User manual LEXMARK X5470 - annexe 2

Lexmark 5400 Series All-In-One User Guide January 2007 www.lexmark.com Contents Printing.................................................................................................5 Getting started........................................................................................................................................................................5 Performing printing and related tasks...........................................................................................................................8 Managing print jobs...........................................................................................................................................................14 Learning about the All-In-One software print options..........................................................................................16 Copying...............................................................................................19 Getting started.....................................................................................................................................................................19 Performing copying and related tasks.........................................................................................................................23 Managing copy jobs...........................................................................................................................................................26 Scanning.............................................................................................27 Getting started.....................................................................................................................................................................27 Performing scanning and related tasks.......................................................................................................................30 Managing scan jobs............................................................................................................................................................36 Learning about the All-In-One Center scan options...............................................................................................37 Faxing.................................................................................................43 Getting started.....................................................................................................................................................................43 Performing faxing and related tasks.............................................................................................................................55 Managing fax jobs...............................................................................................................................................................61 Working with photos.......................................................................70 Connecting photo storage devices...............................................................................................................................70 Working with photos using the control panel..........................................................................................................73 Working with photos using the computer.................................................................................................................77 Understanding the printer.............................................................87 Understanding the printer parts....................................................................................................................................87 Understanding the software...........................................................................................................................................99 Maintaining the printer.................................................................110 Print cartridges...................................................................................................................................................................110 Cleaning the scanner glass............................................................................................................................................116 Refilling a print cartridge................................................................................................................................................116 Contents 3 Using genuine Lexmark print cartridges..................................................................................................................116 Ordering supplies..............................................................................................................................................................116 Finding information about the printer......................................................................................................................118 Contacting Customer Support.....................................................................................................................................120 Troubleshooting.............................................................................121 Setup