User manual KONICA MINOLTA 7115 - annexe 2

Foreword Forward If the IF-102 (Internet Fax kit) is installed and a network is connected, data scanned by the 7115*/7118*/7115F/7118F can be attached to electronic mail (e-mail) and sent to a computer or Internet fax terminal through an intranet or the Internet. In addition, scanned data can also be uploaded to an FTP server. * With the 7115/7118, this is performed with the optional fax kit FK-117. Trademark Acknowledgements Ethernet is a registered trademark of Xerox Corporation. All other product names are trademarks or registered trademarks of their respective holders. Screen images shown in this manual may differ slightly from actual ones. Specifications are subject to change without prior notice. i For the U.S.A. Users FCC Part 15-Radio Frequency Devices This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interface received, including interface that may cause undesired operation. NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. WARNING: The design and production of this unit conform to FCC Regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations. This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is prohibited under FCC rules. For Canada Users Interference-Causing Equipment Standard (ICES-003 Issue 3) This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numerique de la classe A est conforme a la norme NMB-003 du Canada. ii For Europe CE Marking (Declaration of Conformity) This product complies with the following EU directives: 89/336/EEC, 73/23/EEC and 93/68/EEC directives. This declaration is valid for the area of the European Union. This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is prohibited under EU directives. For Users of the Class B regulation's countries This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules. For Users except the Class B regulation's countries WARNING This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures. This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules. iii Contents CONTENTS 1 Introduction ........................................................ 1 1.1 Available Features ................................................... 1 1.2 Required Environment ............................................ 4 1.3 Connecting to a Network (LAN) .............................. 4 1.3.1 Connecting the Ethernet Cable ........................... 5 1.4 Control Panel Parts and Their Functions .............. 6 1.4.1 Names of Control Panel Parts and Their Functions ............................................................... 6 1.4.2 Display Indications ............................................... 8 1.5 Entering Text ............................................................ 9 1.5.1 Key Operation ........................................................ 9 1.5.2 Inputting Example ............................................... 10 1.6 Specifying Network Settings ................................ 12 1.6.1 Required Settings ............................................... 12 1.6.2 Specifying Network Settings ("NETWORK(FAX/SCAN)" Menu) ....................... 14 1.6.3 Specifying E-mail Settings ("E-MAIL SETTING 1" Menu) .............................. 17 1.6.4 Specifying E-mail Settings ("E-MAIL SETTING 2" Menu) .............................. 21 iv Contents 2 Internet Faxing ................................................. 25 2.1 Basic Faxing ........................................................... 25 2.1.1 Using the Automatic Document Feeder ............ 26 2.1.2 Positioning Documents on the Original Glass .................................................................... 27 2.2 Transmission Settings ........................................... 29 2.2.1 Adjusting the Fax Resolution ............................ 29 2.2.2 Specifying the Recipient .................................... 30 2.2.3 Broadcast Transmission .................................... 36 2.3 Timer Transmission ............................................... 38 2.4 Cancelling (Deleting) a Document Queued for Transmission .................................................... 39 2.5 Receiving ................................................................ 41 2.5.1 E-Mail Formats That Can Be Received ............. 41 2.5.2 Automatic Reception .......................................... 