User manual SHARP MX-2300N/2700N/3500N/3501N/4500N/4501N - annexe 3

MODEL: MX-2300G MX-2300N MX-2700G MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N User's Guide TABLE OF CONTENTS ABOUT THIS MANUAL . . . . . . . . . . . . . . . . . . . . . . . . 2 · MANUALS PROVIDED WITH THE MACHINE . . . 2 4 PERIPHERAL DEVICES PERIPHERAL DEVICES . . . . . . . . . . . . . . . . . . . . . . 38 1 BEFORE USING THE MACHINE PART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . 4 · EXTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 · INTERIOR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 · AUTOMATIC DOCUMENT FEEDER AND DOCUMENT COVER . . . . . . . . . . . . . . . . . . . . . . . 7 · CONNECTORS . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 · OPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . 9 TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 PRINT/SEND STATUS (JOB STATUS) . . . . . . . . . . . 12 TURNING THE POWER ON AND OFF . . . . . . . . . . . 13 · ENERGY SAVE FUNCTIONS . . . . . . . . . . . . . . . 14 · [POWER SAVE] KEY . . . . . . . . . . . . . . . . . . . . . . 14 USER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . 15 · AUTHENTICATION BY USER NUMBER. . . . . . . 15 · AUTHENTICATION BY LOGIN NAME / PASSWORD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 FINISHER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 · PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 · SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 · FINISHER MAINTENANCE . . . . . . . . . . . . . . . . . 41 SADDLE STITCH FINISHER . . . . . . . . . . . . . . . . . . . 45 · PART NAMES . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 · SUPPLIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 · SADDLE STITCH FINISHER MAINTENANCE . . 46 5 MAINTENANCE REGULAR MAINTENANCE . . . . . . . . . . . . . . . . . . . . 52 · CLEANING THE DOCUMENT GLASS AND AUTOMATIC DOCUMENT FEEDER . . . . . . . . . . 52 · CLEANING THE MAIN CHARGER OF THE PHOTOCONDUCTIVE DRUM . . . . . . . . . . . . . . . 55 · CLEANING THE BYPASS FEED ROLLER . . . . . 55 · CLEANING THE ORIGINAL FEED ROLLER . . . . 55 · CLEANING THE LASER UNIT . . . . . . . . . . . . . . . 56 REPLACING THE TONER CARTRIDGES. . . . . . . . . 60 REPLACING THE WASTE TONER BOX. . . . . . . . . . 63 2 LOADING PAPER IMPORTANT POINTS ABOUT PAPER . . . . . . . . . . . 20 · NAMES AND LOCATIONS OF TRAYS . . . . . . . . 20 · THE MEANING OF "R" IN PAPER SIZES . . . . . . 21 · USEABLE PAPER . . . . . . . . . . . . . . . . . . . . . . . . 21 TRAY SETTINGS FOR TRAYS 1 TO 4 . . . . . . . . . . . 23 · LOADING PAPER . . . . . . . . . . . . . . . . . . . . . . . . 23 · CHANGING THE PAPER SIZE . . . . . . . . . . . . . . 24 LOADING PAPER IN TRAY 5 (Large capacity tray) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 LOADING PAPER IN THE BYPASS TRAY . . . . . . . . 28 · IMPORTANT POINTS WHEN USING THE BYPASS TRAY. . . . . . . . . . . . . . . . . . . . . . . . . . . 30 6 ENTERING TEXT FUNCTIONS OF THE MAIN KEYS . . . . . . . . . . . . . . 66 · CHANGING THE ENTRY MODE . . . . . . . . . . . . . 67 · ENTERING TEXT FROM AN EXTERNAL KEYBOARD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 3 ORIGINALS PLACING THE ORIGINAL . . . . . . . . . . . . . . . . . . . . . 33 · PLACING ORIGINALS IN THE AUTOMATIC DOCUMENT FEEDER . . . . . . . . . . . . . . . . . . . . . 33 · PLACING THE ORIGINAL ON THE DOCUMENT GLASS . . . . . . . . . . . . . . . . . . . . . . 36 1 ABOUT THIS MANUAL Please note · Where this manual shows the "MX-2300/2700 series" or the "MX-3500/4500 series", the following models are indicated: MX-2300/2700 series: MX-2300G, MX-2300N, MX-2700G, MX-2700N MX-3500/4500 series: MX-3500N, MX-3501N, MX-4500N, MX-4501N · This manual contains references to the fax function. However, please note that the fax function is not available in some countries and regions. · Considerable care has been taken in preparing this manual. If you have any comments or concerns about the manual, please contact your dealer or nearest authorised service representative. · This product has undergone strict quality control and inspection procedures. In the unlikely event that a defect or other problem is discovered, please contact your dealer or nearest authorised service representative. · Aside from instances provided for by law, SHARP is not responsible for failures occurring during the use of the product or its options, or failures due to incorrect operation of the product and its options, or other failures, or for any damage that occurs due to use of the product. Warning · Reproduction, adaptation or translation of the contents of manual without prior written permission is prohibited, except as allowed under copyright laws. · All information in this manual is subject to change without notice. Illustrations and the operation panel and touch panel shown in this manual The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. The explanations in this manual assume that a right tray and stand/2 x 500 sheet paper drawer are installed on the MX-2700N (equipped standard with an automatic document feeder). To further explain certain functions and uses, some explanations assume that additional peripheral devices are installed. The display screens, messages, and key names shown in the manual may differ from those on the actual machine due to product improvements and modifications. MANUALS PROVIDED WITH THE MACHINE Printed manuals and manuals stored in PDF format on the machine's hard drive are provided with the machine. When using the machine, read the appropriate manual for the feature you are using. Printed manuals Manual name Safety Guide Software Setup Guide Contents This manual contains instructions for using the machine safely and lists the specifications of the machine and its peripheral devices. This manual explains how to install the software and configure settings to use the machine as a printer or scanner. This manual provides easy-to-understand explanations of all the functions of the machine in a single volume. Detailed explanations of each of the functions can be found in the manuals in PDF format. This manual explains how to remove paper misfeeds and