User manual ACCPAC INVENTORY CONTROL - GETTING STARTED

,QYHQWRU\&RQWURO$ *HWWLQJ6WDUWHG © Copyright 2002 ACCPAC International, Inc. All rights reserved. ACCPAC International, Inc. Publisher No part of this documentation may be copied, photocopied, reproduced, translated, microfilmed, or otherwise duplicated on any medium without written consent of ACCPAC International, Inc. Use of the software programs described herein and this documentation is subject to the ACCPAC International License Agreement enclosed in the software package. ACCPAC, the ACCPAC logo, and Simply Accounting are either registered trademarks or trademarks of ACCPAC International, Inc. or its affiliates in the United States and/or other countries. All other marks are trademarks or registered trademarks of their respective companies. ACCPAC International, Inc. End User License Agreement for Indicated Evaluation, Demonstration or Retail Software THIS END USER LICENSE AGREEMENT APPLIES TO THESE ACCPAC SOFTWARE PRODUCTS: z z z z ACCPAC Advantage SeriesTM ACCPAC Warehouse Management SystemTM ACCPAC OptionsTM BPI Accounting II TM z z z ACCPAC PlusTM Simply Accounting® ACCPAC Pro SeriesTM Small Business Edition z z z z BitWare® Simply BitWare® FAXserveTM Simply BitFaxTM IMPORTANT -- READ CAREFULLY BEFORE YOU INSTALL OR USE THIS SOFTWARE: This End User License Agreement ("EULA") is a legal agreement between You ("You" and "Your" includes a person and/or an individual entity) and ACCPAC International, Inc. ("ACCPAC") concerning the specified evaluation, demonstration and/or retail software products(s) (hereinafter respectively referred to as "Evaluation Product," "Demonstration Product" and "Retail Product"; and collectively referred to as "Software"). The Software includes all component parts, the associated media, any printed materials, any updates, and any "online" or electronic documentation, as applicable. By accessing, installing, copying or otherwise using the Software, You agree to be bound by the terms of this EULA. If You do not agree to the terms of this EULA, ACCPAC is unwilling to license the Software to You. In such event, You may not access, use or copy the Software, and You should promptly contact ACCPAC for instructions on returning the Software. WRITTEN ASSENT IS NOT A PREREQUISITE TO THE VALIDITY OR ENFORCEABILITY OF THIS EULA. ___________________________________________________________________________________________________________________________________ 1. License. a. License Grant. (i) Retail Product. If You licensed a Retail Product, subject to the payment of all applicable license fees, and the terms and conditions of this EULA, ACCPAC hereby grants to You a limited, non-sublicensable, non-exclusive, non-transferable right to install and run one copy of the specified version of the Software and the accompanying documentation, solely for Your individual use. This EULA authorizes You to make one copy of the Retail Product solely for backup or archival purposes, provided that the copy You make contains all of the proprietary notices set forth in or on the original version of the Software. (ii) Demonstration Product. If You licensed a Demonstration Product, subject to the payment of all applicable license fees, and the terms and conditions of this EULA, ACCPAC hereby grants to You a limited, non-sublicensable, non-exclusive, nontransferable and revocable right to install and run copies of the Demonstration Product and the accompanying documentation, solely on computer(s) owned or controlled exclusively by You, for Your individual use and for demonstration, marketing, promotional, end user support, training and/or development purposes, each to the extent permitted and/or required under the applicable ACCPAC Solution Provider, Certified Consultant, Development Partner, Professional Accountant Recommender, Online Referral Partner, Hosting Partner, Recognized Training Center, Distribution Agreement or other applicable agreements between You and ACCPAC (collectively the "Other ACCPAC Agreement"). Use of the Demonstration Product is limited to not more than the number of concurrent users and/or seats as specified in the Other ACCPAC Agreement, multi-user license, product packaging or accompanying documentation. This EULA authorizes You to make one copy of the Demonstration Product solely for backup or archival purposes, provided that the copy You make contains all of the proprietary notices set forth in or on the original version of the Software. You may have additional rights as may be set forth in the applicable Other ACCPAC Agreement. (iii) Evaluation Products. If You licensed an Evaluation Product, subject to the terms and conditions of this EULA, ACCPAC hereby grants to You a limited, non-sublicensable, non-exclusive, non-transferable and revocable right to install and run one copy of the Evaluation Product and the accompanying documentation, solely for Your individual use for evaluation purposes. (iv) All Software. Upon receipt of the appropriate Software registration information, ACCPAC will provide You an alphanumeric key (the "Activation Code" or "PAC Code") to enable You to use the Software pursuant to the terms of this EULA. Documentation shall include, but not be limited to, any printed materials, "online" or electronic data provided by or obtained from ACCPAC with regard to this Software ("Documentation"). The Software and Documentation are licensed, not sold. Even though copies of the Software may be provided on media of different formats, copies of the Software on different media formats do not constitute multiple licenses to the Software. If the Software is licensed as a suite or bundle with more than one specified Software product, this EULA applies to all such specified Software products, subject to any restrictions or usage terms specified on the applicable product packaging or accompanying documentation that applies to any of such Software products individually. b. Single-User. If this Software is licensed as a single user product, You may use only one copy of the Software, by not more than one user at a time, on a total of one computer or workstation, or personal digital assistant, or pager, or "smart phone," or one such other electronic device for which the Software was designed ("Client Device"), unless otherwise set forth herein. The component parts of the Software may not be used individually or jointly in full or in part on more than one Client Device, unless otherwise set forth herein. The Software is "in use" on a computer when it is loaded into the temporary memory (i.e., random-access memory or RAM) of that Client Device. c. Multi-User. If the Software is licensed with multi-user or networked license terms, You may use the Software on one server computer, or a greater number as specified in the applicable multi-user license, product packaging or accompanying documentation, within a multi-user or networked environment for connecting, directly or indirectly, to not more than the maximum number of Client Devices, concurrent users and/or seats, as specified in the applicable multi-user license, product packaging or accompanying documentation. Use of software, hardware or services that bypass any Software license restrictions and/or reduce the number of Client Devices, concurrent users and/or seats, as may be applicable, accessing or utilizing the Software (e.g., "multiplexing," "pooling," or third party add on software or hardware) expressly does not reduce the number of licenses required (i.e., the required number of licenses would equal the number of distinct inputs to the multiplexing or pooling software or hardware "front end"). If the number of Client Devices, concurrent users and/or seats that can potentially connect to the Software exceeds or has the potential to exceed the number of licenses You have obtained, then You must have a reasonable self-enforcing automatic mechanism in place to ensure that Your use of the Software does not exceed the use limits specified for the license You have obtained. 