User manual ADOBE INCOPY CS2

Chapter 1: Copyright User Guide © 2005 Adobe Systems Incorporated. All rights reserved. Adobe InCopy® CS2 User Guide for Windows® and Macintosh If this guide is distributed with software that includes an end user agreement, this guide, as well as the software described in it, is furnished under license and may be used or copied only in accordance with the terms of such license. Except as permitted by any such license, no part of this guide may be reproduced, stored in a retrieval system, or trans mitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior written permission of Adobe Systems Incorporated. Please note that the content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement. The content of this guide is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorpo rated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide. Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law. The unauthorized incorporation of such material into your new work could be a violation of the rights of the copyright owner. Please be sure to obtain any permission required from the copyright owner. Any references to company names in sample templates are for demonstration purposes only and are not intended to refer to any actual organization. Adobe, the Adobe logo, Acrobat, Adobe Garamond, GoLive, Illustrator, InCopy, InDesign, the OpenType logo, Photoshop, PostScript, Reader, Version Cue, and XMP are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Apple, Mac, Mac OS, and Macintosh are trademarks of Apple Computer, Inc. registered in the U.S. and other countries. Microsoft, OpenType, and Windows are trademarks of Microsoft Corporation registered in the U.S and/or other countries. Pantone, Inc. is the copyright owner of color data and/or software which are licensed to Adobe Systems Incor porated to distribute for use only in combination with Adobe InDesign. PANTONE Color Data and/or Software shall not be copied onto another disk or into memory unless as part of the execution of Adobe InDesign. THE PROXIMITY/MERRIAM-WEBSTER DATABASE, © 1990, Merriam-Webster Inc., © 1990 - All rights reserved, Proximity Technology Inc., THE PROXIMITY/FRANKLIN ELECTRONIC PUBLISHERS INC. DATABASE, © 1994, Franklin Electronic Publishers Inc., © 1994 All rights reserved, Proximity Technology Inc. THE PROXIMITY/FRANKLIN ELECTRONIC PUBLISHERS INC. DATABASE, © 1994, Franklin Electronic Publishers Inc., © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD. DATABASE, © 1990, William Collins Sons & Co. Ltd., © 1990 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD. DATABASE, © 1990, William Collins Sons & Co. Ltd., © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD. DATABASE, © 1984, William Collins Sons & Co. Ltd., © 1988 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/DR. LLUIS DE YZAGUIRRE I MAURA DATABASE, © 1991, Dr. Lluis de Yzaguirre i Maura, © 1991 All rights reserved, Proximity Technology Inc. THE PROXIMITY/MUNKSGAARD INTERNATIONAL PUBLISHERS LTD. DATABASE, © 1990, Munksgaard International Publishers Ltd., © 1990 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/VAN DALE LEXICOGRAFIE BV DATABASE, © 1990, Van Dale Lexicografie bv, © 1990 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/VAN DALE LEXICOGRAFIE BV DATABASE, © 1995, Van Dale Lexicografie bv, © 1996 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/VAN DALE LEXICOGRAFIE BV DATABASE, © 1997, Van Dale Lexicografie bv, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/IDE A.S. DATABASE, © 1989, IDE a.s., © 1989 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/IDE A.S. DATABASE, © 1990, IDE a.s., ©1990 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/HACHETTE DATABASE, © 1992, Hachette, © 1992 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/EDITIONS FERNAND NATHAN DATABASE, © 1984, Editions Fernand Nathan, © 1989 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/TEXT & SATZ DATENTECHNIK DATABASE, © 1991, Text & Satz Datentechnik, © 1991 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/BERTELSMANN LEXICON VERLANG DATABASE, © 1997, Bertelsmann Lexicon Verlang, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD./BERTELSMANN LEXICON VERLANG DATABASE, © 1986/1997, William Collins Sons & Co. Ltd./Bertelsmann Lexicon Verlang, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD./BERTELSMANN LEXICON VERLANG DATABASE, © 1990/1997, William Collins Sons & Co. Ltd./ Bertelsmann Lexicon Verlang, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/S. FISCHER VERLAG DATABASE, © 1983, S. Fischer Verlag, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/ZANICHELLI DATABASE, © 1989, Zanichelli, © 1989 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/MORPHOLOGIC INC. DATABASE, © 1997, MorphoLogic Inc., © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/RUSSICON COMPANY LTD. DATABASE, © 1993-1995, Russicon Company Ltd., © 1995 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/ESPASSA-CALPE DATABASE, © 1990, Espassa-Calpe, © 1990 - All rights reserved, Proximity Technology Inc. Color-database derived from Sample Books © Dainippon Ink and Chemicals, Inc., licensed to Adobe Systems Incorporated. Portions © Eastman Kodak Company, 1999 and used under license. All rights reserved. Portions © The Focoltone Colour Systems, and used under license. This product includes software developed by the Apache Software Foundation (www.apache.org). Portions © 1984-1998 Faircom Corporation. All rights reserved. Portions © by Trumatch, Inc. and used under license. Notice to U.S. government end users. The software and documentation are "commercial items." Consistent with 48 C.F.R. §12.212 or 48 C.F.R. §§227.7202-1 through 227.72024, as applicable, the commercial computer software and commercial computer software documentation are being licensed to U.S. government end users (A) only as commercial items and (B) with only those rights as are granted to all other end users pursuant to the terms and conditions set forth in the Adobe standard commercial agreement for this software. Unpublished rights reserved under the copyright laws of the United States. Adobe Systems Incorporated, 345 Park Avenue, San Jose, California 95110-2704, USA iii Contents Chapter 1: Getting started Installation and registration Adobe Help Center Using Help What's new Tips and training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Chapter 2: Work area Work area basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Customizing preferences and defaults Viewing stories Viewing documents Recovery and undo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Moving through a story Chapter 3: Adobe Version Cue Using Adobe Version Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Working with Version Cue projects Working with files in Version Cue Disconnecting from projects Version Cue versions Version Cue alternates Deleting files, folders, and projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 . . . . . . . . 76 . . . . . . . . . 81 Editing and synchronizing offline files The Version Cue Administration utility Creating and editing projects in Version Cue Administration Backing up and restoring from Version Cue Administration Working with users and privileges Version Cue PDF reviews Viewing logs, reports, and workspace information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 . . . . . . . . . . . . . . . . . . 87 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Chapter 4: Working with InCopy documents Using an InCopy workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Working with stand-alone documents Saving and exporting Using layers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 . . . . . . . . . . . . . . . . . . . . . 101 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Working with frames, grids, rulers, and guides Importing graphics Importing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Transforming graphics Controlling how graphics display Including metadata in a story iv Chapter 5: Sharing content between InCopy and InDesign Understanding a basic managed-file workflow . . . . . . . . . . . . . . . . . . . . . 124 Getting started with shared content Shared content Wrapping up your work session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Chapter 6: Text Adding text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Using glyphs and special characters Finding and changing text Using text macros Using editorial notes Creating footnotes Copyfitting text Checking spelling Using the thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Tracking and reviewing changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177 Chapter 7: Styles Creating, editing, and deleting styles Applying styles Drop caps and nested styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 187 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 191 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 195 Chapter 8: Setting type Fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 200 Leading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 204 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .205 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 208 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 213 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 214 Kerning and tracking Formatting characters Formatting paragraphs Aligning text Setting indents Setting tabs Changing the case of type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 218 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 220 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 227 . . . . . . . . . . . . . . . . . . . . . . . . . . . 232 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 223 Using bullets and numbering Composing text Adjusting hyphenation and justification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 236 Chapter 9: Tables Creating tables in InCopy Editing tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 238 . . . . . . . . . . . . . . . . . . . . . . . . . . . 242 Selecting table cells, rows, and columns Formatting tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 243 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 246 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 252 Adding headers and footers to a table Adding strokes and fills to tables v Chapter 10: Printing Setting up a printer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 256 Printing stories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 257 Chapter 11: Creating Adobe PDF files Understanding Adobe PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 261 Exporting to Adobe PDF . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 262 Chapter 12: Creating XML Files Opening, saving, and exporting XML files XML tags Structuring documents for XML Validating XML content . . . . . . . . . . . . . . . . . . . . . . . . . . 266 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 268 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 274 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 279 Chapter 13: Keyboard shortcuts Customizing keyboard shortcuts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 281 Default keyboard shortcuts Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 282 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 290 1 Chapter 1: Getting started Installation and registration To install 1 Close any Adobe® applications that are open. 2 Insert the product CD into your computer's CD drive. 3 Double-click the CD icon, and then follow the on-screen instructions. After the installation, you may be prompted to activate your copy of the product. (See "To activate" on page 1.) For more detailed instructions about installing the product, see the How To Install file on the product CD. For instructions about uninstalling the product, see the How To Uninstall file on the product CD. To activate Activation is a simple, anonymous process you must complete within 30 days of installing the product. Activation allows you to continue using the product, and it helps prevent casual copying of the product onto more computers than the license agreement allows. To learn more about activation, visit the Adobe website at www.adobe.com/activation/main.html. 1 Start the product to access the Activation dialog box. (If you've just installed Adobe Creative Suite or Adobe Photoshop®, the Activation dialog box appears automatically.) 2 Follow the on-screen instructions. Important: If you intend to install the product on a different computer, you must first transfer the activation to that computer. To transfer an activation, choose Help > Transfer Activation. For more detailed instructions about activating the product and transferring an activation, see the How To Install file on the product CD. To register Register your Adobe product to receive complimentary support on installation and product defects and notifications about product updates. Registering your product also gives you access to the wealth of tips, tricks, and tutorials in Adobe Studio® and access to Adobe Studio Exchange, an online community where users download and share thousands of free actions, plug-ins, and other content for use with Adobe products. Adobe Studio is available in English, French, German, and Japanese. Find it from the home page of the Adobe website. Do one of the following: · Install and activate the software to access the Registration dialog box, and then follow the on-screen instructions. An active Internet connection is required. · Register at any time by choosing Help > Registration. ADOBE INCOPY CS2 2 User Guide See also "Adobe Studio" on page 7 "Extras" on page 9 Adobe Help Center About Adobe Help Center Adobe Help Center is a free, downloadable application that includes three primary features. Product Help Provides Help topics for Adobe Photoshop Elements and Adobe CS2 products installed on your system. (If none of these products are installed, Help topics for them aren't available.) Help topics are updated period ically and can be downloaded through Adobe Help Center preferences. Expert Support Provides information about Adobe Expert Support plans and lets you store details about plans you've purchased. If you have an active support plan, you can also use the Expert Support section to submit web cases--questions sent to Adobe support professionals over the web. To access links in the Expert Support section, you must have an active Internet connection. More Resources Provides easy access to the extensive resources on Adobe.com, including support pages, user forums, tips and tutorials, and training. You can also use this area to store contact information for friends, colleagues, or support professionals, or even websites you turn to for inspiration or troubleshooting information. Product Help, Expert Support, and More Resources in Adobe Help Center See also "Using Help" on page 3 "To search Help topics" on page 5 "To navigate Help" on page 4 To check for updates Adobe periodically provides updates to software and to topics in Adobe Help Center. You can easily obtain these updates through Adobe Help Center. An active Internet connection is required. 1 Click the Preferences button . 2 In the Preferences dialog box, click Check For Updates. If updates are available, follow the on-screen directions to download and save them. ADOBE INCOPY CS2 3 User Guide To set Adobe Help Center preferences 1 Click the Preferences button . Set any of the following options: Region Specifies your geographical location. Changing this option may affect which services are available to you. Language Specifies the language in which Expert Support content is displayed. Display Renewal Reminders For Expert Support Contracts Displays reminder screens when your Expert Support plan has almost expired. Deselect this option if you'd like to turn off these reminders. Enable Auto Login For Web Case Submission Allows you to submit support questions over the web. This option is available only if you have an active Expert Support plan. User Interface Language Specifies the language in which Adobe Help Center interface text is displayed. Check For Updates Searches for new updates to software and Help topics as they become available from Adobe. Network Administrators Displays options for network administration. 