provides answers to frequently asked questions regarding the operation of the machine in each mode. Refer to this manual when you have difficulty using the machine. This manual explains the basic procedures for using the fax function of the machine, and provides an overview of the features of the fax function, troubleshooting procedures, and specifications. For detailed information on using the fax function and the system settings for fax, see the "Facsimile Guide" in PDF format. Quick Start Guide Troubleshooting Facsimile Quick Reference Guide 2 Operation manuals in PDF format The manuals in PDF format provide detailed explanations of the procedures for using the machine in each mode. To view the PDF manuals, download them from the hard drive in the machine. The procedure for downloading the manuals is explained in "How to download the manuals in PDF format" in the Quick Start Guide. Manual name User's Guide (This manual) Copier Guide Printer Guide Facsimile Guide Contents This manual provides information, such as basic operation procedures, how to load paper, and machine maintenance. This manual provides detailed explanations of the procedures for using copy function. This manual provides detailed explanations of the procedures for using print function. This manual provides detailed explanations of the procedures for using fax function and the "System Settings" that are related to fax. This manual provides detailed explanations of the procedures for using scan function and Internet Fax function. This manual provides detailed explanations of the procedures for using the document filing function. The document filing function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machine's hard disk. The file can be called up as needed. This manual explains the "System Settings", which are used to configure a variety of parameters to suit the aims and the needs of your workplace. Current settings can be displayed or printed out from the System Settings. Scanner Guide Document Filing Guide System Settings Guide Icons used in the manuals The icons in the manuals indicate the following types of information: Warning Caution This alerts you to a situation where there is a risk of human death or injury. This alerts you to a situation where there is a risk of human injury or property damage. This alerts you to a situation where there is a risk of machine damage or failure. This provides a supplemental explanation of a function or procedure. This explains how to cancel or correct an operation. This indicates the name of a system setting and a provides a brief explanation of the setting. For detailed information on each system setting, see the System Settings Guide. When "System Settings:" appears: A general setting is explained. When "System Settings (Administrator):" appears: A setting that can only be configured by an administrator is explained. 3 1 (1) BEFORE USING THE MACHINE This chapter provides basic information about the machine. Please read this chapter before using the machine. PART NAMES AND FUNCTIONS EXTERIOR (2) (3) (4) (5) (6) (7) (8) When using the MX-3501N/4501N When a finisher, paper pass unit and saddle stitch finisher (peripheral devices) are not installed. (9) When an automatic document feeder is not installed. When a finisher (peripheral device) is installed. (1) (2) (3) (4) Document cover*1, *2 This holds down the original. Duplex single pass feeder (automatic document feeder) This automatically feeds and scans multiple originals. Both sides of two-sided originals can be automatically scanned. Installed standard on the MX-3501N/4501N. Cannot be installed on other models. PLACING THE ORIGINAL (page 33) Reversing single pass feeder*1, *2 (automatic document feeder) This automatically feeds and scans multiple originals. Both sides of two-sided originals can be automatically scanned. PLACING THE ORIGINAL (page 33) Front cover Open this cover to switch the main power switch to "On" or "Off" or to replace a toner cartridge. TURNING THE POWER ON AND OFF (page 13) REPLACING THE TONER CARTRIDGES (page 60) (5) (6) Paper pass unit*1 This transfers output to the saddle stitch finisher. Operation panel This is used to select functions and enter the number of copies. OPERATION PANEL (page 9) Exit tray unit (right tray)*1 When installed, output can be delivered to this tray. Output tray (centre tray) Copy jobs and print jobs are delivered to this tray. Finisher*1 This can be used to staple output. A punch module can also be installed to punch holes in output. FINISHER (page 40) (7) (8) (9) *1 Peripheral Devices The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. *2 The MX-2300G/2300N/2700G/2700N/3500N/4500N are equipped as standard with peripheral devices. On the MX-2300G/MX-2700G, you can select whether to equip the machine with a document cover or a reversing single pass feeder. 4 (10) (11) (12) (13) (10) Saddle stitch finisher* This can be used to staple output. The saddle stitch finisher can automatically staple output at the centre line and fold the pages to create a pamphlet. A punch module can also be installed to punch holes in output. SADDLE STITCH FINISHER (page 45) (11) Tray 1 This holds paper. Up to 500 sheets of paper can be loaded. TRAY SETTINGS FOR TRAYS 1 TO 4 (page 23) (12) Tray 2 This holds paper. Up to 500 sheets of paper can be loaded. TRAY SETTINGS FOR TRAYS 1 TO 4 (page 23) (14) (15) (13) Tray 3 (when a stand/1 x 500 sheet paper drawer or a stand/2 x 500 sheet paper drawer is installed)* This holds paper. Up to 500 sheets of paper can be loaded. TRAY SETTINGS FOR TRAYS 1 TO 4 (page 23) (14) Tray 4 (when a stand/2 x 500 sheet paper drawer is installed)* This holds paper. Up to 500 sheets of paper can be loaded. TRAY SETTINGS FOR TRAYS 1 TO 4 (page 23) (15) Tray 5 (when a large capacity tray is installed)* This holds paper. Up to 3500 sheets of paper can be loaded. LOADING PAPER IN TRAY 5 (Large capacity tray) (page 26) * Peripheral Devices The peripheral devices are generally optional, however, some models include certain peripheral devices as standard equipment. 