SCAN TRANSMISSION JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 9 SCANNING FROM A COMPUTER (PC SCAN MODE) BASIC SCANNING PROCEDURE . . . . . . . . . . . . . . 126 7 CONVENIENT FUNCTIONS SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission) . . . . . . 83 · BROADCAST TRANSMISSIONS THAT INCLUDE INTERNET FAX DESTINATIONS . . . . 86 ERASING PERIPHERAL SHADOWS ON THE IMAGE (Erase) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 SCANNING AN ORIGINAL AS TWO SEPARATE PAGES (Dual Page Scan) . . . . . . . . . . . . . . . . . . . . . 91 SENDING AN IMAGE AT A SPECIFIED TIME (Timer Transmission) . . . . . . . . . . . . . . . . . . . . . . . . 94 WHITENING FAINT COLOURS IN THE IMAGE (Suppress Background) . . . . . . . . . . . . . . . . . . . . . . 97 SCANNING BOTH SIDES OF A CARD ONTO A SINGLE PAGE (Card Shot) . . . . . . . . . . . . . . . . . . . 100 2 ABOUT THIS MANUAL This manual explains the procedures for using scan mode, Internet fax mode, USB memory mode, and PC scan mode on the machine. Please note · To use the Internet fax function, the Internet fax expansion kit must be installed. · To use the network scanner function on the MX-2300G/2700G, the network scanner expansion kit and 256 MB expansion memory board must be installed. The Internet fax function can be used on these models even if the network scanner expansion kit is not installed. · For information on installing the drivers and software cited in this manual, please refer to the Software Setup Guide and the manuals that are provided with the expansion kits. · To use the network scanner function, basic network scanner settings, server settings including SMTP and DNS server settings, and destinations must be configured in the Web pages. Configure and store the settings as explained in this manual. These settings require a knowledge of your network environment and therefore must be configured by your network administrator. · For information on your operating system, please refer to your operating system manual or the online Help function. · The explanations of screens and procedures in this manual are primarily for Windows® XP. The screens may vary in other versions of Windows. · Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx". · Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated: MX-2300/2700 series: MX-2300G, MX-2300N, MX-2700G, MX-2700N MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N · This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions. · Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative. · This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative. · Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product. Warning · Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws. · All information in this manual is subject to change without notice. Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N (equipped standard with an automatic document feeder). To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed. The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications. 3 MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Safety Guide Software Setup Guide Quick Start Guide Contents This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices. This manual explains how to install the software and configure settings to use the machine as a printer or scanner. This manual provides easy-to-understand explanations of all the functions of the machine in a single volume. Detailed explanations of each of the functions can be found in the manuals in PDF format. This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine. This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the "Facsimile Guide" in PDF format. Troubleshooting Facsimile Quick Reference Guide Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name User's Guide Copier Guide Printer Guide Facsimile Guide Scanner Guide (This manual) Document Filing Guide System Settings Guide Contents This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance. This manual provides detailed explanations of the procedures for using the copy function. This manual provides detailed explanations of the procedures for using the printer function. This manual provides detailed explanations of the procedures for using the fax function and the "System Settings" that are related to fax. This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function. This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed. This manual explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings". Icons used in the manuals The icons in the manuals indicate the following types of information: This alerts you to a situation where there is a risk of machine damage or failure. This provides a supplemental explanation of a function or procedure. This explains how to cancel or correct an operation. This indicates the name of a system setting and a provides a brief explanation of the setting. For detailed information on each system setting, see the System Settings Guide. When "System Settings:" appears: A general setting is explained. When "System Settings (Administrator):" appears: A setting that can only be configured by an administrator is explained. 