User manual KONICA MINOLTA BIZHUB C250 - annexe 5

User's Guide [Box Operations] Introduction Introduction Thank you for choosing a Konica Minolta digital electrophotographic copier. This User's Guide contains details on the operations required to use the Box functions of bizhub C250 and the precautions on their use. Carefully read this manual before using these functions. If software (such as PageScope Job Spooler, HDDTWAIN or PageScope Box Operator) other than that described in this User's Guide has been installed, data saved in a box can be used from a computer on the network. Since the operation differs for each software, refer to the manual for the corresponding software for details. After reading this User's Guide, store it in the designated holder. In order to ensure that this machine is used correctly and safely, carefully read the "Installation and Operation Precautions" in the User's Guide [Copy Operations] before using the machine. Energy Star® As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR® Guidelines for energy efficiency. What is an ENERGY STAR® Product? An ENERGY STAR® product has a special feature that allows it to automatically switch to a "low-power mode" after a period of inactivity. An ENERGY STAR® product uses energy more efficiently, saves you money on utility bills and helps protect the environment. C250 x-1 Introduction Trademarks and Registered Trademarks KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation. This machine and PageScope Box Operator are based in part on the work of the Independent JPEG Group. Compact-VJE Copyright 1986-2003 VACS Corp. RC4® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. RSA® is a registered trademark or trademark of RSA Security Inc. RSA BSAFE® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. License information This product includes RSA BSAFE Cryptographic software from RSA Security Inc. OpenSSL Statement OpenSSL License Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)" x-2 C250 Introduction 4. The names "OpenSSL Toolkit" and "OpenSSL Project" must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact opensslcore@openssl.org. 5. Products derived from this software may not be called "OpenSSL" nor may "OpenSSL" appear in their names without prior written permission of the OpenSSL Project. 6. Redistributions of any form whatsoever must retain the following acknowledgment: "This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)" THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT "AS IS" AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com). Original SSLeay License Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young's, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. C250 x-3 Introduction Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: "This product includes cryptographic software written by Eric Young (eay@crypt-soft.com)" The word `cryptographic' can be left out if the rouines from the library being used are not cryptographic related :-). 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: "This product includes software written by Tin Hudson (tjh@cryptsoft.com)" THIS SOFTWARE IS PROVIDED BY ERIC YOUNG "AS IS" AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] All other product names mentioned are trademarks or registered trademarks of their respective companies x-4 C250 Introduction Contents Introduction Energy Star® ..................................................................................... x-1 What is an ENERGY STAR® Product? ............................................x-1 Trademarks and Registered Trademarks ...................................... x-2 Contents ............................................................................................ x-5 About This Manual .......................................................................... x-11 Structure of the Manual ................................................................x-11 Notation .........................................................................................x-12 Screens, Windows and Dialog Boxes ...........................................x-12 Explanation of Manual Conventions ............................................. x-13 User's Guides .................................................................................. x-14 User's Guide [Copy Operations] ...................................................x-14 User's Guide [Network Scanner Operations] ................................x-14 User's Guide [Box Operations] ..............................x-14 User's Guide [Enlarge Display Operations] ...................................x-14 User's Guide [Facsimile Operations] .............................................x-14 User's Guide [Print Operations] ....................................................x-14 Quick Guide [Print Operations] .....................................................x-15 1 Overview of the Box Functions 1.1 1.2 Box Functions ................................................................................... 1-2 Types of Boxes .............................................................................. 1-3 Available Box Functions ................................................................... 1-4 Saving Documents ......................................................................... 1-4 Moving/Copying Box Documents .................................................. 1-4 Changing a Document Name ......................................................... 1-4 Deleting a Document ..................................................................... 