troubleshooting....................................................................................................................................................121 Print troubleshooting......................................................................................................................................................124 Copy troubleshooting.....................................................................................................................................................127 Scan troubleshooting......................................................................................................................................................128 Fax troubleshooting.........................................................................................................................................................130 Jams and misfeeds troubleshooting..........................................................................................................................135 Memory card reader and PictBridge troubleshooting........................................................................................137 Error messages...................................................................................................................................................................138 Settings are not saved.....................................................................................................................................................145 Resetting to factory default settings..........................................................................................................................146 Removing and reinstalling the software..................................................................................................................146 Notices and safety information..................................................147 Glossary............................................................................................154 Contents 4 Printing Getting started Loading paper 1 Make sure: · You use paper designed for inkjet printers. · If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) · The paper is not used or damaged. · If you are using specialty paper, you follow the instructions that came with it. · You do not force paper into the printer. 2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support. 3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges of the paper. 1 2 Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides. Related topics: · "Loading various paper types" on page 5 Loading various paper types Load up to 100 sheets of plain paper Make sure · The paper is designed for use with inkjet printers. · The paper is loaded in the center of the paper support. · The paper guides rest against the edges of the paper. · The glossy or printable side of the paper faces you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) 50 sheets of heavyweight matte paper 25 sheets of photo paper 25 sheets of glossy paper · The paper is loaded in the center of the paper support. · The paper guides rest against the edges of the paper. Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging. Printing 5 Load up to 10 envelopes Make sure · · · · · The print side of the envelopes faces you. The stamp location is in the upper left corner. The envelopes are designed for use with inkjet printers. The envelopes are loaded in the center of the paper support. The paper guides rest against the edges of the envelopes. Warning--Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars. Notes: ­ Do not load envelopes with holes, perforations, cutouts, or deep embossing. ­ Do not use envelopes that have exposed flap adhesive. ­ Envelopes require more drying time. Remove each envelope as it exits, and allow it to dry to avoid ink smudging. 1 2 25 sheets of labels · The print side of the labels faces you. · The top of the labels feeds into the printer first. · The adhesive on the labels does not extend to within 1 mm of the edge of the label. · You use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during printing, resulting in a paper jam. · The labels are loaded in the center of the paper support. · The paper guides rest against the edges of the labels. Note: Labels require more drying time. Remove each sheet of labels as it exits, and allow it to dry to avoid ink smudging. 50 transparencies · The rough side of the transparencies faces you. · If the transparencies have a removable strip, each strip faces away from you and down toward the printer. · The transparencies are loaded in the center of the paper support. · The paper guides rest against the edges of the transparencies. Notes: · Transparencies with paper backing sheets are not recommended. · Transparencies require more drying time. Remove each transparency as it exits, and allow it to dry to avoid ink smudging. Printing 6 Load up to 10 iron-on transfers Make sure · You follow the loading instructions that came with the iron-on transfers. · The print side of the transfers faces you. · The transfers are loaded in the center of the paper support. · The paper guides rest against the edges of the transfers. Note: For best results, load transfers one at a time. 25 greeting cards 25 index cards 25 photo cards 25 postcards · The print side of the cards faces you. · The cards are loaded in the center of the paper support. · The paper guides rest against the edges of the cards. 