4 1 BEFORE USING THE MACHINE AS A NETWORK SCANNER This chapter provides basic information that is necessary to use the machine as a network scanner. NETWORK SCANNER FUNCTION The network scanner function of the machine can be used to scan an original, create an image file, and send the file over a network to a computer, FTP server, or other destination. Scanning is also possible from your computer using a TWAIN-compliant application. The network scanner function provides the following scanning modes. Scan modes Scan to E-mail The scanned file is sent by e-mail. 3. BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE (page 27) Scan to FTP*1 The scanned file is sent to a specified directory of an FTP server. Scan to Desktop*2 The scanned file is sent to a specified folder on your computer. Scan to Network Folder*3 The scanned file is sent to a shared folder on a Windows computer on the same network as the machine. USB memory mode The scanned file is sent to and stored in a USB memory device connected to the machine. 4. BASIC PROCEDURE FOR SCANNING IN USB MEMORY MODE (page 45) Internet fax mode The scanned file is sent as an Internet fax. Reception of Internet faxes is also possible. 5. BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE (page 62) PC scan mode*4 A TWAIN-compliant application on a computer connected to the same network as the machine is used to scan a document or image. 9. SCANNING FROM A COMPUTER (PC SCAN MODE) (page 126) *1 When the file is sent, it is also possible to send an e-mail to a previously stored e-mail address to inform the recipient of the location of the file. (This is called "Scan to FTP (Hyperlink)".) *2 To use Scan to Desktop, software must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine (or that accompanies the network scanner expansion kit when the MX-2300G/2700G is used). For the procedures for installing the software, see the "Sharpdesk Installation Guide". *3 Transmission is possible to computers running the following operating systems: Windows 98/NT 4.0/2000/XP/Server 2003 *4 The scanner driver must be installed from the "Software CD-ROM" provided with the machine. Operating systems that can be used are Windows 98/Me/2000/XP/Server 2003. 5 PREPARATIONS FOR USE AS A NETWORK SCANNER MAKE SURE THE MAIN POWER SWITCH IS IN THE "ON" POSITION The main power is "on" when the main power indicator on the right side of the operation panel is lit. If the main power indicator is not lit, the main power is off. Switch the main power switch to the "on" position and press the [POWER] key ( ) on the operation panel. If the Internet fax function will be used, and in particular if reception or timer transmission will take place at night, always keep the main power switch in the "on" position. When the [POWER SAVE] key indicator light is blinking, the machine is in auto power shut-off mode. If the [POWER SAVE] key is pressed when the indicator is on, the indicator will turn off and the machine will return to the ready state after a brief interval. Main power indicator Main power switch "On" position LOGOUT [POWER SAVE] key / indicator CHECKING THE DATE AND TIME To check if the date and time are set correctly in the machine, follow the steps below. 1 System Settings SYSTEM SETTINGS Press the [SYSTEM SETTINGS] key. Admin Password List Print (User) Fax Data Receive/Forward USB-Device Check Exit Touch the [Default Settings] key. Total Count Default Settings 2 Paper Tray Settings Printer Condition Settings Address Control Document Filing Control 6 System Settings Default Settings OK Touch the [Clock] key. 3 Display Contrast Clock Keyboard Select System Settings Clock Adjust Year Month 08 Day 01 Hour 10 Minute 50 OK Check the date and time. · If the date and time are correct, touch the [OK] key. · To change the date and time, touch the [Year], [Month], [Day], [Hour], and/or [Minute] keys and use the keys to adjust each value. When the correct date and time appear, touch the [OK] key. 4 2005 Date Format Daylight Saving Time Setting STORING SENDER INFORMATION Before using Scan to E-mail Store the default sender name in "Sender Name" and the reply e-mail address in "Reply Address". These will be used when a sender name is not selected. System Settings (Administrator): Default Sender Set This is used to store the sender name and e-mail address that is used when a sender is not selected. Before using Internet fax Store the sender name in "Name" and the sender Internet fax address in "Own Address". System Settings (Administrator): I-Fax Own Name and Address Set Use this setting to program the sender's name and sender's address. SETTINGS REQUIRED IN THE WEB PAGE In order to use the network scanner function, basic network scanner settings, server settings including SMTP and DNS server settings, and the sender's address must be configured in the Web pages. · Basic network scanner settings To configure network scanner settings, click [Application Settings] and then [Network Scanner Settings] in the Web page menu. (Administrator rights are required.) · Server settings To configure server settings, click [Network Settings] and then [Services Settings] in the Web page menu. (Administrator rights are required.) 