User manual AASTRA PHONE 312

Aastra Phone 312 User Guide Welcome to Aastra Thank you for choosing an Aastra product. Our product stands for the highest quality demands, teamed with first-class design. This instruction manual will guide you in the use of your Aastra Phone 312, and in doing so will answer all of your important questions. If you should require any additional technical support, or if you would like information about other Aastra products please contact the person responsible for your system or your retailer first. You can also use our website www.aastra.com to find any further information. We hope that you will enjoy using your Aastra Phone 312. Contents Using the phone........................................................................................................................1 Safety instructions .................................................................................1 Correct use/declaration of conformity............................................................1 Electricity supply/power failure/battery .........................................................1 Safety .............................................................................................1 Overview and basic information ..................................................................3 General ..........................................................................................3 Details regarding standby and talk times ......................................................3 Reach .............................................................................................4 PIN protection ....................................................................................4 MEM card .......................................................................................4 Headset connection ..............................................................................4 Diagram ...................................................................................................................................5 Buttons on the handset..............................................................................6 Installation ...............................................................................................................................7 Unpacking and installing the phone ...............................................................7 Unpacking .......................................................................................7 Installing the charging point .....................................................................7 Putting the charging point into operation .........................................................8 Putting handset into operation .....................................................................9 Precautions when handling the battery .........................................................9 Precautions during use ........................................................................10 Initial operation .................................................................................10 Charging and use times ........................................................................11 Inserting the battery ...........................................................................11 Inserting the MEM card ........................................................................12 Removing the MEM card ........................................................................12 Battery: Battery status ...........................................................................13 Battery warning .................................................................................13 Logging on the handset ...........................................................................14 Attaching/removing the belt clip ..................................................................14 Display screen, softkeys and buttons .....................................................................................15 The display .......................................................................................15 Text .............................................................................................16 Softkey row ....................................................................................16 Illumination ....................................................................................16 Softkeys and buttons ..............................................................................17 Softkey: Arrow keys..............................................................................17 Softkey: OK ....................................................................................17 Softkey: Back ....................................................................................17 Softkey: Redialing ..............................................................................17 Handset button .................................................................................18 Loudspeaker button ...........................................................................18 Info button (i)....................................................................................18 i Contents C button .......................................................................................18 Signal button (R).................................................................................19 # button..........................................................................................19 * button..........................................................................................19 Number buttons .................................................................................19 Softkey: Menu .................................................................................19 Automatic fade out.................................................................................20 Navigating the menu ..............................................................................................................21 Example: The main menu ........................................................................21 Example: Telephone book/editor ..................................................................23 The editor ..........................................................................................24 Enter names/call numbers .....................................................................24 Basic functions ........................................................................................................................25 Switching the handset on/off .....................................................................25 Key lock.............................................................................................26 Turning the key lock on ........................................................................26 Turning the key lock off ........................................................................26 Switching the hands-free function on/off .........................................................26 Setting the handset