Foreword Forward If the IF-102 (Internet Fax kit) is installed and a network is connected, data scanned by the 7115*/7118*/7115F/7118F can be attached to electronic mail (e-mail) and sent to a computer or Internet fax terminal through an intranet or the Internet. In addition, scanned data can also be uploaded to an FTP server. * With the 7115/7118, this is performed with the optional fax kit FK-117. Trademark Acknowledgements Ethernet is a registered trademark of Xerox Corporation. All other product names are trademarks or registered trademarks of their respective holders. Screen images shown in this manual may differ slightly from actual ones. Specifications are subject to change without prior notice. i For the U.S.A. Users FCC Part 15-Radio Frequency Devices This device complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interface received, including interface that may cause undesired operation. NOTE: This equipment has been tested and found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference when the equipment is operated in a commercial environment. This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual, may cause harmful interference to radio communications. Operation of this equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his own expense. WARNING: The design and production of this unit conform to FCC Regulations, and any changes or modifications must be registered with the FCC and are subject to FCC control. Any changes made by purchaser or user without first contacting the manufacturer will be subject to penalty under FCC regulations. This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is prohibited under FCC rules. For Canada Users Interference-Causing Equipment Standard (ICES-003 Issue 3) This Class A digital apparatus complies with Canadian ICES-003. Cet appareil numerique de la classe A est conforme a la norme NMB-003 du Canada. ii For Europe CE Marking (Declaration of Conformity) This product complies with the following EU directives: 89/336/EEC, 73/23/EEC and 93/68/EEC directives. This declaration is valid for the area of the European Union. This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is prohibited under EU directives. For Users of the Class B regulation's countries This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules. For Users except the Class B regulation's countries WARNING This is a Class A product. In a domestic environment this product may cause radio interference in which case the user may be required to take adequate measures. This device must be used with shielded interface cables. The use of nonshielded cables is likely to result in interference with radio communications and is prohibited under CISPR 22 rules and local rules. iii Contents CONTENTS 1 Introduction ........................................................ 1 1.1 Available Features ................................................... 1 1.2 Required Environment ............................................ 4 1.3 Connecting to a Network (LAN) .............................. 4 1.3.1 Connecting the Ethernet Cable ........................... 5 1.4 Control Panel Parts and Their Functions .............. 6 1.4.1 Names of Control Panel Parts and Their Functions ............................................................... 6 1.4.2 Display Indications ............................................... 8 1.5 Entering Text ............................................................ 9 1.5.1 Key Operation ........................................................ 9 1.5.2 Inputting Example ............................................... 10 1.6 Specifying Network Settings ................................ 12 1.6.1 Required Settings ............................................... 12 1.6.2 Specifying Network Settings ("NETWORK(FAX/SCAN)" Menu) ....................... 14 1.6.3 Specifying E-mail Settings ("E-MAIL SETTING 1" Menu) .............................. 17 1.6.4 Specifying E-mail Settings ("E-MAIL SETTING 2" Menu) .............................. 21 iv Contents 2 Internet Faxing ................................................. 25 2.1 Basic Faxing ........................................................... 25 2.1.1 Using the Automatic Document Feeder ............ 26 2.1.2 Positioning Documents on the Original Glass .................................................................... 27 2.2 Transmission Settings ........................................... 29 2.2.1 Adjusting the Fax Resolution ............................ 29 2.2.2 Specifying the Recipient .................................... 30 2.2.3 Broadcast Transmission .................................... 36 2.3 Timer Transmission ............................................... 38 2.4 Cancelling (Deleting) a Document Queued for Transmission .................................................... 39 2.5 Receiving ................................................................ 41 2.5.1 E-Mail Formats That Can Be Received ............. 41 2.5.2 Automatic Reception .......................................... 41 2.5.3 Manual Reception ............................................... 42 3 Network Scanning ........................................... 43 3.1 Sending by E-mail (Scan to E-mail) ..................... 43 3.1.1 Using the Automatic Document Feeder ............ 44 3.1.2 Positioning Documents on the Original Glass .................................................................... 46 3.2 Uploading to an FTP Server (Scan to Server) ..... 50 3.2.1 Using the Automatic Document Feeder ............ 51 3.2.2 Positioning Documents on the Original Glass .................................................................... 53 v Contents 4 INITIAL SET Mode Settings ............................ 55 4.1 Programming Scan Settings ("SCAN SETTING" Menu) ...................................... 55 4.1.1 Setting the "RESOLUTION" Function ............... 55 4.1.2 Setting the "IMAGE FORMAT" Function ........... 55 4.1.3 Setting the Compression Encoding Method ("CODING METHOD" Function) ........... 