7 STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK To use Scan to FTP, Scan to Desktop, and Scan to Network Folder, destinations must be stored in the address book. Although destinations for Scan to E-mail and Internet fax do not need to be stored in the address book (they can be entered directly or looked up in a global address book at the time of transmission), storing these destinations in the address book makes it easier to specify them. Store each type of destination as explained below. Scan mode destinations · Scan to FTP: Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [FTP] in [Address Type] and then store the sender name and address. · Scan to Network Folder: Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Network Folder] in [Address Type] and then store the sender name and address. · Scan to E-mail: Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [E-mail] in [Address Type] and then store the address. The address can also be stored in the system settings. · Scan to Desktop: See "STORING A DESTINATION FOR SCAN TO DESKTOP" (page 9). The sender name and sender address can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Desktop] in [Address Type] and then store the sender name and address. Internet fax mode: Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Internet Fax] in [Address Type] and then store the sender name and address. The address can also be stored in the system settings. System Settings: Direct Address/Program This is used to store destination addresses for Scan to E-mail and Internet fax. 8 STORING A DESTINATION FOR SCAN TO DESKTOP To store your computer in the machine as the destination of Scan to Desktop, Network Scanner Tool must be installed from the "Sharpdesk/Network Scanner Utilities" CD-ROM that accompanies the machine (or that accompanies the network scanner expansion kit when the MX-2300G/2700G is used). To scan an image to your computer, the Network Scanner Tool must be running on your computer. INSTALLING THE NETWORK SCANNER TOOL To install Network Scanner Tool, see the "Sharpdesk Installation Guide" that accompanies the machine (or that accompanies the network scanner expansion kit when the MX-2300G/2700G is used). When a standard installation is performed, Network Scanner Tool is installed with Sharpdesk. When you restart your computer after installing the Network Scanner Tool, the Setup Wizard will start automatically. Follow this wizard to set up the Network Scanner Tool. This will store your computer in the machine as a destination for Scan to Desktop. The stored destination will be displayed as one-touch keys in the Address Book screen. The following window appears while the Network Scanner Tool is being set up. The item selected in "My Profiles" (C) will be the name of the one-touch key. Ready to send. Scan Mode Switch Image Settings Send Settings Resend Address Book Address Entry Special Modes File (A) (B) To AAA AAA Comp-DESKTOP EEE EEE Freq. ABCD Cc BBB BBB DDD DDD FFF FFF EFGHI JKLMN OPQRST UVWXYZ Bcc 1/1 Quick File Condition Settings Address Review Global Address Search Sort Address (B) (C) (D) The profile name is determined by the combination of the text entered in "Prefix" (A) and the profile*. The one-touch key is assigned to an index tab in the Address Book screen based on the text entered in "Initial" (B). * This defines how an image sent to your computer is processed. For more information, see profile explanation (D). ADDING DESTINATIONS See the number of licences indicated in the "Sharpdesk Installation Guide" to know how many computers can be stored in the machine as destinations of Scan to Desktop. To store more destinations, a licence kit is required. Store Scan to Desktop destinations by installing the Network Scanner Tool on each computer. 9 BASE SCREEN Scan mode, Internet fax mode, USB memory mode, and PC scan mode are operated by selecting settings and commands in the base screens of these modes. To display the base screen of a mode, press the [IMAGE SEND] key and then touch the [Mode Switch] key to select the desired mode. DOCUMENT FILING IMAGE SEND COPY PRINT READY DATA LINE DATA SYSTEM JOB STATUS SETTINGS LOGOUT Ready to send. Scan Mode Switch Image Settings Send Settings Resend Address Book Address Entry Special Modes Mode Switch Image Settings Send Settings Scan Internet Fax USB Mem. Scan PC Scan Fax Address Book Address Entry Special Modes File Data Entry Quick File File Quick File Modes that cannot be used because the required options are not installed are greyed out to prevent selection. When sending an image, you can use a transmission destination stored in the Address Book. The Address Book screen is shared by scan mode, Internet fax mode, and fax mode. Touch the [Address Book] key in the base screen to switch to the Address Book screen. Touch the [Condition Settings] key in the Address Book screen to switch to the base screen. Base screen of scan mode Ready to send. Scan Mode Switch Image Settings Send Settings Resend Address Book Address Entry Special Modes File Quick File Address Book screen To AAA AAA CCC CCC EEE EEE Frequent Use ABCD Cc BBB BBB DDD DDD FFF FFF EFGHI JKLMN OPQRST UVWXYZ Sort Address Bcc 1/1 Condition Settings Address Review Global Address Search The procedures in this manual assume that the base screen of scan mode appears when the [IMAGE SEND] key is pressed. System Settings (Administrator): Default Display Setting One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is pressed. · Base screen of each mode (scan mode, Internet fax mode and fax mode) · Address book screen (alphabetical/custom index) 10 BASE SCREENS Settings are selected in the base screen of each mode. Base screen of scan mode (5) (6) Resend Address Book Address Entry Special Modes File Quick File (1) (2) (3) (4) Ready to send. Scan Mode Switch Image Settings Send Settings (7) (8) (9) (10) Base screen of USB memory mode Base screen of Internet fax mode (5) Resend Address Book Address Entry Special Modes File Quick File (1) (2) (3) (11) Ready to send. (1) USB Mem. Scan Mode Switch Image Settings File Name Special Modes Ready to send. Internet Fax Mode Switch Image Settings Send Settings Manual RX (6) (7) (8) (9) (2) (3) (4) (12) (9) (1) (2) Various messages are displayed here. The icon of the selected mode appears on the left. [Mode Switch] key Use this key to change the mode of the image send function. BASE SCREEN (page 10) [Image Settings] key Touch this key to select scan settings (exposure, resolution, original size, colour mode, format, special modes) [Image Settings] key (page 13) [Send Settings] key Touch this key to change the subject, file name, reply-to, or message text, which have been previously stored in the Web page. Scan mode: CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE (page 42) Internet fax mode: CHANGING THE SUBJECT, FILE NAME, AND MESSAGE (page 73) (5) key Touch this key to search for a destination using a search number.