volume during a conversation .............................................27 Switching the ringer off ...........................................................................27 Setting the ringer during a call.....................................................................27 Handset not attainable ...........................................................................27 Illumination .......................................................................................27 Change the display contrast .....................................................................28 Handset secrecy button ...........................................................................28 Calling.....................................................................................................................................29 Dialing the call number ...........................................................................29 Dialing call number with predial ...............................................................29 Dialing call number with direct dialing .........................................................29 Calling from the redialing list .....................................................................30 Calling from the telephone book ..................................................................31 Calling from the caller list ........................................................................32 Accepting calls ....................................................................................33 Putting a conversation on hold ..................................................................34 Accept call waiting .................................................................................34 Calling another contact during a conversation ...................................................35 Making a query call ..............................................................................35 During the query: Toggle .....................................................................36 Transferring a call .................................................................................36 The telephone book ................................................................................................................37 New entry ..........................................................................................37 Editing an entry ....................................................................................38 ii Contents Phone settings ........................................................................................................................39 Menu: Audio .......................................................................................39 Menu: Display ....................................................................................41 Menu: Phone options ..............................................................................42 Menu: Call diversion ..............................................................................45 Menu: Alarm .......................................................................................46 WLAN: Registering a handset ..................................................................................................47 Setting up a WLAN profile ........................................................................47 Selection via Site survey ........................................................................47 Manual configuration ...........................................................................48 After the configuration ........................................................................50 Changing the profiles ...........................................................................51 Setting up a SIP server.............................................................................................................52 Changing accounts ..............................................................................54 Tools for troubleshooting/info ................................................................................................55 Ping ................................................................................................55 Traceroute ..........................................................................................56 Site survey ..........................................................................................57 Roaming info .......................................................................................58 Info (on the network connection) ...............................................................58 Info (on the SIP server) ........................................................................59 Syslog .............................................................................................60 Software update/licenses/PIN .................................................................................................61 Version .............................................................................................61 Update .............................................................................................61 Licenses ..........................................................................................62 Changing the administrator PIN ..................................................................62 Reset.......................................................................................................................................63 Deleting the MEM card ...........................................................................63 Deleting the local telephone book ...............................................................63 Appendix.................................................................................................................................64 Free software .......................................................................................64 Warranty .......................................................................................64 Supported DHCP options ........................................................................65 DHCP options supported by the Aastra Phone 312 .............................................65 Used producer-dependent options (vendor specific information) ...........................65 Supported country codes........................................................................66 Questions and answers ...........................................................................67 Net traffic in idle state ...........................................................................67 Operation behind a firewall or a DSL router ...................................................67 What is the difference between user name, user ID and authentication name? ...............67 iii Contents Servicing and maintenance ........................................................................68 Environmental characteristics and disposal ......................................................68 Advice for disposal ..............................................................................68 Declaration of conformity ........................................................................69 Technical data ....................................................................................70 Menu tree ..........................................................................................71 Index................................................................................................72 iv Using the phone Safety instructions Correct use/declaration of conformity The Aastra Phone 312 is a handset for calling via SIP in a WLAN. The CE mark on the product confirms its conformity to the technical guidelines for user safety and electromagnetic compatibility, valid at the time of issuing the corresponding declaration of conformity according to European directive 99/5/EC. The declaration of conformity can be viewed online at http://www.aastra.com. Like every cordless phone, this handset uses radio signals which do not always guarantee a connection establishment in all circumstances. Therefore as a rule you should never rely solely on cordless phones for essential communication (e.g. medical emergencies). Electricity supply/power failure/battery This product requires an AC supply for the use of the charging point. The electricity can only be disconnected from the charging point when the mains adapter is taken out of the socket. If there is a power failure, all saved information (program and user data) is retained without changes. Important advice on the battery can be found in the section "Precautions when handling the battery". Safety The charging point can only be installed and used in a closed building. Place the charging point on a non-slip mat. Do not install the charging point and the handset near: · Water, moisture or damp areas (e.g. bathroom) · Sources of heat, direct sunlight or unventilated areas · Devices, which produce strong magnetic fields, electronic devices, fluorescent lamps, computers, radio devices, televisions or fax/phone devices · Areas where the device could be covered, or where its ventilation could be obstructed, or where water could run into it · Dusty areas, and areas which are subject to vibrations, jolting or extreme temperature fluctuations. 1 Using the phone The following advice must be observed without fail when installing, connecting and operating the phone: · Position the connecting cable where it will not cause accidents. · Only connect the connecting cable to the intended sockets. · Only connect authorized accessories. · Only use the mains adapter plug supplied (ID no.: 4515303). · Research has shown that in certain cases portable phones, which are switched on, can influence medical devices. Therefore when using portable phones within medical facilities, comply with the regulations of the institution concerned. · Never - open the charging point or the handset (except for the battery cover) yourself. - touch the plug contacts with sharp or metallic objects. - carry the charging point by the connecting cable. · Only clean your telephone with a slightly damp cloth. · Do not use your phone in areas where there is the danger of explosion. Install and keep the handset and accessories out of the reach of children. Advice for hearing aid users Before using the handset, hearing aid users should be aware that the radio signal will engage with the hearing aid and could cause an unpleasant buzzing noise at sufficient volumes. 2 Using the phone Overview and basic information General With the Aastra Phone 312 calls are made over the Internet (VoIP - Voice over Internet Protocol). Access is gained via access points (APs) of a WLAN (Wireless Local Area Network). The handset itself uses the SIP standard (Session Initiation Protocol), so that the connections must be made via an SIP server or an SIP compatible phone system, which also supports this protocol. The following requirements are valid for the WLAN APs: · Radio network standard IEEE 802.11g (strongly recommended) or IEEE 802.11b · Encryption WPA2 (recommended), WPA1 and WEP and unencrypted operation are supported. · For WPA, an authentication by PSK (pre-shared key) is supported. · The APs must support and have activated WME (Wireless Media Extensions), also known as WMM (Wi-Fi Multimedia) (otherwise the battery life during conversations will be considerably shorter and the speech quality will be reduced). Familiarize yourself with the configuration of your phone. You will get to know lots of new functions, which will make communication and organization easier for you. Please note: The handset is not suitable for use in private or public WLAN access points (hotspots). Details regarding standby and talk times The battery energy consumption strongly depends on the characteristic of the access points (APs) used. Please make sure that the AP supports the WMM (Wi-Fi multimedia) feature (also known as WME or 802.11e) as well as ADSD (Asynchronous Power Save Delivery). Moreover, you should be able to set the Delivery Traffic Indicator MAP (DTIM). The talk time of the handset is optimised by WMM, and the standby time by DTIM. A DTIM setting of 5 is recommended. In nets with very high broadcast loads, it may also be reasonable to select smaller values which will, however, reduce the standby time. Networks with high broadcast loads (e.g. in the region of 5 packages per second or more) generally cause worse standby times as each of these packages must be received and analysed by all WLAN devices. The reasons for this load are mostly ARP enquiries that are sent to the WLAN without having been filtered. In large nets, a separation on a higher network layer is thus recommendable, e.g. by IP routing. Thus, you can also increase the data throughput and the battery life-span of other WLAN devices. If these features are not supported, the battery life-span can be more than halved. Settings for the power saving mode of the handset can be found at the entries for the WLAN profiles. Moreover, a bad radio connection (great distance to the AP) reduces the standby and talk time of the handset. High speaker or ring tone volumes, a key and display illumination that is switched on 3 Using the phone frequently as well as an activated vibration alarm are also decisive characteristics shortening the standby and talk times. Another factor reducing the talk time is a low RTP package length that is received by the other party. Reach WLAN handsets have a lower reach than firmly installed WLAN connections in a PC that are exclusively designed for data traffic. This is due to the fact that in the data traffic, more package losses can be tolerated than in voice operation. Thus note that a safe voice operation starts at a field strength of approximately ­ 70 dBm to the AP. You can check the field strength to the APs in the site survey display (see there). Causes for low reaches may be reinforced concrete walls, microwave devices, obstacles, floor heatings, etc. PIN protection As in certain menus, wrong entries may cause failures of your telephone system, different system settings are