2. Term. Regardless of the location of the Software, You are responsible for strict compliance with any and all of the terms and conditions of this EULA. This EULA will terminate automatically if You fail to comply with any of the limitations or other requirements described herein, and such termination shall be in addition to and not in lieu of any criminal, civil or other remedies available to ACCPAC. When this EULA terminates, You must immediately cease using the Software and destroy all copies of the Software and the Documentation. You may terminate this EULA at any point by destroying all copies of the Software and the Documentation. a. Retail Product. If You licensed a Retail Product, this EULA is effective unless and until You or ACCPAC terminates the EULA earlier, in accordance with the terms set forth herein. b. Demonstration Product. If You licensed a Demonstration Product, this EULA is effective unless and until You or ACCPAC terminates the EULA earlier, in accordance with the terms set forth herein or the terms set forth in Your Other ACCPAC Agreement or upon the earlier termination or expiration of Your Other ACCPAC Agreement. c. Evaluation Product. If You licensed an Evaluation Product, this EULA is effective for a period commencing on the earliest date this Evaluation Software is downloaded, installed or first run and thereafter continuing for the period specified in the product packaging or accompanying documentation, unless sooner terminated by You or ACCPAC in accordance with the terms set forth herein, but in no event shall such term exceed one hundred and eighty (180) days. 3. Updates. ACCPAC may, at its sole discretion, make bug fixes, updates and/or service packs available. ACCPAC's maintenance service, if applicable and offered, is available for Retail Product at an additional cost to You, as Licensee, under a separate written agreement. ACCPAC's maintenance service is not available for Evaluation Product. 4. Ownership Rights. a. Ownership of Software. The Software and Documentation are protected by United States patent, copyright laws and other intellectual property laws, and international treaty provisions. ACCPAC and its third party licensors, if any, retain all title to and, except as expressly and unambiguously licensed herein, all rights and interest in (a) the Software, including, but not limited to, all copies, versions, customizations, compilations and derivative works thereof (by whomever produced) and all related Documentation; (b) the ACCPAC trademarks, service marks, trade names, icons and logos; (c) any and all copyright rights, patent rights, trade secret rights and other intellectual property and proprietary rights throughout the world in the foregoing; and (d) all Confidential Information (as defined in Section 14 below). You acknowledge that Your possession, installation, or use of the Software does not transfer to You any ownership, title, or registrable interest of any kind to the intellectual property in the Software, and that You will not acquire any rights to the Software except as expressly set forth in this EULA. You agree that all backup, archival, or any other type of copies of the Software and Documentation will contain the same proprietary notices that appear on and in the Software and Documentation. b. Submissions. Should You decide to submit any materials to ACCPAC via electronic mail, through or to ACCPAC website(s), or otherwise, whether as feedback, data, questions, comments, ideas, concepts, techniques, suggestions or the like, You agree that such submissions are unrestricted and shall be deemed non-confidential upon submission. You grant to ACCPAC and its assigns a non-exclusive, royalty-free, worldwide, perpetual, irrevocable license, with the right to sublicense, to use, copy, transmit, distribute, create derivative works of, commercialize, display and perform such submissions. 5. Restrictions. You may not rent, lease, sublicense, loan, sell, distribute, market or commercialize any portion of the Software or its components. You may only install and use the Software on hardware which is (a) under Your exclusive control and (b) in the case of hardware performing any server functions, located at premises where You normally conduct day-to-day business operations. Notwithstanding the foregoing, if the Software is hosted under the auspices of an authorized ACCPAC Hosting Partner, it may be installed on server hardware located at premises under the exclusive or primary control of such Hosting Partner or its agent. You may not permit any parent, affiliate, subsidiary or any other third parties to benefit from the use or functionality of the Software, either directly or via a facility management, timesharing, service bureau or any other arrangement; provided, however, that You may use the Software, as provided herein, to process the data of an affiliate or subsidiary of which You own more than fifty percent (50%); provided, however, You may not exceed the number of datasets specified on the applicable product packaging or accompanying documentation. You may not use the Software as part of a facility management, timesharing, or service bureau arrangement. You may not transfer any or all of the rights granted to You under this EULA. To the maximum extent this restriction is permitted under applicable law, You may not rename files of, modify, translate, localize, decompile, disassemble, decrypt, reverse engineer, attempt to derive source code from, remove any proprietary notices from, or create derivative works based upon the Software, in whole or in part. You may not duplicate or copy any portion of the Software or Documentation, unless otherwise set forth herein. You may not remove any proprietary notices or labels on the Software, including, but not limited to, the ACCPAC and product names wherever they may appear. All rights not expressly set forth hereunder are reserved by ACCPAC. ACCPAC reserves the right to periodically conduct audits upon advance written notice to verify compliance with the terms of this EULA. 6. Warranty and Disclaimer. a. Limited Warranty. ACCPAC warrants that for ninety (90) days from the date of original purchase the media on which the Software is contained will be free from defects in materials and workmanship. b. Customer Remedies. ACCPAC's entire liability and Your exclusive remedy shall be replacement of the defective media. To receive replacement of defective media, You must receive a return authorization number from ACCPAC and return the defective media to ACCPAC at Your expense with a copy of Your receipt. This limited warranty is void if the defect has resulted from accident, abuse, or misapplication. Any replacement media will be warranted for the remainder of the original warranty period. This remedy is not available to the extent it is prohibited under United States export control laws and regulations. c. Warranty Disclaimer. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, AND EXCEPT FOR THE LIMITED WARRANTY SET FORTH HEREIN, THE SOFTWARE (AND ACCOMPANYING DOCUMENTATION) IS PROVIDED ON AN "AS IS" BASIS WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. WITHOUT LIMITING THE FOREGOING PROVISIONS, YOU ASSUME SOLE RESPONSIBILITY FOR SELECTING THE SOFTWARE TO ACHIEVE YOUR INTENDED RESULTS, AND SOLE RESPONSIBILITY FOR THE INSTALLATION OF, USE OF, AND RESULTS OBTAINED FROM THE SOFTWARE. WITHOUT LIMITING THE FOREGOING PROVISIONS, ACCPAC MAKES NO WARRANTY THAT THE SOFTWARE WILL BE ERROR-FREE, VIRUS FREE, OR FREE FROM INTERRUPTIONS OR OTHER FAILURES OR THAT THE SOFTWARE WILL SATISFY YOUR SPECIFIC REQUIREMENTS. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, ACCPAC DISCLAIMS ALL WARRANTIES AND CONDITIONS, EITHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING BUT NOT LIMITED TO ANY (IF ANY) IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY, OF FITNESS FOR A PARTICULAR PURPOSE, OF LACK OF VIRUSES, OF LACK OF ACCURACY OR COMPLETENESS OF RESPONSES, OF RESULTS, AND LACK OF NEGLIGENCE OR LACK OF WORKMANLIKE EFFORT, ALL WITH REGARD TO THE SOFTWARE AND ASSOCIATED DOCUMENTATION. THERE IS NO WARRANTY OR CONDITION OF TITLE, QUIET ENJOYMENT, QUIET POSSESSION, CORRESPONDENCE TO DESCRIPTION, OR NON-INFRINGEMENT WITH REGARD TO THE SOFTWARE. THE ENTIRE RISK OF THE QUALITY OF OR ARISING OUT OF USE OR PERFORMANCE OF THE SOFTWARE, IF ANY, REMAINS SOLELY WITH YOU. SOME STATES AND JURISDICTIONS DO NOT ALLOW LIMITATIONS ON IMPLIED WARRANTIES, SO THE ABOVE LIMITATION MAY NOT APPLY TO YOU. THE FOREGOING PROVISIONS SHALL BE ENFORCEABLE TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. d. Indemnification. You agree to defend, indemnify and hold harmless ACCPAC and its directors, officers, employees, affiliates, sublicensees, and agents from and against all claims, defense costs (including reasonable expert and attorneys' fees), judgments and other expenses arising out of or on account of any negligent act, omission, or willful misconduct by You or on Your behalf in (i) the installation or use of the Software or (ii) your compliance or failure to comply with this EULA. e. Data. YOU ACKNOWLEDGE THAT ANY DATA ENTRY, CONVERSION OR STORAGE IS SUBJECT TO THE LIKELIHOOD OF HUMAN AND MACHINE ERRORS, MALICIOUS MANIPULATION, OMISSIONS, DELAYS, AND LOSSES, INCLUDING, BUT NOT LIMITED TO, INADVERTENT LOSS OF DATA OR DAMAGE TO MEDIA THAT MAY RESULT IN LOSS OR DAMAGE TO YOU AND/OR YOUR PROPERTY, AND/OR YOUR DETRIMENTAL RELIANCE ON MALICIOUSLY MANIPULATED DATA. ACCPAC SHALL NOT BE LIABLE FOR ANY SUCH ERRORS, OMISSIONS, DELAYS, OR LOSSES. YOU ARE RESPONSIBLE FOR ADOPTING REASONABLE MEASURES TO LIMIT THE IMPACT OF SUCH PROBLEMS, INCLUDING BACKING UP DATA, ADOPTING PROCEDURES TO ENSURE THE ACCURACY OF INPUT DATA, EXAMINING AND CONFIRMING RESULTS PRIOR TO USE, ADOPTING PROCEDURES TO IDENTIFY AND CORRECT ERRORS AND OMISSIONS, REPLACING LOST OR DAMAGED MEDIA, AND RECONSTRUCTING DATA. YOU ARE ALSO RESPONSIBLE FOR COMPLYING WITH ALL LOCAL, STATE, AND FEDERAL LAWS PERTAINING TO THE USE AND DISCLOSURE OF ANY DATA. IF YOU LICENSED AN EVALUATION PRODUCT, YOU ACKNOWLEDGE AND UNDERSTAND (I) THAT THE EVALUATION PRODUCT MAY BE USED FOR EVALUATION PURPOSES ONLY, (II) THAT THE EVALUATION PRODUCT SHALL BE OPERABLE ONLY FOR A LIMITED TIME AND (III) THAT, UPON EXPIRATION OF THE EVALUATION PERIOD, ANY DATA OR OTHER INFORMATION USED WITH, PROCESSED BY AND/OR STORED IN CONJUNCTION WITH THE EVALUATION PRODUCT MAY BE IRRETRIEVABLE, UNRECOVERABLE AND/OR OTHERWISE UNUSABLE. f. Authorized ACCPAC Solution Providers and Certified Consultants. ANY AUTHORIZED ACCPAC SOLUTION PROVIDER, CERTIFIED CONSULTANT, RESELLER, INSTALLER OR CONSULTANT IS NOT AFFILIATED WITH ACCPAC IN ANY CAPACITY OTHER THAN AS A RESELLER, INSTALLER OR CONSULTANT OF ACCPAC'S PRODUCTS AND HAS NO AUTHORITY TO BIND ACCPAC OR MODIFY ANY LICENSE OR WARRANTY. ACCPAC MAKES NO REPRESENTATIONS, WARRANTY, ENDORSEMENT OR GUARANTEE WITH RESPECT TO THE SKILLS OR QUALIFICATIONS OF ANY AUTHORIZED ACCPAC SOLUTION PROVIDER, CERTIFIED CONSULTANT, RESELLER, INSTALLER OR CONSULTANT AND YOU ARE ENCOURAGED TO INDEPENDENTLY INVESTIGATE THE SKILLS AND QUALIFICATIONS OF ANY AUTHORIZED ACCPAC SOLUTION PROVIDER, CERTIFIED CONSULTANT, RESELLER, INSTALLER OR CONSULTANT WITH WHOM YOU ASSOCIATE. 7. Limitation of Liability. UNDER NO CIRCUMSTANCES AND UNDER NO LEGAL THEORY, WHETHER IN TORT, CONTRACT, OR OTHERWISE, SHALL ACCPAC BE LIABLE TO YOU OR TO ANY OTHER PERSON OR ENTITY FOR ANY INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER WHATSOEVER (INCLUDING, WITHOUT LIMITATION, DAMAGES FOR LOSS OF PROFITS, LOSS OF GOODWILL, LOSS OF CONFIDENTIAL OR OTHER INFORMATION, FOR BUSINESS INTERRUPTION, WORK STOPPAGE, COMPUTER FAILURE OR MALFUNCTION, FOR PERSONAL INJURY, LOSS OF PRIVACY, FOR FAILURE TO MEET ANY DUTY INCLUDING A DUTY OF GOOD FAITH OR OF REASONABLE CARE, FOR NEGLIGENCE (WHETHER ACTIVE OR PASSIVE), AND FOR ANY OTHER PECUNIARY OR OTHER LOSS WHATSOEVER) ARISING OUT OF OR IN ANY WAY RELATED TO THE USE OR INABILITY TO USE THE SOFTWARE, OR OTHERWISE UNDER OR IN CONNECTION WITH ANY PROVISION OF THIS EULA, EVEN IN THE EVENT OF FAULT, TORT (INCLUDING NEGLIGENCE, AND GROSS NEGLIGENCE), STRICT LIABILITY, BREACH OF CONTRACT, OR BREACH OF WARRANTY BY ACCPAC, AND EVEN IF ACCPAC HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. IN NO EVENT WILL ACCPAC BE LIABLE FOR ANY DAMAGES IN EXCESS OF THE LIST PRICE ACCPAC CHARGES FOR A LICENSE TO THE SOFTWARE. THIS LIMITATION OF LIABILITY SHALL NOT APPLY TO LIABILITY FOR DEATH OR PERSONAL INJURY TO THE EXTENT THAT APPLICABLE LAW PROHIBITS SUCH LIMITATION. FURTHERMORE, SOME STATES AND JURISDICTIONS DO NOT ALLOW THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO THIS LIMITATION AND EXCLUSION MAY NOT APPLY TO YOU. THE FOREGOING PROVISIONS SHALL BE ENFORCEABLE TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. 