5 INTERIOR (16) (17) (18) (19) (20) (21) When using the MX-3500/4500 Series (22) (16) Toner cartridges (23) (24) (25) (26) (27) (28) (22) Main power switch This is used to power on the machine. When using the fax or Internet fax functions, keep this switch in the "On" position. TURNING THE POWER ON AND OFF (page 13) (23) Waste toner box This collects excess toner that remains after copying and printing. Your service technician will collect the waste toner box. (24) Waste toner box release button Press this button when you need to release the waste toner box lock to replace the waste toner box or clean the laser unit. CLEANING THE LASER UNIT (page 56) REPLACING THE WASTE TONER BOX (page 63) (25) Handle Pull this out and grasp it when moving the machine. (26) Right cover of stand/1 x 500 sheet paper drawer Right cover of stand/2 x 500 sheet paper drawer (when a stand/1 x 500 sheet paper drawer or a stand/2 x 500 sheet paper drawer is installed) Open this to remove a paper misfeed in tray 3 or tray 4. (27) Paper tray right side cover Open this to remove a paper misfeed in tray 1 or tray 2. (28) Right side cover release lever To remove a paper jam, pull and hold this knob up to open the right side cover. When the toner in a cartridge runs out, the cartridge must be replaced with a new cartridge of the same colour. The shape of the toner cartridge varies slightly by model. REPLACING THE TONER CARTRIDGES (page 60) (17) Fusing area Heat is applied here to fuse the transferred image onto the paper. Caution The fusing unit is hot. Take care not to burn yourself when removing a paper misfeed. (18) Transfer belt During full colour copying, the toner images of each of the four colours on each of the photoconductive drums are combined together on the transfer belt. During black and white copying, only the black toner image is transferred onto the transfer belt. Do not touch or damage the transfer belt. This may cause a defective image. (19) Right side cover Open this cover to operate the fusing area pressure adjustment lever and to remove a misfeed. Fusing unit pressure adjusting levers (page 32) (20) Paper reversing section cover This is used when 2-sided copying and printing is performed. Open this cover to remove a paper misfeed. (21) Bypass tray Use this tray to feed paper manually. When loading paper larger than A4R or 8-1/2" x 11"R, be sure to pull out the bypass tray extension. LOADING PAPER IN THE BYPASS TRAY (page 28) 6 AUTOMATIC DOCUMENT FEEDER AND DOCUMENT COVER Automatic document feeder (1) (2) (3) (4) (5) (6) (7) (10) (8) Automatic document feeder (MX-3501N/4501N) (2) (3) (4) (5) Document cover (9) (1) (2) Paper feed roller This roller rotates to automatically feed the original. Document feeding area cover Open this cover to remove an original misfeed or clean the paper feed roller. (7) Original size detector This detects the size of an original placed on the document glass. PLACING THE ORIGINAL ON THE DOCUMENT GLASS (page 36) (3) Original guides These help ensure that the original is scanned correctly. Adjust the guides to the width of the original. PLACING THE ORIGINAL (page 33) (8) Reversing tray During scanning of a 2-sided original, the original is temporarily output to this tray in order to be turned over for scanning of the reverse side. (4) Document feeder tray Place originals in this tray. 1-sided originals must be placed face up. PLACING THE ORIGINAL (page 33) (9) Original holder Originals can be placed here. (10) Document glass Use this to scan a book or other thick original that cannot be fed through the automatic document feeder. PLACING THE ORIGINAL ON THE DOCUMENT GLASS (page 36) (5) (6) Original exit tray Originals are delivered to this tray after scanning. Scanning area Originals placed in the document feeder tray are scanned here. REGULAR MAINTENANCE (page 52) 7 CONNECTORS (1) (2) (3) (4) (1) USB connecter (A type) This is used to connect a USB hub or USB memory device to the machine. For the USB cable, use a shielded type cable. When the fax expansion kit is installed (2) USB connecter (B type ) A computer can be connected to this connector to use the machine as a printer. For the USB cable, use a shielded type cable. (5) (6) (3) LAN connecter Connect the LAN cable to this connector when the machine is used on a network. For the LAN cable, use a shielded type cable. (4) Service-only connector Caution Connecting a cable to this connector may cause the machine to malfunction. Important note for service technicians: The cable connected to the service connector must be less than 3 m (118") in length. (5) Extension phone socket When the fax function of the machine is used, an extension phone can be connected to this socket. (6) Telephone line socket When the fax function of the machine is used, the telephone line is connected to this socket. 8 OPERATION PANEL (1) (2) (3) (4) (5) DOCUMENT FILING IMAGE SEND COPY PRINT READY DATA LINE DATA SYSTEM JOB STATUS SETTINGS LOGOUT (6) (7) (8) (9) (1) Touch panel Messages and keys appear in the touch panel display. Touch the displayed keys to perform a variety of operations. When a key is touched, a beep sounds and the selected item is highlighted. This provides confirmation as you perform an operation. TOUCH PANEL (page 11) (3) PRINT mode indicators (READY indicator / DATA indicator) · READY indicator Print data can be received when this indicator is lit. · DATA indicator This blinks while print data is being received and lights steadily while printing is taking place. (2) Mode select keys and indicators Use these keys to change the mode displayed in the touch panel. The indicator of a key lights when the key is selected. [DOCUMENT FILING] key Press this key to switch to document filing mode when you wish to store a document as an image file on the hard drive or print or transmit an image stored on the hard drive. Document Filing Guide [IMAGE SEND] key Press this key to select network scanner / fax mode to use the scanner function or fax function. Facsimile Guide Scanner Guide · LINE indicator This lights up during transmission or reception in fax or Internet fax, and during transmission in scan. · DATA indicator This lights up during reception in fax or Internet fax. This blinks when a received fax cannot be