1 2 Note: Photo cards require more drying time. Remove each photo card as it exits, and allow it to dry to avoid ink smudging. 100 sheets of custom-size paper · The print side of the paper faces you. · The paper size fits within these dimensions: Width: ­ 76.2­215.9 mm ­ 3.0­8.5 inches Length: ­ 127.0­355.6 mm ­ 5.0­14.0 inches · The paper is loaded in the center of the paper support. · The paper guides rest against the edges of the paper. Printing 7 Load up to 20 sheets of banner paper Make sure · You remove all the paper from the paper support before loading the banner paper. · · · · · · Related topics: · "Loading paper" on page 5 You tear off only the number of pages needed to print the banner. You place the required stack of banner paper on the top cover. The leading edge of the banner paper feeds into the printer first. The paper is loaded in the center of the paper support. The paper guides rest against the edges of the paper. You have selected the correct paper size for the banner in Page Setup dialog. For more information, see "Printing a banner" on page 12. Performing printing and related tasks Printing a document 1 Load paper. 2 With a document open, click File Print. 3 From the "Format for" menu, choose your printer. 4 From the third pop-up menu from the top, select the settings you want to adjust, and adjust the settings. You can specify print quality, the number of copies to print, the type of paper you're printing on, and how you want the pages to print. 5 Click Print. Related topics: · "Loading paper" on page 5 · "Using the Print dialog" on page 101 Printing 8 Printing photos using the computer 1 Load photo paper, with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) For more information, see "Loading paper" on page 5. 2 Customize the settings as needed in the Page Setup dialog. a With a photo open, choose File Page Setup. b From the "Format for" pop-up menu, choose 5400 Series. c From the Paper Size pop-up menu, choose the paper size loaded. d Choose an orientation. e Click OK. 3 Customize the settings as needed in the Print dialog. a With a photo open, choose File Print. b From the Printer pop-up menu, choose 5400 Series. c For Mac OS X version 10.4 or later, click Advanced. Otherwise, proceed to the next step. d From the Copies & Pages pop-up menu, type the number of copies to be printed. e From the same pop-up menu, choose Quality & Media. · From the Paper Type pop-up menu, choose the type of paper you are using. · From the Print Quality area, choose Automatic or Photo. f Click Print. Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing. Related topics: · "Enhancing photo print quality using the software" on page 84 Printing borderless photos From your software application, set the page margins to zero, and then adjust the image on the screen so that it covers the entire page. Note: Some applications do not support margin setting. 1 Load photo or glossy paper, with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) For more information, see "Loading paper" on page 5. 2 Customize the settings as needed in the Page Setup dialog. a With a photo open, choose File Page Setup. b From the "Format for" pop-up menu, choose 5400 Series. c From the Paper Size pop-up menu, choose the paper size loaded. Note: Make sure you choose an option that has (Borderless) in it. For example, if you loaded letter-size photo paper, choose US Letter (Borderless). Printing 9 d Choose an orientation. e Click OK. 3 Customize the settings as needed in the Print dialog. a With a photo open, choose File Print. b From the Printer pop-up menu, choose 5400 Series. c For Mac OS X version 10.4 or later, click Advanced. Otherwise, proceed to the next step. d From the Copies & Pages pop-up menu, type the number of copies to be printed. e From the same pop-up menu, choose Quality & Media. · From the Paper Type pop-up menu, choose the type of paper you are using. · From the Print Quality area, choose Automatic or Photo. f Click Print. Note: To prevent smudging or scratching, avoid touching the printed surface with your fingers or sharp objects. For best results, remove each printed sheet individually from the paper exit tray, and allow the prints to dry at least 24 hours before stacking, displaying, or storing. Related topics: · "Enhancing photo print quality using the software" on page 84 Printing cards 1 Load greeting cards, index cards, or postcards. Notes: · Make sure the thickness of each card does not exceed 0.020 inch (0.50 mm). · Make sure the print side of the card faces you. 2 Customize the settings as needed in the Page Setup dialog. a With a document open, click File Page Setup. b From the "Format for" pop-up menu, choose 5400 Series. c From the Paper Size pop-up menu, choose a card size. d Choose an orientation. e Click OK. 3 Customize the settings as needed in the Print dialog. a From the software application, click File Print. b From the Printer pop-up menu, choose 5400 Series. c Click Print. Notes: · To avoid paper jams, do not force the cards into the printer. · To prevent smudging, remove each card as it exits, and let it dry before stacking. Related topics: · "Loading various paper types" on page 5 Printing 10 Printing envelopes 1 Load envelopes. For more