8314 Installation and User Guide Table of Contents Key Descriptions Basic Installation Connecting the handset cord Connecting the line cord Connecting an optional fax peripheral Connecting the power adaptor Checking your telephone Desk Mounting Basic Features Making a call Answering a call Putting a call on hold Privacy/Extension in Use Making a handsfree call Putting a call on mute Using the Redial List Telephone Setup Changing the display language Setting the date and time Turning the ringer ON and OFF Setting the ring tone and ringer volume Controlling the ringer volume Controlling the receiver volume Controlling the speaker volume Directory Saving numbers and names to the Directory Entering Names Finding items in the Directory Making a call from the Directory Editing in the Directory Deleting items from the Directory Memory keys Saving numbers and names in memory keys Saving from the display into memory keys Labeling the memory keys Making calls from memory keys Editing memory keys Deleting memory keys Saving features in memory keys Using feature keys 2 4 4 4 5 5 6 6 7 7 7 7 7 8 8 8 9 9 9 10 10 10 10 10 11 11 12 12 12 13 13 14 14 14 15 15 15 16 16 16 Saving a feature and light in memory keys Using FeatureLight keys Advanced Features Adding a timer key Using the Call Timer Deleting a timer key Selecting the dial pad mode Display messages and lights Knowing when you have a message Viewing multiple display and light messages Learning about the lights Set indicator light messages Handsfree light messages General display messages Helpful Hints Index 17 17 18 18 18 18 19 19 19 19 20 20 20 21 22 1 Key Descriptions Moveable display Light Left/right arrows Sliding panel Down/up arrows Number card and lens Contrast Directory Sav e Hold Rls Link Redial Dial Handsfree Mute Handset Volume bar Dial pad Set Options 8 memory keys ¢ ß ª " Cycles through eight settings to adjust the display contrast. Lets you store and access up to 50 numbers and names. Stores numbers and names in the Directory and in memory keys. Lets you move up and down any list such as the Set Options, Directory, or Redial List. Lets you backspace and erase when predialing and when adding or changing numbers and names in the Directory or in memory keys. 2 ` Adds a space when entering names in the Directory or in memory keys. Lets you view status messages on the display. The unlabeled Set Options key is hidden under the sliding panel. This key gives you access to five options that customize the basic setup of your telephone. Options 1. 2. 3. 4. 5. Change display language Set the date and time Select the ring tone Add a timer key Select the dial pad mode Page 9 9 10 18 19 ® ° µ © £ Puts the call on hold. Always hangs up a call. Also lets you leave any list such as the Set Options List, Redial List, or Directory. Allows you to access network features such as Call Waiting. Link is also referred to as Flash. Lets you access a list of the last five numbers you dialed. Dials any displayed number. Puts you on handsfree if you haven't lifted the handset. Activates the speaker and microphone so you can listen and talk without lifting the handset. Lets you erase memory keys and delete items in the Directory. Lets you adjust the receiver, speaker, and ringer volume. Memory keys store numbers, names, and features. 3 Basic Installation This section contains the information you need to install your 8314 telephone. Connecting the handset cord Attach the handset cord . Attach one end of the handset cord to the handset and the other end to the handset jack. Connecting the line cord 1 Attach the line cord in jack number 1, as shown by 1 . Attach one end of the line cord to jack number 1 and the other end of the line cord to the wall jack. To avoid potential electrical shock hazard to personnel or damage to the telephone, use only the manufacturer supplied equipment and installation procedures (specifically the AC adaptor and line cord). Substitution of non approved equipment will void the Aastra Telecom Inc.,warranty. For more information about installation and safety concerns, call 1-800-574-1611 4 Connecting an optional fax peripheral 2 For your fax machine, answering machine or modem; attach the line cord in jack number 2 as shown by 2 . Attach one end of the line cord to jack number 2 and the other end of the line cord to the peripheral. Connecting the power adaptor ! Attach the power adaptor cord ! Attach the power adaptor to the base of the telephone, where the warning symbol is marked. Then connect the power adaptor into the closest electrical outlet. 5 Checking your telephone When you first plug in your 8314, you may see a message asking you to make a language selection. Follow the directions on the display to select one of the languages. Your telephone also runs a test to ensure that the line cord is connected properly. If the test fails, the display prompts you to check the line cord. Make sure that all connections are fastened securely. Desk Mounting Desk Mount Desk Mount Lower the stand into the slots on the base of the telephone and slide the stand back until it clicks into the locked position. The excess line cord fits into the stand of the telephone. Optional Wall Mounting Wall Mount Wall Mount Lower the stand into the slots on the base of the telephone and slide the stand back until it clicks into the locked position. The excess line cord fits into the stand of the telephone. Note: The Load Number (LN) is 14 and the Ringer Equivalence Number (REN) is 1.4B for the 8314 telephone. Please see the base of your telephone or the Regulations sheet for more regulatory and safety information. We recommend that you use a wall mounting plate, which your local telephone company can install. 6 Basic Features Making a call With the 8314 you can make a regular call or predial a telephone number. Predialing allows you to check the number before it is dialed out. Follow the procedures below to make a regular or predialed call. To make a regular call: 1. 2. Lift the handset. Enter the number using the dial pad. To make a predialed call: 1. 2. Enter the number using the dial pad. Lift the handset or press . Answering a call To answer a call: 1. Lift the handset or press ©. Putting a call on hold To put a call on hold and take a call off hold: 1. 2. 