8. Entire Agreement. This EULA expressly supersedes and completely replaces any and all prior end user license agreements. ACCPAC shall not be bound by or liable to You for any pre-existing or contemporaneous written or oral representations or warranties, made by anyone, with respect to the Software Product, including any authorized Solution Provider, Certified Consultant, distributor or reseller or their respective agents, employees, or representatives, nor shall You be deemed a third party beneficiary of any obligations of ACCPAC to any such Solution Provider, Certified Consultant, distributor or reseller. 9. Attorneys' Fees. If any party employs attorneys to enforce any rights arising out of or relating to this EULA, the prevailing party shall be entitled to recover its reasonable attorneys' fees, costs, and other expenses. 10. Severability. If any provision of this EULA is held to be unenforceable, the enforceability of the remaining provisions shall in no way be affected or impaired thereby. 11. United States Government. The Software and accompanying Documentation are deemed to be "commercial computer software" and "commercial computer software documentation," respectively, pursuant to DFAR Section 227.7202 and FAR Section 12.212, as applicable. Any use, modification, reproduction, release, performance, display or disclosure of the Software and accompanying Documentation by the United States Government shall be governed solely by the terms of this EULA and shall be prohibited except to the extent expressly permitted by the terms of this EULA. 12. Export Controls. You acknowledge that the Software may be subject to export controls imposed by U.S. laws and regulations. During the term of this EULA, You agree to comply with the U.S. Foreign Corrupt Practices Act and with all export laws and restrictions and regulations of the United States Department of Commerce or other United States or foreign agency or authority, and not to knowingly export, re-export, download, or allow the export, re-export or downloading of the Software or Documentation and any underlying information or technology in violation of any such restrictions, laws or regulations, to Afghanistan, Cuba, Iran, Iraq, Libya, North Korea or to any Group D:1 or E:2 country (or to any national of such countries), specified in the then current Supplement No. 1 to Part 740, or in violation of the embargo provisions in Part 746 of the U.S. Export Administration Regulations (or any successor regulations or supplement), except in compliance with all licenses and approvals required under applicable export laws and regulations, including, without limitation, those of the United States Department of Commerce. By accessing, installing, downloading or using the Software You are agreeing to the foregoing and You are certifying that You are not located in, under the control of, or a national or resident of any such country or on any such list. EXPORT OF THE SOFTWARE MAY BE SUBJECT TO COMPLIANCE WITH THE RULES AND REGULATIONS PROMULGATED FROM TIME TO TIME BY THE BUREAU OF EXPORT ADMINISTRATION, UNITED STATES DEPARTMENT OF COMMERCE, WHICH RESTRICT THE EXPORT AND RE-EXPORT OF CERTAIN PRODUCTS AND TECHNICAL DATA. YOU ACKNOWLEDGE AND AGREE THAT IF THE EXPORT OF THE SOFTWARE IS CONTROLLED UNDER SUCH RULES AND REGULATIONS, THEN YOU SHALL NOT CAUSE THE SOFTWARE TO BE EXPORTED OR RE-EXPORTED, DIRECTLY OR INDIRECTLY, (A) WITHOUT ALL EXPORT OR RE-EXPORT LICENSES AND UNITED STATES OR OTHER GOVERNMENTAL APPROVALS REQUIRED BY ANY APPLICABLE LAWS, OR (B) IN VIOLATION OF ANY APPLICABLE PROHIBITION AGAINST THE EXPORT OR RE-EXPORT OF ANY PART OF THE SOFTWARE. SOME COUNTRIES HAVE RESTRICTIONS ON THE USE OF ENCRYPTION WITHIN THEIR BORDERS, OR THE IMPORT OR EXPORT OF ENCRYPTION EVEN IF FOR ONLY TEMPORARY PERSONAL OR BUSINESS USE. YOU ACKNOWLEDGE THAT THE IMPLEMENTATION AND ENFORCEMENT OF THESE LAWS IS NOT ALWAYS CONSISTENT AS TO SPECIFIC COUNTRIES. YOU ACKNOWLEDGE THAT IT IS YOUR ULTIMATE RESPONSIBILITY TO COMPLY WITH ANY AND ALL GOVERNMENT EXPORT AND OTHER APPLICABLE LAWS AND THAT ACCPAC HAS NO FURTHER RESPONSIBILITY AFTER THE INITIAL LICENSE TO YOU WITHIN THE ORIGINAL COUNTRY OF LICENSE. 13. High Risk Activities. The Software is not fault-tolerant and is not designed or intended for use in hazardous environments requiring fail-safe performance, including without limitation, in the operation of nuclear facilities, aircraft navigation or communication systems, air traffic control, weapons systems, direct life-support machines, or any other application in which the failure of the Software could lead directly to death, personal injury, or severe physical or property damage (collectively, "High Risk Activities"). ACCPAC expressly disclaims any express or implied warranty of fitness for High Risk Activities. 14. Confidentiality. You agree that the Software, including, but not limited to, all source and object code components, screen shots and displays, graphical user interfaces, algorithms, formulae, data structures, scripts, application programming interfaces and protocols, and the Documentation (collectively the "Confidential Information") are trade secrets of ACCPAC and are owned by ACCPAC or, where applicable, its third-party licensors. You agree to retain all Confidential Information in strict confidence at least with the same amount of diligence that You exercise in preserving the secrecy of Your most-valuable information, but in no event less than reasonable diligence. You agree to: (i) only disclose Confidential Information to Your employees and agents to the extent required to use the Software under the terms of this EULA and not to disclose or disseminate the Confidential Information to any third party without the prior written consent of ACCPAC, (ii) use the Confidential Information solely for Your benefit as provided for herein and not to allow any third party to benefit from the Confidential Information, and (iii) bind Your employees and agents, by terms no less restrictive than those set forth herein, to maintain the confidentiality of such Confidential Information, and not use or disclose such information except as permitted under this EULA. Notwithstanding the disclosure of any Confidential Information for any reason, such Confidential Information shall continue to be owned by ACCPAC or its licensors. Nothing contained herein shall be deemed to prevent You from disclosing or disseminating Your data, in any format or any report, to whomever You so choose. Notwithstanding anything else to the contrary in this Section 14, and only with respect to Demonstration Product, You are permitted to use the Demonstration Product to demonstrate and promote the functionality and benefits of the Product. 