1-4 Changing Settings .......................................................................... 1-4 Printing a Document ...................................................................... 1-4 Transmitting a Document ............................................................... 1-5 Faxing a Document ........................................................................ 1-5 Specifying Settings for Using the Box Functions .......................... 1-6 Registering and Specifying Settings for Boxes .............................. 1-6 1.3 2 Saving Documents 2.1 Information on Saving Documents ................................................. 2-2 User Authentication ........................................................................ 2-2 Registering Boxes .......................................................................... 2-3 x-5 C250 Introduction Naming Documents ........................................................................2-4 2.2 Saving Copies in Boxes ....................................................................2-5 Settings That Can Be Saved and Changed ....................................2-5 Saving Copy Documents ................................................................2-6 Saving Scans in Boxes ......................................................................2-9 Using a Box Destination .................................................................2-9 To save data to a box destination ................................................2-10 To save data to the specified box ................................................2-11 2.3 3 Printing a Document from a Public User Box/Personal User Box 3.1 Displaying the Box Mode Screen .....................................................3-2 Viewing Documents Saved in Boxes ..............................................3-2 Searching for a Box Name ..............................................................3-4 Deleting Document Data ...................................................................3-5 To delete data .................................................................................3-5 Changing the Document Name ........................................................3-6 To change the document name ......................................................3-6 Moving Document Data ....................................................................3-7 To move a document ......................................................................3-7 Copying Document Data ...................................................................3-9 To copy a document .......................................................................3-9 Printing Document Data .................................................................3-11 To print a document .....................................................................3-13 To change the number of copies ..................................................3-14 To specify single-sided/double-sided printing .............................3-14 Specifying Finishing Settings ........................................................3-15 To specify the Finishing settings ..................................................3-15 To bind the copies at the center ("Fold & Staple" function) .........3-17 Adding a Binding Margin ..............................................................3-18 To specify the Page Margin settings ............................................3-18 Adding Cover Pages ("Cover Mode" Function) ............................3-19 To specify the Cover Mode settings .............................................3-20 Printing the Date/Time ("Date/Time" Function) .............................3-21 To specify the "Date/Time" Function ............................................3-21 Printing Page Numbers ("Page #" Function) .................................3-23 To specify the "Page #" Function .................................................3-24 Printing Distribution Numbers ("Set Numbering" Function) ..........3-27 To specify the "Set Numbering" function .....................................3-27 Printing a Proof Copy ......................................................................3-29 To print a proof copy ....................................................................3-29 C250 3.2 3.3 3.4 3.5 3.6 3.7 x-6 Introduction 3.8 Combined Printing .......................................................................... 3-30 To print a document ..................................................................... 3-31 To change the number of copies ................................................. 3-32 To specify single-sided/double-sided printing ............................ 3-33 Specifying Finishing Settings ....................................................... 3-33 To specify the Finishing settings .................................................. 3-34 To bind the copies at the center ("Fold & Staple" function) ......... 3-36 Printing the Date/Time ("Date/Time" Function) ............................ 3-37 To specify the "Date/Time" Function ........................................... 3-37 Adding a Binding Margin ............................................................. 3-39 To specify the Page Margin settings ............................................ 3-39 Printing Distribution Numbers ("Set Numbering" Function) ......... 3-40 To specify the "Set Numbering" function .................................... 3-40 Printing Page Numbers ("Page #" Function) ................................ 