41 2.5.3 Manual Reception ............................................... 42 3 Network Scanning ........................................... 43 3.1 Sending by E-mail (Scan to E-mail) ..................... 43 3.1.1 Using the Automatic Document Feeder ............ 44 3.1.2 Positioning Documents on the Original Glass .................................................................... 46 3.2 Uploading to an FTP Server (Scan to Server) ..... 50 3.2.1 Using the Automatic Document Feeder ............ 51 3.2.2 Positioning Documents on the Original Glass .................................................................... 53 v Contents 4 INITIAL SET Mode Settings ............................ 55 4.1 Programming Scan Settings ("SCAN SETTING" Menu) ...................................... 55 4.1.1 Setting the "RESOLUTION" Function ............... 55 4.1.2 Setting the "IMAGE FORMAT" Function ........... 55 4.1.3 Setting the Compression Encoding Method ("CODING METHOD" Function) ........... 56 4.2 Programming E-mail Addresses .......................... 57 4.2.1 Programming One-Touch Dial Keys .................. 57 4.2.2 Programming Speed Dial Numbers ................... 58 4.2.3 Programming Group Dialing .............................. 59 4.3 Specifying the "FORWARD" Function ................. 61 4.4 Specifying E-mail Settings ("E-MAIL SETTING 1" and "E-MAIL SETTING 2" Menus) ........................ 62 4.5 Specifying Network Settings ("NETWORK (FAX/SCAN)" Menu) ........................ 62 5 Checking the Transmission/Reception Result ............................................................... 63 5.1 Checking the Transmission Result ...................... 63 6 Error Messages ................................................ 64 6.1 Main Error Messages and Their Remedies ......... 64 7 Appendix .......................................................... 66 7.1 Specifications ........................................................ 66 vi 1 Introduction 1 Introduction 1.1 Available Features Internet faxing · As opposed to a normal fax, which transmits through telephone lines, Internet fax sends and receives fax images through the Internet. Internet fax uses the Internet electronic mail (e-mail) setup to send and receive fax images. Image data scanned at an Internet fax terminal is attached to an e-mail, then sent to the recipient's Internet fax terminal. The file attached to the received e-mail is printed by the Internet fax terminal on the receiving end. In addition, since e-mail is used, the fax can be sent to an individual email address, not just an Internet fax terminal. In this case, the fax image arrives at the receiving end as an attachment to a mail received with the usual mail client software. Mail Server Client PC Internet Fax Terminal Intranet Mail Server Internet Client PC 1 1 Introduction Network scanning Paper documents can easily be converted to electronic data and used, for example, with electronic filing. Scanned image data (scan data) is sent to a computer through a network as a TIFF-F or PDF file. The scanned image can be sent either as an email attachment or to an FTP server. · Scan data is sent to a computer as a TIFF-F or PDF file attached to an e-mail, then sent to a computer through an intranet or the Internet. (Scan to E-mail) Mail Server Client PC Intranet Internet Mail Server Client PC 2 1 Introduction · Scan data is uploaded to an FTP server as a TIFF-F or PDF file. (Scan to Server) FTP Server Intranet Internet FTP Server In addition, the system can be set to send to a specified recipient (only one) a notification of the FTP server address where the data was uploaded. FTP Server FTP Server Internet Intranet Client PC Internet Mail Server Client PC 3 1 Introduction 1.2 Required Environment The following network environment is required in order to use the Internet fax and network scanning features. Internet faxing · Mail server (POP3 server and SMTP server) Network scanning (Scan to E-mail) · Mail server (SMTP server) Network scanning (Scan to Server) · FTP server (The enclosed Document Management Utility can be used as a simple FTP server.) · Mail server (SMTP server) in order to use mail notification Common · Ethernet 10/100Base-T · TCP/IP protocol 1.3 Connecting to a Network (LAN) In order to use the Internet fax and network scanning features, this machine must be connected to a LAN and be able to communicate using the TCP/IP protocol. Use an Ethernet cable (for 10/100Base-T Ethernet) to connect to the LAN. (The Ethernet cable is not included with the IF-102 (Internet Fax kit).) IMPORTANT · Be sure to use a Category 5, shielded cable for the 10/100Base-T connection, otherwise there may be electronic interference. 