* * 3-digit number assigned to a destination when it is stored. USING A SEARCH NUMBER TO SPECIFY A DESTINATION (page 22) [Resend] key / [Next Address] key The destinations of the most recent eight transmissions by Scan to E-mail, fax and/or Internet fax are stored. To select one of these destinations, touch the desired destination. After a destination is selected, this key changes to the [Next Address] key. USING THE RESEND FUNCTION (page 26) CALLING UP A DESTINATION (page 20) [Address Book] key Touch this key to use a one-touch key or a group key. When the key is touched, the Address Book screen appears. SPECIFYING DESTINATIONS IN THE ADDRESS BOOK (page 19) [Address Entry] key Touch this key to manually enter an destination address instead of using a one-touch key. ENTER THE ADDRESS MANUALLY (page 23) (3) (6) (4) (7) (8) 11 (9) Customized keys The keys that appear here can be changed to show settings or functions that you prefer. The keys are changed in "Customize Key Setting" in the system settings (administrator). The following keys appear by factory default: · [Special Modes] key Touch this key to use a convenient special mode. This is the same [Special Modes] key that appears when the [Image Settings] key is touched. · [File] key, [Quick File] key* Touch one of these keys to use the File function or Quick File function of document filing mode. For more information on the document filing function, see the Document Filing Guide. * These do not appear in the base screen of USB memory mode. (10) key This key appears when a special mode or two-sided scanning is selected. Touch the key to display the selected special modes. Checking what special modes are selected (page 13) (11) [File Name] key Touch this key to store or change a file name. A file name previously stored in the Web pages can also be changed. (12) [Manual RX] key Touch this key to receive an Internet fax manually. MANUALLY RECEIVING INTERNET FAXES (page 116) This manual uses the base screen of scan mode as an example when operations common to all modes are explained. Customizing displayed keys (customized keys) You can select the keys that appear in the lower right corner of the base screen. Keys that can be selected include keys of convenient functions (Special modes). Set these keys to functions that you frequently use to access the functions with a single touch. The customized keys are configured using "Customize Key Setting" in the system settings (administrator). The [Special Modes] key, the [File] key* and the [Quick File] key* appear by factory default. *These do not appear in the base screen of USB memory mode. Example: Displaying the Dual Page Scan, Erase and Address Review keys as customized keys. Ready to send. Scan Mode Switch Image Settings Send Settings Scan A4 Send Auto Address Entry Dual Page Scan Erase Address Review Resend Address Book These three keys can be changed as desired. · If the [Special Modes] key is not displayed as a customized key, touch the [Image Settings] key in the base screen to display the [Special Modes] key. · The functions that can be selected for the customized keys vary depending on the mode. System Settings (Administrator): Customize Key Setting These are used to select the keys that appear in the base screen. 12 [Image Settings] key When the [Image Settings] key is touched, the [Special Modes] key and keys for selecting scan settings appear. The current setting of each scan setting key appears in the top of the key. (1) (2) (3) (1) Scan Mode Switch Image Settings Send Settings Auto Exposure 200X200dpi Resolution Auto A4 Original Mono2/Auto Colour Mode PDF/PDF File Format Special Modes Address Book Address Entry Special Modes File Quick File (4) (5) (6) [Exposure] key Touch this key to select the exposure for scanning. Scan mode: CHANGING THE EXPOSURE AND EXPOSURE MODE (page 31) USB memory mode: CHANGING THE EXPOSURE AND EXPOSURE MODE (page 50) Internet fax mode: CHANGING THE EXPOSURE (page 65) [Resolution] key Touch this key to select the resolution for scanning. Scan mode: CHANGING THE RESOLUTION (page 33) USB memory mode: CHANGING THE RESOLUTION (page 52) Internet fax mode: CHANGING THE RESOLUTION (page 66) [Original] key Touch this key to select the original size, the original orientation, two-sided scanning, and the send size. Scan mode: AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 34) SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 35) USB memory mode: AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 53) SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 54) Internet fax mode: AUTOMATICALLY SCANNING BOTH SIDES OF AN ORIGINAL (2-Sided Original) (page 67) SPECIFYING THE ORIGINAL SCAN SIZE AND SEND SIZE (Enlarge/Reduce) (page 68) (4) [Colour Mode] key Touch this key to select the colour mode for scanning. This key does not appear in Internet fax mode. Scan mode: CHANGING THE COLOUR MODE (page 39) USB memory mode: CHANGING THE COLOUR MODE (page 58) [File Format] key Touch this key to change the file format (file type) for the scanned image file. Scan mode: CHANGING THE FILE FORMAT (page 40) USB memory mode: CHANGING THE FILE FORMAT (page 59) Internet fax mode: CHANGING THE FILE FORMAT (page 72) [Special Modes] key Touch this key to use a convenient special mode. Open the special modes screen from here when "Customize Key Setting" in the system settings (administrator) has been changed so that the [Special Modes] key is not displayed in the base screen. (5) (2) (6) (3) Checking what special modes are selected The The key appears in the base screen when a special mode or two-sided scanning is selected. key can be touched to display the selected special modes. To close the screen, touch the [OK] key. Ready to send. Scan Mode Switch Image Settings Send Settings Resend Address Book Address Entry Special Modes File Quick File Job Build : On Function Review Erase Timer : Edge:10mm Centre:10mm : Day of the Week:Monday Time:21:30 OK 1/3 13 ADDRESS BOOK SCREEN This screen is used to select transmission destinations. (2) (3) (4) (5) (6) AAA AAA XXX@XX.XXX.com To AAA AAA Cc BBB BBB DDD DDD FFF FFF ABCD EFGHI JKLMN OPQRST UVWXYZ Sort Address Bcc 1/1 Condition Settings Address Review Global Address Search (7) (8) (9) (10) (1) CCC CCC EEE EEE Frequent Use (11) (1) One-touch key display The destinations (one-touch keys) stored in each index are displayed. This manual refers to keys in which destinations and groups are stored as one touch keys. CALLING UP A DESTINATION (page 20) This shows the selected destination. [To] key Touch this key to enter the selected destination (one-touch key). CALLING UP A DESTINATION (page 20) [Cc] key When using Scan to E-mail, touch the [Cc] key when you wish to send a "Carbon copy" of the e-mail to an additional destination. [Bcc] key When using Scan to E-mail, touch the [Bcc] key when you wish to send a "Blind carbon copy" of the e-mail to an additional destination. When an address is specified as a Bcc recipient, other recipients will not know that the address is a recipient. This key only appears when Bcc has been enabled using "Bcc Setting" in the system settings (administrator). key Touch this key to search for a destination using a search number*. * A 3-digit number assigned to a one-touch key or group key when it is stored. USING A SEARCH NUMBER TO SPECIFY A DESTINATION (page 22) (7) (12) [Condition Settings] key Touch this key to select send settings. When the key is touched, the base screen appears. BASE SCREEN (page 10) [Address Review] key Touch this key to view a list of the selected destinations. Destination selections can be changed. CHECKING AND DELETING THE SELECTED DESTINATIONS (page 21) [Global Address Search] key When the use of an LDAP server has been enabled in the machine's Web page, an address for a transmission can be obtained from a global address book. CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 24) (8) (2) (3) (4) (9) (5) (10) Page change keys Use these keys to change pages when more one-touch keys have been stored than can be displayed on one page. (11) Index tab Touch this to change indexes. Index display (page 15) (12) [Sort Address] key Touch this key to change the index tabs to custom indexes or to display one-touch keys by send mode. CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN (page 15) (6) · Icons appear in the one-touch keys in the address book to indicate which mode is used for transmission. SPECIFYING DESTINATIONS IN THE ADDRESS BOOK (page 19) · The Scan to Desktop destination is stored when Network Scanner Tool is installed from the CD-ROM that accompanies the machine (or that accompanies the network scanner expansion kit when the MX-2300G/2700G is used). The sender name and sender address can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Desktop] in [Address Type] and then store the sender name and address. STORING A DESTINATION FOR SCAN TO DESKTOP (page 9) · For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 8). · System Settings: Address Control This can be used to store addresses of Scan to E-mail and Internet fax destinations in one-touch keys. · System Settings (Administrator): The Number of Direct Address Keys Displayed Setting This is used to change the number of one-touch keys displayed in the Address Book screen. · System Settings (Administrator): Bcc Setting This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the Address Book screen. · System Settings (Administrator): Default Display Setting One of the following screens can be selected for the initial screen that appears when the [IMAGE SEND] key is pressed. · Base screen of each mode (scan mode, Internet fax mode and fax mode) · Address book screen (alphabetical/custom index) 14 CHANGING THE DISPLAY OF ONE-TOUCH KEYS IN THE ADDRESS BOOK SCREEN You can show only destinations of a specific transmission mode in the Address Book screen, or change the displayed index tabs from the alphabetical tabs to the custom tabs. The procedure for selecting destinations does not change. To AAA AAA Cc BBB BBB DDD DDD FFF FFF ABCD EFGHI Bcc 1/1 Condition Settings Address Review Global Address Search Touch the [Sort Address] key. 1 CCC CCC EEE EEE Frequent Use JKLMN OPQRST UVWXYZ Sort Address Tab Switch ABC User Address Type All Group E-mail FTP/Desktop Network Folder OK Internet Fax Fax Change the display mode. (1) Touch the key of the mode or tab that you wish to display. · To show only the one-touch keys of a particular send mode, touch the desired mode key under "Address Type". · To change the index tabs to the custom indexes, touch the [User] key under "Tab Switch". 