3-42 To specify the "Page #" Function ................................................ 3-42 4 Routing a Document from a Public User Box/Personal User Box 4.1 4.2 Editing Document Data .................................................................... 4-2 Routing .............................................................................................. 4-3 Routing Types ................................................................................ 4-3 Transmission Methods ................................................................... 4-3 Available Settings ........................................................................... 4-4 To route data .................................................................................. 4-4 Specifying Destinations ................................................................... 4-6 To specify a program as the destination ........................................ 4-6 To select a destination from a group ............................................. 4-7 To select a destination from the address book ............................. 4-9 Searching for a Destination .......................................................... 4-10 To directly specify the e-mail destination .................................... 4-11 Directly Specifying an FTP Destination ........................................ 4-13 To directly specify an FTP destination ......................................... 4-13 Directly Specifying an SMB Destination ...................................... 4-15 To directly specify an SMB destination ....................................... 4-15 Checking Settings Before Routing ............................................... 4-17 Checking the Document Information ........................................... 4-17 To check information ................................................................... 4-17 Specifying the File Format ........................................................... 4-19 To specify the file format .............................................................. 4-20 4.3 4.4 5 Routing a Document from the System User Box 5.1 Editing Document Data .................................................................... 5-2 C250 x-7 Introduction 5.2 Routing ...............................................................................................5-3 Routing Types .................................................................................5-3 Transmission Methods ....................................................................5-3 Available Settings ...........................................................................5-4 To route data ..................................................................................5-4 Specifying Destinations ....................................................................5-6 To specify a program as the destination ........................................5-6 To select a destination from a group ..............................................5-7 To select a destination from the address book ..............................5-9 Searching for a Destination ..........................................................5-10 To directly specify the e-mail destination .....................................5-12 Directly Specifying an FTP Destination .........................................5-14 To directly specify an FTP destination ..........................................5-15 Directly Specifying an SMB Destination .......................................5-16 To directly specify an SMB destination ........................................5-16 Checking Settings Before Routing ................................................5-18 Checking the Document Information ............................................5-18 To check information ....................................................................5-18 Changing the Text .........................................................................5-19 To change the Stamp Elements ....................................................5-20 5.3 5.4 6 Control Panel Settings 6.1 Specifying Settings from the Control Panel ....................................6-2 Utility Mode Parameters .................................................................6-2 Box Permissions .............................................................................6-2 Additional Information .....................................................................6-3 Registering Boxes .............................................................................6-4 Registering Public/Personal User Boxes ........................................6-5 To register a box .............................................................................6-6 Displaying the Administrator Setting Screen ..................................6-9 To display the Administrator Setting screen ...................................6-9 Specifying User Box Settings .........................................................6-11 To delete unused user boxes .......................................................6-11 Specifying Box Administrator Settings .........................................6-12 To specify the "User Box Admin. Setting" parameter ..................6-12 Specifying HDD Setting Parameters ..............................................6-15 To check the hard disk capacity ...................................................6-15 To overwrite temporary data .........................................................6-16 To overwrite temporary data .........................................................6-16 To overwrite all data .....................................................................6-19 To overwrite all data .....................................................................6-20 To specify the hard disk locking password ..................................6-22 C250 6.2 6.3 6.4 6.5 6.6 x-8 Introduction To format the hard disk ................................................................ 