15. Miscellaneous. This EULA is exclusively governed by the laws of the United States and the State of California, without reference to conflicts of law principles. In the event of a dispute or legal action between the parties, they agree to waive any objections to personal jurisdiction, and agree to service of process and exclusive venue in the Federal District Court for Northern California or the California Superior Court of Alameda County. The application of the United Nations Convention of Contracts for the International Sale of Goods is expressly excluded. This EULA sets forth all of Your rights and is the entire agreement between the parties. This EULA supersedes any other communications with respect to the Software and/or Documentation. This EULA may not be modified except by a written addendum issued by a duly authorized representative of ACCPAC. No provision hereof shall be deemed waived unless such waiver shall be in writing and signed by a duly authorized representative of ACCPAC. You hereby acknowledge a breach of this EULA would cause irreparable harm and significant injury to ACCPAC that may be difficult to ascertain and that a remedy at law would be inadequate. You agree that ACCPAC shall have the right to seek and obtain immediate injunctive relief to enforce the obligations under this EULA in addition to any other rights and remedies it may have. If any provision of this EULA is held invalid, the remainder of this EULA shall continue in full force and effect. The controlling language of this EULA is English. If You have received a translation into another language, it has been provided for Your convenience only. 16. ACCPAC Customer Contact. If You have any questions concerning these terms and conditions, or if You would like to contact ACCPAC for any other reason, please call (925) 461-2625, or write to us at: ACCPAC International, Inc., 6700 Koll Center Parkway, Third Floor, Pleasanton, California 94566, USA. You may also find us on the Web at http://www.accpac.com or http://www.accpaconline.com. EXHIBIT A SupportPlus Terms and Conditions 1. 2. The following terms and conditions govern the relationship between Client and ACCPAC International, Inc. ("ACCPAC") with regard to the services to be supplied for the Products. Levels of service during the term of the Agreement: · Bronze ­ provides product upgrades and updates · Silver ­ provides product upgrades and updates; TechnoPediaTM; and callback support technician service up to 12 issue resolutions (North America Only) · Gold ­ provides product upgrades and updates; TechnoPedia; callback support technician service; unlimited issue resolutions; support analyst service; system analysis service; environment profile; orientation and quarterly review (North America Only) Products: Client must be on the then-current version of the Product to purchase SupportPlus. Client represents and warrants that the Products included are all the Products currently licensed from ACCPAC. SupportPlus Fee: The SupportPlus fee ("Fee") will be based on the then-current list price. Multi-year options are also available. ACCPAC agrees to invoice the Client for the Fee forty-five (45) days in advance of the due date. Client agrees to pay the Fee as invoiced. Fees are non-transferable and nonrefundable. Lapsed SupportPlus Coverage: To resume SupportPlus coverage after a lapse, Client must purchase a minimum of one (1) full year of Service and pay a "Reinstatement Fee." The Reinstatement Fee will be ten percent (10%) of the then-current Fee for each month of lapsed coverage, as well as a surcharge of ten percent (10%) of the Fee. Upgrades: Clients who are not current on SupportPlus and desire to purchase a Product upgrade may do so by contacting an ACCPAC Business Partner ("ABP"). Term of Agreement/Renewal: This Agreement shall commence on the first date payment is received by ACCPAC and will continue for the period set forth on the invoice ("Term"), but in no event less than twelve (12) months or until terminated by providing ACCPAC with thirty (30) days written notice. The Fee is not refundable. Additional Services: Additional services may be purchased at ACCPAC's then-current published rates. All expenses incurred by ACCPAC, including reasonable transportation and lodging, shall be paid for by Client. The Fee and availability of international on-site visits shall be determined on a case-by-case basis. Audit: Client shall permit ACCPAC and its representatives and agents to conduct periodic audits of Client's Products. TM Program 3. 4. 5. 6. 7. 8. 9. 10. Client Responsibility: Client is responsible for maintaining the security of its Client ID number. Under no circumstance shall Client allow persons other than employees of ABPs of Record to use its Client ID number. Client's ABP may be changed at any time by completing the Change of Business Partner of Record Designation Form. 11. Limitations: ACCPAC shall have no obligation to support altered, damaged or modified Product, or to remedy problems caused by: (i) Client's negligence, abuse or misapplication of the Product; (ii) use of the Product other than as specified in the ACCPAC documentation; or (iii) hardware malfunctions, software not licensed by ACCPAC, or Product which is not the then-current release. Client agrees, at its expense, to assist ACCPAC in its obligations hereunder by providing documentation of problems and test data. ACCPAC shall have no obligation to resolve problems if Client fails to reasonably cooperate. Support shall be provided in the English language, except as otherwise agreed by the parties and subject to payment of any additional fees required by ACCPAC in connection therewith. 12. Limitation of Liability: ACCPAC liability for damages from any cause of action whatsoever relating to ACCPAC's agreement to provide services shall be limited to the amount paid by Client for the services for the applicable year. ACCPAC's liability shall be further limited as provided in the End User License Agreement between Client and ACCPAC for the Product, which may be either a signed agreement or electronic end-user license accompanying the Product (respectively "EULA"). THESE TERMS AND CONDITIONS CONSTITUTE A SERVICE CONTRACT AND NOT A PRODUCT WARRANTY. THE PRODUCT AND ALL MATERIALS RELATED TO THE PRODUCT ARE SUBJECT EXCLUSIVELY TO THE WARRANTIES SET FORTH IN THE EULA. THIS AGREEMENT IS IN ADDITION TO THE EULA AND DOES NOT CHANGE, EXPAND OR SUPERSEDE ANY TERM OF THE EULA EXCEPT TO THE EXTENT UNAMBIGUOUSLY EXPRESSED TO DO SO. IN NO EVENT SHALL ACCPAC'S AGGREGATE LIABILITY FOR ANY CLAIM HEREUNDER EXCEED THE FEES PAID TO ACCPAC FOR THE PRECEEDING TWELVE (12) MONTH PERIOD. 13. Force Majeure: Neither party shall be held responsible for any reasonable delay or failure in performance hereunder caused by fires, strikes, embargoes, acts of nature, or other causes beyond their reasonable control. 14. Default and Termination: a) If Client breaches any of the terms, conditions or provisions of this Exhibit A, and fails to cure such breach within thirty (30) days after written notice thereof, ACCPAC shall have the right to terminate the Services without further notice. In the event of Client's breach, ACCPAC may, in addition to the right to withhold its performance under and/or terminate this Agreement, avail itself of all other rights, remedies and causes of action available at law, in equity or otherwise, against such party for damages as a result of such breach. Unless otherwise provided in this Agreement, remedies shall be cumulative and there shall be no obligation to exercise a particular remedy. Any expiration or termination of this Agreement shall not prejudice, limit, or restrict any other rights or remedies either party may have arising prior to such expiration or termination. ACCPAC shall be under no obligation to refund any amounts paid by Client. b) c) Contents Chapter 1: Introducing Inventory Control Inventory Control Features...................................................... 