information, see "Loading various paper types" on page 5. Notes: · Do not load envelopes with holes, perforations, cutouts, deep embossing, metal clasps, metal folding bars, string ties, or exposed flap adhesive. · Make sure the print side of the envelopes faces you. 2 Customize the settings as needed in the Page Setup dialog. a With a document open, click File Page Setup. b From the "Format for" pop-up menu, choose 5400 Series. c From the Paper Size pop-up menu, choose the envelope size loaded. d Choose an orientation. Notes: · Most envelopes use landscape orientation. · Make sure the same orientation is also selected in the software application. e Click OK. 3 Customize the settings as needed in the Print dialog. a From the software application, click File Print. b From the Printer pop-up menu, choose 5400 Series. c Click Print. Related topics: · "Loading various paper types" on page 5 Printing iron-on transfers 1 Load iron-on transfers. For more information, see "Loading various paper types" on page 5. 2 Customize the settings as needed in the Page Setup dialog. a With a document open, click File Page Setup. b From the "Format for" pop-up menu, choose 5400 Series. c From the Settings pop-up menu, choose Page Attributes. d Choose a paper size. e Choose an orientation. f Click OK. 3 Customize the settings as needed in the Print dialog. a From the software application, click File Print. b From the Printer pop-up menu, choose 5400 Series. c From the pop-up menu in the center, choose Quality & Media. Printing 11 d From the Paper Type pop-up menu, choose Iron-On Transfer. Note: Choosing Iron-On Transfer automatically mirrors the image you want to print. e Select a print quality other than Quick Print. Photo is recommended. 4 Click Print. Note: To prevent smudging, remove each iron-on transfer as it exits, and let it dry before stacking. Related topics: · "Using the Page Setup dialog" on page 100 · "Using the Print dialog" on page 101 Printing a banner 1 Remove all paper from the paper support. 2 Tear off only the number of pages needed for the banner (up to 20 sheets). 3 Place the required stack of banner paper on the top cover. 4 Load only the first page of banner paper into the paper support with the leading edge of the banner going into the printer. 5 Adjust the left and right paper guides. 6 Customize the settings in the Page Setup dialog. a With your document open, choose File Page Setup. b From the Settings pop-up menu, choose Page Attributes. c From the "Format for" pop-up menu, choose the printer. d From the Paper Size pop-up menu, choose A4 Banner or US Letter Banner. e Select an orientation. f Click OK. 7 Customize the settings in the Print dialog. a With your document open, choose File Print. b From the Printer pop-up menu, choose the printer. Printing 12 c From the third pop-up menu from the top, choose Quality & Media. · From the Paper Type pop-up menu, choose Plain. · Select a print quality. Note: Higher print quality settings result in better quality documents but may take longer to print. d Click OK. Related topics: · "Using the Print dialog" on page 101 · "Loading various paper types" on page 5 Printing multiple pages on one sheet 1 Load paper. 2 Customize the settings as needed in the Page Setup dialog. a With a document open, choose File Page Setup. b From the "Format for" pop-up menu, choose 5400 Series. c From the Settings pop-up menu, choose Page Attributes. d Choose a paper size. e Choose an orientation. f Click OK. 3 Customize the settings as needed in the Print dialog. a With a document open, click File Print. b From the Printer pop-up menu, choose 5400 Series. c From the third pop-up menu from the top, choose Layout. · From the Pages per Sheet pop-up menu, choose the number of pages you want to print on one sheet. · From the Layout Direction area, click the icon that shows the order you want the pages to print on one sheet. · If you want to print a border around each page image, choose an option from the Border pop-up menu. d Click Print. Related topics: · "Loading paper" on page 5 Printing color images in black and white This setting is available only if there is a black print cartridge installed. 1 Load paper. 2 Customize the settings in the Page Setup dialog as needed. 3 With a document open, click File Print. 4 From the Printer pop-up menu, choose 5400 Series. 5 From the pop-up menu in the center, choose Color Options. Printing 13 6 From the Document Color pop-up menu, choose Black Only. 7 Click Print. Related topics: · "Loading paper" on page 5 Printing multiple copies of a stored document 1 With a document open, click File Print. 2 From the Printer pop-up menu, choose 5400 Series. 3 From the third pop-up menu, choose Copies & Pages. 4 Enter the number of copies you want to print. Related topics: · "Using the Print dialog" on page 101 Printing the last page first (reverse page order) For Mac OS X version 10.4.2 or later: 1 With a document open, click File Print. 2 From the third pop-up menu, choose Paper Handling. 3 From the Page Order menu, select Reverse. 4 Click Print. For Mac OS X version 10.3.9: 1 With a document open, click File 3 Select Reverse page order. 4 Click Print. Related topics: · "Using the Print dialog" on page 101 Print. 