6-24 To specify hard disk encryption ................................................... 6-26 7 Specifying Settings Using PageScope Web Connection 7.1 Settings That Can Be Specified Using PageScope Web Connection ........................................................................................ 7-2 User Mode ..................................................................................... 7-2 Administrator Mode ....................................................................... 7-3 Using PageScope Web Connection ................................................ 7-4 System Requirements .................................................................... 7-4 Accessing PageScope Web Connection ....................................... 7-4 Structure of Pages ......................................................................... 7-5 Web Browser Cache ...................................................................... 7-7 For Internet Explorer ...................................................................... 7-7 For Netscape Navigator ................................................................. 7-7 Logging On and Logging Off ........................................................... 7-8 Logging Off .................................................................................... 7-8 To log off ........................................................................................ 7-8 Logging On to User Mode (Public User) ........................................ 7-9 Logging On to User Mode (Registered User/Box Administrator) ........................................... 7-10 To log on as a registered user/box administrator ........................ 7-11 Logging On to Administrator Mode ............................................. 7-12 To log on to Administrator mode ................................................. 7-12 Opening a Box (User Mode) ........................................................... 7-14 Opening Boxes ............................................................................ 7-14 To open a box .............................................................................. 7-15 Checking Box Information and Downloading Documents ........... 7-16 Changing the Box Settings .......................................................... 7-17 Deleting a Box .............................................................................. 7-19 Creating Boxes (User Mode) ......................................................... 7-20 To create a box ............................................................................ 7-21 Opening a Box (Administrator Mode) ........................................... 7-22 Opening Boxes ............................................................................ 7-22 To open a box .............................................................................. 7-23 Changing the Box Settings .......................................................... 7-24 Deleting a Box .............................................................................. 7-26 Creating Boxes (Administrator Mode) .......................................... 7-27 To create a box ............................................................................ 7-27 Specifying Box Administrator Settings (Administrator Mode) ... 7-28 7.2 7.3 7.4 7.5 7.6 7.7 7.8 C250 x-9 Introduction 8 Appendix 8.1 8.2 Error Message List ............................................................................8-2 Entering text .......................................................................................8-3 To type text .....................................................................................8-5 List of Available Characters ............................................................8-5 Glossary ..............................................................................................8-6 Index .................................................................................................8-10 8.3 8.4 x-10 C250 Introduction About This Manual This user's guide covers the bizhub C250 box functions. This section introduces the structure of the manual and notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and the machine. For the operating procedures of Windows or Macintosh operating system and application programs, refer to the respective manuals. In addition, software, such as HDDTWAIN and PageScope Box Operator, which are used with the Box functions of this machine, are also available. Users of these software should refer to the corresponding manuals on the User Software CD-ROM. Structure of the Manual This manual consists of the following chapters. Chapter 1 Overview of the Box Functions Chapter 2 Saving Documents Chapter 3 Printing a Document from a Public User Box/Personal User Box Chapter 4 Routing a Document from a Public User Box/Personal User Box Chapter 5 Routing a Document from the System User Box Chapter 6 Control Panel Settings Chapter 7 Specifying Settings Using PageScope Web Connection Chapter 8 Appendix C250 x-11 Introduction Notation Product Name bizhub C250 Microsoft Windows 98 Microsoft Windows Me Microsoft Windows NT 4.0 Microsoft Windows 2000 Microsoft Windows XP When the operating systems above are written together Notation in the Manual This machine, C250 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows 98/Me Windows NT 4.0/2000/XP Windows 98/Me/NT 4.0/2000/XP Screens, Windows and Dialog Boxes The touch panel screens and PageScope Web Connection windows and dialog boxes that appear in this manual show a machine with optional ADF (automatic document feeder) DF-601 installed. x-12 C250 Introduction Explanation of Manual Conventions 2 Note Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information be read carefully. 