1­1 Tailor Inventory Control to Your Business .................................... 1­1 Maintain Detailed and Accurate Inventory Information ........................ 1­3 Take Advantage of Flexible Transaction Entry ................................ 1­4 Produce Comprehensive Accounting and Management Information............. 1­4 Protect the Integrity of Your Data ............................................ 1­5 Use Multicurrency Accounting .............................................. 1­5 Integrating with Other Programs ................................................ 1­6 How to Use This Guide ......................................................... 1­7 The User Guide ................................................................ 1­8 Converting From ACCPAC Plus................................................. 1­8 Where To Now? ............................................................... 1­9 Chapter 2: What You Need to Know Before Setting Up Inventory Control Overview of Inventory Control Setup ............................................ 2­1 Steps in Inventory Control Setup............................................. 2­2 Choosing Inventory Control Options............................................. 2­3 Company Information ...................................................... 2­3 Processing Options ......................................................... 2­4 Item Number Options ..................................................... 2­14 Defining Optional Fields for Item Records ................................... 2­14 G/L Integration Options ................................................... 2­15 Getting Started iii Planning Your Item Numbers.................................................. Follow These Steps When Planning Your Item Number Formats............... Defining Item Number Formats ................................................ Setting Up Segments ...................................................... Adding Segment Codes ................................................... Entering Inventory Control Setup Information................................... Setting Up Account Sets ................................................... Setting Up Categories ..................................................... Setting Up Locations ...................................................... Setting Up Price Lists ..................................................... Setting Up Contract Pricing ................................................ Setting Up Inventory Item Records ............................................. Adding Inventory Items ................................................... Adding Reorder Information............................................... Assigning Items to Locations............................................... Adding Bills of Material ................................................... Importing and Exporting Inventory Control Records ............................. Entering Current and Historical Data ........................................... Entering Current Item Quantities and Costs ................................. Entering Sales Statistics for Current and Previous Years ...................... Entering Transaction Statistics for Current and Previous Years ................ Using Multicurrency Accounting in Inventory Control ........................... Where To Now? .............................................................. 2­20 2­21 2­22 2­23 2­23 2­28 2­29 2­39 2­42 2­43 2­47 2­49 2­50 2­54 2­56 2­57 2­60 2­61 2­62 2­62 2­63 2­63 2­64 Chapter 3: Setting Up Your Inventory Control System Before You Begin .............................................................. Using Inventory Control with an Internet Browser ................................ Access Restrictions to Inventory Control ..................................... Overview of Inventory Control Setup............................................ While You Work............................................................... Guideposts to Inventory Control Information................................. Setting Up an Inventory Control System ......................................... Step 1: Gather Data from Your Present Inventory Control System .............. 3­1 3­2 3­3 3­3 3­5 3­5 3­7 3­8 iv ACCPAC Inventory Control Step 2: Add Inventory Accounts to Your Chart of Accounts .................... 3­9 Step 3: Add Tax, Currency, and Security Information for Inventory Control in Common Services ........................................... 3­10 Step 4: Select Inventory Control Options .................................... 3­10 Step 5: Add Inventory Control Records ..................................... 3­21 Step 6: Add Inventory Items ............................................... 3­39 Step 7: Assign Vendors to Items (Optional) .................................. 3­45 Step 8: Assigning Items to Price Lists ....................................... 3­51 Step 9: Set up Contract Pricing (Optional) ................................... 3­55 Step 10: Add Location Details for Items ..................................... 3­58 Step 11: Add Bills of Material (Optional) .................................... 3­62 Step 12: Add Reorder Information (Optional) ................................ 3­64 Step 13: Add Current Item Quantities and Costs ............................. 3­67 Step 14: Add Sales Statistics (Optional)...................................... 3­70 Step 15: Add Transaction Statistics (Optional) ............................... 3­72 Where To Now? .............................................................. 3­74 Chapter 4: Tutorial Before You Begin............................................................... 4­2 Sample Company .............................................................. 4­3 Features of the Tutorial Lessons ................................................. 4­3 Start the Sample Data .......................................................... 4­4 Lesson 1: Add an Inventory Item................................................ 4­7 To Add an Item Record ..................................................... 4­8 You Have Learned That.................................................... 4­18 Lesson 2: Add Item Prices ..................................................... 4­18 To Assign the New Item to a Price List ...................................... 4­20 You Have Learned That.................................................... 4­26 Lesson 3: Add a Receipt ....................................................... 4­26 To Add the Receipt ........................................................ 