printed because of a problem such as out of paper. This lights up when an image is being sent in scan mode. [COPY] key Press this key to select copy mode. Hold the [COPY] key down to view the machine's total page use count and amount of toner remaining. Copier Guide (4) Numeric keys These are used to enter the number of copies and fax numbers. (5) [CLEAR] key ( ) Press this key to return the number of copies to "0". (6) [JOB STATUS] key Press this key to display the job status screen. The job status screen is used to check information on jobs and cancel jobs. The indicator in the key lights up when the job status screen is displayed. PRINT/SEND STATUS (JOB STATUS) (page 12) (7) [SYSTEM SETTINGS] key Press this key to display the system settings menu screen. The system settings can be adjusted to make the machine easier to use, such as configuring paper tray settings and storing addresses. System Settings Guide (8) [LOGOUT] key ( ) Press this key to log out after you have logged in and used the machine. When using the fax function, this key can also be pressed to send tone signals on a pulse dial line. USER AUTHENTICATION (page 15) (9) [PROGRAM] key ( ) When using the copy function, press this key to use a job program. When using the fax function, this key can be used for dialing. 9 DOCUMENT FILING IMAGE SEND COPY PRINT READY DATA LINE DATA SYSTEM JOB STATUS SETTINGS LOGOUT (10) (11) (12) (13) (14) (15) (16) (10) [CLEAR ALL] key ( ) Press this key to return to the initial operation state. Use this key when you wish to cancel all settings that have been selected and start operation from the initial state. (11) [STOP] key ( ) Press this key to stop a copy job or scanning of an original. (12) [BLACK & WHITE START] key ( ) Press this key to copy or scan an original in black and white. This key is also used to send a fax in fax mode. (13) [COLOUR START] key ( ) Press this key to copy or scan an original in colour. This key cannot be used for fax or Internet fax. (14) [POWER SAVE] key ( ) / indicator Use this key to put the machine into auto power shut-off mode to save energy. The [POWER SAVE] key blinks when the machine is in auto power shut-off mode. [POWER SAVE] KEY (page 14) (15) [POWER] key ( ) Use this key to turn the machine power on and off. TURNING THE POWER ON AND OFF (page 13) (16) Main power indicator This lights up when the machine's main power switch is in the "On" position. TURNING THE POWER ON AND OFF (page 13) The indicators of the operation panel may differ depending on the country and region. 10 TOUCH PANEL The touch panel (screen) shown in this manual is a descriptive image. The actual screen is slightly different. Using the touch panel Example 1 Job Queue Copy Copy Sets / Progress 020 / 001 020 / 000 020 / 000 Beep 002 / 000 Status Copying Paper Empty Detail BBB BBB 0312345678 Print Job Waiting Waiting Fax Job Priority Stop/Delete Internet Fax 1/1 Spool Job Queue Complete (1) Tone Scan to (2) (1) Settings for each function are easily selected and cancelled by touching the keys on the screen with your finger. When an item is selected, a beep will sound and the item will be highlighted to confirm the selection. (2) Keys which are greyed out cannot be selected. Example 2 Special Modes Margin Shift Side 1 Right Left Down 10 (0 mm 20) Example 3 OK Cancel OK Side 2 10 (0 mm 20) Special Modes Dual Page Copy Tandem Copy OK 1/4 Margin Shift Erase Pamphlet Copy Job Build (1) (4) (3) (2) (1) (2) (1) If a key is initially highlighted in a screen, the key is selected. To change the selection, touch one of the other keys to highlight that key. (2) Touch the [OK] key to enter the selection. (3) Touch this key to cancel the setting. (4) The keys can be used to increase or decrease a value. To make a value change quickly, keep your finger on the key. Example 4 Ready to scan for copy. Full Colour Colour Mode Job Detail Settings Auto Exposure 100% Copy Ratio 1. 2. 3. 4. (1) Some items in the special modes screen are selected by simply touching the key of the item. To cancel a selected item, touch the highlighted key once again so that it is no longer highlighted. (2) When settings extend over multiple screens, touch the key or the key to switch through the screens. 0 Function Review Original A4 Plain A4 A4 A4R B4 A3 2-Sided Copy Output Special Modes File Quick File Margin Shift Erase : : Shift:Right Front:10mm/Back:10mm Edge:10mm Centre:10mm Front:2-Sided/Back:Insert Insertion A:10Page/B:10Page OK 1/3 Covers/Inserts : (1) (1) When at least one special mode is selected, the key appears in the base screen. (2) The key can be touched to display a list of the selected special modes. If a key that cannot be selected is touched, a double beep will sound. System Settings (Administrator): Keys Touch Sound This is used to adjust the volume of the beep that sounds when keys are touched. The key touch sound can also be turned off. 11 PRINT/SEND STATUS (JOB STATUS) This screen appears when the [JOB STATUS] key on the operation panel is pressed. The screen shows lists of the jobs that are reserved and in progress, and jobs that have been completed. This screen is used to check jobs, move a job to the top of the job queue, or delete a job. (1) Job Queue Copy Copy BBB BBB 0312345678 Print Job Sets / Progress 020 / 001 020 / 000 020 / 000 002 / 000 Scan to Status Copying Paper Empty Detail Waiting Waiting Fax Job Priority Stop/Delete Internet Fax Call Internet Fax Detail 1/1 (2) Spool Job Queue Complete (3) "Complete" job screen Spool Job Queue Complete (4) (1) "Paper Empty" display Add paper. When the status is "Paper Empty", the specified size of paper for the job is not loaded in any of the trays. In this case, the job will be held until the required size of paper is loaded. Other jobs that are waiting will be printed (if possible) ahead of the held job. (However, other jobs will not be printed if the paper ran out while printing was in progress.) If you need to change the paper size because the specified paper size is not available, touch the key of the job in the list to select it, touch the [Detail] key described in (8), and select a different paper size. (2) Job list · Lists are displayed of