56 4.2 Programming E-mail Addresses .......................... 57 4.2.1 Programming One-Touch Dial Keys .................. 57 4.2.2 Programming Speed Dial Numbers ................... 58 4.2.3 Programming Group Dialing .............................. 59 4.3 Specifying the "FORWARD" Function ................. 61 4.4 Specifying E-mail Settings ("E-MAIL SETTING 1" and "E-MAIL SETTING 2" Menus) ........................ 62 4.5 Specifying Network Settings ("NETWORK (FAX/SCAN)" Menu) ........................ 62 5 Checking the Transmission/Reception Result ............................................................... 63 5.1 Checking the Transmission Result ...................... 63 6 Error Messages ................................................ 64 6.1 Main Error Messages and Their Remedies ......... 64 7 Appendix .......................................................... 66 7.1 Specifications ........................................................ 66 vi 1 Introduction 1 Introduction 1.1 Available Features Internet faxing · As opposed to a normal fax, which transmits through telephone lines, Internet fax sends and receives fax images through the Internet. Internet fax uses the Internet electronic mail (e-mail) setup to send and receive fax images. Image data scanned at an Internet fax terminal is attached to an e-mail, then sent to the recipient's Internet fax terminal. The file attached to the received e-mail is printed by the Internet fax terminal on the receiving end. In addition, since e-mail is used, the fax can be sent to an individual email address, not just an Internet fax terminal. In this case, the fax image arrives at the receiving end as an attachment to a mail received with the usual mail client software. Mail Server Client PC Internet Fax Terminal Intranet Mail Server Internet Client PC 1 1 Introduction Network scanning Paper documents can easily be converted to electronic data and used, for example, with electronic filing. Scanned image data (scan data) is sent to a computer through a network as a TIFF-F or PDF file. The scanned image can be sent either as an email attachment or to an FTP server. · Scan data is sent to a computer as a TIFF-F or PDF file attached to an e-mail, then sent to a computer through an intranet or the Internet. (Scan to E-mail) Mail Server Client PC Intranet Internet Mail Server Client PC 2 1 Introduction · Scan data is uploaded to an FTP server as a TIFF-F or PDF file. (Scan to Server) FTP Server Intranet Internet FTP Server In addition, the system can be set to send to a specified recipient (only one) a notification of the FTP server address where the data was uploaded. FTP Server FTP Server Internet Intranet Client PC Internet Mail Server Client PC 3 1 Introduction 1.2 Required Environment The following network environment is required in order to use the Internet fax and network scanning features. Internet faxing · Mail server (POP3 server and SMTP server) Network scanning (Scan to E-mail) · Mail server (SMTP server) Network scanning (Scan to Server) · FTP server (The enclosed Document Management Utility can be used as a simple FTP server.) · Mail server (SMTP server) in order to use mail notification Common · Ethernet 10/100Base-T · TCP/IP protocol 1.3 Connecting to a Network (LAN) In order to use the Internet fax and network scanning features, this machine must be connected to a LAN and be able to communicate using the TCP/IP protocol. Use an Ethernet cable (for 10/100Base-T Ethernet) to connect to the LAN. (The Ethernet cable is not included with the IF-102 (Internet Fax kit).) IMPORTANT · Be sure to use a Category 5, shielded cable for the 10/100Base-T connection, otherwise there may be electronic interference. 4 1 Introduction 1.3.1 Connecting the Ethernet Cable 1. 2. Make sure that the machine is turned off. Insert one plug on the Ethernet cable into the connector (marked "NETWORK SCANNER") on the left side of the machine, and then insert the other plug into the hub. 5 1 Introduction 1.4 Control Panel Parts and Their Functions 1.4.1 Names of Control Panel Parts and Their Functions 1 23 4 567 8 9 1 23 4 567 8 9 No. Part Name 1 [ERROR] indicator 2 [CONFIRM] key 3 [INITIAL SET] key Function Lights up if an error has occurred. Used to view transmission results. Used to display the first INITIAL SET mode screen. MACHINE SETTING, FAX REGISTRATION, E-MAIL SETTING 1, E-MAIL SETTING 2, NETWORK(FAX/SCAN) Refer to "4 INITIAL SET Mode Settings" (p. 55). Used to select the image quality (transmission resolution) with the Internet fax feature. Used to display the information programmed for one-touch dialing, group dialing and speed dialing. Used to select a function. BROADCAST (broadcast transmission), TIMER TX (timer transmission), CANCEL RESERV. (cancel queued job) and INTERNET FAX RX (Internet fax reception) (p. 36, p. 38, p. 39 and p. 41) Used to specify previously programmed fax numbers represented by 3-digit numbers. Press to enter an e-mail address. The key lights up in green to indicate that an e-mail address can be entered. Used to select previously programmed fax numbers. Used to enter text such as e-mail addresses. 4 5 6 [RESOLUTION] key [TEL BOOK]/ [PHONE BOOK] key [FAX SET] key 7 8 9 [SPEED DIAL] key [MAIL] key One-touch dial keys 6 1 Introduction 10 11 12 13 14 15 16 17 10 11 12 18 19 20 13 14 15 16 17 18 19 20 No. Part Name 10 Display 11 12 13 14 15 16 17 18 19 20 Function Displays setting menus, error messages, and specified settings such as e-mail addresses. [NO/CLEAR] key Erases the entered letters and numbers. Returns to the previous screen. [YES/ENTER] key Confirms the current setting. 10-key pad Used to enter setting values. Used to enter numbers. Used to enter speed dial numbers. [SCAN] key Press to enter Scan mode. The key lights up in green to indicate that the machine is in Scan mode. [FAX] key Used when sending scan data or receiving e-mail with the Internet fax feature. Used to specify the scanning mode with the Network Scan and keys feature. [DENSITY ...