2 From the third pop-up menu, choose Paper Handling. Managing print jobs Pausing print jobs 1 While the document is printing, click the printer icon on the dock. 2 From the queue window, select the job you want to pause. Printing 14 3 Click the Hold icon. Note: You can also click the Stop Jobs icon to pause printing all jobs. Related topics: · "Using the Print dialog" on page 101 · "Resuming print jobs" on page 15 · "Canceling a print job" on page 15 Canceling a print job To cancel a print job using the control panel: 1 Press 2 Press . Printing stops and the print cartridge carrier returns to its home position. to turn off the printer. To cancel a print job using the computer: 1 While the document is printing, click the printer icon on the dock. 2 From the queue window, select the job you want to cancel. 3 Click the Delete icon. Related topics: · "Using the control panel" on page 90 · "Pausing print jobs" on page 14 Resuming print jobs 1 From the Finder desktop, choose Applications 2 From the list of printers, double-click your printer. 3 From the printer pop-up menu, click Start Jobs if you want to resume all print jobs in the queue; if you want to resume a particular print job, select the document name, and then click Resume. Utilities Print Center/Printer Setup Utility. Related topics: · "Pausing print jobs" on page 14 · "Canceling a print job" on page 15 Printing 15 Learning about the All-In-One software print options Choosing a paper size 1 With a document open, click File Page Setup. 2 From the "Format for" pop-up menu, choose 5400 Series. Note: When you select Any Printer, your paper size choices are limited. By selecting the name of your printer, you have many more paper size options. 3 From the Paper Size pop-up menu, choose a paper size. 4 Click OK. Related topics: · "Using the Page Setup dialog" on page 100 Choosing a paper type By default, the paper type sensor is set to Automatic. It can detect and adjust the paper type settings for plain, heavyweight matte, glossy/photo, and transparency paper. To manually choose the paper type: 1 With a document open, click File Print. 2 From the Copies & Pages pop-up menu, choose Quality & Media. 3 From the Paper Type pop-up menu, choose a paper type. 4 Click Print. Notes: · Manually choosing a paper type turns off the paper type sensor for the current print job. · For multiple-page jobs, the printer assumes the subsequent pages are the same paper type as the first sheet detected. Related topics: · "Using the Print dialog" on page 101 Choosing a print quality 1 With a document open, click File Print. 2 From the Printer pop-up menu, choose 5400 Series. 3 From the pop-up menu in the center, choose Quality & Media. 4 From the Print Quality menu, select the appropriate print quality for the document: · Automatic--The printer sets the print quality for the paper type loaded (default setting). · Quick Print--Best for text-only documents with reduced print quality but faster print speed. · Normal--Recommended for most types of documents. · Photo--Recommended for photos and documents with graphics. 5 Click Print. Printing 16 Related topics: · "Using the Print dialog" on page 101 Collating copies using the computer The printer can sort multiple copy jobs. If you print two copies of a three-page document, and you choose not to collate them, the pages print in this order: 1, 1, 2, 2, 3, 3. If you choose to collate, the pages print in this order: 1, 2, 3, 1, 2, 3. 1 With a document open, click File 3 Choose Collated. Print. 2 Enter the number of copies to print in the Copies field. Related topics: · "Collating copies" on page 24 · "Using the Print dialog" on page 101 Enlarging or reducing an image 1 Load paper. Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) 2 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 3 From the control panel, press Copy Mode. 4 Press 5 Press 6 Press . 7 Press or repeatedly until the setting you want appears. and use the keypad to enter a custom size. . or repeatedly until Resize appears. Note: To select Custom Resize, press 8 Press Start Color or Start Black. Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 · "Using the control panel" on page 90 Sharpening an image 1 From the Finder desktop, double-click the Lexmark 5400 Series folder. 2 Double-click the Lexmark 5400 Series Center icon. Printing 17 3 Click Preview/Edit to open the Scan dialog. 4 From the Scan dialog, click 5 Click the Adjustments tab. 6 From the Blur/Sharpen area, move the slider to adjust the level of sharpness of the scanned image. Related topics: · "Customizing scan settings from the Scan dialog" on page 39 · "Enhancing photo print quality using the software" on page 84 to open the Scan Setup drawer. Resetting All-In-One software settings to defaults 1 From the Finder desktop, double-click the Lexmark 5400 Series folder. 2 Double-click the Lexmark 5400 Series Center icon. 3 Click Preview/Edit to view the Scan dialog. 4 Click to open the Scan Setup drawer. 5 Select the Adjustments tab. 6 Click Defaults. Related topics: · "Using the All-In-One Center" on page 105 · "Customizing scan settings from the Scan dialog" on page 39 Printing 18 Copying Getting started Loading paper 1 Make sure: · You use paper designed for inkjet printers. · If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) · The paper is not used or damaged. · If you are using specialty paper, you follow the instructions that came with it. · You do not force paper into the printer. 