jobs that are reserved and in progress (the job queue), and completed. When the [Print Job] key is touched in the mode switch keys, the job status screen selector key changes to show the "Spool" list. Each job key in the lists shows a brief description of the job and its status. · The "Spool" screen shows spooled print jobs and encrypted PDF direct print jobs. To move an encrypted PDF job from the spool list to the "Job Queue", touch the key of the job and enter the job password. (3) Job status screen selector key This switches the job list display to spooled jobs, the job queue, or completed jobs. [Spool]: This shows encrypted PDF jobs printed by direct printing. The [Spool] key can be displayed when print jobs are displayed. [Job Queue]: This shows reserved jobs and the job in progress. [Complete]: This shows completed jobs. (4) Mode switch keys Use these keys to switch to print mode, scan mode, fax mode, or Internet fax mode. · The [Print Job] key shows the list of copy, print, received fax, received Internet fax, and self print jobs. (5) (6) (7) (8) (9) · The [Scan to] key shows the list of transmission jobs that use the scanner function. · The [Fax Job] key shows the list of transmission jobs that use the fax and PC-Fax functions. · The [Internet Fax] key shows the list of transmission jobs that use the Internet fax and PC-I-fax functions. For more information on the job status screen in each mode, see the manual for each mode. (5) keys These change the page of the displayed job list. (6) [Stop/Delete] key Use this key to cancel the job currently in progress or a selected reserved job. Note that printing of received faxes and received Internet faxes cannot be cancelled. (7) [Priority] key A reserved job in the "Job Queue" screen can be printed ahead of all other reserved jobs by selecting the job and then touching this key. In the print job queue, you can select a print or copy job to which you wish to give priority and touch this key. The job in progress stops and printing of the selected job begins. When the selected job is completed, the interrupted job resumes. (8) [Detail] key This shows detailed information on a selected job. When a job has been stored using Quick File or File in document filing mode, or when a broadcast transmission has been performed in image send mode, the job appears as a key in the [Complete] screen. You can touch this key to show details on the completed job, and you can also touch the [Call] key that appears to reprint or resend the job. (9) [Call] key A job that appears in the completed jobs screen as a key can be touched followed by the [Call] key to reprint or resend the job. This is the same [Call] key that appears when the [Detail] key is touched. 12 TURNING THE POWER ON AND OFF The machine has two power switches. The main power switch is at the lower left after the front cover is opened. The other power switch is the [POWER] key ( ) on the operation panel at the top right. Main power switch When the main power switch is switched on, the main power indicator on the operation panel lights up. [POWER] key Main power indicator "On" position "Off" position [POWER] key Turning on the power (1) Switch the main power switch to the "On" position. (2) Press the [POWER] key ( ) to turn on the power. Turning off the power (1) Press the [POWER] key ( ) to turn off the power. (2) Switch the main power switch to the "Off" position. When using the fax or Internet fax functions Always keep the main power switch in the "On" position. Keep the main power switch in the "On" position and press the [POWER] key ( ) to turn off the power. The power should be turned off in this way at night or at other times when the machine is not being used. The touch panel cannot be used, but the following functions will operate: Fax functions: Faxes can be received automatically, and timer transmission jobs and other previously reserved fax jobs can be transmitted. In addition, functions that send faxes at the request of other machines (remote transmission, relay transmission when a relay request is received) can also be used. Internet fax functions: Internet faxes can be received automatically, and timer transmission jobs and other previously reserved fax jobs can be transmitted. · Before switching off the main power switch, make sure that the DATA indicator for printing and the DATA and LINE indicators for image transmission and fax transmission and reception are not lit or blinking. Switching off the main power switch or removing the power cord from the outlet while any of the indicators are lit or blinking may damage the hard drive and cause data to be lost. · Switch off both the main power switch and the [POWER] key ( ) and unplug the power cord if you suspect a machine failure, if there is a bad thunderstorm nearby, or when you are moving the machine. · If the main power is switched off more than approximately one minute after the power has been turned off by pressing the [POWER] key ( ) on the operation panel, the main power indicator on the operation panel will not turn off immediately. (The indicator will remain on for approximately another minute. This is normal and does not indicate a failure.) 13 ENERGY SAVE FUNCTIONS This product has the following two energy save functions that conform to the Energy Star guidelines to help conserve natural resources and reduce environmental pollution. Preheat Mode Preheat mode automatically lowers the temperature of the fuser unit and thereby reduces power consumption if the machine remains in the standby state for the interval of time set in "Preheat Mode" in the system settings (administrator). The machine automatically wakes up and returns to normal operation when a print job is received, a key is pressed on the operation panel, or an original is placed. Auto power shut-off mode (Sleep mode) Auto power shut-off mode automatically shuts off power to the display and the fusing unit if the machine remains in the standby state for the interval of time set in "Auto Power Shut-Off" in the system settings (administrator). This mode provides the lowest level of power consumption. Considerably more power is saved than in preheat