3.6 Selecting a Paper Setting The paper size can be selected automatically according to the document size or it can be specified manually. Specify the paper size according to the corresponding procedure, depending on the desired copy settings. Basic Copy Operations Titles indicate the contents of the section. 3 [ ] 2 Note The default setting is Auto Paper Select. Names highlighted as shown above indicate keys on the control panel and buttons in the touch panel. Automatically Selecting the Paper Size (Auto Paper Select Setting) The size of the loaded document is detected, and copies are produced using paper of the same size. Touch panel screens are shown to check the actual display. The Paper screen appears. 2 Reminder Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information. 2 Reminder Be careful that your fingers are not pinched when the front door is closed. ! Detail For details on the positions of paper misfeeds, refer to Paper Misfeed Indications on page 5-7. 7 CAUTION %Touching any part other than the paper may result in Metallic parts on the inside of the upper cover are very hot. ! Detail Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections. burns. C250 3-31 7 WARNING , CAUTION Text highlighted in this manner indicates precautions to ensure safe use of this machine. "Warning" indicates instructions that, when not observed, may result in fatal or critical injuries. "Caution" indicates instructions that, when not observed, may result in serious injuries or property damage. (The page shown above is an example only.) C250 x-13 Basic Copy Oper ati ons 1 In the Basic screen, touch [Paper]. Chap ter 3 Introduction User's Guides The following User's Guides have been prepared for this machine. User's Guide [Copy Operations] This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this User's Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds. User's Guide [Network Scanner Operations] This manual contains details on specifying network settings for standard equipment and on operations for scanning functions. - Refer to this User's Guide for details on operating procedures for network functions and for using Scan to E-Mail, Scan to FTP and Scan to PC (SMB). User's Guide [Box Operations] This manual contains details on operating procedures for using the boxes. - Refer to this User's Guide for details on operating procedures for using the boxes on the hard disk. User's Guide [Enlarge Display Operations] This manual contains details on operating procedures for using copy functions in Enlarge Display mode. - Refer to this User's Guide for details on operating procedures in Enlarge Display mode. User's Guide [Facsimile Operations] This manual contains details on operating procedures for faxing/Internet faxing. - Refer to this User's Guide for details on operating procedures for fax functions when the fax kit is installed. User's Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - For details on the printing functions, refer to User's Guide (PDF file) on User Software CD-ROM. x-14 C250 Introduction Quick Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - Refer to this Quick Guide for basic operating procedures for the printing functions. C250 x-15 Introduction x-16 C250 Overview of the Box Functions 1 Overview of the Box Functions Chapter 1 1 Chapter 1 Overview of the Box Functions 1 1.1 Overview of the Box Functions Box Functions The Box functions allow document data to be saved on the machine's internal hard disk and later printed. Documents that can be saved are data scanned for copying, received faxes, and saved scan data. To save data to a box, create the box, and then save the data to the specified box. The saved data can be printed, sent by e-mail, forwarded to an FTP site, or sent to a computer. If the Box functions are used, documents can easily be scanned repeatedly and the data can be saved on separate computers. Overview of the Box Functions 1-2 C250 Overview of the Box Functions Types of Boxes 1 Chapter 1 Overview of the Box Functions Various types of boxes are available for different uses. With this machine, 1,000 boxes can be created. The boxes can be given any number between 1 and 999,999,999. - Public/personal user boxes Two box types can be specified: "Public" and "Personal". Public user boxes can be used by all users. Access to the box can be controlled by specifying a password for the box. Personal user boxes can be used by certain individuals. If user authentication settings have been applied, the box can only be accessed by users that have logged on. - System user boxes These are boxes that were already set up when the machine was purchased. There are five types of system user boxes. For details on using the system user boxes, refer to the corresponding User's Guide. Box Name Bulletin Board User Box Description This appears when optional fax kit FK-502 is installed. Documents can