4 1 Introduction 1.3.1 Connecting the Ethernet Cable 1. 2. Make sure that the machine is turned off. Insert one plug on the Ethernet cable into the connector (marked "NETWORK SCANNER") on the left side of the machine, and then insert the other plug into the hub. 5 1 Introduction 1.4 Control Panel Parts and Their Functions 1.4.1 Names of Control Panel Parts and Their Functions 1 23 4 567 8 9 1 23 4 567 8 9 No. Part Name 1 [ERROR] indicator 2 [CONFIRM] key 3 [INITIAL SET] key Function Lights up if an error has occurred. Used to view transmission results. Used to display the first INITIAL SET mode screen. MACHINE SETTING, FAX REGISTRATION, E-MAIL SETTING 1, E-MAIL SETTING 2, NETWORK(FAX/SCAN) Refer to "4 INITIAL SET Mode Settings" (p. 55). Used to select the image quality (transmission resolution) with the Internet fax feature. Used to display the information programmed for one-touch dialing, group dialing and speed dialing. Used to select a function. BROADCAST (broadcast transmission), TIMER TX (timer transmission), CANCEL RESERV. (cancel queued job) and INTERNET FAX RX (Internet fax reception) (p. 36, p. 38, p. 39 and p. 41) Used to specify previously programmed fax numbers represented by 3-digit numbers. Press to enter an e-mail address. The key lights up in green to indicate that an e-mail address can be entered. Used to select previously programmed fax numbers. Used to enter text such as e-mail addresses. 4 5 6 [RESOLUTION] key [TEL BOOK]/ [PHONE BOOK] key [FAX SET] key 7 8 9 [SPEED DIAL] key [MAIL] key One-touch dial keys 6 1 Introduction 10 11 12 13 14 15 16 17 10 11 12 18 19 20 13 14 15 16 17 18 19 20 No. Part Name 10 Display 11 12 13 14 15 16 17 18 19 20 Function Displays setting menus, error messages, and specified settings such as e-mail addresses. [NO/CLEAR] key Erases the entered letters and numbers. Returns to the previous screen. [YES/ENTER] key Confirms the current setting. 10-key pad Used to enter setting values. Used to enter numbers. Used to enter speed dial numbers. [SCAN] key Press to enter Scan mode. The key lights up in green to indicate that the machine is in Scan mode. [FAX] key Used when sending scan data or receiving e-mail with the Internet fax feature. Used to specify the scanning mode with the Network Scan and keys feature. [DENSITY SET] Used to specify the selection at the left or right in setting key screens. Used to specify the selection above or below in setting and keys screens and menus. [AUTO RESET] key Cancels all current operations. [START] key Starts scanning or starts sending the e-mail or file. [STOP] key Stops scanning documents. 7 1 Introduction 1.4.2 Display Indications 1 2 1 2 No. 1 2 Display Indication Description Mode or function · Displays the currently selected mode or function setting. name · Displays the current menu, function or setting. · Error messages are displayed when errors occur. · The current date and remaining amount of memory is displayed during standby. Message area Displays messages such as operating instructions. Symbol list: Symbol Sending/receiving mail Description E-mail is being sent or received. In standby for timer transmission An e-mail is queued for timer transmission. 8 1 Introduction 1.5 Entering Text When specifying the user name or programming one-touch dial keys with the recipient name, letters, accented characters, numbers and symbols can be entered. 1.5.1 Key Operation · One-touch dial keys [01] through [27]: Used to enter letters and symbols. · 10-Key Pad: Used to enter numbers. List of characters available with each one-touch dial key: One-touch dial key 01 ABC 02 DEF 03 GHI 04 JKL 05 MNO 06 PQR 07 STU 08 VWX 09 YZ 10 abc 11 12 13 14 def ghi jkl mno Available characters* ABC DEF GHI JKL MNO PQR STU VWX YZ abc def ghi jkl mno One-touch dial key 15 pqr 16 stu 17 vwx 18 yz 19 @ 20 . 21 _ 22 + 23 24 & 25 26 27 28 Available characters* pqr stu vwx yz @ . (period) _ (underscore) + - (hyphen) &#/!