III FAX This chapter explains the operations for sending/receiving faxes using a computer. Chapter 7 Fax Functions (PC-Fax)... 267 Chapter 8 Sending Faxes.................. 272 Chapter 9 Phonebook Registration . 279 Chapter 10 Receiving Faxes............. 293 266 III FAX Chapter 7 Fax Functions (PC-Fax) You can send and receive faxes directly on the computer without using paper. This is called [PC-Fax]. This chapter summarizes the PC-Fax functions and explains the general flow of their processing. 7-1. Sending faxes from the computer ................................................... 268 7-2. Receiving faxes with the computer ................................................. 269 7-3. Registering recipient names and their fax numbers. ....................270 7-4. Using PC-Fax ..................................................................................... 271 267 7-1. Sending faxes from the computer Normally, when a fax is sent, a handwritten or printed document is set in the fax machine and transmitted. When the PC-Fax functions are used, you can use the the computer to send and receive faxes directly without using paper. The transmission command sent from the application is received by the printer driver. When this printing system is used as a local printer, data is sent to the controller via the parallel interface (IEEE1284); when it is used as a network printer, the data is sent via Ethernet (TCP/IP, IPX/SPX). The Print Controller executes rasterizing processing for the picture (converting the output characters and pictures into bit-map data). This data is accumulated in the E-RDH memory in the copier and transmitted as a fax. Computer Using as local printer Application Transmission command Printer driver Using as network printer Application Transmission command Printer driver Parallel interface (IEEE1284) Ethernet (TCP/IP, IPX/SPX) Print Controller PDL processing (rasterizing) copier E-RDH memory Printing with copier Fax transmission G To use PC-Fax, it is necessary to install the optional fax kit on the copier main unit. For details, ask your service representative. 268 III FAX Chapter 7 Fax Functions (PC-Fax) 7-2. Receiving faxes with the computer You can check fax documents received with the copier on the computer's screen. After received fax data is accumulated into the copier's E-RDH memory, it can be printed on the copier. When this data is checked on the computer, it is stored from the E-RDH memory to the Print Controller's hard disk, then sent via the Ethernet to the computer's hard disk. Fax reception copier E-RDH memory Printing with copier Print Controller Hard disk Computer Ethernet (TCP/IP, IPX/SPX) Hard disk G To use PC-Fax, it is necessary to install the optional fax kit on the copier main unit. For details, ask your service representative. 269 III FAX Chapter 7 Fax Functions (PC-Fax) 7-3. Registering recipient names and their fax numbers. You can register and manage recipient names and their fax numbers in the phonebook. These transmission recipients can be put together into groups. You can send a document to all the members of a group with just a single operation. Phonebook Broadcast Group 1 Broadcast Group 2 270 III FAX Chapter 7 Fax Functions (PC-Fax) 7-4. Using PC-Fax OSs supported by PC-Fax The PC-Fax functions are executed using the PCL driver. The PC-Fax functions work on the following operations systems. Windows 95 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Setting the fax unit First, ready the fax kit installed on the copier for use. 1 2 3 Display the PCL driver [Properties]. For details on how to display [Properties], refer to [3-1. Setting printer functions] ( Page 119). Select the [Setup] tab. In [Available options], select [Fax option], then click the [Add] button. [Fax option] is displayed on the [Installed options]. 4 Click the [OK] button. 271 III FAX Chapter 7 Fax Functions (PC-Fax) III FAX Chapter 8 Sending Faxes This chapter explains the procedures for sending faxes. 8-1. Transmission procedure ..................................................................273 8-2. PC-Fax transmission error reports.................................................. 278 272 8-1. Transmission procedure This section explains how to use a computer to send files as faxes using PC-Fax. Fax transmission 1 2 Open data with the application, then execute [Print]. The [Print] screen is displayed. Check that the [Name] is [Konica IP-xxx PCL]. The model name of print controller is displayed in [xxx]. 3 4 5 Click the [Properties] button. The [Properties] screen is displayed. Select the [FAX] tab. In [Mode Selection], select the [FAX]. 273 III FAX Chapter 8 Sending Faxes 8-1. Transmission procedure 6 In [Resolution], select either [200 dpi] (fine mode) or [400 dpi] (super fine mode). 7 8 Click the [Setup] button. The [Fax Mode Setup] screen is displayed. To print a file after a fax is sent, select [Print After Send]. 9 To set a time to send the fax later, select [Delayed Transmission], then at [Time you want to transmit], either click the [L] or [M] button or key in the time. L M When using timer send, check that the clocks on the computer and the copier are synchronized.If the send time is earlier than the Copier current time, the fax is sent the next day. Example: Send time 12:00 Copier current time 12:10 Fax sent at 12:00 the next day 10 For confidential transmission, select or input the [Sub Address] and [Sender ID]. It is possible to execute confidential communications with another fax model by using F codes. The sub-address can be a number of up to 20 byte digits Up to 20 byte numbers, #, and * can be input as the ID. For details on sub-addresses and send IDs, refer to the fax kit user's manual. 274 III FAX Chapter 8 Sending Faxes 8-1. Transmission procedure 11 12 Click the [OK] button. The display returns to the [Properties] screen. Specifying the fax destination. When inputting the fax recipient At [Recipient], input the [Name] and [Fax No.], then click the [Add] button. The recipient input into the [Recipient] is displayed. The [Name] may be up to 40 byte characters. The [Fax No.] may be up to 38 byte numbers (0 to 9), hyphens, #, *, E, P, T and spaces. Up to 100 recipients may be registered in the [Recipient]. Selecting the recipient from the phonebook This procedure selects a recipient preset in the phone book. For details on phonebook registration, refer to [Chapter 9 Phonebook Registration] ( Page 279) 1 Click the [Phonebook] button. The [Phonebook] screen is displayed. 