be saved in this box, which can be used like a bulletin board. Up to 10 additional boxes can be created within the bulletin board user box. For details, refer to the User's Guide [Facsimile Operations]. This appears when optional fax kit FK-502 is installed. Data can be registered in this box for polling transmissions. For details, refer to the User's Guide [Facsimile Operations]. Confidential documents can be saved in this box. A password must be entered in order to access the document. Up to 200 documents can be saved. For details, refer to the User's Guide [Print Operations]. This appears when optional fax kit FK-502 is installed. Received fax documents will be saved in this box when "Memory RX" is set to "ON". When a fax that you do not wish to print out is received, it can be saved and printed when desired. For details, refer to the User's Guide [Facsimile Operations]. This box is used when adding an image of the date/time or number to document data saved in Scan mode before routing it. For details on saving documents in annotation user boxes, refer to the User's Guide [Network Scanner Operations]. This appears when optional fax kit FK-502 is installed. A document that, even after redialing, could not be sent because the recipient's line is busy is temporarily saved in this box. The saved document can later be sent to the same recipient. For details, refer to the User's Guide [Facsimile Operations]. Polling TX User Box Secure Print User Box Memory RX User Box Annotation User Box Fax Retransmit User Box C250 1-3 1 Chapter 1 Overview of the Box Functions 1.2 Available Box Functions Saving Documents Copies made using this machine, sent faxes, and scanned document data can all be saved in boxes. For details on saving using each function, refer to the pages indicated below or refer to the User's Guide [Facsimile Operations]. For copy data, refer to "Saving Copies in Boxes" on page 2-5. For scan data, refer to "Saving Scans in Boxes" on page 2-9. Faxing: User's Guide [Facsimile Operations] Printing: User's Guide [Print Operations] Moving/Copying Box Documents Document data saved in a box can be moved or copied to a different box. For details, refer to "Moving Document Data" on page 3-7 and "Copying Document Data" on page 3-9. Changing a Document Name The name given to document data can be changed. For details, refer to the "Changing the Document Name" on page 3-6. Deleting a Document Data that has already been printed or is no longer needed can be deleted. For details, refer to "Deleting Document Data" on page 3-5. Changing Settings Before printing document data, settings can be specified, such as the finishing settings, the binding position and whether or not a cover sheet is added. For details, refer to "Printing Document Data" on page 3-11. Printing a Document Document data saved in Copy mode or saved with the printer driver can be printed. Each document can be printed separately or up to 10 documents can be selected and printed together. This is called "combined printing". If optional scan accelerator kit SA-501 is installed, data saved from Scan mode can also be printed. If optional scan accelerator kit SA-501 is installed, data saved from Scan mode can also be printed. For details on printing, refer to "Printing Document Data" on page 3-11. For details on combined printing, refer to "Combined Printing" on page 3-30. Overview of the Box Functions 1-4 C250 Overview of the Box Functions Transmitting a Document 1 Chapter 1 Overview of the Box Functions 1-5 Document data saved in Scan mode can be sent as an e-mail attachment or to an FTP site or a shared folder on a computer. In addition, a fax document saved in a box can be routed. For details, refer to the User's Guide [Facsimile Operations]. Faxing a Document Document data saved in Fax mode can be sent as a fax. For details, refer to the User's Guide [Facsimile Operations]. C250 1 Chapter 1 Overview of the Box Functions 1.3 Specifying Settings for Using the Box Functions Before using the Box functions, the following settings should be specified. Registering and Specifying Settings for Boxes Overview of the Box Functions Register the boxes where data will be saved. Boxes can be set up by using the machine's touch panel or by using PageScope Web Connection from a Web browser on a computer on the network. ! Detail For registering and specifying settings for recipients, refer to the following sections. "Registering Boxes" on page 6-4 "Opening a Box (User Mode)" on page 7-14 1-6 C250 Saving Documents 2 Saving Documents Chapter 2 2 2 Chapter 2 Saving Documents Saving Documents Information on Saving Documents Keep in mind the following information before saving documents. 2.1 2 Note Saving Documents For details on saving fax documents, refer to the User's Guide [Facsimile Operations]. User Authentication This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine. With user authentication Type in the user name and password, and then press the [Access] key. With account track Type in the account name and password, and then press the [Access] key. 2-2 C250 Saving Documents 2 2 Note With account track, all boxes are considered shared boxes. If "Prohibit Functions when Auth. Error" in Administrator mode is set to "Mode 2" and a user enters an incorrect password the specified number of times, that user is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. Registering Boxes Before document data can be saved, a box must be created to save the data in. Up to 1,000 boxes can be created. Up to 200 documents can be saved