=?$%[]'^`{}|~()" ,:;<> ÄäÖöÜüáÉéí"úÅÎàçÆÑ¿ Øøß (space) (deletes) * Repeatedly press the one-touch dial key to scroll through the corresponding characters and symbols listed until the desired character appears in the display. 9 1 Introduction 1.5.2 Inputting Example To enter the name "NJ Office" * The cursor (_) flashes alternately with the character at its current location. NAME=_ Press the [MNO] key twice. NAME=N Press the [JKL] key once. NAME=NJ Press the [Space] key once. NAME=NJ Press the [MNO] key 3 times. NAME=NJ O Press the [def] key 3 times. NAME=NJ Of Press the NAME=NJ Of_ Press the [def] key 3 times. NAME=NJ Off Press the [ghi] key 3 times. NAME=NJ Offi Press the [abc] key 3 times. NAME=NJ Offic Press the [def] key twice. NAME=NJ Office key. 10 1 Introduction Correcting text and input precautions · To erase all entered text, press the [NO] key. · To delete only part of the entered text, use the and keys to move the cursor (_) to the character that you wish to delete, and then press the [Delete] key (one-touch dial key [27]). · To change an entered character, use the and keys to move the cursor (_) to the character that you wish to change, and then enter the new character. (The character at the cursor's position is replaced with the new character.) · If the same one-touch dial key is needed to enter two characters in a row, press the key after selecting the first character. (Refer to the above example.) · To enter a space, press one-touch dial key [26]. 11 1 Introduction 1.6 Specifying Network Settings 1.6.1 Required Settings In order to use the Internet fax and network scanning features, certain settings must first be specified. Note · This machine must be set based on the network environment that it is connected to. Therefore, before starting to set this machine, be sure to ask the network administrator for the information required to specify the settings correctly. Network Network Settings Description r : Necessary Internet Scanning Scanning Faxing (Scan to (Scan to E-mail) Server) ­ : Unnecessary q :As necessary r*2 r*2 r*2 r*2 r*2 r*2 r*2 r*2 r*2 NETWORK (FAX/SCAN) IP ADDRESS SUBNET MASK GATEWAY This function is used to specify the IP address of the IF-102 (Internet Fax kit). *Obtain from the network administrator. This function is used to set the subnet mask value of the network. *Consult with the network administrator. This function is used to enter the IP address of the router, if one is used on the network. *Consult with the network administrator. This function is used to enable or disable the DNS (Domain Name System). If a DNS server is used, specify its IP address. *If a DNS server is used on the network, select "ENABLE". If an external server such as an Internet provider is used, select "DISABLE". Consult with the network administrator. This function is used to set the length of time (between 5 and 20 seconds, in 1 second intervals) until the connection with the server times out. This function can be used to specify the sender's name. This function is used to specify the e-mail address of the sender. *Obtain from the network administrator. DNS CONFIG. q q q SERVER TIMEOUT r r r E-MAIL SETTING 1 SENDER NAME E-MAIL ADDRESS r r r r q*1 q*1 12 1 Introduction Network Network Settings SMTP SERVER Description Internet Scanning Scanning Faxing (Scan to (Scan to E-mail) Server) This function is used to enter the IP address or host name for the SMTP server. *Consult with the network administrator. TEXT This function is used to specify whether or not to INSERT insert text explaining that an image data has been attached when scan data attached to an e-mail is being sent. DEFAULT This function can be used to set the default subject SUBJECT used when sending scan data attached to an e-mail. TIME ZONE This function is used to set the time zone corresponding to the country where the machine is being used. For the United States, the time will appear as "GMT -05:00". r r q*1 q*1 r r r r r r q*1 q*1 E-MAIL SETTING 2 This function is used to enter the IP address or host name for the POP3 server. *Consult with the network administrator. POP3 This function is used to specify the account name ACCOUNT used to log into the POP3 server. *Consult with the network administrator. POP3 This function is used to specify