protected by means of a PIN. In the delivery state, the PIN is set to "22222". Change the PIN if necessary. MEM card The Aastra Phone 312 is equipped with a memory card (MEM card). The local settings of the device (among others a local telephone book with 100 entries) and the device identification (MAC address) are saved on the MEM card. It is therefore possible to have this data available on another device when devices are exchanged (by putting the MEM card into the new device), enabling you to call immediately (without having to register again). The MEM card is inserted into the battery compartment underneath the battery. For safety, an extra battery compartment locking device is installed. In some models, the MEM card is already installed. If the MEM card is supplied separately, you must insert it into the battery compartment underneath the battery. Please read the section below (Installation) to find out how to equip the Aastra phone 312 with the MEM card. Headset connection The handset has a 2.5 mm catch socket for the connection of a headset. Only the headset offered as an accessory from Aastra can be used in order to maintain the electric values. 4 Diagram Handset: Earpiece Display Reverse: Loudspeaker Arrow keys Softkey Speakerphone/ hands-free Softkey Info button Handset button Number pad Delete key/ ON/OFF button Connection for headset Signal button (R button) USB-Schnittstelle (für Service und spätere A Microphone 5 Diagram Buttons on the handset DE F r H B Softkeys ­ the function of an individual button is depicted in the display depending on status. If there are only two possibilities, they are divided between the left and right softkeys. If there are more possibilities, the softkey Options will then appear. From the idle state, this button opens the telephone book. Within a menu or a list, you can scroll up or down using the arrow keys. Signal button/R button: Query button. Speakerphone/hands-free button. Switches the inbuilt loudspeaker on (button lights up) and off. Info button: Pressing the button quickly when in the idle state opens the caller list. The button flashes if new calls have been received in your absence. The C button is used to correct entries. Pressing and holding the button in the idle state turns the handset on/off. Handset button: Equivalent to "answer" and/or "hang up" on a standard phone. Number buttons are used for direct entry of call numbers and names. The pound button is used for entering the pound sign. Pressing and holding the button in idle state: Switches on the key lock. The asterisk button is used for entering the asterisk sign. Pressing and holding the button in idle state: Switches the ringer (buzzer) on/off. C A 0...9 # * All buttons are illuminated. 6 Installation Unpacking and installing the phone Unpacking The packaging contains: · Aastra Phone 312 handset · Charging point · Mains adapter plug (100 - 240V/50 ­ 60 Hz) with connecting cable (3 m) · One battery (stuck into the battery cover) · MEM card (installed or separate depending on the model) · Belt clip · Instruction manual (abridged version) Installing the charging point Your phone is produced for normal use conditions. Furniture today is coated with a highly-visible variety of varnishes and plastics and treated with different varnish servicing products. It cannot be ruled out that some of these products will contain components, which corrode and soften the plastic feet of the charging point. Device feet, which have been altered in this way by foreign products, could leave unpleasant marks on the surface of the furniture. For obvious reasons, the manufacturer cannot be held responsible for this type of damage. Therefore please use a non-slip mat for your charging point, particularly when it is installed on new furniture, or furniture which has been freshly treated with varnish servicing products. Note · Please observe the following: The AC connection should be within the reach of the cable supplied. · Please also ensure that the charging point is not installed in the opening area of doors or windows. This could lead to damage. 7 Installation Putting the charging point into operation In order to be able to put your phone into operation, you need to plug in the mains cable for the charging point. Safety instruction Only use the intended mains adapter plug with type designation ID no. Europe 4515303, U.S./Canada 4516883 for the charging point. Plug the mains cable plug into the socket on the charging station, and then plug the mains adapter plug into a mains socket. Wall power supply Note If the mains adapter plus has not been plugged in, or if there has been a power failure, your charging point will not work. A handset, which is in the charging point without any electricity supply, remains switched on and the battery will run down during standby time. 8 Installation Putting handset into operation Precautions when handling the battery It is imperative that you read the safety precautions before you use the battery for the first time. Ensure that these safety precautions and all other operating instructions remain available for future reference. This device contains a Li-Ion battery pack. Not complying with any of the following regulations when using the battery will lead to the danger of overheating, fire and explosion. · · · · · · · · · · The battery is firmly attached to the battery compartment cover. Never try to remove the battery from the cover. Never use another charging station for your handset. Never try to use the battery to supply power for any device other than this handset. Never use or leave the battery near an open flame. Never put the battery into a microwave, throw it into a fire or subject it to intense heat in any other form. Never carry or store the battery with electrically conductive articles (necklaces, leads etc.) Never try to dismantle the battery, or modify it in any way, and never subject it to strong blows. Never submerge the battery in fresh or salt water. Never use or store the battery in direct sunlight, in a vehicle parked in the blazing sun or in any other location where there are high temperatures. If you ever notice discharge of liquid, an unusual smell, heat development, coloring, deformation or any other abnormal condition while you are using, charging or storing the battery, remove the battery from the handset immediately and keep it away from open flames. The battery fluid could damage your sight. If you accidentally get battery fluid in your eyes, wash them out immediately with clean tap water and then seek medical attention. If the battery is used by children, make sure that a responsible adult tells the children about the precautions and the correct handling instructions, and ensure that the children handle the battery correctly. If battery fluid accidentally gets on your clothes or skin, wash the affected area immediately with clean tap water. Extended contact with the battery fluid can cause skin irritation. · · · 9 Installation Precautions during use · · · · The battery is only designed for use with this handset. Only use the charging point supplied to charge the battery. New batteries are not charged up. Therefore you must charge the battery before using it for the first time. The use of the battery in a cold environment can shorten the expected battery life of a fully loaded battery. Charge the battery in a place where the temperature is in the region of 10°C to 35°C. Charging in a place outside of this temperature area can lead to charging time being longer than normal, or could even lead to failure of the charging process. A very limited battery life after full charging indicates that the operational life of the battery has expired. Replace the battery (complete with the battery compartment cover) with a new one. Never wipe the battery with thinners, petroleum ether, alcohol or other liquid products, or with chemically treated wipes. This can lead to deformation of the battery, and to operational failure. · · Initial operation Charge the battery for approx. 