Lexmark 5400 Series All-In-One User Guide January 2007 www.lexmark.com Contents Printing.................................................................................................5 Getting started........................................................................................................................................................................5 Performing printing and related tasks...........................................................................................................................8 Managing print jobs...........................................................................................................................................................14 Learning about the All-In-One software print options..........................................................................................16 Copying...............................................................................................19 Getting started.....................................................................................................................................................................19 Performing copying and related tasks.........................................................................................................................23 Managing copy jobs...........................................................................................................................................................26 Scanning.............................................................................................27 Getting started.....................................................................................................................................................................27 Performing scanning and related tasks.......................................................................................................................30 Managing scan jobs............................................................................................................................................................36 Learning about the All-In-One Center scan options...............................................................................................37 Faxing.................................................................................................43 Getting started.....................................................................................................................................................................43 Performing faxing and related tasks.............................................................................................................................55 Managing fax jobs...............................................................................................................................................................61 Working with photos.......................................................................70 Connecting photo storage devices...............................................................................................................................70 Working with photos using the control panel..........................................................................................................73 Working with photos using the computer.................................................................................................................77 Understanding the printer.............................................................87 Understanding the printer parts....................................................................................................................................87 Understanding the software...........................................................................................................................................99 Maintaining the printer.................................................................110 Print cartridges...................................................................................................................................................................110 Cleaning the scanner glass............................................................................................................................................116 Refilling a print cartridge................................................................................................................................................116 Contents 3 Using genuine Lexmark print cartridges..................................................................................................................116 Ordering supplies..............................................................................................................................................................116 Finding information about the printer......................................................................................................................118 Contacting Customer Support.....................................................................................................................................120 Troubleshooting.............................................................................121 Setup troubleshooting....................................................................................................................................................121 Print troubleshooting......................................................................................................................................................124 Copy troubleshooting.....................................................................................................................................................127 Scan troubleshooting......................................................................................................................................................128 Fax troubleshooting.........................................................................................................................................................130 Jams and misfeeds troubleshooting..........................................................................................................................135 Memory card reader and PictBridge troubleshooting........................................................................................137 Error messages...................................................................................................................................................................138 Settings are not saved.....................................................................................................................................................145 Resetting to factory default settings..........................................................................................................................146 Removing and reinstalling the software..................................................................................................................146 Notices and safety information..................................................147 Glossary............................................................................................154 Contents 4 Printing Getting started Loading paper 1 Make sure: · You use paper designed for inkjet printers. · If you are using photo, glossy, or heavyweight matte paper, you load it with the glossy or printable side facing you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) · The paper is not used or damaged. · If you are using specialty paper, you follow the instructions that came with it. · You do not force paper into the printer. 2 Before loading paper the first time, slide the paper guides out toward the edges of the paper support. 3 Load the paper vertically in the center of the paper support, and adjust the paper guides to rest against the edges of the paper. 1 2 Note: To avoid paper jams, make sure the paper does not buckle when you adjust the paper guides. Related topics: · "Loading various paper types" on page 5 Loading various paper types Load up to 100 sheets of plain paper Make sure · The paper is designed for use with inkjet printers. · The paper is loaded in the center of the paper support. · The paper guides rest against the edges of the paper. · The glossy or printable side of the paper faces you. (If you are not sure which side is the printable side, see the instructions that came with the paper.) 50 sheets of heavyweight matte paper 25 sheets of photo paper 25 sheets of glossy paper · The paper is loaded in the center of the paper support. · The paper guides rest against the edges of the paper. Note: Photos require more drying time. Remove each photo as it exits, and allow it to dry to avoid ink smudging. Printing 5 Load up to 10 envelopes Make sure · · · · · The print side of the envelopes faces you. The stamp location is in the upper left corner. The envelopes are designed for use with inkjet printers. The envelopes are loaded in the center of the paper support. The paper guides rest against the edges of the envelopes. Warning--Potential Damage: Do not use envelopes that have metal clasps, string ties, or metal folding bars. Notes: ­ Do not load envelopes with holes, perforations, cutouts, or deep embossing. ­ Do not use envelopes that have exposed flap adhesive. ­ Envelopes require more drying time. Remove each envelope as it exits, and allow it to dry to avoid ink smudging. 1 2 25 sheets of labels · The print side of the labels faces you. · The top of the labels feeds into the printer first. · The adhesive on the labels does not extend to within 1 mm of the edge of the label. · You use full label sheets. Partial sheets (with areas exposed by missing labels) may cause labels to peel off during printing, resulting in a paper jam. · The labels are loaded in the center of the paper support. · The paper guides rest against the edges of the labels. Note: Labels require more drying time. Remove each sheet of labels as it exits, and allow it to dry to avoid ink smudging. 50 transparencies · The rough side of the transparencies faces you. · If the transparencies have a removable strip, each strip faces away from you and down toward the printer. · The transparencies are loaded in the center of the paper support. · The paper guides rest against the edges of the transparencies. Notes: · Transparencies with paper backing sheets are not recommended. · Transparencies require more drying time. Remove each transparency as it exits, and allow it to dry to avoid ink smudging. Printing 6 Load up to 10 iron-on transfers Make sure · You follow the loading instructions that came with the iron-on transfers. · The print side of the transfers faces you. · The transfers are loaded in the center of the paper support. · The paper guides rest against the edges of the transfers. Note: For best results, load transfers one at a time. 25 greeting cards 25 index cards 25 photo cards 25 postcards · The print side of the cards faces you. · The cards are loaded in the center of the paper support. · The paper guides rest against the edges of the cards. 1 2 Note: Photo cards require more drying time. Remove each photo card as it exits, and allow it to dry to avoid ink smudging. 100 sheets of custom-size paper · The print side of the paper faces you. · The paper size fits within these dimensions: Width: ­ 76.2­215.9 mm ­ 3.0­8.5 inches Length: ­ 127.0­355.6 mm ­ 5.0­14.0 inches · The paper is loaded in the center of the paper support. · The paper guides rest against the edges of the paper. Printing 7 Load up to 20 sheets of banner paper Make sure · You remove all the paper from the paper support before loading the banner paper. · · · · · · Related topics: · "Loading paper" on page 5 You tear off only the number of pages needed to print the banner. You place the required stack of banner paper on the top cover. The leading edge of the banner paper feeds into the printer first. The paper is loaded in the center of the paper support. The paper guides rest against the edges of the paper. You have selected the correct paper size for the banner in Page Setup dialog. For more information, see "Printing a banner" on page 12. Performing printing and related tasks Printing a document 1 Load paper. 2 With a document open, click File Print. 3 From the "Format for" menu, choose your printer. 4 From the third pop-up menu from the top, select the settings you want to adjust, and adjust the settings. You can specify print quality, the number of copies to print, the type of paper you're printing on, and how you want the pages to print. 5 Click Print. Related topics: · "Loading paper" on page 5 · "Using the Print dialog" on page 101 Printing 8 Printing photos using t ...