User manual SHARP MX-2300N/2700N/3500N/3501N/4500N/4501N - annexe 2

MODEL: MX-2300G MX-2300N MX-2700G MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N Printer Guide CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 · MANUALS PROVIDED WITH THE MACHINE . . . 4 PRINTER FUNCTION OF THE MACHINE . . . . . . . . . . 5 FUNCTIONS THAT COMBINE TEXT AND IMAGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 · ADDING A WATERMARK TO PRINTED PAGES (Watermark) . . . . . . . . . . . . . . . . . . . . . . 28 · PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) . . . . . . . . . . . . . . . . . . . . . . 29 · CREATING OVERLAYS FOR PRINT DATA (Overlays) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . 31 · PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper). . . . . . . . . 31 · ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 · PRINTING A CARBON COPY (Carbon Copy) . . . 33 · PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . 35 · USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) . . . . . . . . . . . . . . . . . 35 · USING THE DOCUMENT FILING FUNCTION (Retention/Document Filing) . . . . . . . . . . . . . . . . . 36 SAVING FREQUENTLY USED PRINT SETTINGS . . 37 · SAVING SETTINGS AT THE TIME OF PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 · USING SAVED SETTINGS . . . . . . . . . . . . . . . . . 39 CHANGING THE PRINTER DRIVER DEFAULT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 1 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE . . . . . . . . . . . . . . . . . 6 · SELECTING THE PAPER . . . . . . . . . . . . . . . . . . . 8 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED . . . . . . . . . . . . . . . . . . . . . . . 9 VIEWING PRINTER DRIVER HELP. . . . . . . . . . . . . . 11 SELECTING THE COLOUR MODE . . . . . . . . . . . . . . 12 TWO-SIDED PRINTING . . . . . . . . . . . . . . . . . . . . . . . 14 FITTING THE PRINT IMAGE TO THE PAPER . . . . . 16 PRINTING MULTIPLE PAGES ON ONE PAGE . . . . 18 STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 2 CONVENIENT PRINTING FUNCTIONS IN WINDOWS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS . . . . . . . . . . . . . . . . . . 22 · CREATING A PAMPHLET (Pamphlet/Pamphlet Staple). . . . . . . . . . . . . . . . . 22 · INCREASING THE MARGIN (Margin Shift) . . . . . 23 · CREATING A LARGE POSTER (Poster Printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF DATA . . . . . . . . . . . . . . . . . . . . . 24 · ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) . . . . . . . . . . . . . 24 · ENLARGEMENT/REDUCTION (Zoom/XY-Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . 24 · REVERSING THE IMAGE (Mirror Image) . . . . . . 25 COLOUR MODE ADJUSTMENT FUNCTION . . . . . . 26 · ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 · PRINTING LIGHT COLOUR CHARACTERS OR LINES IN BLACK (Text To Black/Vector To Black) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 · SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Image Type) . . . . . . 27 3 PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE . . . . . . . . . . . . . . . . 42 · SELECT PAPER SETTINGS . . . . . . . . . . . . . . . . 42 · PRINT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 · SELECTING THE PAPER . . . . . . . . . . . . . . . . . . 45 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED . . . . . . . . . . . . . . . . . . . . . . 46 1 4 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE. . . . . . 48 · DIRECTLY PRINTING A FILE ON AN FTP SERVER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 · DIRECTLY PRINTING A FILE IN USB MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 DIRECTLY PRINTING FROM A COMPUTER . . . . . . 52 · SUBMIT PRINT JOB . . . . . . . . . . . . . . . . . . . . . . 52 · FTP PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 · E-MAIL PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 PRINTING AN ENCRYPTED PDF FILE. . . . . . . . . . . 54 5 CHANGING THE JOB QUEUE GIVING A PRINT JOB PRIORITY / CANCELLING A PRINT JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 · GIVING A PRINT JOB PRIORITY . . . . . . . . . . . . 55 · CANCELLING A PRINT JOB . . . . . . . . . . . . . . . . 56 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT . . . . . . . . . . . 57 6 PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST . . . . . . . . 58 2 ABOUT THIS MANUAL Please note · For information on installing the drivers and software cited in this manual, please refer to the separate Software Setup Guide. · For information on your operating system, please refer to your operating system manual or the online Help function. · The explanations of screens and procedures in this manual are primarily for Windows® XP in Windows® environments, and Mac OS X v10.3.9 in Macintosh environments. The screens may vary depending on the version of the operating system. · Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx". · Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated: MX-2300/2700 series: MX-2300G, MX-2300N, MX-2700G, MX-2700N MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N · This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions. · Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative. · This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative. · Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product. Warning · Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws. · All information in this manual is subject to change without notice. Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N (equipped standard with an automatic document feeder). To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed. The display screens, messages, and key names shown in this manual may differ from those on the actual machine due to product improvements and modifications. 3 MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Safety Guide Software Setup Guide Quick Start Guide Troubleshooting Contents This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices. This manual explains how to install the software and configure settings to use the machine as a printer or scanner. This manual provides easy-to-understand explanations of all the functions of the machine in a single volume. Detailed explanations of each of the functions can be found in the manuals in PDF format. This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine. This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the "Facsimile Guide" in PDF format. Facsimile Quick Reference Guide Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name User's Guide Copier Guide Printer Guide (This manual) Facsimile Guide Scanner Guide Document Filing Guide System Settings Guide Contents This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance. This manual provides detailed explanations of the procedures for using the copy function. This manual provides detailed explanations of the procedures for using the printer function. This manual provides detailed explanations of the procedures for using the fax function and the "System Settings" that are related to fax. This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function. This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed. This manual explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings". Icons used in the manuals The icons in the manuals indicate the following types of information: This alerts you to a situation where there is a risk of machine damage or failure. This provides a supplemental explanation of a function or procedure. This explains how to cancel or correct an operation. This indicates the name of a system setting and a provides a brief explanation of the setting. For detailed information on each system setting, see the System Settings Guide. When "System Settings:" appears: A general setting is explained. When "System Settings (Administrator):" appears: A setting that can only be configured by an administrator is explained. 4 PRINTER FUNCTION OF THE MACHINE This machine has a full colour printing function which can be used in a Windows environment as a standard feature. The printer driver can be installed from the provided CD-ROM to enable printing from your computer. Expansion kits are available to enable the machine to be used in various environments. For this reason, the following printer driver types are available for use with the machine. Please select a suitable printer driver depending on the expansion kits that are installed. The functions that are available vary depending on the printer driver type. PRINTER DRIVER SPECIFICATION LIST (page 58) Printer driver type PCL6, PCL5c: The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6 printer driver, use the PCL5c printer driver. This is the SHARP proprietary printer driver. The printer driver compresses the data in each print job before sending the job to the machine, enabling smooth printing. (SPLC is an acronym for "SHARP Printer Language with Compression".) This printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporated and enables the machine to be used as a PostScript 3 compatible printer. (A PPD file is available if it is desired to use the Windows standard PS printer driver. To install the PPD file, see the Software Setup Guide.) SPLC-c: PS: The printer drivers that can be used vary depending on your machine model. Check which printer drivers can be used in the tables below. MX-2300G/2700G Environment Printer driver type SPLC-c* Windows PCL6, PCL5c PS Macintosh Requirements Can be used in the standard machine configuration. The printer expansion kit is required. The printer expansion kit and PS3 expansion kit are required. * Cannot be used when the printer expansion kit is installed. MX-2300N/2700N or MX-3500/4500 series Environment Windows PS Macintosh The PS3 expansion kit is required. Printer driver type PCL6, PCL5c Requirements Can be used in the standard machine configuration. The explanations in this manual of printing in a Windows environment generally use the PCL6 printer driver screens. The screens may vary slightly depending on the printer driver that you are using. 5 1 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE The following example explains how to print a document from "WordPad", which is a standard accessory program in Windows. Select [Print] from the [File] menu of WordPad. 1 The menu used to execute printing may vary depending on the software application. Open the printer driver properties window. (1) Select the printer driver of the machine. · If the printer drivers appear as icons, click the icon of the printer driver to be used. · If the printer drivers appear as a list, select the name of the printer driver to be used from the list. (2) Click the [Preferences] button. 