in a single box. A total of 9,000 pages can be saved in all boxes. A total of 3,000 documents can be saved in all boxes. There are public user boxes, which can be used by more than one person, and personal user boxes, which can be used only by a single person. For details on registering boxes, refer to "Registering Boxes" on page 6-4 and "Opening a Box (User Mode)" on page 7-14. C250 2-3 Saving Documents Chapter 2 With user authentication, the only boxes that are displayed are those that can be accessed by the user that is logged on. 2 Naming Documents Saving Documents Document data that is saved can be given a name. - The names can contain a maximum of 30 characters. - The names can also be changed after they are saved. - The names can be specified when the data is saved; however, if the data is saved without a name specified, a preset name is applied. - Names are created by combining the following elements. As an example, the document name "CKMBT_C25004102315230" is described. Element C Description This letter indicates the mode when the document was saved. C: Copy F: Fax S: Scan P: Printing This represents the name of the device that scanned the data. The factory default is "KMBT_C250". This name can be changed with the "Input Machine Address" parameter on the Administrator/Machine Setting screen in Administrator mode. A name of up to 10 characters can be specified. This indicates the year (last two digits), month, day, hour and minutes when the data was scanned. The last digit is a serial number if the document is part of a series of scans. This indicates the page when multi-page data is scanned. This numeral does not appear in the Document Name screen; however, it is added automatically as part of the name when the file is routed. Add this part to the name according to the naming conditions of the server to receive files, for example, when sending data by FTP. This is the extension for the specified data format. These characters do not appear in the Document Name screen; however, they are added automatically as part of the name when the file is routed. Saving Documents Chapter 2 KMBT_C250 04102315230 _0001 .JPG 2-4 C250 Saving Documents 2 2.2 Saving Copies in Boxes Settings That Can Be Saved and Changed Function Type Function Number of copies Paper tray selection Output tray selection Can Be Saved × o o o o o o o o o o o o o o o o o o o × × × × × o o o o o × × × × × × o o Basic screen settings Color Paper Zoom Simplex/Duplex Fold & Staple Sort/Group Punch Staple Combine Originals Quality/Density Combine Originals Original Type Density Background Removal Application Sheet/Cover/Chapter Insert Edit Color Page Margin Stamp ! Detail The "Fold & Staple" function can be selected only if optional finisher FS603 is installed. The hole punch function is available only when optional finishers FS-603 and punch kit are installed. C250 2-5 Saving Documents Can Be Set When Printing Chapter 2 Within the various functions that can be specified before making copies, there are functions whose settings can be saved and there are functions that cannot be saved but can be set when printing. The functions whose settings can be saved and those that can be changed are listed below. 2 Saving Copy Documents Saving Documents The following procedure describes how to save a copy document in a box. Chapter 2 1 2 Press the [Copy] key in the control panel. Touch [Save in User Box]. Saving Documents A screen for selecting a box appears. 3 Select the box where the data is to be saved. Select the tab that contains the box where the data is to be saved, and then touch the button for the box. To specify a box number, touch [User Box #], and then type in the number of the box. The button for the selected box appears selected. Is a password required when saving data? % It is not necessary to enter the password when saving data, even if a password has been specified for the box. ? 2-6 C250 Saving Documents 2 4 Select whether or not a copy will also be printed when the data is saved. To print a copy, touch [Yes] under "Make copies also?". 5 6 Check the name of the document to be saved. Touch [Document Name]. The default name appears beside "Document Name". ­ ­ To change the name, touch [Delete] until the characters are deleted, and then type in the new name. To erase all of the text, press the [C] (clear) key. 7 8 After typing in the name, touch [OK]. Touch [OK]. The Copy mode screen appears again. If the function was set, [Save in User Box] appears selected. C250 2-7 Saving Documents Chapter 2 2 9 10 Chapter 2 Specify the necessary copy settings. Saving Documents Load the document into the optional ADF or place it on the original glass. Press the [Start] key in the control panel. ­ If "Yes" under "Make copies also?" was selected, the scanned document is copied and the document data is saved in the specified box. If "No" under "Make copies also?" was selected, the scanned document data is saved in the specified box. 11 Saving Documents ­ 2 Note For details on the copy settings, refer to the User's Guide [Copy Operations]. For details on printing the document saved in a box, refer to "Printing a Document from a Public User Box/Personal User Box" on page 3-2. 2-8 C250 Saving Documents 2 2.3 Saving Scans in Boxes Scanned images can be saved in boxes. Box destinations can be registered in the address book, or a box destination can be specified directly. Using a Box Destination A destination where a box has been registered is called a "box destination". The following procedure describes how to save data to a specified box destination that has already been registered. 