4 to 6 hours before using your handset for the first time. The protective measure serves to extend the operational life of the battery. Maximum battery power will first be reached after three to five cycles of charging and running down. Regularly place the handset on the charging point to achieve optimum battery charging. Your handset will only be ready for use after the battery has been charged for the first time. Only then can calls be received and/or made from this handset. 10 Installation Charging and use times Charging time: (empty battery) 4 - 6 hours to full capacity. Talk time: Up to 5 hours (when fully charged). Standby time: Up to 50 hours (when fully charged). Inserting the battery The battery is firmly attached to the battery compartment cover of the handset. To start operation, insert the battery as shown in the following sketch. Inserting the battery 1 After inserting the MEM card (see next page), if not already inserted: Set the cover at a slight angle (1) and click it down (2) until it is firmly locked into place. Removing the battery 2 To release the battery cover, take a suitable pointed object (e.g. biro) and press it into the hole at the base of the handset (1). At the same time, lift the cover upwards as shown in the sketch (2). 2 1 Note Switch the handset off before you remove the battery, otherwise data could be lost. 11 Installation Inserting the MEM card If the MEM card is supplied separately, you will need to insert this into the battery compartment. Safety instruction The MEM card must be handled with great care. The contacts must be free from dust, moisture, grease etc. Do not store the MEM card in warm areas (e.g. with direct exposure to sunlight). Do not bend the MEM card, this could destroy the contacts. · First press the MEM card out of the larger frame using your finger. · Push the MEM card under the metal clip (gray in the diagram) with the contact surfaces on the bottom and the slanted edge to the back. Ensure that the MEM card is inserted far enough. If in the correct position it will lie flat in the cavity and will be secured against slipping by the two raised sections in the casing. Never touch the shiny gold contact. Static discharge can lead to device defects. Removing the MEM card You must only remove the MEM card if you want to give the handset to someone else, or if you need the MEM card for a new handset. · After detaching the battery cover: Insert a pointed object (e.g. an unbent paper clip) into the back end of the slot in the metal clip and push the MEM card under this cover. Ensure that you do not touch the contacts, either underneath the metal clip or on the MEM card. 12 Installation Battery: Battery status The battery status is shown on the display. They mean: Battery status 81 - 100 % Battery status 61 - 80 % Battery status 41 - 60 % Battery status 21 - 40 % Battery status below 20% (Frame flashes) Battery almost empty, warning signal is sounded. · When the handset is in the charging point, the flashing and/or illuminated segments show the charging process and/or the battery status (as long as the display illumination is switched on). · If the handset is placed in the charging point with a fully discharged battery, no display will be shown until a specific battery status has been reached. This process can take a few minutes and is not a fault. · Even if the handset is switched off, the battery will slowly run down. Battery warning When the battery capacity has almost been used up, the battery symbol in the display will flash and you will hear 3 short "beeps" every minute as an acoustic warning (can be switched off in the menu "Audio" > "Signal tones"). If you are in the middle of a conversation, there will be up to 5 minutes talk time left before the handset switches off. 13 Installation Logging on the handset Some preparations and programming are necessary to be able to integrate your handset into an existing wireless network (WLAN) and to register it on an access point (AP). You will find a detailed description of the corresponding steps in the chapter "WLAN: Registering a handset" starting on page 47. You can save five so-called "profiles" on your handset. These profiles contain the accounts of five different WLAN configurations. When changing from one WLAN to another you are therefore able to make calls within a very short period of time by selecting the corresponding profile. For further information on the profiles see menu "System > Network > Profiles" on page 51. Attaching/removing the belt clip Push the adapter clip over the reverse side of the handset until the clip locks into place in the side openings. To remove the belt clip, pull the clips apart slightly. 14 Display screen, softkeys and buttons The display Symbols in the upper display row: Quality of the radio connection (four columns ­ secure radio connection; only one column ­ insecure radio connection). Microphone switched off. Battery status (see page 13). You have programmed and activated a local alarm time (see page 46). The "Do not disturb" function is activated (see page 42) Call diversion activated. The ring tone is switched off. The PIN protection for administrator entries is deactivated. There is no connection from the handset to an access point (AP). New entry in the call list. Symbols in the lower display row (related to the buttons): Softkey for redialing Softkey for the telephone book Menu Softkey for the main menu Softkey to cancel the keypad lock Softkey (control buttons) to scroll up or down in lists Softkey (control buttons) to move the entry cursor Softkey (control buttons) to set the ringer volume and handset volume (during calls and/or during connection) 15 Display screen, softkeys and buttons Text Information on the current connection status or menu lists and texts will be displayed for you in windows. In the idle state you will see the network name with internal call number, your programmed user name, the current time and also e.g. a programmed alarm and activated features. The time will first be shown when it is transferred from the server. Selection lists (e.g. the telephone book) and the menu for the features can be scrolled up or down using the arrow keys. An entry that can be selected is shown in bold. >Server/Caller no.