2 · In Windows 98/Me/NT 4.0, click the [Properties] button. · If you are using Windows 2000, the [Preferences] button does not appear. Click each tab in the "Print" dialog box to adjust the settings on that tab. (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. 6 (1) (2) Select print settings. (1) Click the [Paper] tab. (2) Select the paper size. To select settings on other tabs, click the desired tab and then select the settings. (3) Click the [OK] button. 3 (3) Click the [Print] button. Printing begins. In Windows 98/Me/NT 4.0, click the [OK] button. 4 The print job is delivered to the output tray, with the position of the paper offset slightly from the previous job (other than the right tray). 7 SELECTING THE PAPER This section explains how to configure the "Paper Selection" setting on the [Paper] tab of the printer driver properties window. Before printing, check the paper sizes, paper types, and paper remaining in the machine's trays. To view the most recent tray information, click the [Tray Status] button. · When [Auto Select] is selected in "Paper Source" The tray that has the size and type of paper selected in "Paper Size" and "Paper Type" on the [Paper] tab is automatically selected. · When other than [Auto Select] is selected in "Paper Source" The specified tray is used for printing regardless of the "Paper Size" setting. When [Bypass Tray] is selected Also select the "Paper Type". Check the bypass tray and make sure that the desired type of paper is loaded, and then select the appropriate "Paper Type" setting. · Special media such as envelopes can also be placed in the bypass tray. For the procedure for loading paper and other media in the bypass tray, see "LOADING PAPER IN THE BYPASS TRAY" in the User's Guide. · When "Enable Detected Paper Size in Bypass Tray" (disabled by factory default) or "Enable Selected Paper Type in Bypass Tray" (enabled by factory default) is enabled in the system settings (administrator), printing will not take place if the paper size or paper type specified in the printer driver is different from the paper size or paper type specified in the settings of the bypass tray. · When [Auto Select] is selected in "Paper Type" A tray with plain paper or recycled paper of the size specified in "Paper Size" is automatically selected. (The factory default setting is plain paper only.) · When other than [Auto Select] is selected in "Paper Type" A tray with the specified type of paper and the size specified in "Paper Size" is used for printing. System Settings (Administrator): Exclude Bypass-Tray from Auto Paper Select When [Auto Select] is selected in "Paper Selection", specify whether or not the paper in the bypass tray will be excluded from the paper that can be selected. This setting is disabled by factory default, and thus paper in the bypass tray is included in the paper that can be automatically selected. If special types of paper are frequently loaded in the bypass tray, it is recommended that this setting be enabled. 8 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED When the user authentication function is enabled in the machine's system settings (administrator), your user information (login name, password, etc.) must be entered in the setup screen of the printer driver before you can print. The information that must be entered varies depending on the authentication method being used, so check with the administrator of the machine before printing. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. 9 (1) (2) Enter your login name and password. (1) Click the [Job Handling] tab. (2) Enter your user information. · When authentication is by login name/password Select the [Login Name] and [Password] checkboxes so that checkmarks appear, and enter your login name and password. Enter 1 to 32 characters for the password. · When authentication is by user number Click the [User Number] checkbox and enter a user number (5 to 8 digits). 2 (3) Click the [OK] button. (3) To have a confirmation window appear before printing starts, select the [Auto Job Control Review] checkbox so that a checkmark appears. Start printing. 3 · Normally printing is possible without entering your user information. (In this case, the printed pages will be added to the "Others" count.) When printing by invalid users is prohibited in the system settings (administrator), printing is not permitted when user information is not entered or incorrect information is entered. · The user authentication function of the machine cannot be used when the PPD file* is installed and the Windows standard PS printer driver is used. For this reason, printing will not be possible if printing by invalid users is prohibited in the system settings (administrator). * The PPD file enables the machine to print using the standard PS printer driver of the operating system. System Settings (Administrator): Disable Printing by Invalid User This is used to prohibit printing of print jobs by users whose user information is not stored in the machine. When this function is enabled, printing is not allowed when user information is not entered or incorrect information is entered. 10 VIEWING PRINTER DRIVER HELP When selecting settings in the printer driver, you can display Help to view explanations of the settings. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Click the [Help] button. 