2 (1) (2) (2) Touch the [OK] key. Index display Indexes make it easy to search for a destination (one-touch key). Destinations are grouped on alphabetical index tabs. To display a stored destination, touch the appropriate index tab. It is convenient to have frequently used destinations appear in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination. To AAA AAA CCC CCC EEE EEE Frequent Use ABCD Cc BBB BBB DDD DDD FFF FFF EFGHI JKLMN OPQRST UVWXYZ Sort Address Bcc 1/1 Condition Settings Address Review Global Address Search Index tab The destinations can be displayed in alphabetical order by initial. Each time the displayed index tab is touched, the display order changes in the following order: search numbers (page 22), ascending names, descending names, search numbers... When the display order is changed, the display order of the other index tabs also changes. Ordered by search number (default) Frequent Use ABCD Ascending names Frequent Use ABCD Descending names Frequent Use ABCD Index names can be changed using "Custom Index" in the system settings, allowing you to create groups of one-touch keys that can be easily recognized. For more information on "Custom Index", see the System Settings Guide. System Settings: Custom Index This setting is used to store custom index names. The custom index where a one-touch key appears is specified when the transmission destination is stored in the key. 15 SCANNING AND TRANSMISSION SEQUENCE This section explains the basic procedure for scanning and transmission. Select settings in the order shown below to ensure smooth transmission. For the detailed procedures for selecting the settings, see the explanation of each setting in this manual. Place the original Place the original in the document feeder tray of the automatic document feeder, or on the document glass. 3. BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE (page 27) 4. BASIC PROCEDURE FOR SCANNING IN USB MEMORY MODE (page 45) 5. BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE (page 62) 1 Change the mode Mode Switch Image Settings Send Settings Scan Internet Fax USB Mem. Scan PC Scan Data Entry Quick File Fax Address Book Address Entry Special Modes File Select the mode that you wish to use for scanning and transmission. BASE SCREEN (page 10) · Scan modes: Scan to E-mail, Scan to FTP, Scan to Desktop, Scan to Network Folder 3. BASIC PROCEDURE FOR TRANSMISSION IN SCAN MODE (page 27) · Internet fax mode: Internet fax transmission 5. BASIC PROCEDURE FOR TRANSMISSION IN INTERNET FAX MODE (page 62) · USB memory mode: Store scanned data in a USB memory device 4. BASIC PROCEDURE FOR SCANNING IN USB MEMORY MODE (page 45) · PC Scan mode: Use a scanner driver to scan from a computer 9. SCANNING FROM A COMPUTER (PC SCAN MODE) (page 126) Select original settings Scan Mode Switch Image Settings Send Settings Auto Exposure 200X200dpi Resolution Auto A4 Original Mono2/Auto Colour Mode PDF/PDF File Format Special Modes Address Book Address Entry Special Modes File Quick File Settings can be selected for scanning the original. · Exposure · Resolution · Scan size · Send size · Scanning of two-sided original · Colour mode · File format · Special Modes · Advanced send settings [Image Settings] key (page 13) 7. CONVENIENT FUNCTIONS (page 83) Scan mode: CHANGING THE SUBJECT, FILE NAME, REPLY-TO, AND MESSAGE (page 42) Internet fax mode: CHANGING THE SUBJECT, FILE NAME, AND MESSAGE (page 73) 16 Select convenient special modes Ready to send. Scan Mode Switch Image Settings Send Settings Scan A4 Send Auto Address Entry Special Modes File Quick File Resend Address Book Convenient special modes and document filing settings can be selected. 7. CONVENIENT FUNCTIONS (page 83) Enter the destination Ready to send. Scan Mode Switch Image Settings Send Settings Scan A4 Send Auto Address Entry Special Modes File Quick File Resend Address Book Specify the destination of the scan transmission. · [Address Book] key: Select a destination that is stored in the Address Book or look up a destination in a global address book. SPECIFYING DESTINATIONS IN THE ADDRESS BOOK (page 19) CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK (page 24) · [Address Entry] key: Manually enter an address for Scan to E-mail or Internet fax. ENTER THE ADDRESS MANUALLY (page 23) · key: Use a search number to specify an address stored in the Address Book. USING A SEARCH NUMBER TO SPECIFY A DESTINATION (page 22) · [Resend] key: The destinations of the most recent eight transmissions by Scan to E-mail, fax and/or Internet fax are stored. These destinations can be selected. USING THE RESEND FUNCTION (page 26) Start scanning and transmission Start scanning and transmission. If the original is placed on the document glass, follow these steps to start scanning and transmission: (1) Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). (2) When scanning is finished, replace the original with the next original. (3) Press the [COLOUR START] key ( ) or the [BLACK & WHITE START] key ( ). (4) Repeat (2) and (3) until all originals have been scanned. (5) Touch the [Read-End] key. Start colour scanning Start black and white scanning · The [COLOUR START] key ( ) cannot be used in Internet fax mode. · After the original is scanned, the settings revert to the default settings. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. 17 ORIGINAL SIZES ORIGINAL SIZES THAT CAN BE TRANSMITTED The following original sizes can be transmitted Minimum original size Maximum original size 297 mm (width) x 800 mm* (length) (11-5/8" (width) x 31-1/2"* (length)) *A long original can be transmitted. (Scanning will take place in Mono 2 at a resolution of 300X300dpi or less.) 297 mm (width) x 432 mm (length) (11-5/8" (width) x 17" (length)) Using the automatic document feeder A5: 210 mm (width) x 148 mm (length) (8-1/2" (width) x 5-1/2" (length)) A5R: 148 mm (width) x 210 mm (length) (5-1/2" (width) x 8-1/2" (length)) Using the document glass THE SIZE OF THE PLACED ORIGINAL When a standard size original is placed, the original size is automatically detected and displayed in the base screen as the "Scan" size. When the automatic original detection function is operating and the original is a non-standard size, the closest standard size may be displayed or the original size may not appear. In this event, manually set the correct original size. Scan mode: SPECIFYING THE SCAN SIZE OF THE ORIGINAL (page 36) USB memory mode: SPECIFYING THE SCAN SIZE OF THE ORIGINAL (page 55) Internet fax mode: SPECIFYING THE SCAN SIZE OF THE ORIGINAL (page 69) STANDARD SIZES The standard sizes are set in "Original Size Detector Setting" in the system settings (administrator). List of original size detector settings Detectable original sizes Selections Document glass AB-1 A3, A4, A4R, A5, B4, B5, B5R Document feeder tray (automatic document feeder) A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11", 8-1/2" x 14", 11" x 17" A3, A4, A4R, A5, B4, B5, B5R, 8-1/2" x 11", 11" x 17", 216 mm x 330 mm A3, A4, A4R, A5, B4, 8K, 16K, 16KR, 8-1/2" x 11", 11" x 17", 216 mm x 330 mm 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A3 11" x 17", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2", A4, A3 AB-2 A3, A4, A4R, A5, B5, B5R, 216 mm x 330 mm AB-3 A4, A4R, A5, B4, 8K, 16K, 16KR Inch-1 11" x 17", 8-1/2" x 14", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2" 11" x 17", 8-1/2" x 13", 8-1/2" x 11", 8-1/2" x 11"R, 5-1/2" x 8-1/2" Inch-2 18 2 ENTERING DESTINATIONS This chapter explains how to specify destination addresses, including selecting an address from the Address Book and retrieving an address by entering a search number. SPECIFYING DESTINATIONS IN THE ADDRESS BOOK The Address Book screen shows destinations as one-touch keys. The destinations are displayed in order by search number. To make it easy to find a destination, the destinations are grouped on alphabetical index tabs. To AAA AAA CCC CCC EEE EEE Frequent Use ABCD Cc BBB BBB DDD DDD FFF FFF EFGHI JKLMN OPQRST UVWXYZ Sort Address Bcc 1/1 Condition Settings Address Review Global Address Search The Address Book screen shows the destinations of all modes of the image send function. Each one-touch key shows the name of the destination and an icon indicating the mode to be used. Icon Fax Group key with multiple destinations, such as Scan to E-mail and Internet fax destinations Scan to E-mail Internet fax Scan to FTP Scan to Network Folder Scan to Desktop Mode used · The Scan to Desktop destination is stored when Network Scanner Tool is installed from the CD-ROM that accompanies the machine (or that accompanies the network scanner expansion kit when the MX-2300G/2700G is used). The sender name and sender address can also be stored in the Web pages. Click [Address Book] in the Web page menu, and click the [Add] button that appears. Select [Desktop] in [Address Type] and then store the sender name and address. STORING A DESTINATION FOR SCAN TO DESKTOP (page 9) · For information on storing addresses in the address book, see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK" (page 8). System Settings: Address Control This is used to store addresses of Scan to E-mail and Internet fax destinations in one-touch keys. 19 CALLING UP A DESTINATION A destination is called up by selecting its one-touch key. Ready to send. Scan Mode Switch Scan A4 Send Auto Address Entry Special Modes File Quick File Resend Address Book Touch the [Address Book] key. 1 Image Settings Send Settings To AAA AAA CCC CCC Cc BBB BBB DDD DDD FFF FFF ABCD EFGHI Bcc 1/1 Condition Settings Address Review Global Address Search Touch the index tab where the destination is stored. 2 EEE EEE Frequent Use JKLMN OPQRST UVWXYZ Sort Address It is convenient to store frequently used destinations in the [Frequent Use] index. Specify that a destination be displayed in the [Frequent Use] index when you store the destination. To AAA AAA CCC CCC EEE EEE Frequent Use Cc BBB BBB DDD DDD FFF FFF ABCD EFGHI Bcc 1/1 Condition Settings Address Review Global Address Search Specify the destination. (1) Touch the one-touch key of the desired destination. If you select an incorrect destination, touch the key again to cancel the selection. JKLMN OPQRST UVWXYZ Sort Address 3 (1) (2) (2) Touch the [To] key. This enters the selected destination. To continue specifying other destinations... It is possible to specify multiple scan mode (Scan to E-mail, Scan to FTP, Scan to Desktop), Internet fax, and fax mode destinations when performing a "broadcast" transmission (maximum of 500 destinations). Repeat steps 2 and 3. When performing Scan to E-mail, you can select a one-touch key and then touch the [Cc] key or the [Bcc] key to send Cc or Bcc copies of the e-mail. · System Settings (Administrator): Bcc Setting This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the Address Book screen. · System Settings (Administrator): Must Input Next Address Key at Broadcast Setting This setting determines whether or not the [Next Address] key can be omitted before specifying the next destination. Factory default setting: the [Next Address] key can be omitted. · System Settings (Administrator): Disable Switching of Display Order This is used to disable switching of the order of display of the one-touch keys in the Address Book screen. The currently selected display order will be the order that is used after this setting is enabled. 