MODEL: MX-2300G MX-2300N MX-2700G MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N Printer Guide CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 3 · MANUALS PROVIDED WITH THE MACHINE . . . 4 PRINTER FUNCTION OF THE MACHINE . . . . . . . . . . 5 FUNCTIONS THAT COMBINE TEXT AND IMAGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 · ADDING A WATERMARK TO PRINTED PAGES (Watermark) . . . . . . . . . . . . . . . . . . . . . . 28 · PRINTING AN IMAGE OVER THE PRINT DATA (Image Stamp) . . . . . . . . . . . . . . . . . . . . . . 29 · CREATING OVERLAYS FOR PRINT DATA (Overlays) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30 PRINT FUNCTIONS FOR SPECIAL PURPOSES . . . 31 · PRINTING SPECIFIED PAGES ON DIFFERENT PAPER (Different Paper). . . . . . . . . 31 · ADDING INSERTS WHEN PRINTING ON TRANSPARENCY FILM (Transparency Inserts) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 · PRINTING A CARBON COPY (Carbon Copy) . . . 33 · PRINTING TEXT ON TABS OF TAB PAPER (Tab Printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . 35 · USING TWO MACHINES TO PRINT A LARGE PRINT JOB (Tandem Print) . . . . . . . . . . . . . . . . . 35 · USING THE DOCUMENT FILING FUNCTION (Retention/Document Filing) . . . . . . . . . . . . . . . . . 36 SAVING FREQUENTLY USED PRINT SETTINGS . . 37 · SAVING SETTINGS AT THE TIME OF PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 · USING SAVED SETTINGS . . . . . . . . . . . . . . . . . 39 CHANGING THE PRINTER DRIVER DEFAULT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 1 PRINTING FROM WINDOWS BASIC PRINTING PROCEDURE . . . . . . . . . . . . . . . . . 6 · SELECTING THE PAPER . . . . . . . . . . . . . . . . . . . 8 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED . . . . . . . . . . . . . . . . . . . . . . . 9 VIEWING PRINTER DRIVER HELP. . . . . . . . . . . . . . 11 SELECTING THE COLOUR MODE . . . . . . . . . . . . . . 12 TWO-SIDED PRINTING . . . . . . . . . . . . . . . . . . . . . . . 14 FITTING THE PRINT IMAGE TO THE PAPER . . . . . 16 PRINTING MULTIPLE PAGES ON ONE PAGE . . . . 18 STAPLING OUTPUT/PUNCHING HOLES IN OUTPUT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 2 CONVENIENT PRINTING FUNCTIONS IN WINDOWS CONVENIENT FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS . . . . . . . . . . . . . . . . . . 22 · CREATING A PAMPHLET (Pamphlet/Pamphlet Staple). . . . . . . . . . . . . . . . . 22 · INCREASING THE MARGIN (Margin Shift) . . . . . 23 · CREATING A LARGE POSTER (Poster Printing) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF DATA . . . . . . . . . . . . . . . . . . . . . 24 · ROTATING THE PRINT IMAGE 180 DEGREES (Rotate 180 degrees) . . . . . . . . . . . . . 24 · ENLARGEMENT/REDUCTION (Zoom/XY-Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . 24 · REVERSING THE IMAGE (Mirror Image) . . . . . . 25 COLOUR MODE ADJUSTMENT FUNCTION . . . . . . 26 · ADJUSTING THE BRIGHTNESS AND CONTRAST OF THE IMAGE (Color Adjustment) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 · PRINTING LIGHT COLOUR CHARACTERS OR LINES IN BLACK (Text To Black/Vector To Black) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 · SELECTING COLOUR SETTINGS TO MATCH THE IMAGE TYPE (Image Type) . . . . . . 27 3 PRINTING FROM A MACINTOSH BASIC PRINTING PROCEDURE . . . . . . . . . . . . . . . . 42 · SELECT PAPER SETTINGS . . . . . . . . . . . . . . . . 42 · PRINT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 · SELECTING THE PAPER . . . . . . . . . . . . . . . . . . 45 PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED . . . . . . . . . . . . . . . . . . . . . . 46 1 4 PRINTING WITHOUT THE PRINTER DRIVER DIRECTLY PRINTING FROM THE MACHINE. . . . . . 48 · DIRECTLY PRINTING A FILE ON AN FTP SERVER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 · DIRECTLY PRINTING A FILE IN USB MEMORY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 DIRECTLY PRINTING FROM A COMPUTER . . . . . . 52 · SUBMIT PRINT JOB . . . . . . . . . . . . . . . . . . . . . . 52 · FTP PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 · E-MAIL PRINT . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 PRINTING AN ENCRYPTED PDF FILE. . . . . . . . . . . 54 5 CHANGING THE JOB QUEUE GIVING A PRINT JOB PRIORITY / CANCELLING A PRINT JOB . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 · GIVING A PRINT JOB PRIORITY . . . . . . . . . . . . 55 · CANCELLING A PRINT JOB . . . . . . . . . . . . . . . . 56 CHANGING TO ANOTHER PAPER SIZE AND PRINTING WHEN PAPER RUNS OUT . . . . . . . . . . . 57 6 PRINTER DRIVER SPECIFICATIONS PRINTER DRIVER SPECIFICATION LIST . . . . . . . . 