2 Pop-up help To view Help for a setting, click the button in the upper right-hand corner of the window and then click the setting. You can also view the same Help by right-clicking the setting and clicking the Help box that appears. Information icon Some restrictions exist on the combinations of settings that can be selected in the printer driver properties window. When a restriction exists on the selected setting, an information icon ( ) will appear next to the setting. Click the icon to view an explanation of the restriction. 11 SELECTING THE COLOUR MODE This section explains how to select the "Color Mode" on the [Color] tab of the printer driver properties window. The following three selections are available for the "Color Mode". Automatic: The machine automatically determines whether each page is colour or black and white and prints the page accordingly. Pages with colours other than black and white are printed using Y (Yellow), M (Magenta), C (Cyan) and Bk (Black) toner. Pages that are only black and white are printed using Bk (Black) toner only. This is convenient when printing a document that has both colour and black and white pages, however, the printing speed is slower. Color: All pages are printed in colour. Both colour data and black and white data are printed using Y (Yellow), M (Magenta), C (Cyan) and Bk (Black) toner. Black and White: All pages are printed in black and white. Colour data such as images or materials for a presentation are printed using black toner only. This mode helps conserve colour toner when you do not need to print in colour, such as when proofreading or checking the layout of a document. When [Automatic] is selected in the PCL6, PCL5c, or PS printer driver Print data that includes images are counted as colour even though the data is black and white. To be always counted and printed as black and white, select [Black and White]. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. 12 Select the colour mode. (1) Select the "Color Mode" that you wish to use. (2) Click the [OK] button. 2 (2) (1) Start printing. 3 BLACK AND WHITE PRINTING Black and white printing can be selected on the [Main] tab as well as on the [Color] tab. Click the [Black and White Print] checkbox on the [Main] tab so that a checkmark appears . The [Black and White Print] checkbox on the [Main] tab and the "Color Mode" setting on the [Color] tab are linked together. When the [Black and White Print] checkbox is selected on the [Main] tab, [Black and White] is also selected on the [Color] tab. 13 TWO-SIDED PRINTING The machine can print on both sides of the paper. This function is useful for many purposes, and is particularly convenient when you want to create a simple pamphlet. Two-sided printing also helps conserve paper. Printing result 2-Sided (Book) 2-Sided (Tablet) The pages are printed so that they can be bound at the side. The pages are printed so that they can be bound at the top. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. 14 Select 2-sided printing. (1) Select [2-Sided(Book)] or [2-Sided(Tablet)]. (2) Click the [OK] button. 2 (1) (2) Start printing. 3 15 FITTING THE PRINT IMAGE TO THE PAPER This function is used to automatically enlarge or reduce the printed image to the size of the paper loaded in the machine. This is convenient for such purposes as enlarging an A4 or letter size document to A3 or ledger size paper to make it easier to view, and to print when the same size of paper as the document image is not loaded in the machine. A4 or Letter A3 or Ledger The explanation below assumes that you intend to print an A4 size document on A3 size paper. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. 16 (1) (2) Select Fit to Page. (1) Click the [Paper] tab. (2) Select the paper size of the print image (for example: A4). (3) Select [Fit To Paper Size]. (4) Select the actual paper size to be used for printing (for example: A3). 2 (5) Click the [OK] button. (3) (4) (5) Start printing. 3 17 PRINTING MULTIPLE PAGES ON ONE PAGE This function can be used to reduce a print image and print multiple pages on a single sheet of paper. This is convenient when you want to print multiple images such as photos on a single sheet of paper, and when you want to conserve paper. This function can also be used in combination with 2-sided printing for maximum conservation of paper. The print results of [2-Up] and [4-Up] are shown below for each selection in the "Order" menu. Print results N-Up Left To Right Right To Left Top To Bottom (when the printing orientation is landscape) [2-Up] N-Up Right, and Down Down, and Right Left, and Down Down, and Left [4-Up] The order of 6-Up, 8-Up, 9-Up, and 16-Up is the same as 4-Up. The order can be viewed in the print image in the printer driver properties window. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. 18 Select N-Up Printing. (1) Select the number of pages per sheet. (2) If you wish to print borderlines, click the [Border] checkbox so that a checkmark appears. (3) Select the order of the pages. (4) Click the [OK] button. 2 (1) (2) (3) (4) Start printing. 