2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support. 3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges of the paper. 1 2 Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides. Related topics: · "Loading various paper types" on page 5 Copying 19 Loading original documents on the scanner glass You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing. Note: Place postcards, photos, small items, transparencies, photo paper, or thin items (such as magazine clippings) on the scanner glass instead of in the ADF. 1 Make sure the computer and the printer are on. 2 Open the top cover. 3 Place the original document or item facedown on the scanner glass in the upper left corner. Note: Photos should be loaded as shown. 4 Close the top cover to avoid dark edges on the scanned image. Copying 20 Related topics: · "Understanding the parts of the printer" on page 88 · "Loading original documents into the Automatic Document Feeder" on page 21 Loading original documents into the Automatic Document Feeder You can load up to 10 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying, and faxing. You can load A4, letter, or legal-size paper into the ADF. Notes: · Use only new, unwrinkled paper that is not curled. · Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 1 If you are using A4 or letter-size paper, pull up the ADF paper stop. 2 Adjust the paper guide on the ADF tray to the width of the original document. 3 Fan the original document. 2 1 4 Load the original document facedown and top edge first into the ADF until you hear a beep. Copying 21 Document Loaded appears on the display, and the document feeds into the ADF. Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when using the scanner. Automatic Document Feeder paper capacity Load up to 10 sheets of: Make sure · You adjust the paper guide on the ADF tray to the width of the original document. · Letter-size paper · A4 paper · Legal-size paper 10 sheets of: · The original document is loaded facedown, top edge first, until you hear a beep. · You adjust the paper guide on the ADF tray to the width of the original document. · · · · · Custom paper Pre-punched paper Reinforced edge copier paper Preprinted forms Letterhead paper · The original document is loaded facedown, top edge first, until you hear a beep. · The paper size fits within these dimensions: Width: ­ 210.0 mm­215.9 mm ­ 8.25 in.­8.5 in. Length: ­ 279.4 mm­355.6 mm ­ 11.0 in.­14.0 in. · You allow preprinted media to dry thoroughly before loading into the ADF. · You do not use media printed with metallic ink particles. · You avoid embossed designs. Related topics: · "Understanding the parts of the printer" on page 88 · "Loading original documents on the scanner glass" on page 20 Copying 22 Performing copying and related tasks Making a copy 1 Load paper. 2 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 3 From the control panel, press Copy Mode. 4 Press Start Color or Start Black. Related topics: · "Using the control panel" on page 90 · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 Copying photos 1 Load photo paper with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) 2 Place a photo facedown on the scanner glass in the upper left corner. For more information, see "Loading original documents on the scanner glass" on page 20. 3 If necessary, press Copy Mode. 4 Press 5 Press 6 Press . 7 Press 8 Press . 9 Press 10 Press . 11 Press 12 Press . 13 Press 14 Press . 15 Press or repeatedly until the size you want appears. or repeatedly until Original Size appears. or repeatedly until the size you want appears. or repeatedly until Paper Size appears. or repeatedly until Photo appears. . or repeatedly until Quality appears. 16 Press Start Color or Start Black. Copying 23 Related topics: · "Using the control panel" on page 90 Collating copies If you print multiple copies of a document, you can choose to print each copy as a set (collated) or to print the copies as groups of pages (not collated). Collated Not collated 1 Load paper. 2 Load an original document facedown into the ADF or on the scanner glass. 3 From the control panel, press Copy Mode. 4 Press 5 Press 6 Press . 7 Press or repeatedly until the number of copies you want to print appears. . or repeatedly until Collate appears. 8 Press Start Color or Start Black. Note: If you are using the scanner glass, a message appears prompting you for additional pages. Related topics: · "Making a copy" on page 23 · "Collating copies using the computer" on page 17 · "Using the control panel" on page 90 Collating copies using the computer The printer can sort multiple copy jobs. If you print two copies of a three-page document, and you choose not to collate them, the pages print in this order: 1, 1, 2, 2, 3, 3. If you choose to collate, the pages print in this order: 1, 2, 3, 1, 2, 3. 1 With a document open, click File 3 Choose Collated. Print. 2 Enter the number of copies to print in the Copies field. Related topics: · "Collating copies" on page 24 · "Using the Print dialog" on page 101 Copying 24 Repeating an image on one page You can print the same image multiple times on one sheet of paper. This option is helpful in creating labels, decals, flyers, and handouts. 1 Load paper. Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) 2 Load an original document facedown on the scanner glass. 3 From the control panel, press Copy Mode. 4 Press 5 Press 6 Press . 7 Press or repeatedly until the number of images you want to print on one page appears. . or repeatedly until Repeat Image appears. 8 Press Start Color or Start Black. Related topics: · "Loading paper" on page 5 · "Loading original documents on the scanner glass" on page 20 Enlarging or reducing an image 1 Load paper. Note: If you are copying photos, use photo or heavyweight matte paper, with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) 2 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 3 From the control panel, press Copy Mode. 4 Press 5 Press 6 Press . 7 Press or repeatedly until the setting you want appears. and use the keypad to enter a custom size. . or repeatedly until Resize appears. Note: To select Custom Resize, press 8 Press Start Color or Start Black. Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 · "Using the control panel" on page 90 Copying 25 Managing copy jobs Canceling a copy job 1 Press 2 Press . Scanning stops and the scanner bar returns to its home position. to turn off the printer. Related topics: · "Using the control panel" on page 90 Copying 26 Scanning Getting started Loading original documents on the scanner glass You can scan and then print photos, text documents, magazine articles, newspapers, and other publications. You can scan a document for faxing. Note: Place postcards, photos, small items, transparencies, photo paper, or thin items (such as magazine clippings) on the scanner glass instead of in the ADF. 1 Make sure the computer and the printer are on. 2 Open the top cover. 3 Place the original document or item facedown on the scanner glass in the upper left corner. Note: Photos should be loaded as shown. Scanning 27 4 Close the top cover to avoid dark edges on the scanned image. Related topics: · "Understanding the parts of the printer" on page 88 · "Loading original documents into the Automatic Document Feeder" on page 21 Loading original documents into the Automatic Document Feeder You can load up to 10 sheets of an original document into the Automatic Document Feeder (ADF) for scanning, copying, and faxing. You can load A4, letter, or legal-size paper into the ADF. Notes: · Use only new, unwrinkled paper that is not curled. · Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 1 If you are using A4 or letter-size paper, pull up the ADF paper stop. 2 Adjust the paper guide on the ADF tray to the width of the original document. 3 Fan the original document. 2 1 4 Load the original document facedown and top edge first into the ADF until you hear a beep. Scanning 28 Document Loaded appears on the display, and the document feeds into the ADF. Note: Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when using the scanner. Automatic Document Feeder paper capacity Load up to 10 sheets of: Make sure · You adjust the paper guide on the ADF tray to the width of the original document. · Letter-size paper · A4 paper · Legal-size paper 10 sheets of: · The original document is loaded facedown, top edge first, until you hear a beep. · You adjust the paper guide on the ADF tray to the width of the original document. · · · · · Custom paper Pre-punched paper Reinforced edge copier paper Preprinted forms Letterhead paper · The original document is loaded facedown, top edge first, until you hear a beep. · The paper size fits within these dimensions: Width: ­ 210.0 mm­215.9 mm ­ 8.25 in.­8.5 in. Length: ­ 279.4 mm­355.6 mm ­ 11.0 in.­14.0 in. · You allow preprinted media to dry thoroughly before loading into the ADF. · You do not use media printed with metallic ink particles. · You avoid embossed designs. Related topics: · "Understanding the parts of the printer" on page 88 · "Loading original documents on the scanner glass" on page 20 Scanning 29 Performing scanning and related tasks Scanning a document 1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document facedown into the ADF or on the scanner glass. 3 Press Scan Mode. 4 Press or repeatedly until the destination to which you want to scan appears. 5 Press Start Color or Start Black. Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 · "Using the control panel" on page 90 Scanning images for editing 1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original image facedown on the scanner glass. 3 From the Finder desktop, double-click the Lexmark 5400 Series folder. 4 Double-click the Lexmark 5400 Series Center icon. 5 From the "What is being scanned?" menu, choose Photo or Magazine or Newspaper. 6 From the "How will the scanned image be used?" pop-up menu, choose To be printed or To be viewed on monitor/Web page. 7 From the "Send scanned image to" pop-up menu, choose a destination folder or application for your scanned photo. 8 Select Prompt for multiple pages if you have several photos to scan. 9 Click Preview/Edit to open the Scan dialog and adjust settings. From the Settings tab, you can select a preset scan setting, descreen magazine or newspaper scans, and reduce background noise. From the Adjustments tab, you can customize the settings as needed. 10 Crop photos, if needed. For more information, see "Cropping photos using the software" on page 38. 11 Click . Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 Scanning 30 Scanning a text-only document 1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 3 From the Finder desktop, double-click the Lexmark 5400 Series folder. 4 Double-click the Lexmark 5400 Series Center icon. 5 From the "What is being scanned?" pop-up menu, choose Black Text. 6 Adjust the settings as needed. 7 Click Scan. Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 Scanning a text and graphics document 1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 3 From the Finder desktop, double-click the Lexmark 5400 Series folder. 4 Double-click the Lexmark 5400 Series Center icon. 5 From the "What is being scanned?" pop-up menu, choose Mixed Graphics and Text. 6 Adjust the settings as needed. 7 Click Scan. Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 Scanning an item for Web page viewing 1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document facedown into the ADF or on the scanner glass. Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 3 From the Finder desktop, double-click the Lexmark 5400 Series folder. 4 Double-click the Lexmark 5400 Series Center icon. Scanning 31 5 From the "How will the scanned image be used?" pop-up menu, choose To be viewed on monitor/web page. 6 Adjust the settings as needed. 7 Click Scan. Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 Scanning a portion of an image You can scan certain portions of an image or a document using the cropping function of the Scan dialog. This option is good for scanning logos, parts of a magazine page, or sections of a photo. 1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document or image facedown on the scanner glass. 3 From the Finder desktop, double-click the Lexmark 5400 Series folder. 4 Double-click the Lexmark 5400 Series Center icon. 5 Click Preview/Edit. 6 Click inside the document or image in the preview area. 7 Drag the nodes on the crop area to select the part of the image that you want to scan. Note: Drag the nodes on the dashed border to expand or minimize the crop area. 8 Click 9 Click . . Only the designated cropped area is saved or sent to an application. Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 Scanning 32 Scanning multiple pages or images Scanning multiple pages using the Automatic Document Feeder 1 Load an original document facedown into the Automatic Document Feeder (ADF). Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass. 2 From the Finder desktop, double-click the Lexmark 5400 Series folder. 3 Double-click the Lexmark 5400 Series Center icon. 4 Select Prompt for multiple pages. 5 Click Scan. 6 In the Save dialog, enter a file name for your scan job. 7 From the Where pop-up menu, choose a destination for the scanned items. 8 From the Format pop-up menu, choose a file type. 9 Click Save. Scanning automatically stops when all pages on the ADF are scanned. Notes: · You can also select Prompt to name each page if you want to save each scanned item under a different file name. Otherwise, scanned items will be given the file name you specified and numbered accordingly. · When a scan job is saved as a PDF, the Save dialog will only prompt once. All scanned pages are saved to only one file since PDF supports multiple-page scanning. · Preview is not supported when using the Automatic Document Feeder. You can preview one page at a time when using the scanner. Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 Scanning 33 Scanning multiple pages using the scanner glass 1 Load an original document facedown on the scanner glass. 2 From the Finder desktop, double-click the Lexmark 5400 Series folder. 3 Double-click the Lexmark 5400 Series Center icon. 4 Select Prompt for multiple pages. 5 Click Scan. 6 In the Save dialog, enter a filename for your scan job. 7 From the Where pop-up menu, choose a destination for the scanned items. 8 From the Format pop-up menu, choose a file type. 9 Click Save. 10 When prompted, place the next item on the scanner glass, and then click Scan on the dialog. Continue this for every original document you want to scan. 11 Click Done when you are finished scanning all items. Notes: · You can also select Prompt to name each page if you want to save each scanned item under a different filename. Otherwise, scanned items will be given the filename you specified and numbered accordingly. · When a scan job is saved as a PDF, the Save dialog will only prompt once. All scanned pages are saved to only one file since PDF supports multiple-page scanning. Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21 Scanning clear images from magazines or newspapers Descreening helps to remove wavy patterns from images scanned from magazines or newspapers. 1 Make sure the printer is connected to a computer, and both the printer and the computer are on. 2 Load an original document facedown on the scanner glass. 3 From the Finder desktop, double-click the Lexmark 5400 Series folder. Scanning 34 4 Double-click the Lexmark 5400 Series Center icon. 5 From the "What is being scanned?" menu, select Magazine or Newspaper. 6 Click Preview/Edit. 7 Click 9 Click to open the Scan Setup drawer. 8 From the Descreen pop-up menu on the Settings tab, choose Magazine or Newspaper. . Related topics: · "Loading original documents on the scanner glass" on page 20 · "Loading original documents into the Automatic Document Feeder" on page 21