mode, however, the wakeup time is longer. This mode can be disabled in the system settings (administrator). The machine automatically wakes up and resumes normal operation when a print job is received or when the blinking [POWER SAVE] key is pressed. [POWER SAVE] KEY Press the [POWER SAVE] key to put the machine in auto power shut-off mode or wake it up from auto power shut-off mode. The [POWER SAVE] key has an indicator that indicates whether or not the machine is in auto power shut-off mode. When the [POWER SAVE] key indicator is off in the standby state When the [POWER SAVE] key indicator light is blinking. The machine is ready to be used. If the [POWER SAVE] key is pressed when the indicator is off, the indicator will blink and the machine will enter auto power shut-off mode after a brief interval. The machine is in auto power shut-off mode. If the [POWER SAVE] key is pressed when the indicator is blinking, the indicator will turn off and the machine will return to the ready state after a brief interval. [POWER SAVE] key / indicator LOGOUT 14 USER AUTHENTICATION When the administrator of the machine has enabled user authentication, one of two screens shown below will appear. If either screen appears, enter the user number or login name and password that you received from the administrator. Enter your user number. OK Please enter your login name / password. User Authentication Login Name User Name Password Auth to: Admin Login Login Locally OK When controlled by user number When controlled by login name and password (Different items will appear in the screen when LDAP authentication is used.) AUTHENTICATION BY USER NUMBER The following procedure is used to log in using a user number received from the administrator of the machine. Enter your user number. Enter your user number (5 to 8 digits) with the numeric keys. Each entered digit will be displayed as " ". 1 Enter your user number. OK Touch the [OK] key. After the entered user number is authenticated, the user count screen will appear briefly. Usage status Black-white Full colour 2-colour Single colour : used/remaining pages :87,654,321/12,345,678 :87,654,321/12,345,678 :87,654,321/12,345,678 :87,654,321/12,345,678 Admin Login 2 The number of pages remaining appears when page limits have been set in "Pages Limit Group Registration" in the system settings (administrator). (The remaining number of pages that the user can use in each mode (copy, scan, etc.) appears.) The amount of time that this screen appears can be changed using "Message Time Setting" in the system settings (administrator). When the user number is an 8-digit number, this step is not necessary. (Login takes place automatically after the user number is entered.) 15 When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). LOGOUT 3 · Note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as [LOGOUT] key ( ) input is treated as part of a fax number. · If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout automatically takes place. However, when PC Scan mode is used, logout does not take place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on the machine and then log out. If an incorrect user number is entered 3 times in a row... If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if an incorrect user number is entered 3 times in a row. Verify the user number that you should use with the administrator of the machine. The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page menu. 16 AUTHENTICATION BY LOGIN NAME / PASSWORD The following procedure is used to log in using a login name and password received from the administrator of the machine or the administrator of the LDAP server. Please enter your login name / password. User Authentication Login Name User Name Password OK Touch the [Login Name] key or the key. If the [Login Name] key is touched, a screen for selecting the user name appears. Go to the next step. If the key is touched, [---] (the registration number display) appears in the 2-line message display. Use the numeric keys to enter your registration number that has been stored in "User Registration" in the system settings (administrator). After entering the registration number, go to step 3. 1 Auth to: Login Locally (A) Please select a user to be logged in. User 0001 User 0003 User 0005 User 0007 All Users ABCD User 0002 User 0004 User 0006 User 0008 EFGHI JKLMN (C) (D) Select your user name. (A) User selection keys Touch your user name that has been stored in "User Registration" in the system settings (administrator). (B) Index tabs All users appear on the [All Users] tab. Touch a tab to display the users whose leading initials match the tab index. (C) [Direct Entry] key Use this key if you have not been stored in "User Registration" in the system settings (administrator) and have only been stored for LDAP authentication. A text entry screen will appear. Enter your login name that is stored on the LDAP server. To enter text, see "6. ENTERING TEXT" (page 66). (D) [Back] key Touch this key to return to the login screen. Back Admin Login 1 25 Direct Entry OPQRST UVWXYZ ABC User 2 (B) LDAP authentication can be used when the administrator of the server provides LDAP service on the LAN (local area network). 17 Please enter your login name / password. User Authentication Login Name User Name Password Auth to: User 0001 OK Touch the [Password] key. A text entry screen for entering the password will appear. Enter your password that is stored in "User Registration" in the system settings (administrator). If you are logging in to an LDAP server, enter the password that is stored with your LDAP server login name. Each entered character will be displayed as " ". When you have finished entering the password, touch the [OK] key. When authentication is by LDAP server and you have different passwords stored in "User Registration" in the system settings (administrator) and in the LDAP server, use the password stored in the LDAP server. Login Locally · When an LDAP server has been stored, [Auth to:] can be changed. · If you are logging in using a user selection key... If you are logging in using a user selection key, the LDAP server was stored when