3 19 STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT Staple function The staple function can be used to staple output. This function saves considerable time when preparing materials such as handouts for a meeting. The staple function can also be used in combination with 2-sided printing to create materials with a more sophisticated appearance. Stapling positions and the number of staples can be selected to obtain the following stapling results. Staples Left Right Top [1 Staple] [2 Staples] Punch function To punch holes in the output, click the [Punch] checkbox so that a checkmark set using [Binding Edge]. Left Right appears. Punch hole positions can be Top · To use the staple function, a finisher or saddle stitch finisher is required. · To use the punch function, a punch unit must be installed on the finisher or saddle stitch finisher. · The number of holes that can be punched and the spacing between the holes varies depending on the installed punch module. · The maximum number of sheets that can be stapled is as follows. When a finisher is installed: 50 sheets (30 sheets for Foolscap, B4, or larger sizes) When a saddle stitch finisher is installed: 30 sheets (25 sheets for Foolscap, B4, or larger sizes) · The staple function and offset function cannot be used at the same time. · When the finisher is disabled in the machine's system settings (administrator), the staple function and punch function cannot be used. · When the staple function or the punch function is disabled in the machine's system settings (administrator), stapling or punching is not possible. · For information on pamphlet stapling, see "CREATING A PAMPHLET (Pamphlet/Pamphlet Staple)" (page 22). 20 Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Select the staple function or the punch function. (1) Select the binding edge. (2) Select the staple function or the punch function. · For the staple function, select the number of staples in the "Staple" menu. · For the punch function, click the [Punch] checkbox so that a checkmark appears. 2 (3) Click the [OK] button. (1) (2) (3) Start printing. 3 21 2 CONVENIENT PRINTING FUNCTIONS IN WINDOWS This section explains convenient functions for specific printing objectives. The procedures for selecting these functions assume that the printer driver properties window has been opened from the print window of your application and that basic settings such as the paper size have been selected. When the settings are completed, return to the print window and begin printing. BASIC PRINTING PROCEDURE (Page 6) For details on printer driver settings used for each printing function, view printer driver Help. CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS CREATING A PAMPHLET (Pamphlet/Pamphlet Staple) The pamphlet function prints on the front and back of each sheet of paper so that the sheets can be folded and bound to create a pamphlet. This is convenient when you wish to compile printed output into a pamphlet. When a saddle stitch finisher is installed and saddle stitch printing and the staple function are selected, the output is automatically folded at the centre. This allows you to conveniently use the output as a handout or pamphlet without the need for any further work. Selecting the settings: The settings are on the [Main] tab. Select [Pamphlet Style]. Pamphlet printing can be selected from the pull-down menu. Select the "Binding Edge". [2 Staples] can be selected in "Staple" when a saddle stitch finisher is installed. 22 INCREASING THE MARGIN (Margin Shift) This function is used to shift the print image to increase the margin at the left, right, or top of the paper. This is convenient when you wish to staple or punch the output, but the binding position overlaps the text. When a finisher or saddle stitch finisher is installed, you can use the staple function or the punch function with this function. Selecting the settings: The settings are on the [Main] tab. Select the "Binding Edge". Select the "Margin Shift". CREATING A LARGE POSTER (Poster Printing) One page of print data can be enlarged and printed in sections on multiple sheets of paper (4 sheets (2 x 2), 9 sheets (3 x 3) or 16 sheets (4 x 4)). This makes it possible to attach the sheets together to create a large poster. To enable precise alignment of the edges of the sheets during attachment, borderlines can be printed and overlapping edges can be created (overlap function). Selecting the settings: (This function can be used when the SPLC-c, PCL6, or PS printer driver is used.) The settings are on the [Paper] tab. Select the [Poster Printing] checkbox and click the [Poster Settings] button. Select poster settings. Select the number of sheets of paper to be used from the pull-down menu. If you wish to print borderlines and/or use the overlap function, select the corresponding checkboxes . 23 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF DATA ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) ABCD This feature enables the image to be rotated 180 degrees so that it can be printed correctly on paper that can only be loaded in one orientation (such as envelopes or paper with punch holes). ABCD Selecting the settings: The setting is on the [Main] tab. Select the [Rotate 180 degrees] checkbox . ENLARGEMENT/REDUCTION (Zoom/XY-Zoom) This function is used to enlarge or reduce the image to a selected percentage. This allows you to add margins to the paper by slightly reducing the image, or to enlarge a small image. When using the PS printer driver, you can set the width and length percentages separately to change the proportions of the image. (XY-Zoom) Selecting the settings: The settings are on the [Paper] tab. Select [Zoom] and click the [Settings] button. The actual paper size to be used for printing can be selected from the pull-down menu. Select the zoom ratio. Directly enter a number (%) or click the button to change the ratio in increments of 1%. 