the password used PASSWORD to log into the POP3 server. *Consult with the network administrator. AUTO This function is used to specify the time interval RECEPTION (between 1 and 60 minutes, in 1 minute intervals) for checking for new e-mail during automatic reception. REPLY This function is used to specify the recipient of ADDRESS error notification e-mails if an error occurs while receiving an Internet fax. HEADER This function is used to specify whether or not to PRINT print header information of "subject", "from", and "cc" when printing e-mails. *1: Necessary if notification of the URL is sent by e-mail. *2: May also be assigned automatically by the DHCP server. POP3 SERVER r ­ ­ ­ ­ ­ ­ ­ ­ r r r r ­ ­ ­ ­ r Tip · After specifying the IP address, subnet mask and gateway functions on the "NETWORK(FAX/SCAN)" menu, other settings can be specified using Network Management Utility Light. For details, refer to the Network Management Utility Light for IF-102 User's Manual. 13 1 Introduction 1.6.2 Specifying Network Settings ("NETWORK(FAX/ SCAN)" Menu) From the "NETWORK(FAX/SCAN)" menu of the INITIAL SET mode, various network settings can be specified. Tip · If, at any time, you wish to quit setting a "NETWORK(FAX/SCAN)" function, press the [NO] key. When the message "STOP SETTING?" appears, press the [YES] key to quit. To set the "IP ADDRESS" function 1. Press the [INITIAL SET] key. The first screen of the INITIAL SET mode appears. 2. Using the and keys, select "NETWORK(FAX/SCAN)". Press the [1] key from the 10-key pad to select "IP ADDRESS". Using the and keys, select either "AUTO" or "SPECIFY", and then press the [YES] key. · If "AUTO" was selected so the IP address will automatically be assigned by the DHCP server, the "NETWORK(FAX/SCAN)" menu appears again. · If "SPECIFY" was selected, a screen appears, allowing you to specify the IP address. (Continue with step 5.) 3. 4. 14 1 Introduction Note · "AUTO" is available if a DHCP server is on the network. If "AUTO" is selected, it will not be necessary to specify the subnet mask or gateway settings. · If a fixed IP address has been set, you must select "IP Address in NVRAM" in the enclosed Network Management Utility Light. Make this setting in the "TCP/IP Configuration" menu on the "Network" tab. For more details, refer to the Network Management Utility Light for IF-102 User's Manual. 5. Using the 10-key pad, enter the IP address of the IF-102 (Internet Fax kit). · The screen at the right shows an example of an entered IP address. For the appropriate setting, consult the network administrator. 6. Press the [ENTER] key. The "NETWORK(FAX/SCAN)" menu appears again. To set the "SUBNET MASK" function 1. From the "NETWORK(FAX/SCAN)" menu of the INITIAL SET mode, press the [2] key from the 10-key pad to select "SUBNET MASK". Using the 10-key pad, enter the subnet mask value. · The screen at the right shows an example of an entered subnet mask. For the appropriate setting, consult the network administrator. 2. 3. Press the [ENTER] key. The "NETWORK(FAX/SCAN)" menu appears again. 15 1 Introduction To set the "GATEWAY" function 1. From the "NETWORK(FAX/SCAN)" menu of the INITIAL SET mode, press the [3] key from the 10-key pad to select "GATEWAY". Using the 10-key pad, enter the IP address of the gateway. · The screen at the right shows an example of an entered IP address. For the appropriate setting, consult the network administrator. 2. 3. Press the [ENTER] key. The "NETWORK(FAX/SCAN)" menu appears again. To set the "DNS CONFIG." function 1. From the "NETWORK(FAX/SCAN)" menu of the INITIAL SET mode, press the [4] key from the 10-key pad to select "DNS CONFIG.". Using the and keys, select either "DISABLE" or "ENABLE", and then press the [YES] key. · If "DISABLE" was selected, the "NETWORK(FAX/SCAN)" menu appears again. · If "ENABLE" was selected, a screen appears, allowing you to specify the IP address of the DNS server. (Continue with step 3.) 2. 3. 4. Using the 10-key pad, enter the IP address of the DNS server. Press the [ENTER] key. The "NETWORK(FAX/SCAN)" menu appears again. 16 1 Introduction To set the "SERVER TIMEOUT" function 1. From the "NETWORK(FAX/SCAN)" menu of the INITIAL SET mode, press the [5] key from the 10-key pad to select "SERVER TIMEOUT". Using the 10-key pad, enter the timeout period (seconds). · The timeout period can be set between 5 and 120 seconds. 