your user information was stored, and thus the LDAP server will appear in an authenticated server when you select your login name. Go to step 4. · When logging in using the [Direct Entry] key... Touch the [Auth to:] key. Please enter your login name / password. User Authentication Login Name User Name Password Auth to: Direct Entry OK 3 Login Locally Select the LDAP server and touch the [OK] key. Select the authentication system of registered user. Authenticate to: Login Locally Server 1 Server 2 Server 3 OK 1/2 Please enter your login name / password. User Authentication Login Name User Name Password Auth to: User 0001 OK Touch the [OK] key. After the entered login name and password are authenticated, the user count screen will appear briefly. Usage status Black-white Full colour 2-colour Single colour : used/remaining pages :87,654,321/12,345,678 :87,654,321/12,345,678 :87,654,321/12,345,678 :87,654,321/12,345,678 Login Locally 4 (Different items will appear in the screen when LDAP authentication is used.) The number of pages remaining appears when page limits have been set in "Pages Limit Group Registration" in the system settings (administrator). (The remaining number of pages that the user can use in each mode (copy, scan, etc.) appears.) The amount of time that this screen appears can be changed using "Message Time Setting" in the system settings (administrator). 18 When you have finished using the machine and are ready to log out, press the [LOGOUT] key ( ). LOGOUT 5 · Note that the [LOGOUT] key ( ) cannot be used to log out when a fax number is being entered in fax mode, as [LOGOUT] key ( ) input is treated as part of a fax number. · If a preset duration of time elapses after the machine is last used, the Auto Clear function will activate. When Auto Clear activates, logout automatically takes place. However, when PC Scan mode is used, logout does not take place when the [LOGOUT] key ( ) is pressed and Auto Clear does not operate. Change to a different mode on the machine and then log out. If an incorrect login name or password is entered 3 times in a row... If "A Warning when Login Fails" is enabled in the system settings (administrator), the machine will lock for 5 minutes if an incorrect login name or password is entered 3 times in a row. Verify the login name and password that you should use with the administrator of the machine. · The administrator can clear the locked state. This is done from [User Control] and then [Default Settings] in the Web page menu. · Depending on the LDAP authentication method, the [E-mail Address] key may appear. If the [E-mail Address] key appears in step 3, touch it. A text entry screen will appear. Enter your e-mail address. To enter text, see "6. ENTERING TEXT" (page 66). Please enter your login name / E-mail address / password. User Authentication Login Name User 0002 User Name E-mail Address Password Auth to: Server 2 OK System Settings (Administrator): User Registration A user name is stored when a user is registered in "User Registration". Detailed information such as the login name, user number, and password are also stored. Ask the administrator of the machine for the information that you need to use the machine. 19 2 LOADING PAPER This chapter explains how to load paper in the machine's trays. IMPORTANT POINTS ABOUT PAPER This section provides information that you should know before loading paper in the paper trays. Be sure to read this section before loading paper. NAMES AND LOCATIONS OF TRAYS The trays are identified by the names indicated below. For the sizes and types of paper that can be loaded in each tray, see the Safety Guide. Bypass tray Tray 1 Tray 2 Tray 3 (when a stand/1 x 500 sheet paper drawer or a stand/2 x 500 sheet paper drawer is installed) Tray 4 (when a stand/2 x 500 sheet paper drawer is installed) Tray 5 (when a large capacity tray is installed) Tray numbers The tray numbers vary depending on the peripheral devices that are installed. Peripheral devices installed Stand/1 x 500 sheet paper drawer + Large capacity tray Stand/2 x 500 sheet paper drawer + Large capacity tray None installed Tray 1 Tray 2 ­ Tray 3 Tray 4 Tray 5 The machine First tray Second tray Stand/1 x 500 sheet paper drawer Stand/2 x 500 sheet paper drawer First tray Second tray Large capacity tray Tray 3 ­ ­ Tray 4 ­ ­ ­ ­ The explanations in this manual assume that a stand/2 x 500 sheet paper drawer and large capacity tray are installed. If your machine has a stand/1 x 500 sheet paper drawer and a large capacity tray installed, substitute "Tray 4" wherever "Tray 5" appears in this manual. 20 THE MEANING OF "R" IN PAPER SIZES Some original and paper sizes can be placed in either the vertical or the horizontal orientation. To differentiate between vertical and horizontal orientations, paper sizes in the horizontal orientation will be followed by an "R" (for example, A4R, B5R, 8-1/2" x 11"R, 5-1/2" x 8-1/2"R). Sizes that can be placed only in the horizontal orientation (A3, B4, 11" x 17", 8-1/2" x 14", 8-1/2" x 13") do not include "R" in their size indication. A4R (8-1/2" x 11"R) A4 (8-1/2" x 11") A3 (11" x 17") Horizontal orientation "R" is appended. Vertical orientation "R" is not appended. Can be placed only in the horizontal orientation "R" is not appended. USEABLE PAPER Various types of paper are sold. This section separately explains the plain paper and the special media that can be used with the machine. For detailed information on the sizes and types of paper that can be loaded in each tray of the machine, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Useable paper Tray 1 to tray 5 Bypass tray Plain paper Plain paper Special paper Remarks See "More information on plain paper and special paper" below. More information on plain paper and special paper Plain paper that can be used in tray 1 to tray 5 · SHARP standard paper (see the Safety Guide for the specifications of (64 g/m2 (17 lbs.)) SHARP standard paper). · Pain paper other than SHARP standard paper (60 g/m2 to 105 g/m2 (16 lbs. to 28 lbs.)) · Recycled paper, coloured paper and pre-punched paper must meet the same specifications as plain paper. Contact your dealer or nearest