24 REVERSING THE IMAGE (Mirror Image) The image can be reversed to create a mirror image. This function can be used to conveniently print a design for a woodblock print or other printing medium. B B Selecting the settings: (This function can be used when the PS printer driver is used.) The settings are on the [Advanced] tab. Select the Mirror Image settings. If you wish to reverse the image horizontally, select [Horizontal]. If you wish to reverse the image vertically, select [Vertical]. 25 COLOUR MODE ADJUSTMENT FUNCTION ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) The brightness and contrast can be adjusted in the print settings when printing a photo or other image. These settings can be used for simple corrections when you do not have image editing software installed on your computer. Selecting the settings: The settings are on the [Color] tab. Click the [Color Adjustment] button. Adjust the image settings. To adjust a setting, drag the slide bar or buttons. or click the PRINTING LIGHT COLOUR CHARACTERS OR LINES IN BLACK (Text To Black/Vector To Black) When printing a colour image in greyscale, colour text and lines that are faint can be printed in black. (Raster data such as bitmap images cannot be adjusted.) This allows you to bring out colour text and lines that are faint and difficult to see when printed in greyscale. · [Text To Black] can be selected to print all text other than white text in black. · [Vector To Black] can be selected to print all vector graphics other than white lines and areas in black. ABCD ABCD Selecting the settings: The settings are on the [Color] tab. Select the [Text To Black] checkbox and/or the [Vector To Black] checkbox . 26 SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Image Type) Preset colour settings are available in the machine's printer driver for [Graphics], [Photo], and other image types. These enable printing using the most suitable colour settings for the colour image type. If you wish to select advanced settings, click the [Advanced Color] button. The advanced colour settings allow you to configure settings to match the printing purpose of the colour image, such as colour management settings and the screening setting that adjusts the expression of colour tones. The following items can be configured in the advanced colour management settings: · [Windows ICM] checkbox: Colour management method · "Source Profile": Select the colour profile used to display the image on the computer screen. · "Rendering Intent": Standard value used when converting the colour balance of the image displayed on the computer screen to a colour balance that can be printed by the machine. · "Screening": Select the most suitable image processing method for the image being printed. · "Neutral Gray"*: Select the toner colour used to print grey areas. · "Print Priority"*: Select whether you wish to give priority to image quality or speed when printing. * This setting is not available in the SPLC-c printer driver. Selecting the settings: The settings are on the [Color] tab. Select the color image type. A document type to match your purpose can be selected from the pull-down menu. If you wish to select advanced settings, click the [Advanced Color] button. To configure all the advanced colour settings, select [Custom] from the pull-down menu and then click the [Advanced Color] button. Select the advanced colour settings. If you wish to perform colour management using Windows ICM in your operating system, select the [Windows ICM] checkbox . To configure advanced colour management settings such as "Source Profile", select the desired settings from the menus. The settings that can be selected vary depending on the printer driver type. The PS printer driver also allows you to select the Black Overprint function, which prevents whitening of the outline of black text, and the CMYK Simulation function, which allows you to perform colour adjustment to obtain a result similar to that of the process colour ([Default] is set to "SWOP" for Northern America or "Euroscale" for other countries.) ink used by a printing press. 27 FUNCTIONS THAT COMBINE TEXT AND IMAGES ADDING A WATERMARK TO PRINTED PAGES (Watermark) Faint shadow-like text can be added to the background of the printed image as a watermark. The size, colour, density, and angle of the watermark text can be adjusted. The text can be selected from a pre-stored list, or entered to create an original watermark. Selecting the settings: The settings are on the [Watermarks] tab. Select the watermark setting. Select a stored water mark from the pull-down menu. You can click the [Edit] button to edit the font colour and select other detailed settings. If you wish to create a new watermark... Enter the text of the watermark in the text box and click the [Add] button. 28 CO NF ID EN TI AL PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) A bitmap or JPEG image stored on your computer can be printed over the print data. The size, position, and angle of the image can be adjusted. This feature can be used to "stamp" the print data with a frequently used image or an icon of your own creation. MEMO MEMO Selecting the settings: (This function can be used when the SPLC-c, PCL6, or PS printer driver is used.) The settings are on the [Watermarks] tab. Select the image stamp setting. Select a stored image stamp from the pull-down menu. If you wish to create a new image stamp... Select an image file and then click the [Add] button. 