2 Note If a box destination is used, the document is automatically saved with the default name. To specify whether or not the marks indicating the destination type are displayed, touch [2 User Setting] in the Utility screen, then [2 Display Setting], then [2 Scan Basic Screen Default Setting], and then specify a setting for the "Address Type Symbol Display" parameter. For details, refer to User's Guide [Copy Operations]. 2 Note E-mail destinations are indicated by "E", FTP destinations are indicated by "F", and SMB destinations are indicated by "S". C250 2-9 Saving Documents Box destinations are saved on the Address Book tab and are indicated by "B" on their buttons. Chapter 2 The following procedure describes how to specify a box as a destination and how to use the Direct Input tab. 2 To save data to a box destination Saving Documents 1 Chapter 2 Press the [Scan] key in the control panel. The Scan mode screen appears. 2 Touch [Address Book]. The registered destinations are displayed. Saving Documents 3 Touch the button for the box where the data is to be saved. ? % Why is [LDAP Search] not displayed on the Address Book tab? If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to "Restrict", [LDAP Search] does not appear on the Address Book tab. 4 5 6 Specify the necessary scan settings. Load the document into the optional ADF or place it on the original glass. Press the [Start] key in the control panel. The document is scanned and the document data is saved. 2-10 C250 Saving Documents 2 ! Detail To save data to the specified box Specifying the box where the data is to be saved directly from the control panel is called "direct input". 1 2 Press the [Scan] key in the control panel. The Scan mode screen appears. Touch [Direct Input]. ? Why is the Direct Input tab not displayed? % If the "Manual Destination Input" parameter on the Security Details screen (displayed by touching [Security Setting] on the Administrator Setting screen) is set to "Restrict", the Direct Input tab does not appear. 3 Touch [Save in User Box]. A screen for selecting a box appears. C250 2-11 Saving Documents Chapter 2 For details on the scan settings, refer to the User's Guide [Network Scanner Operations]. 2 4 Saving Documents Select the box where the data is to be saved. Select the tab that contains the box where the data is to be saved, and then touch the button for the box. To specify a box number, touch [User Box #], and then type in the number of the box. Saving Documents Chapter 2 The button for the selected box appears selected. Which box recipients can be specified for a single transmission? % Only one box recipient can be specified, but multiple e-mail and fax recipients can be specified. ? 5 6 Check the name of the document to be saved. Touch [Document Name]. The default name appears beside "Document Name". ­ ­ To change the name, touch [Delete] until the characters are deleted, and then type in the new name. To erase all of the text, press the [C] (clear) key. 7 After typing in the name, touch [OK]. 2-12 C250 Saving Documents 2 8 Touch [OK]. The Direct Input tab appears again. The number of the specified box appears under "Broadcast Destinations". ? 9 10 11 Why can't the name of the document be changed after returning to the Direct Input tab? % To change the document name after returning to the Direct Input tab, touch [Document Name]. Specify the necessary transmission settings. Load the document into the optional ADF or place it on the original glass. Press the [Start] key in the control panel. ! Detail For details on the scan settings, refer to the User's Guide [Network Scanner Operations]. C250 2-13 Saving Documents Chapter 2 2 Saving Documents Saving Documents 2-14 Chapter 2 C250 Printing a Document from a Public User Box/Personal User Box 3 Printing a Document from a Public User Box/ Personal User Box Chapter 3 3 3 3.1 Chapter 3 Printing a Document from a Public User Box/Personal User Box Printing a Document from a Public User Box/Personal User Box Displaying the Box Mode Screen The documents that can be printed from a box are those that were saved in the box from Copy or Fax mode or during computer printing. 2 Reminder Printing a Document from a Public User Box/Personal User Box If optional scan accelerator kit SA-501 is installed, data saved from Scan mode can also be printed. Viewing Documents Saved in Boxes The following procedure describes how to check the list of documents saved in boxes. 1 Press the [Box] key in the control panel. Box 3-2 C250 Printing a Document from a Public User Box/Personal User Box 3 2 From the Public User Box tab or the Personal User Box tab, touch the button for the desired box. ? 3 If a password has been set for the box, type in the password, and then touch [OK]. ­ The list of documents saved in the box is displayed. C250 3-3 Printing a Document from a Public User Box/Personal User Box Why does [Personal User Box] not appear? % The Personal User Box tab displays only boxes registered to the user that is logged on with user authentication. Chapter 3 3 2 Printing a Document from a Public User Box/Personal User Box Reminder If "Prohibit Functions when Auth. Error" in Administrator mode is set to "Mode 2" and a box user enters an incorrect password the specified number of times, that box is locked out and can no longer use the machine. Contact the administrator to cancel operation restrictions. Searching for a Box Name Chapter 3 The desired box can be searched for by its name.