3. Make or answer a call. Press . The display shows that the call is on hold. To retrieve the call, lift the handset or press or ©. Two things can happen if you do not hang up the handset after you have put a call on hold: · When the call you have put on hold is picked up at another extension, the call remains connected to your telephone and is taken off hold. This means any background noise from your area will be heard by the caller and the other extension. · If an incoming call is placed on hold and no one at another extension picks up the handset, the telephone will drop the held call after 15 minutes and re-establish dial tone. Privacy/Extension in Use If you are on a call and another person on an extension telephone picks up the handset, the set indicator light comes ON and Extension in use appears on the display. The light remains ON until the other person hangs up. 7 Making a handsfree call You can dial without using the handset or you can make a regular call and then talk without using the handset. To dial without picking up the handset: 1. 2. 3. Press ©. Enter the number using the dial pad. When the call is over, press ® To switch to a handsfree call: 1. 2. 3. 4. Lift the handset. Enter the number using the dial pad. When the call is answered, press ©. Hang up the handset. Putting a call on mute You can turn OFF the microphone so that the caller can't hear you but you can still hear the caller. This only works when you are on a handsfree call. To mute a call: 1. 2. 3. 4. 5. Press ©. Without lifting the handset, make a call. To turn off the microphone, press © again. You can hear your caller but your caller cannot hear you. The light beside © flashes. To speak to your caller, press © again. Each time you press ©, you switch between handsfree and mute. When the call is over, press ®. Using the Redial List If you do not remember a number you just dialed, you can find it in the Redial List. The Redial key shows you a list of the last five numbers you called. Once you lift the handset, pressing µ automatically dials the last number. To make a call from the Redial List: 1. 2. 3. Press µ. The display shows the last number you dialed. Find the number you wish to call by pressing ­ or . When the number is displayed, lift the handset or press either © or . 8 Telephone Setup Place your 8314 on a table or hang it on a wall. Then adjust the display. Move the sliding panel over to the right to reveal the Set Options key. Changing the display language For changing business requirements, you may wish to change the language of your display messages. To change the display language: 1. 2. 3. Press the Set Options key. Press ­ once or / to go directly to the item. Press / to select the language. Setting the date and time You can set the date and time manually. You may have to reset the time and date after a power failure, for Daylight Savings time, and for leap years. To set the date and time: 1. 2. 3. Press the Set Options key. Press ­ or ¤ to go directly to the item. Press ¤ and follow the instructions on the display. 9 Turning the ringer ON and OFF To turn the ringer ON: 1. 2. Press the right side of . Press the right side of . Continue pressing the right hand side until you reach the desired ring volume. Press ß. To turn the ringer OFF: 1. 2. Press the left side of . Press the left side of . Continue pressing the left hand side until the ringer is off. Press ß. Ringer is OFF appears on the display. 3. 3. Note: Do not lift the handset while you are turning the ringer ON or OFF. Setting the ring tone and ringer volume You can choose one of four different ring tones and set the ringer volume. To set the ring tone and volume: 1. 2. 3. 4. 5. Make sure that the ringer is turned ON. Press the Set Options key. Press ­ three times or press <. Press < and follow the instructions on the display. When picking the ring tone, press to adjust the volume. Press ß to end only when you are satisfied with ring tone and ringer volume. Controlling the ringer volume While the telephone is ringing, you can press the left or right side of the volume bar for soft or loud ringer volume. Controlling the receiver volume While you are on the telephone, you can press the left or right side of the volume bar for soft or loud receiver volume. Controlling the speaker volume While you are listening through the speaker, you can press the left or right side of the volume bar for soft or loud speaker volume. 10 Directory The 8314 keeps the numbers and names of your business associates, clients, contacts, or friends at your fingertips. The 8314 lets you store up to 50 entries in alphabetical order so that you can dial numbers directly from the Directory. The Directory orders the names by the first character. If you want your Directory sorted by the last name, enter the last name first. If you do not enter a name, the item is sorted by telephone number. The directory items with only a telephone number are at the beginning of the Directory. Saving numbers and names to the Directory To save a new number: 1. Press ß. To save a displayed number: 1. Ensure that a number is on the display. (For example, make a call using the dial pad, or use the Redial List or a memory key.) Press ß. Press ¢. If the name is displayed with the number, both are now saved in the Directory. If no name is displayed you are prompted to enter one. If you do not want a name, go to step 5. To enter a name, use the dial pad. (See Entering Names on page 12.) Press ß. 2. 3. Press ¢. Enter the number using the dial pad. 2. 3. 4. Press ß. Only the number is stored at this point. 4. 5. If you do not want a name, go to step 6. To enter a name, use the dial pad. (See Entering Names on page 12.) Press ß. 5. 6. To backspace and erase a mistake, press ". To insert a space press `. 11 Entering Names To program a name, find the dial pad key that has the first character of the name. Keep watching the display as you press the key until that character appears on the display. Press a different dial pad key for the next character. If the next character is on the same key, press ` to move to the next space. To switch between upper and lower case letters, press . For example: To enter the name Ruth press these keys: , ° °, `, °, > >. If you wish to change a digit or letter after you have entered it, press " to erase it. / > · , -' & . ( )1 GHI4 PQRS7 *# ¤ fi ° , ABC2 JKL5 TUV8 0 < fl · DEF3 MNO6 W XY Z 9 Finding items in the Directory To find items in the Directory: 1. 2. To see the Directory List heading, press ¢. To see ...