29 CREATING OVERLAYS FOR PRINT DATA (Overlays) The print data can be printed in a previously created overlay. By creating table rulings or a decorative frame in an application different from the text and registering the data as an overlay file, an attractive print result can be easily obtained without the need for complex manipulations. XXXX XXX XXXX XXX XXXX 1 10 0 10 100 150 120 250 XXXX XXX XXXX XXX XXXX 1 10 0 10 100 150 120 250 aaabbbccc 1-2-3 aaabbbccc 1-2-3 Overlay file Selecting the settings: (This function can be used when the PCL6, PCL5c, or PS printer driver is used.) Create an overlay file The settings are on the [Advanced] tab. Configure the printer driver settings from the software application used to create the overlay file. Click the [Edit] button. Create an overlay file. Click the [Create Overlay] button and specify the name and folder to be used for the overlay file that you wish to create. The file will be created when the settings are completed and printing is started. · When printing is started, a confirmation message will appear. The overlay file will not be created until the [Yes] button is clicked. · To register a previously existing overlay file, click the [Load Overlay] button. Print with an overlay file The settings are on the [Advanced] tab. Configure the printer driver settings from the application that you wish to use to print using the overlay file. Select the overlay file. A previously created or stored overlay file can be selected from the pull-down menu. 30 PRINT FUNCTIONS FOR SPECIAL PURPOSES Print functions for special purposes can be found in the "Special Option" field on the [Paper] tab of the printer driver properties window. Click the [Settings] button to display the setting screen of the selected print function. · Select [Normal] when you do not wish to use a print function in "Special Option". · The functions that are available vary depending on the printer driver type. PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper) The front and back cover and specified pages of a document can be printed on paper that is different from the other pages. Use this function when you wish to print the front and back cover on heavy paper, or insert coloured paper or a different paper type at specified pages. You can also insert paper as an insert without printing on it. (Only a cover can be inserted when the SPLC-c printer driver is used.) 1 2 3 4 5 Selecting the settings: The settings are on the [Paper] tab. Select [Different Paper] and click the [Settings] button. Select insert settings The paper setting, insertion position, and printing method can be selected. Settings configured here can be added by clicking the [Add] button. Saved settings can be checked in the "Information" list. Settings are added to this list when they are saved. When you have completed the settings, click the [Save] button. When [Bypass Tray] is selected in "Paper Source", be sure to select the "Paper Type". 31 ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) When printing on transparency film, this function helps prevent the sheets of transparency film from sticking together by inserting a sheet of paper between each sheet of film. It is also possible to print the same content on each inserted sheet of paper as is printed on the corresponding sheet of transparency film. ABC Selecting the settings: The settings are on the [Paper] tab. Select [Transparency Inserts] and click the [Settings] button. Select the transparency film settings. To print the same content on the insert as is printed on the sheet of transparency film, select the [Printed] checkbox . Select the paper selection setting as needed. When [Bypass Tray] is selected in "Paper Source", be sure to select the "Paper Type". 32 PRINTING A CARBON COPY (Carbon Copy) This function is used to print an additional copy of the print data on paper that is the same size but from a different paper tray. For example, if carbon copy print is selected when standard paper is loaded in tray 1 and coloured paper is loaded in tray 2, a print result similar to a carbon copy slip can be obtained by selecting the print command only once. As another example, if standard paper is loaded in tray 1 and recycled paper is loaded in tray 2, Carbon Copy can be used to simultaneously print one copy for presentation and one copy as a duplicate. A AAA Selecting the settings: (This function can be used when the PCL6, PCL5c, or PS printer driver is used.) The settings are on the [Paper] tab. Select [Carbon Copy] and click the [Settings] button. Select the carbon copy settings. Select the tray for the "Top Copy" and then select the tray for the carbon copy (or copies) in "Carbon Copy". When the bypass tray is selected, be sure to select the "Paper Type". 