4­28 You Have Learned That.................................................... 4­36 Lesson 4: Add a Receipt Return ................................................ 4­36 To Edit an Existing Receipt ................................................. 4­37 You Have Learned That.................................................... 4­39 Getting Started v Lesson 5: Run Day End Processing and Print a Posting Journal ................... To Run Day End Processing................................................ To Print the Receipts Posting Journal ....................................... Viewing Reports in the Preview Screen ..................................... Reset the Printing Destination.............................................. You Have Learned That ................................................... Lesson 6: Generate and Print an Inventory Worksheet ........................... To Generate an Inventory Worksheet ....................................... To Print the Inventory Worksheet .......................................... You Have Learned That ................................................... Further Use of the Sample Data ................................................ Where To Now? .............................................................. 4­40 4­41 4­42 4­45 4­45 4­46 4­46 4­47 4­49 4­51 4­52 4­53 Index vi ACCPAC Inventory Control Introduction Introducing Inventory Control Chapter 1 Introducing Inventory Control This chapter introduces you to Inventory Control. It describes important features of the program, discusses how Inventory Control integrates with other applications, and suggests how to use the Inventory Control manuals to learn about the system. Inventory Control Features Inventory Control maintains detailed perpetual inventory records and produces reports to help manage your stock effectively. Regardless of the size and complexity of your business, you can adapt Inventory Control to meet your needs. You can use Inventory Control by itself or as part of an integrated system with other ACCPAC accounting applications. You can also transfer Inventory Control data to and from spreadsheet and database programs. Use Inventory Control through a browser or from the ACCPAC desktop You can access your Inventory Control data using the ACCPAC desktop or through your Internet browser. All Inventory Control data entry forms are designed to enable users at remote locations to enter and view transaction data using a browser. The rest of this section describes some of the tasks you can accomplish using Inventory Control. Tailor Inventory Control to Your Business ACCPAC Inventory Control easily handles the requirements of your existing inventory system and offers many flexible features you can use to improve your inventory management. Getting Started 1­1 Inventory Control Features You can: I Set up any number of account sets to assign to inventory items, specifying the costing method to use and the general ledger balance sheet accounts to post for item transactions. Automatically assign all items to all inventory locations or specify the items you permit at individual locations. Use an unlimited number of inventory categories to classify your inventory items for reporting, pricing, and accounting purposes, and to specify the revenue and expense general ledger accounts to use for items in each category. Take advantage of flexible item-number formatting to assign item numbers of up to 24 characters, with up to ten segments. Validate segments in item numbers. Use predetermined item structures to ensure that all your item numbers conform to the formats you want to use. Set up as many units of measure and conversion factors as you need for all the ways in which you purchase, stock or sell individual items. Set up as many price lists as you need, such as for the regions, sales types, or currencies you use in your inventory control system. Easily copy items from one price list to another and update prices and costs for a range of items in a single step. Set up pricing for individual customers based initially on category code or item number. You can then price by: ­ ­ ­ ­ ­ ­ Customer type Discount percentage Discount amount Cost plus a fixed amount Cost plus a percentage and Fixed amount (only for pricing by item number). I I I I I I I I Add up to eight optional fields to your item records and up to two extra cost fields to your inventory locations to contain specialized information your company keeps. 1­2 ACCPAC Inventory Control Introduction Introducing Inventory Control Inventory Control Features Maintain Detailed and Accurate Inventory Information Inventory Control features help you ensure complete and precise inventory records, letting you: I Keep detailed records for each item in your inventory, including cost, markup factor, discount or markup rates, desired minimum and maximum quantities, supplier information, and more. Keep unit costs, prices, and conversion factors in up to six decimal places, and keep quantities in up to four decimal places. View the last cost for purchasing an inventory item. Receive non-stock items in both Inventory Control and Purchase Orders with vendor costing information updated. Maintain costs by location. Update inventory quantities immediately when goods are purchased, received, or transferred, and when you assemble master items or post adjustments. Set up reorder information based on all locations. You can set reorder quantities for an item only, or for an item and a location. Print detailed worksheets for recording physical inventory counts, then reconcile your counts with the figures kept for your system by Inventory Control. Accumulate transaction statistics and sales and returns statistics by your choice of up to 52 periods and for as many fiscal or calendar years as you need. Assign an unlimited number of serial numbers to shipped items, and record serial numbers on returned items. Keep serial number information on hand until you choose to delete it. Record up to nine vendors (suppliers) from whom you purchase each inventory item. Use options to let you record receipts and shipments of items by fractions of their units of measure, and ship items before I I I I I I I I I I I Getting Started 1­3 Inventory Control Features you have posted the receipts for them, even when it results in negative inventory levels online. Take Advantage of Flexible Transaction Entry Inventory Control includes five separate transaction-entry forms to let you: I Quickly enter transactions by type, as well as assign security to identify the operators who can enter each type of transaction. Post receipts as incomplete, if you wish to record returns and adjustments directly on the receipt, rather than as separate adjustments. Optionally record customer numbers on shipments, select price lists, and enter as many serial numbers for each item line as you need. Adjust item costs and quantities as needed. Record transfers of stock between locations, automatically updating quantities at each location. Post