275 III FAX Chapter 8 Sending Faxes 8-1. Transmission procedure 2 Select the recipient or broadcast group to send the fax to. 3 Click the [Add Recipient] button. The selected recipient is displayed in the [Recipient]. When a broadcast group is selected, all the members of the group are displayed in the [Recipient]. 4 Check the recipient, then click the [OK] button. The display returns to the [FAX] tab. 13 Check that the party for file transmission is displayed in the [Recipient]. To delete a recipient, select the recipient to delete from the [Recipients], then click the [Delete] button. There is no need to change the [Error Correction Mode], [Intl Transmission Mode], and [V.34 Mode] checkboxes. For details, refer to the fax kit user's manual. 14 Click the [OK] button. The display returns to the [Print] screen. 276 III FAX Chapter 8 Sending Faxes 8-1. Transmission procedure 15 Click the [OK] button. The fax transmission check message is displayed. 16 Click the [OK] button. The fax is sent to the specified recipient. 277 III FAX Chapter 8 Sending Faxes 8-2. PC-Fax transmission error reports If an error occurs during PC-Fax transmission, an error report is printed automatically. PC-Fax Tx Error Report REMOTE STATION Factor CREATE START Cause Mem Full test .pdf Name Cancel : Stop PC-Fax job, ID difer : EKC/ECM user ID differ, Limit over : EKC/ECM counter limit over HD full : Hard disc full, Mem full : Memory over Failed to PC-Fax Tx. Please check and try PC-Fax Tx again! If you do not want error reports printed automatically, use the operator panel keys and switch [Report output settings] [PC-Fax transmission error reports] - [Off]. REMOTE STATION Fax number for the first recipient CREATE Time at which PC-Fax transmission was executed on the computer START Time specified for the timer reservation Cause Cause of the error Name Job name or user name 278 III FAX Chapter 8 Sending Faxes III FAX Chapter 9 Phonebook Registration You can register and manage recipient information in the phonebook. This chapter explains how to use the phonebook. 9-1. Registering phonebook .................................................................... 280 9-2. Managing phonebooks ..................................................................... 289 9-3. Phonebook usage ............................................................................. 292 279 9-1. Registering phonebook Registering parties to which you send fax documents into the phonebook. Registering recipient information 1 2 Open data with the application, then execute [Print]. The [Print] screen is displayed. Check that [Name] is [Konica IP-xxx PCL]. The model name of print controller is displayed in [xxx]. 3 4 5 6 Click the [Properties] button. The [Properties] screen is displayed. Select the [FAX] tab. In [Mode Selection], select the [FAX]. Click the [Phonebook] button. The [Phonebook] screen is displayed. 280 III FAX Chapter 9 Phonebook Registration 9-1. Registering phonebook 7 Click the [Personal] button. The [Personal Information] screen is displayed. 8 Input the [Name], [Fax No.], [Company], and [Department]. When inputting into the name column of the phonebook, add honorifics. There is no need to change the [ECM], [Int.Tx], and [V.34] checkboxes. For details, refer to the fax kit user's manual. For the [Name], [Company], and [Department], up to 40 byte characters may be input. [Fax No.] may be up to 38 byte numbers (0 to 9), hyphens, #, *, E, P, T and spaces. 9 Click the [OK] button. The recipient is registered and displayed in the recipient column. 281 III FAX Chapter 9 Phonebook Registration 9-1. Registering phonebook Creating groups of recipients Recipients can be registered into groups, such as [suppliers] or [branch companies]. G Broadcast transmission is not possible using groups prepared here. 1 On the [Phonebook] screen, click the [Folder] button. The [Folder Information] screen is displayed. 2 Input the [Folder Name]. The folder name may be up to 40 byte characters. 3 4 5 Click the [OK] button. The folder is registered and displayed in the layer column. Select the recipient to be registered into a group from the left-side directory tree. Right click, then select [Copy] or [Cut]. Folders can be set up to three layers deep. 6 7 Select the group into which to register the recipient from the left-side directory tree. Right click, then select [Paste]. The recipient information is registered in the group. 282 III FAX Chapter 9 Phonebook Registration 9-1. Registering phonebook Revising recipient information 1 On the [Phonebook] screen, select the recipient to be changed from the recipient information column. The selected recipient information is displayed inverted. 2 3 Click the [Edit] button. The [Personal Information] screen is displayed Revise any necessary items. 283 III FAX Chapter 9 Phonebook Registration 9-1. Registering phonebook Deleting unnecessary recipients and folders On the [Phonebook] screen, select the recipient or folder to delete. 1 2 On the [Phonebook] screen, select the recipient information or folder to be deleted. The selected recipient information or folder is displayed inverted. Click the [Delete] button. The confirmation message is displayed. 3 Click the [Yes] button. The specified recipient or folder is deleted. 284 III FAX Chapter 9 Phonebook Registration 9-1. Registering phonebook Registering broadcast group You can pre-register the recipients to which you want to send the same fax. Such a group is called a [broadcast group]. 1 On the [Phonebook] screen, select the recipient to be registered into the broadcast group from the recipient information column. The selected recipient information is displayed inverted. 2 Right click, then from the [Add Group] broadcast group list, select the broadcast group to register into. The recipient is copied into the selected broadcast group. 285 III FAX Chapter 9 Phonebook Registration 9-1. Registering phonebook Deleting a recipient from a broadcast group 1 On the [Phonebook] screen, select the broadcast group in which the recipient is registered from the broadcast group column. The selected broadcast group is displayed inverted and the recipients registered in that broadcast group are displayed in the recipien ...