2. 3. Press the [ENTER] key. The "NETWORK(FAX/SCAN)" menu appears again. 1.6.3 Specifying E-mail Settings ("E-MAIL SETTING 1" Menu) From the "E-MAIL SETTING 1" and "E-MAIL SETTING 2" menus of the INITIAL SET mode, various e-mail settings can be specified. Tip · If, at any time, you wish to quit setting an "E-MAIL SETTING 1" or "EMAIL SETTING 2" function, press the [NO] key. When the message "STOP SETTING?" appears, press the [YES] key to quit. To program the sender's name 1. Press the [INITIAL SET] key. The first screen of the INITIAL SET mode appears. 2. Using the and keys, select "E- MAIL SETTING 1". 17 1 Introduction 3. Press the [1] key from the 10-key pad to select "SENDER NAME". Enter the sender's name. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The sender name can contain a maximum of 20 characters. 5. Press the [ENTER] key. The "E-MAIL SETTING 1" menu appears again. 4. To program the e-mail address of the sender 1. From the "E-MAIL SETTING 1" menu of the INITIAL SET mode, press the [2] key from the 10-key pad to select "E-MAIL ADDRESS". Enter the e-mail address of this machine. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The e-mail address can contain a maximum of 64 characters. · Be sure to first obtain the e-mail address from the network administrator. · If you do not receive e-mails on this machine, enter the e-mail address of the administrator. 2. 3. Press the [ENTER] key. The "E-MAIL SETTING 1" menu appears again. 18 1 Introduction To set the SMTP server address 1. From the "E-MAIL SETTING 1" menu of the INITIAL SET mode, press the [3] key from the 10-key pad to select "SMTP SERVER". Enter the IP address or host name for the SMTP server. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The host name can contain a maximum of 64 characters. · The upper-right screen shows an example of an entered IP address. For the appropriate setting, consult the network administrator. 2. 3. Press the [ENTER] key. The "E-MAIL SETTING 1" menu appears again. To set the "TEXT INSERT" function By first setting this function, text (fixed string of characters) is inserted in front of the image data for the Internet fax document before the fax is sent. Use this function for example when sending Internet faxes to computers. 1. From the "E-MAIL SETTING 1" menu of the INITIAL SET mode, press the [4] key from the 10-key pad to select "TEXT INSERT". Using the and keys, select either "ON" or "OFF", and then press the [YES] key. The "E-MAIL SETTING 1" menu appears again. 2. 19 1 Introduction To set the "DEFAULT SUBJECT" function 1. From the "E-MAIL SETTING 1" menu of the INITIAL SET mode, press the [5] key from the 10-key pad to select "DEFAULT SUBJECT". Enter the default subject. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The default subject can contain a maximum of 20 characters. 2. 3. Press the [ENTER] key. The "E-MAIL SETTING 1" menu appears again. 20 1 Introduction 1.6.4 Specifying E-mail Settings ("E-MAIL SETTING 2" Menu) To set the POP3 server address 1. Press the [INITIAL SET] key. The first screen of the INITIAL SET mode appears. 2. Using the and keys, select "E- MAIL SETTING 2". 3. Press the [1] key from the 10-key pad to select "POP3 SERVER". Enter the IP address or host name for the POP3 server. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The host name can contain a maximum of 64 characters. · The upper-right screen shows an example of an entered IP address. For the appropriate setting, consult the network administrator. 4. 5. Press the [ENTER] key. The "E-MAIL SETTING 2" menu appears again. 21 1 Introduction To set the "POP3 ACCOUNT" function 1. From the "E-MAIL SETTING 2" menu of the INITIAL SET mode, press the [2] key from the 10-key pad to select "POP3 ACCOUNT". Enter the account name. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The account name can contain a maximum of 64 characters. 2. 3. Press the [ENTER] key. The "E-MAIL SETTING 2" menu appears again. To set the "POP3 PASSWORD" function 1. From the "E-MAIL SETTING 2" menu of the INITIAL SET mode, press the [3] key from the 10-key pad to select "POP3 PASSWORD". Enter the password. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The password can contain a maximum of 32 characters. · The upper-right screen shows an example of an entered password. For the appropriate setting, consult the network administrator. 2. 3. Press the [YES] key. The "E-MAIL SETTING 2" menu appears again. 22 1 Introduction To set the "AUTO RECEPTION" function 1. From the "E-MAIL SETTING 2" menu of the INITIAL SET mode, press the [4] key from the 10-key pad to select "AUTO RECEPTION". Using the and keys, select either "ON" or "OFF", and then press the [YES] key. · If "ON" was selected, a screen appears, allowing you to specify the time interval for checking for new email. (Continue with step 3.) · If "OFF" was selected, the "E-MAIL SETTING 2" menu appears again. 2. 3. Using the 10-key pad, enter the time interval (minutes) for checking for new e-mail. · The time interval for automatically checking for new e-mail can be set between 1 and 60 seconds. 4. Press the [ENTER] key. The "E-MAIL SETTING 2" menu appears again. 23 1 Introduction To set the address where results are sent 1. From the "E-MAIL SETTING 2" menu of the INITIAL SET mode, press the [5] key from the 10-key pad to select "REPLY ADDRESS". Enter the e-mail address for the recipient of error notifications. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The e-mail address can contain a maximum of 64 characters. · Normally, enter the e-mail address of the administrator. 2. 3. Press the [ENTER] key. The "E-MAIL SETTING 2" menu appears again. To set the "HEADER PRINT" function 1. From the "E-MAIL SETTING 2" menu of the INITIAL SET mode, press the [6] key from the 10-key pad to select "HEADER PRINT". Using the and keys, select either "ON" or "OFF", and then press the [YES] key. The "E-MAIL SETTING 2" menu appears again. 2. 24 2 Internet Faxing 2 Internet Faxing The procedures for sending scan data and receiving e-mail are described below. Note · For information on documents that can be used, the scanning area of the image, the print area and paper types and sizes, refer to the User's Manual for the 7115F/7118F or the FK-117 Fax unit for the 7115/7118. · Internet faxing is not possible for approximately three minutes after the machine is turned on. 2.1 Basic Faxing Tip · Internet faxes are sent and received with the help of a mail server; they are not sent directly to the recipient or received directly from the sender. In addition, as soon as transmission with the server is finished correctly, the transmission is considered complete. · The resolution and document size that can be used depends on the performance of the Internet fax function on the receiving end. Check on the performance of the Internet fax function on the receiving end before transmission. If the performance of the Internet fax function on the receiving end is not known, send your Internet fax with an A4 or Letter size and the "NORMAL" resolution setting. · In order to use Internet faxing, settings such as the IP address, SMTP server address and e-mail address must be set in advance. · With the "NORMAL" resolution setting, approximately 295 A4 or Letter-size document pages can be scanned at one time (approximately 720 pages if the optional "8 MB Memory for Fax" is installed). · To stop scanning, press the [STOP] key. · If the transmission could not be completed correctly, a transmission result report is printed. · To cancel the transmission of scan data that is queued, select "CANCEL RESERV." with the [FAX SET] key. (p. 39) 25 2 Internet Faxing 2.1.1 Using the Automatic Document Feeder 1. Press the [FAX] key. The machine enters Fax mode, and the fax screen appears. 2. Load the document to be sent into the Automatic Document Feeder. · Adjust the Document Guide Plates to fit the size of the document. · Load the document with the side to be scanned facing up. 3. 4. If necessary, change the "Resolution" setting (p. 29). Press the [MAIL] key. The [MAIL] key lights up, and an email address can be entered. 5. Enter the e-mail address of the recipient. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The e-mail address of a previously programmed recipient can also be specified. Refer to "2.2.2 Specifying the Recipient" (p. 30). 6. Press the [START] key to begin scanning and sending the fax. · Once transmission is finished, a beep is sounded. 