assemblies of master items with online checking of component availability and full accounting details of each assembly. I I I I I Produce Comprehensive Accounting and Management Information Inventory Control provides a full range of options and reports to supply you with complete and timely accounting and management information, including: I Tracking transactions down (`drill-down') to their sources in the Inventory Control, Purchase Orders or Order Entry modules. Detailed posting journals by transaction type to list the key information you need to track transactions from entry to posting to your general ledger. I 1­4 ACCPAC Inventory Control Introduction Introducing Inventory Control Inventory Control Features I Up-to-the-minute reports of item quantities to let you analyze item performance and identify overstocked or slow-moving items, and items you need to order. Flexible costing, with six costing methods that include accurate and complete LIFO and FIFO costing. Your choice of the amount of detail in general ledger transactions, keeping full detail or using one of two consolidation methods. Current reports of all your Inventory Control records, price lists, and inventory levels. Analytical reports that let you analyze your item prices and identify unprofitable products, as well as items with unusually low or high profit margins. I I I I Protect the Integrity of Your Data Inventory Control helps you avoid problems with your data in several ways: I You cannot delete items with quantities on hand, on purchase order, or on sales order, or which are master items in a bill of material. You cannot delete categories and account sets that are assigned to items, or locations that have item details. You can assign password security to specify the users who can enter or view your inventory transactions, costing information, and other data. I I Use Multicurrency Accounting Inventory Control lets you process transactions in any of the currencies you use in your ACCPAC system. You can: I I Create separate price lists by currency. Receive goods in any currency and record additional costs on a receipt in source or functional currency. Getting Started 1­5 Integrating with Other Programs I Display exchange rates automatically during transaction entry, then accept or change the displayed rates, as needed. Print key reports either in the functional currency or in the source currencies in which you posted the transactions. Print the Markup Analysis report by a specific currency and exchange rate. I I Integrating with Other Programs You can use Inventory Control by itself or as part of an integrated system with other ACCPAC accounting applications. You can also transfer Inventory Control data to and from spreadsheet and database programs using the import and export facilities. You can integrate Inventory Control with the following ACCPAC applications: General Ledger. Inventory Control can create a general ledger batch directly in General Ledger, or create a batch that is ready to import to General Ledger at another site. You can choose to create the general ledger batch automatically during day-end processing, or create the batches yourself when you are ready, and you can post transactions to the General Ledger in consolidated form or with full details. You can specify what you want to include as the reference and description for each transaction sent to the general ledger. You can select General Ledger account numbers from the Finder in Inventory Control. You can override the General Ledger account-number segments (except the account segment) by location. Order Entry. Inventory Control displays item numbers you can select for Order Entry transactions, and provides Order Entry with item information, including descriptions, pricing, costing information, alternate (substitute) item numbers, and General Ledger sales accounts and returns accounts. 1­6 ACCPAC Inventory Control Introduction Introducing Inventory Control How to Use This Guide Order Entry orders and invoices update item costs, quantities on hand and on sales order, statistics, transaction history, and serial numbers in Inventory Control item records. Purchase Orders. You can select Inventory Control item numbers and look up item descriptions and costs while entering purchase orders. You can also automatically generate purchase orders from Inventory Control reorder quantities. Posted purchase orders immediately update quantities on purchase order in Inventory Control item records. Purchase Orders receipts and returns update costs, quantities, statistics, and transaction history in Inventory Control item records. Accounts Payable. Select Accounts Payable vendor numbers and currency information (in multicurrency ledgers) from Finders while entering receipts and adding item records in Inventory Control. Accounts Receivable. Select Accounts Receivable customer numbers and currency information (in multicurrency ledgers) from Finders while entering shipments in Inventory Control. How to Use This Guide This Getting Started guide explains how to set up Inventory Control and provides lessons for learning to enter Inventory Control transactions. To install ACCPAC and set up your printer, follow the instructions in the System Manager Administrator Guide. In addition to Chapter 1, the Getting Started guide contains the following chapters: Chapter 2, What You Need to Know Before Setting Up Inventory Control, tells you how to set up inventory control to take full advantage of the program's features and meet your company's current and future needs. Getting Started 1­7 The User Guide Chapter 3, Setting Up Your Inventory Control System, guides you through setting up Inventory Control to meet the unique needs of your company, and transferring your current inventory control data to your new system. Chapter 4, Tutorial, provides lessons on how to enter item records and Inventory Control transactions. The Index contains an alphabetical listing of topics in this guide, with corresponding page-number references. The User Guide The Inventory Control package contains this Getting Started guide and the User Guide. The Inventory Control User Guide contains an overview of Inventory Control processing, and describes daily and periodic processing and maintenance procedures. It also shows reports printed from the sample data. The appendixes in the Inventory Control User Guide describe how to print the setup checklist and data entry forms, and contain technical information about error messages and importing and exporting. Turn to the User Guide once you have finished setting up your Inventory Control system, following the instructions in this Getting Started guide. Converting From ACCPAC Plus If you are upgrading from ACCPAC Plus Inventory Control, read the guide Converting From ACCPAC Plus Accounting before you attempt to convert your data for ACCPAC Advantage Series. The Converting From ACCPAC Plus Accounting guide contains general information about conversion as well as the 1­8 ACCPAC Inventory Control