< >User name< hh:mm Menu Softkey row The texts and symbols in this row are related to the buttons below them. The content of the row changes depending on the operating status. Illumination The display automatically illuminates when you receive calls or when you press a button, and turns the illumination off again automatically after a short period if no further buttons are pressed. You can set the corresponding time period in the menu "Display > Illumination > Display". 16 Display screen, softkeys and buttons Softkeys and buttons Both of the buttons underneath the display and the arrow keys are known as softkeys. The functions assigned to the buttons are shown in the bottom display row. The button function changes automatically according to the particular operational status of the handset. Softkey: Arrow keys Symbols will be displayed above the arrow keys, which represent their functions at that particular time: Pressing the arrow key up and/or down opens the telephone book. When entering call numbers or text you can make changes by moving the cursor. The arrow keys move the cursor one space along when pressed once quickly. If you keep the key pressed down, the cursor will continue to move until the key is released. When a selection list is displayed (e.g. telephone book or menu) move the cursor bar to the desired entry with the arrow keys. Handset/loudspeaker/headset: Adjust the volume to the desired level with the arrow keys. The settings will be shown numerically and graphically. Softkey: OK You can confirm the selected function with OK . If there is a possibility to switch a function, the switching process will be carried out using this button. In the display, active settings (ON) will be designated by a "" at the level of the corresponding term in the display frame; for inactive settings (OFF), a "--" will appear, or the position will be empty. Softkey: Back With Back you can leave the section of the menu that is currently displayed. The display then shows the selection in the previous menu, or the current idle state or connection display. Softkey: Redialing ¤ Enables selections to be made from the redialing list. 17 Display screen, softkeys and buttons Handset button According to the current status of the phone (e.g. idle state, in conversation or in editor mode) the handset button has the following functions: ... In idle state: The dialing tone is established. ... When there is an incoming call: The call is accepted. ... During a conversation: The conversation is ended and/or the connection is broken down. ... If you are browsing a list, e.g. of caller numbers or the redialing list etc, or numbers have been entered: The call number is dialed. Loudspeaker button Activates speakerphone/hands-free function. When the speakerphone/hands-free function is switched on, this button is illuminated. Info button (i) This button can be used to access the caller list. If there are new entries in the caller list, the info button flashes. C button The C button has a number of functions. The function is dependent on the current status of the phone (e.g. in idle state, during a conversation or in editor mode etc.) and the length of time for which the button is pressed. The following functions can be implemented: ... If the device is switched off: Quick press or pressing and holding the button: The device is switched on. ... In idle state: Pressing and holding the button: Handset is powering off. 18 Display screen, softkeys and buttons ... When entering text or call numbers: Quickly pressing the button: Deletes the character to the left of the cursor. Pressing and holding the button: Deletes the entire entry. ... During the display of lists (e.g. call list): Quickly pressing the button: Deletes the entry. Signal button (R) Quickly pressing the button during a connection: A query is initiated. # button Pressing and holding the button in idle state: Switches the key lock on. The key lock is switched off again by pressing the softkey and the onds. # button within five sec- * button Pressing and holding the button in idle state: Switches the buzzer/ringer on or off. Pressing the button quickly whilst entering text (e.g. names for telephone book entries): Switches from upper to lower case letters, or vice versa. Number buttons The number buttons can be used for the direct entry of call numbers and names, and alpha numerics (vanity numbers). When entering text, you can use the arrow keys to move the entry position to the beginning or end of the entry. The C button deletes individual numbers/characters. The procedure can be aborted using Back . Further information can be found in the section "The editor" on page 23. Softkey: Menu Quickly pressing the button in idle state: The handset menu is opened. 19 Display screen, softkeys and buttons Automatic fade out Menus/settings are automatically switched off in the following conditions: · No entries for 1 minute with open menus. · No entries for 3 minutes with open "entry windows" (e.g. profile settings) ­ without storing the entries that have already been made. · If a call is received when in the idle or connection state. When the device returns to the idle state, the menu window which faded out will be shown again, so that you can continue with any entries that were interrupted. · If you carry out entries in the connection state which require a new connection-dependent menu is pressed to make queries, see "Calling"). to be called up (e.g. the signal button r · When using a softkey, which calls up menus other than the one already on display. Entries that have already been saved in the menu remain saved once the menu has been left. 20 Navigating the menu Example: The main menu If you press the Menu softkey, the main menu will be displayed. Menu Audio Display Phone options Call diversion Alarm System Back OK The following menu items are available for selection: - Audio - Display - Phone options - Rufumleitung - Alarm - System Menu Audio Display Phone options Call diversion Alarm System Back OK Highlight an entry using the arrow keys. Press OK to call up a submenu. Please see the chapter "Phone settings" for a more detailed description. The process is exactly the same for selecting a submenu item (Audio, Display etc.), see also "Overall menu" on page 71. Please note: Menu items that cannot be selected are shown in grey. Then confirm your selection using OK . Menü Display Audio Contrast Anzeige Illumination Telefonoptionen Background image Wecker Language System Font Back OK From the submenu items contrast, illumination, background image, language and font, select e.g. font with the arrow keys and then press OK . 