authorised service representative for advice on using these types of paper. Special media that can be used in the bypass tray · Transparency film · Heavy paper, label sheets, envelopes, glossy paper, tab paper, and other special media 21 Paper that cannot be used · Special media for inkjet printers (fine paper, glossy paper, glossy film, etc.) · Carbon paper or thermal paper · Pasted paper · Paper with clips · Paper with fold marks · Torn paper · Oil-feed transparency film · Thin paper less than 55 g/m2 (15 lbs.) · Heavy paper 210 g/m2 (57 lbs.) or over · Irregularly shaped paper · Stapled paper · Damp paper · Curled paper · Paper with a wave-like pattern due to moisture absorption Paper that is not recommended · Iron-on transfer paper · Japanese paper · The reverse side of paper already printed on by another printer or copier. · Perforated paper · Various types of plain paper and special media are sold. Some types cannot be used with the machine. Contact your dealer or nearest authorised service representative for advice on suitable paper. · The image quality and toner fusibility of paper may change due to ambient conditions, operating conditions, and paper characteristics, resulting in image quality inferior to that of SHARP standard paper. Contact your dealer or nearest authorised service representative for advice on suitable paper. · The use of non-recommended or prohibited paper may result in skewed feeding, misfeeds, poor toner fusing (the toner does not adhere to the paper well and can be rubbed off), or machine failure. · The use of non-recommended paper may result in misfeeds or poor image quality. Before using non-recommended paper, check if printing can be performed properly. 22 TRAY SETTINGS FOR TRAYS 1 TO 4 LOADING PAPER A maximum of 500 sheets of paper from size A5R to size A3 (5-1/2" x 8-1/2"R to 11" x 17") can be loaded in trays 1 and 2. A maximum of 500 sheets of paper from size B5R to size A3 (7-1/4" x 10-1/2"R to 11" x 17") can be loaded in trays 3 and 4. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Pull out the paper tray. Gently pull the tray out until it stops. 1 Fan the paper. 2 Before loading the paper, fan it well. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed. Insert the paper into the tray. Indicator line Insert the paper with the print side face up. However, letterhead and pre-printed paper should be inserted with the print side face down. The paper stack must not be higher than the indicator line (no more than 500 sheets). 3 If "Disabling of Duplex" is enabled in the system settings (administrator), insert letterhead and pre-printed paper with the print side face up. Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. 4 When loading paper, if you change the paper size from an inch size to an AB size, or from an AB size to an inch size, or if you change the paper type, be sure to change the paper type setting as explained in "Paper Tray Settings" in the System Settings Guide. Do not place heavy objects on the tray or press down on the tray. 23 CHANGING THE PAPER SIZE Pull out the paper tray. 1 Gently pull the tray out until it stops. If paper remains in the tray, remove it. A 2 B Adjust the guide plates A and B by squeezing their lock levers and sliding them to match the vertical and horizontal dimensions of the paper to be loaded. The guide plates A and B are slidable. Slide each guide plate while squeezing its lock lever. Fan the paper. 3 Before loading the paper, fan it well. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed. Insert the paper into the tray. Indicator line Insert the paper with the print side face up. However, letterhead and pre-printed paper should be inserted with the print side face down. The paper stack must not be higher than the indicator line (no more than 500 sheets). 4 If "Disabling of Duplex" is enabled in the system settings (administrator), insert letterhead and pre-printed paper with the print side face up. Gently push the paper tray into the machine. 5 Push the tray firmly all the way into the machine. 24 System Settings Set the paper size and paper type. Defau SYSTEM SETTINGS Total Count Paper Tray Settings Printer Condition Settings Addr Docu 6 Be sure to change the paper size and paper type settings as explained in "Paper Tray Settings" in the System Settings Guide. When the size of paper used in a tray is changed, the correct paper size setting must be selected. If the paper size setting is incorrect, the wrong size of paper will be selected when automatic paper selection operates, preventing printing or causing a misfeed or other problem. Do not place heavy objects on the tray or press down on the tray. If you changed the paper loaded in tray 1 to tray 4... See the System Settings Guide to change the paper size setting and paper type setting. System Settings: Paper Tray Settings Change these settings when you change the size or type of paper loaded in a tray. 25 LOADING PAPER IN TRAY 5 (Large capacity tray) The large capacity tray can hold up to 3500 sheets of A4, B5 or 8-1/2" x 11" size paper (80 g/m2 (20 lbs.)). The paper size of tray 5 can only be changed by a SHARP service technician. For detailed information on the paper that can be loaded, see the specifications in the Safety Guide and "Paper Tray Settings" in the System Settings Guide. Pull out tray 5. Gently pull the tray out until it stops. 1 Fan the paper. 2 Before loading the paper, fan it well. If the paper is not fanned, multiple sheets may feed at once and cause a misfeed. Indicator line Place the paper in the centre of the paper table. The paper stack must not be higher than the indicator line (no more than 3500 sheets). 3 Gently push the paper tray into the machine. Push the tray firmly all the way into the machine. 4 Do not place heavy objects on the tray or press down on the tray. 26 When you change the type of paper loaded in tray 5, change the paper type setting in "Paper Tray Settings" in the system settings. See the System Settings Guide to change the paper type setting. System Settings: Paper Tray Settings Change these settings when you change the type of paper loaded in the tray. 27 LOADING PAPER IN THE BYPASS TRAY