58 2 ABOUT THIS MANUAL Please note · For information on installing the drivers and software cited in this manual, please refer to the separate Software Setup Guide. · For information on your operating system, please refer to your operating system manual or the online Help function. · The explanations of screens and procedures in this manual are primarily for Windows® XP in Windows® environments, and Mac OS X v10.3.9 in Macintosh environments. The screens may vary depending on the version of the operating system. · Wherever "MX-xxxx" appears in this manual, please substitute your model name for "xxxx". · Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated: MX-2300/2700 series: MX-2300G, MX-2300N, MX-2700G, MX-2700N MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N · This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions. · Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative. · This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative. · Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product. Warning · Reproduction, adaptation or translation of the contents of the manual without prior written permission is prohibited, except as allowed under copyright laws. · All information in this manual is subject to change without notice. Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N (equipped standard with an automatic document feeder). To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed. The display screens, messages, and key names shown in this manual may differ from those on the actual machine due to product improvements and modifications. 3 MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Safety Guide Software Setup Guide Quick Start Guide Troubleshooting Contents This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices. This manual explains how to install the software and configure settings to use the machine as a printer or scanner. This manual provides easy-to-understand explanations of all the functions of the machine in a single volume. Detailed explanations of each of the functions can be found in the manuals in PDF format. This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine. This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the "Facsimile Guide" in PDF format. Facsimile Quick Reference Guide Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name User's Guide Copier Guide Printer Guide (This manual) Facsimile Guide Scanner Guide Document Filing Guide System Settings Guide Contents This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance. This manual provides detailed explanations of the procedures for using the copy function. This manual provides detailed explanations of the procedures for using the printer function. This manual provides detailed explanations of the procedures for using the fax function and the "System Settings" that are related to fax. This manual provides detailed explanations of the procedures for using the scanner function and the Internet fax function. This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard drive. The file can be called up as needed. This manual explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the "System Settings". Icons used in the manuals The icons in the manuals indicate the following types of information: This alerts you to a situation where there is a risk of machine damage or failure. This provides a supplemental explanation of a function or procedure. This explains how to cancel or correct an operation. This indicates the name of a system setting and a provides a brief explanation of the setting. For detailed information on each system setting, see the System Settings Guide. When "System Settings:" appears: A general setting is explained. When "System Settings (Administrator):" appears: A setting that can only be configured by an administrator is explained. 4 PRINTER FUNCTION OF THE MACHINE This machine has a full colour printing function which can be used in a Windows environment as a standard feature. The printer driver can be installed from the provided CD-ROM to enable printing from your computer. Expansion kits are available to enable the machine to be used in various environments. For this reason, the following printer driver types are available for use with the machine. Please select a suitable printer driver depending on the expansion kits that are installed. The functions that are available vary depending on the printer driver type. PRINTER DRIVER SPECIFICATION LIST (page 58) Printer driver type PCL6, PCL5c: The machine supports the Hewlett-Packard PCL6 and PCL5c printer control languages. It is recommended that you use the PCL6 printer driver. If you have a problem printing from older software using the PCL6 printer driver, use the PCL5c printer driver. This is the SHARP proprietary printer driver. The printer driver compresses the data in each print job before sending the job to the machine, enabling smooth printing. (SPLC is an acronym for "SHARP Printer Language with Compression".) This printer driver supports the PostScript 3 page description language developed by Adobe Systems Incorporated and enables the machine to be used as a PostScript 3 compatible printer. (A PPD file is available if it is desired to use the Windows standard PS printer driver. To install the PPD file, see the Software Setup Guide.) SPLC-c: PS: The printer drivers that can be used vary depending on your machine model. Check which printer drivers can be used in the tables below. MX-2300G/2700G Environment Printer driver type SPLC-c* Windows PCL6, PCL5c PS Macintosh Requirements Can be used in the standard machine configuration. The printer expansion kit i ...