21 Navigating the menu Menü Anzeige Font Audio Kontrast Small Anzeige font Beleuchtung Large font Telefonoptionen Hintergrundbild Wecker Language System Font Back Switching function OK Then select e.g. font with the arrow keys and press OK . After doing this, your new setting will be adopted. Some functions only offer two settings ­ ON or OFF. An active function (ON) can be identified by the such as e.g. Do not disturb . If the function is switched off, the symbol -- appears e.g. Do not disturb ­ . Always carry out the switching process to set this function using the OK softkey. Setting possibilities using the number buttons or the arrow keys For example, in the menu "Audio > Ringer settings > Ringer volume" you can set the desired volume (e.g. level 4) using either the number keypad or the arrow keys. After pressing OK your new setting will be adopted. 22 Navigating the menu Example: Telephone book/editor The example explains the possibilities for creating a new entry in the telephone book, further options for the telephone book can be found starting on page 37. Open the telephone book using the arrow keys . Telephone book Search: | Press Options and confirm New using OK . You will then reach the entry location. Back Options New entry Name | Call number Back Options Enter the name. To obtain the desired letter from a button, press the button the appropriate number of times in quick succession or press and hold the button to display the character set in an insertion. The entry position automatically moves on if you do not make any entries for a short period of time, or if you enter a different character. You can correct entries by moving the cursor to behind a character using the arrow keys. The character to the left of the cursor can be deleted using the C button. At this point you can now insert new characters. The asterisk button can be used to switch between different styles of writing: lower case, words starting in upper case, upper case or numbers. The mode set will be shown by a symbol in the upper line. Once you have entered the name, move on to entering the call number using the arrow keys. New entry Name Admin Call number 123456| Enter e.g. "123456". Corrections can be made using the same procedure as for the name entry. Press OK at the end of the entry to save it. Back OK 23 Navigating the menu The editor Enter names/call numbers Using the editor you have the opportunity to make new entries in lists of call numbers and names (e.g. telephone book), or to make changes. The maximum length is 32 characters for number entries (call numbers) and 16 characters for word entries (names). The following example shows the character set of the buttons when the display language is set to "German". When the display language is set to a different language, different/more sets of characters will be offered. Button Upper case Lower case 1 2 3 4 5 6 7 8 9 0 # .,? !1@`"-()/:_;| ABC2ÄÀ DEF3É GHI4 JKL5 MNO6Ö PQRS7ß TUV8Ü WXYZ9 Space 0 £ $ ¥ ¤ Switching writing style #*+&%=<> [ ]{ }\~^¿¡§ ?!1-+*/=&()%¿¡ abc2äà def3é ghi4 jkl5 mno6ö pqrs7ß tuv8ü wxyz9 Space 0 £ $ ¥ ¤ Switching writing style #*+&%=<> [ ]{ }\~^¿¡§ 24 Basic functions Switching the handset on/off Once the battery has been charged for the first time, your handset will be switched on automatically and is ready for use. You can switch off your handset to maintain the battery life for longer. Switching off the handset C Press and hold the C button. Note If your handset is switched off, it cannot respond to an incoming call or activate a programmed alarm. Incoming calls will not be entered into the call list. Switching on the handset C Press the C button After a few seconds, the display will look like this (e.g.): >Server/Caller no.< >User name< hh:mm The name of the SIP server will be shown as the network name. You can change the name of the handset in the menu "Phone options > User name". As a rule, the current date and time settings will be supplied from the server on registering. If necessary, you will have to set the correct time zone (menu "Phone options >..."). Menu Note If, on the other hand, Please register! Please contact your system administrator. appears on the display, the handset must be registered. 25 Basic functions Key lock Switch the key lock on before carrying the handset in your pocket. This will prevent a call number being dialed accidentally. If you receive a call, the key lock will be switched off for the duration of the call. You can accept the call using the handset button. Turning the key lock on #Press and hold the pound button in the idle state. The symbol will appear over the left softkey. Turning the key lock off DPress the softkey To unlock, press # . #Press the pound key within five seconds to deactivate the lock. Switching the hands-free function on/off Pressing the loudspeaker button in the idle state (the handset is then ready to dial) or during a connection turns the loudspeaker on or off. H 26 Basic functions Setting the handset volume during a conversation You are having a conversation (using the handset, loudspeaker or headset). Volume settings can be carried out using the arrow keys or number keys 1-7. The current setting is displayed graphically. The altered setting is only temporarily valid for the existing connection. If the temporary setting is confirmed using OK , it is valid as the new basic setting (see page 39) for further connections. Switching the ringer off If you do not want to be disturbed (e.g. during a meeting), you can switch off the ringer (only the button until you hear a noise and ringer via the loudspeaker). To do this, press the appears on the display. * To turn the ring tone back on, press and hold the *button again. Alternatively, you can also use the menu "Audio > Ringer settings > Ringer device" to deactivate the entry "Buzzer", then the symbol will also appear in the display. Setting the ringer during a call If you are called, you can use the arrow keys to temporarily change the ringer volume for this call. If the temporary setting is confirmed using OK , it is valid as the new basic setting (see page 39) for further connections. Handset not attainable When the "Do not disturb" function is activated (see page 42), your handset is no longer attainable. However, calls are still noted in your call list (as long as the call number is transferred). You will not be disturbed but you can see calls, giving you the opportunity to return important calls if necessary. Illumination The illumination is activated each time a button is pressed and remains switched on for the set time (can be set in the menu "Display > Illumination > Keypad"). 27 Basic functions Change the display contrast In order to adjust the display to on-site illumination/brightness, you can change the contrast. The setting can be made in the menu "Display > Contrast". Handset secrecy button If you do not want the person you are on the phone with to hear what you are saying e.g. to another person in the room, you can momentarily activate the secrecy button. You are in the middle of a conversation D Press Mute . The symbol appears in the display. The person you are talking to on the phone cannot hear what you are saying anymore. When you want to talk to the person again, press the left softkey once more. The person you are on the phone with can hear what you are saying again. 