® ABBYY PDF Transformer Version 3.0 User's Guide © 2009 ABBYY. All rights reserved. ABBYY® PDF Transformer 3.0 User's Guide Information in this document is subject to change without notice and does not bear any commitment on the part of ABBYY. The software described in this document is supplied under a license agreement. The software may only be used or copied in strict accordance with the terms of the agreement. It is a breach of the "On legal protection of software and databases" law of the Russian Federation and of international law to copy the software onto any medium unless specifically allowed in the license agreement or nondisclosure agreements. No part of this document may be reproduced or transmitted in any form or by any means, electronic or other, for any purpose, without the express written permission of ABBYY. © 2009 ABBYY. All rights reserved. © 1987 2003 Adobe Systems Incorporated. All rights reserved. Adobe® PDF Library licensed from Adobe Systems Incorporated. Adobe, Acrobat, the Adobe Logo, the Acrobat Logo and the Adobe PDF logo, Adobe PDF Library are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. © 2001 ParaType, Inc. PDF XChange Standard © 2001 2008 by Tracker Software Products Ltd. PDF XChange & Tools SDK's © 2001 2008 by Tracker Software Products Ltd. ABBYY, the ABBYY logo, ABBYY PDF Transformer, ADRT are either registered trademarks or trademarks of ABBYY Software Ltd. Microsoft, Outlook, Excel, PowerPoint, Windows Vista, Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. © 1991 2008 Unicode, Inc. All rights reserved. Copyright (c) 2001 2006 Michael David Adams. Copyright (c) 1999 2000 Image Power, Inc. Copyright (c) 1999 2000 The University of British Columbia. © 2007 Microsoft Corporation. All rights reserved. All other trademarks are the property of their respective owners. 2 ABBYY® PDF Transformer 3.0 User's Guide Contents Introducing ABBYY PDF Transformer 3.0......................................................................... 4 What Is ABBYY PDF Transformer 3.0?............................................................................... 5 What's New in ABBYY PDF Transformer 3.0...................................................................... 6 Converting PDF Documents ............................................................................................. 7 Converting PDF Documents in ABBYY PDF Transformer 3.0.................................................................................................................................... 7 Converting PDF Documents from within Microsoft Office Applications .......................................................................................................... 8 Converting PDF Files from Windows Explorer ..................................................................................................................................................................... 9 Additional Conversion Options...................................................................................................................................................................................................... 10 Extracting Text and Pictures from PDF Documents....................................................................................................................................................... 11 PDF and PDF/A Conversion Features ........................................................................................................................................................................................ 11 Redaction Tool............................................................................................................................................................................................................................................ 11 Adding Stamps ............................................................................................................................................................................................................................................ 12 Bates Stamping ........................................................................................................................................................................................................................................... 14 Improving Conversion Results........................................................................................................................................................................................................ 16 Converting Documents Written in More Than One Language............................................................................................................................... 22 Working with Texts in Hebrew, Chinese, Japanese, and Thai ......................................... 23 Installing Additional Languages......................................................................................................................................................................................................23 Recommended Fonts .............................................................................................................................................................................................................................23 PDF Conversion Window ................................................................................................................................................................................................................... 24 Creating PDF Documents ............................................................................................... 25 Creating PDF Documents in ABBYY PDF Transformer 3.0 ....................................................................................................................................... 25 Creating PDF Documents from within Microsoft Office Applications.............................................................................................................. 26 Creating PDF Documents from Windows Explorer........................................................................................................................................................ 27 Creating PDF Documents from within Other Applications....................................................................................................................................... 28 Appending a File to a PDF Document....................................................................................................................................................................................... 28 Combining Multiple Files into a Single PDF Document............................................................................................................................................... 29 Bates Stamping ...........................................................................................................................................................................................................................................30 Activating and Registering ABBYY PDF Transformer 3.0 ................................................ 33 ABBYY PDF Transformer 3.0 Activation..................................................................................................................................................................................33 ABBYY PDF Transformer 3.0 Registration .............................................................................................................................................................................33 Appendix ........................................................................................................................ 35 How to Buy an ABBYY Product.....................................................................................................................................................................................................35 About ABBYY...............................................................................................................................................................................................................................................35 ABBYY Offices and Technical Support Contacts...............................................................................................................................................................36 Supported Formats ..................................................................................................................................................................................................................................37 Interface Language...................................................................................................................................................................................................................................37 Current Date and Time in Stamps and Bates Stamps.....................................................................................................................................................38 Glossary............................................................................................................................................................................................................................................................ 40 Keyboard Shortcuts................................................................................................................................................................................................................................. 41 Using ABBYY PDF Transformer 3.0 Help................................................................................................................................................................................43 System Requirements............................................................................................................................................................................................................................. 45 Technical Support .......................................................................................................... 46 3 ABBYY® PDF Transformer 3.0 User's Guide Introducing ABBYY PDF Transformer 3.0 This section provides an overview of ABBYY PDF Transformer 3.0 and its features. Section Contents What Is ABBYY PDF Transformer 3.0? What's New in ABBYY PDF Transformer 3.0 4 ABBYY® PDF Transformer 3.0 User's Guide What Is ABBYY PDF Transformer 3.0? ABBYY PDF Transformer 3.0 is an intuitive and easy­to­use tool which allows users to easily and quickly convert, create, edit, and protect any type of PDF document. Based on ABBYY's award­winning OCR technology and new ADRT technology, ABBYY PDF Transformer provides sophisticated PDF conversion which accurately turns PDF files into full­formatted, editable documents in 184 languages. PDF conversion and creation is fast and easy and can be accessed immediately from within Microsoft Office applications. The intuitive interface will guide you through the conversion steps. ABBYY PDF Transformer 3.0 comes complete with a set of advanced features for business users, such as the ability to combine multiple files into one PDF document, the ability to add stamps or Bates stamps, and a redaction tool for removing sensitive information. Featuring superior compression and PDF/A support, ABBYY PDF Transformer optimizes the size of your PDF files for long­term archiving. ABBYY PDF Transformer 3.0 features PDF conversion ABBYY PDF Transformer is built on world­renowned Optical Character Recognition (OCR), which makes ABBYY PDF Transformer the most versatile solution capable of converting all types of PDF files into various editable formats, preserving their original formatting. Integration with Microsoft Office allows you to convert PDF files directly from within Microsoft Word or Microsoft Excel. When converting PDF files, ABBYY PDF Transformer 3.0 automatically detects Internet links, e­mail addresses, headers, and footers and recreates them in output documents. PDF creation ABBYY PDF Transformer 3.0 allows you to convert various editable formats into PDF. You can also protect your PDF files from unauthorized access. You can select a PDF saving mode depending on how you are planning to use your document: send it by e­mail, print it out in high quality, or save it to an electronic document archive. ABBYY PDF Transformer 3.0 allows you to save output files to disk or send them as e­mail attachments. You can now create a PDF document from multiple files of different formats. The program's flexible settings and ease of use allow you to: speed up PDF conversion by converting only ...