20 CHECKING AND DELETING THE SELECTED DESTINATIONS When multiple destinations have been selected, you can display and check the destinations. You can also delete a destination from the list (cancel selection of the destination). To AAA AAA Cc BBB BBB DDD DDD FFF FFF ABCD EFGHI Bcc 1/1 Condition Settings Address Review Global Address Search Touch the [Address Review] key. 1 CCC CCC EEE EEE Frequent Use JKLMN OPQRST UVWXYZ Sort Address Address Review 001 AAA AAA 003 GGG GGG 005 III III To 002 BBB BBB 004 HHH HHH 006 JJJ JJJ Cc Bcc OK 1/2 Check the destinations. 2 To check Cc or Bcc destinations, touch the corresponding tab. To cancel a specified destination... Touch the one touch-key of the destination that you wish to cancel. A message will appear to confirm the deletion. Touch the [Yes] key. Address Review 001 AAA AAA 002 BBB BBB 004 HHH HHH 006 JJJ JJJ Cc Bcc OK 1/2 Touch the [OK] key. You will return to the address review screen. 3 003 GGG GGG 005 III III To 21 USING A SEARCH NUMBER TO SPECIFY A DESTINATION A destination stored in the Address Book can be called up using the any of the modes or in the Address Book screen. key. This can be done in the base screen of Ready to send. Scan Mode Switch Scan A4 Send Auto Resend Address Book Address Entry Special Modes File Quick File Touch the key. 1 Image Settings Send Settings Enter the 3-digit search number of the address with the numeric keys. When the 3-digit search number is entered, the stored address is called up and specified as a destination. 2 · The search number is the number that was stored when the destination was stored in the address book. · If you do not know the search number, print the one-touch address list using "Sending Address List" in the system settings. · When entering search numbers such as "001" and "011", "0" can be omitted. For example to enter "001", enter "1" and touch the key or the [Next Address] key. If an incorrect search number is entered... Press the [CLEAR] key ( ) to clear the number and enter the correct number. 22 ENTER THE ADDRESS MANUALLY Destination addresses for Scan to E-mail and Internet fax can be entered manually. Scan Internet Fax USB Mem. Scan PC Scan Data Entry Quick File Fax Address Book Address Entry Special Modes File Change the mode. (1) Touch the [Mode Switch] key. (2) Touch the key of the mode that you wish to use. Mode Switch Image Settings 1 Send Settings (1) (2) Ready to send. Scan Mode Switch Scan A4 Send Auto Resend Address Book Address Entry Special Modes File Quick File Touch the [Address Entry] key. 2 Image Settings Send Settings Select addressee type. Enter the destination address. Bcc To Cc (1) If scan mode is selected, select the type of delivery. Normally the [To] key is touched. This specifies the e-mail address that will be entered as the recipient. (2) Enter the destination address on the text entry screen that will appear. 3 Enter the destination address and touch the [OK] key in the text entry screen. For the procedure for entering text, see "6. ENTERING TEXT" in the User's Guide. · If you wish the destination to be a Cc destination, touch the [Cc] key. · The [Bcc] key only appears when Bcc has been enabled using "Bcc Setting" in the system settings (administrator). If you wish the destination to be a Bcc destination, touch the [Bcc] key. · When Internet fax mode is selected, you will return to the base screen after entering the destination address; however, if "I-fax Reception Report On/Off Setting" is enabled in the system settings (administrator), the I-fax reception report settings screen will appear. If you wish to receive a report, touch the [Yes] key. If not, touch the [No] key. · System Settings (Administrator): I-Fax Reception Report On/Off Setting This setting is used to request a reception report when an Internet fax is sent. When the destination is specified by directly entering the address, a message will appear asking you if you wish to receive a report. · System Settings (Administrator): Bcc Setting This setting enables or disables Bcc delivery. When enabled, the [Bcc] key appears in the Address Book screen and the delivery type selection screen. 23 CALLING UP A DESTINATION FROM A GLOBAL ADDRESS BOOK When an LDAP server is configured in the Web page, you can look up an address in a global address book and retrieve the address for Scan to E-mail or Internet fax transmission. Ready to send. Scan Mode Switch Scan A4 Send Auto Resend Address Book Address Entry Special Modes File Quick File Touch the [Address Book] key. 1 Image Settings Send Settings To AAA AAA CCC CCC Cc BBB BBB DDD DDD FFF FFF ABCD EFGHI Bcc 1/1 Condition Settings Address Review Global Address Search Touch the [Global Address Search] key. 2 EEE EEE Frequent Use JKLMN