33 PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) This function is used to print text on the tabs of tab paper. Printing tab data created in the printer driver (PCL6 only) Enter the text to be printed on the tabs in [Tab Paper Print] on the [Paper] tab of the printer driver properties window, and configure detailed settings such as the size of the tabs, the starting position, the distance between tabs, and the page numbers where tab sheets will be inserted. Printing tab data created in a software application (PCL6, PCL5c, PS only) After creating the text to be printed on the tabs in a software application, use [Tab Paper Settings] on the [Advanced] tab of the printer driver properties window to specify how far the text needs to be shifted for tab printing. ABC DEF GHI Selecting the settings: Printing tab data created in the printer driver (PCL6 only) The settings are on the [Paper] tab. Select [Tab Paper Print] and click the [Settings] button. Select the tab paper settings. The position of the first tab, the distance between tabs, and the horizontal and vertical dimensions of the tab can be directly entered or changed using the button. In addition, the size of the tab paper can be selected in "Paper Size". If you wish to enter text to be printed on tab paper or specify the page numbers where tab sheets will be inserted, click the [Page Settings] button. The tab paper settings can be stored and a stored file opened in "User Settings". Printing tab data created in a software application (PCL6, PCL5c, PS only) The settings are on the [Advanced] tab. Click the [Tab Paper Settings] button. Select the tab paper settings. To shift the image, directly enter a number or click the button. 34 CONVENIENT PRINTER FUNCTIONS USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) Two machines are required to use this function. Tandem Print allows you to divide a large print job between two machines connected to your network. The machines simultaneously print each half of the job, making it possible to shorten the printing time when printing a large number of sets. To use Tandem Print, the IP address of the slave machine configured in "Tandem Connection Setting" of the machine's system settings (administrator) must be configured in the printer driver. This can be accomplished automatically by clicking the [Auto Configuration] button on the [Configuration] tab of the printer driver. Tandem Print can only be used when the printer driver is installed using a "Standard installation" or a "Custom installation" with "LPR Direct Print" selected. Example: Printing 4 sets of copies 2 sets of copies 2 sets of copies Selecting the settings: (This function can be used when the PCL6, PCL5c, or PS printer driver is used.) The setting is on the [Advanced] tab. Select the [Tandem Print] checkbox . 35 USING THE DOCUMENT FILING FUNCTION (Retention/Document Filing) This function is used to store a print job as a file on the machine's hard drive, allowing the job to be printed from the operation panel when needed. You can select a folder to keep the file from being mixed together with files of other users, and a password (from 5 to 8 digits number) can be established to prevent others from accessing the file. To print a file stored with a password, the password must be entered on the machine. HDD Hold Only This setting is used to hold a print job on the machine's hard drive without printing it. Hold After Print This setting is used to hold a print job on the machine's hard drive after it is printed. Sample Print When a print job is sent to the machine, only the first set of copies is printed. After checking the contents of the first set of copies, you can print the remaining sets from the operation panel of the machine. This prevents the occurrence of excessive misprints. To print files stored on the machine's hard drive, see the Document Filing Guide. Selecting the settings: The settings are on the [Job Handling] tab. Select the retention setting. Select the [Retention] checkbox and then select the retention method for the print job in "Retention Settings". To enter the password (from 5 to 8 digits number), click a [Password] checkbox . Select document filing settings. Select the folder for storing the file in "Document Filing Settings". If you selected [Custom Folder], click the [Stored to] button to select the folder. · When [Quick File] is selected, "Retention Settings" will be set to [Hold After Print] only. · When [Quick File] is selected, the password entered in "Retention Settings" is cleared and cannot be used. · To store a file in a custom folder, the custom folder must first be created using "Document Filing Control" in the system settings (administrator). If a password has been established for a custom folder, enter the "Folder Password" in the folder selection screen. 36 SAVING FREQUENTLY USED PRINT SETTINGS Settings configured on each tab at the time of printing can be saved as user settings. Saving frequently used settings or complex colour settings under an assigned name makes it easy to select those settings the next time you need to use them. SAVING SETTINGS AT THE TIME OF PRINTING Settings can be saved from any tab of the printer driver properties window. Settings configured on each tab are listed at the time of saving, allowing you to check the settings as you save them. Open the printer driver properties window from the print window of the software application. (1) Select the printer driver of the machine. (2) Click the [Preferences] button. 1 (1) (2) The button that is used to open the printer driver properties window (usually [Properties] or [Printing Preferences]) may vary depending on the software application. Save the print settings. (1) Configure print settings on each tab. 2 (1) (2) (2) Click the [Save] button. 37 (1)