28 Calling Dialing the call number All calls described in this section that are initiated by pressing the handset button . carried out in the hands-free mode using the loudspeaker button H Acan also be Dialing call number with predial When using predial, you have the opportunity to correct your entries before dialing. t Enter the call number in the idle state. Correct mistakes using the arrow keys (cursor) and the C button to delete and replace with new entries if necessary. A Press the handset button to dial. Dialing call number with direct dialing A Press the handset button. t Enter the call number and end it with #; the number will be dialed immediately. Note Please enter the call number quickly, because four seconds after the last number is entered dialing will has not been pressed. If numbers have not been entered completely, the wrong be started even if number will be dialed. # To end the conversation: A Press the handset button. ... or E Press F Select E Press Options . Disconnect OK . . 29 Calling Calling from the redialing list The 10 most recently dialed call numbers (max. 32 characters) are saved in the redialing list. Each new number that is dialed overwrites the oldest entry in the list. You can see the call numbers in the redialing list and call up the corresponding details (e.g. call time). D In the idle state, press . F Select the desired call number. A Press the handset button to dial immediately. ... or E Press E Press Info Options . Dial / OK to dial the call number. In the option menu, the following commands still have the following functions: . . . . . view details regarding the call. To phone book Delete Delete all . . . transfer the telephone number into the telephone book. . . . delete the entry. . . . delete the complete list. Note You can also call up the redialing list when you have already pressed the handset button and can hear the dialing tone. If this is the case, the selected entry will be transferred to the predial by pressing the . handset button Entries in the redialing list can be deleted using the C button. A 30 Calling Calling from the telephone book The telephone book can save a maximum of 100 entries, which are automatically placed in alphabetical order. F In the idle state, press the arrow key F Select the desired name or . t Enter one or several of the letters which start the name in order to start a targeted search (if necessary press the number buttons several times in quick succession). A Press the handset button to dial immediately. Note You can also call up the telephone book when you have already pressed the handset button and can hear the dialing tone. If this is the case, the selected entry will be transferred to the predial by pressing the handset button . A 31 Calling Calling from the caller list When you press the info button a list of calls that have not been accepted will be displayed. You can see the call numbers in the caller list and call up the corresponding details (e.g. call time). B B Press the info button in the idle state. F Select the desired call number. A Press the handset button to dial immediately. ... or E Press E Press Info Options . Dial / OK to dial the call number. In the option menu, the following commands still have the following functions: . . . . . view details regarding the call. To phone book Delete Delete all . . . transfer the telephone number into the telephone book. . . . delete the entry. . . . delete the complete list. Note You can also call up the caller list when you have already pressed the handset button and can hear the dialing tone. If this is the case, the selected entry will be transferred to the predial by pressing the handset button . Entries in the caller list can be deleted using the C button. A 32 Calling Accepting calls Calls are signaled acoustically and optically (flashing i key) by the handset and shown on the illuminated display. The call number or the caller's name will be shown. If the call number is saved in the telephone book, the caller's name will be displayed as entered in the telephone book. >Call number< Reject During the call you can... D ... Reject the call using the Reject softkey (if so, caller hears busy tone). A Press the handset button to accept the call. 33 Calling Putting a conversation on hold You are in the middle of a conversation. r Press the signal button. The conversation is put on hold. or E Press E Press Options . OK . The conversation is put on hold. Getting back to a held conversation r Press the signal button. You will be reconnected with the person on the other end of the phone. or E Press E Press Options . OK . You will be reconnected with the person on the other end of the phone. Accept call waiting If you receive another call during a connection, you will hear a call waiting signal. You accept the call as follows. r Press the signal button. The active call is put on hold. or E Press E Press or Options . OK . The active call is put on hold. A Press the handset button. The waiting call is accepted, the first connection is separated. 34 Calling Calling another contact during a conversation Making a query call You are in the middle of a conversation. r Press the signal button ­ the first conversation is put on hold. t Enter the call number with the number buttons and finish it with # (or wait 4 sec). or Select a call number from the caller list, redialing list or telephone book as described starting on page 30. To end the query, and to return to the held connection: E Press Options . . F Select Disconnect E Press OK . You will be reconnected with the person you were originally speaking to. Note When entering the call number, if you do not press any buttons for 4 seconds, the number you have entered up until that point will be dialed. Subsequent dialing is not possible. , the held conversation If you disconnect the query conversation with the handset button appears again using a call-back function, as long as the participant has not already hung up. A 35 Calling During the query: Toggle If the connection is achieved, you can use the signal button in the conversations as you choose (toggle). r to talk to either of the other people r The conversation that is currently on hold will be activated, and the other conversation put on hold. Transferring a call You are conducting a query conversation and are currently "toggling" between calls (see above): A Press the handset button ­ the conversation will be transferred. 36 The telephone book New entry The telephone book can save 100 entries: Call numbers of up to 32 numbers, names of up to 16 characters. . F In the idle state, press the arrow key E Press Options . and confirm with OK . F Select New t Enter the name and use the arrow key to proceed to enter the call number (possibility for correction see page 23). t Enter the call number and press Note OK . The entry will be saved. Always enter the call number with the location network prefix, as otherwise no name can be displayed when calls are received. 37 The telephone book Editing an entry F In the idle state press the arrow key or and scroll to the entry F Enter the start of the name in order to start a targeted search t(if necessary press the number buttons several times in quick succession).