26 2 Internet Faxing 2.1.2 Positioning Documents on the Original Glass 1. Press the [FAX] key. The machine enters Fax mode, and the fax screen appears. 2. Lift open the Original Cover, and then position the document to be faxed on the Original Glass. · Position the document with the side to be scanned facing down. · Align the document on the scales above and to the left of the Original Glass. · If the Automatic Document Feeder is not installed, skip to step 4. 3. Press the [BOOK TX] key. · Even when faxing sheet documents positioned on the Original Glass, the [BOOK TX] key should be pressed. 4. If necessary, change the "Resolution" setting (p. 29). 27 2 Internet Faxing 5. Press the [MAIL] key. The [MAIL] key lights up, and an email address can be entered. 6. Enter the e-mail address of the recipient. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The e-mail address of a previously programmed recipient can also be specified. Refer to "2.2.2 Specifying the Recipient" (p. 30). 7. Check that the correct document size appears in the screen. · To change the document size, press the key, and then use the and keys to select the desired document size in the screen that appears. 8. 9. Press the [ENTER] key to scan the page. If the document to be faxed contains multiple pages, position the next page of the document on the Original Glass when the screen shown at the right appears, and then press the [YES] key. · Repeat step 9 until all pages of the document have been scanned. 10. Press the [START] key to begin scanning and sending the fax. · Once transmission is finished, a beep is sounded. If the memory becomes full while scanning documents If the memory becomes full while a document is being scanned, the transmission is cancelled. 28 2 Internet Faxing 2.2 Transmission Settings 2.2.1 Adjusting the Fax Resolution Selecting one of the following resolutions to match the type of document to be faxed will produce a sharper result. Document Type Documents with normal print Documents containing small print, such as newspapers Documents containing detailed illustrations Documents containing text and objects with varying shades, such as photos Documents containing objects with varying shades, such as photos Resolution Setting NORMAL FINE, S-FINE NORMAL + PHOTO, FINE + PHOTO FINE + PHOTO, S-FINE + PHOTO 1. 2. Position the document to be faxed. Press the [RESOLUTION] key until the resolution that matches the document is selected. · Repeatedly pressing the [RESOLUTION] key changes the setting as shown below. 29 2 Internet Faxing 2.2.2 Specifying the Recipient Specify the recipient using any of the different methods described below. To directly enter the e-mail address 1. Press the [MAIL] key. The [MAIL] key lights up, and an email address can be entered. 2. Enter the e-mail address of the recipient. · For details on entering text, refer to "1.5 Entering Text" (p. 9). · The e-mail address can contain a maximum of 64 characters. · If the e-mail address does not contain "@", the [START] key cannot be pressed. · If you wish to change the entered e-mail address, press the [NO] key, and then enter the correct address. 30 2 Internet Faxing To use one-touch dialing Note · For details on programming the one-touch dial keys, refer to "4.2.1 Programming One-Touch Dial Keys" (p. 57). · If the recipient will be specified using a one-touch dial key, it is not necessary to press the [MAIL] key. 1. Press the one-touch dial key ([01] through [27]) programmed with the email address of the desired recipient. The machine automatically starts scanning the document and sending the fax. Note · If the specified one-touch dial key is programmed with a fax number, transmission of the fax begins. 31 2 Internet Faxing To use speed dialing Note · For details on programming speed dial numbers, refer to "4.2.2 Programming Speed Dial Numbers" (p. 58). · If the recipient will be specified using speed dialing, it is not necessary to press the [MAIL] key. 1. Press the [SPEED DIAL] key, and then use the 10-key pad to enter the 3-digit speed dial number (number programmed with the e-mail address). · If you wish to change the entered speed dial number, press the [NO] key, and then enter the correct speed dial number. Note · If the specified speed dial number is programmed with a fax number, transmission of the fax begins. 32 2 Internet Faxing To use group dialing Note