2 Click OK. To display More Resources The More Resources section in Adobe Help Center provides easy access to some of the content and services available from the Adobe website, including support, training, and tutorials. To display this section, click More Resources. To add contact information in More Resources 1 Click More Resources, and then click Personal Contacts. 2 Do any of the following: · To add a contact, click New, type the contact information you want to save, and click OK. · To edit a contact, click a contact in the list, click Edit, make changes to the information, and click OK. · To delete a contact, click a contact in the list, and then click Delete. To confirm the deletion, click Yes when prompted, or click No to cancel. Using Help Using Help The complete documentation for using your Adobe product is available in Help, a browser-based system you can access through Adobe Help Center. Help topics are updated periodically, so you can always be sure to have the most recent information available. For more information, see "To check for updates" on page 2. Important: Adobe Help systems include all of the information in the printed user guides, plus additional information not included in print. The Resources and Extras CD included with the software also includes a PDF version of the complete Help content, optimized for printing. ADOBE INCOPY CS2 4 User Guide A B C D E Product Help section of Adobe Help Center A. Returns you to Help home page B. Adds bookmark for current topic C. Prints contents of right pane box E. Opens About Adobe Help Center window D. Opens Preferences dialog See also "To navigate Help" on page 4 "To search Help topics" on page 5 To navigate Help Do any of the following: · To view Help for a product, choose the product name from the Help For menu. (To view only topics that apply across all Creative Suite products, choose Adobe Creative Suite.) · To expand or collapse a section, click the blue triangle to the left of the section name. · To display a topic , click its title. See also "To use bookmarks" on page 6 ADOBE INCOPY CS2 5 User Guide To search Help topics Search using words or phrases to quickly find topics. You can search Help for one product or for all Adobe products you've installed. If you find a topic that you may want to view again, bookmark it for quick retrieval. 1 In Adobe Help Center, click Product Help. 2 Type one or more words in the Search box. To search across Help for all Adobe products you have installed, click the black triangle to the left of the Search box and choose Search All Help. Search Help for one product or for all products you've installed 3 Click Search. Topics matching the search words appear in the navigation pane. 4 To view a topic, click its title. 5 To return to the navigation pane, do one of the following: · Click the Home button. · Click the Back button. · Click Next Topic or Previous Topic. See also "To print a topic from Help" on page 5 "To use bookmarks" on page 6 Search tips Adobe Help search works by searching the entire Help text for topics that contain all of the words typed in the Search box. These tips can help you improve your search results in Help: · If you search using a phrase, such as "shape tool," put quotation marks around the phrase. The search returns only those topics containing all words in the phrase. · Make sure that the search terms are spelled correctly. · If a search term doesn't yield results, try using a synonym, such as "web" instead of "Internet." To print a topic from Help 1 Select the topic you want to print, and click the Print button. 2 Choose the printer you'd like to use, and then click Print. ADOBE INCOPY CS2 6 User Guide To change the view By default, Adobe Help Center opens in Full view. Full view gives you access to the Product Help, Expert Support, and More Resources sections. Switch to Compact view when you want to see only the selected Help topic and you want to keep the Help window on top of your product workspace. Click the view icon to switch between Full and Compact views. To use bookmarks You can bookmark especially helpful topics for easy access, just as you bookmark pages in a web browser, and reread them at another time. 1 Click the Bookmarks tab in the navigation pane to view the bookmarks. 2 Do any of the following in the Bookmarks pane: · To create a bookmark, select the topic you want to mark, and click the Bookmark button . When the Bookmark dialog box appears, type a new name in the text box if desired, and then click OK. · To delete a bookmark, select it and click the Delete button. Click Yes to confirm the deletion. · To rename a bookmark, select it and then click the Rename button . In the dialog box, type a new name for the or the Move Down button . bookmark and then click OK. · To move a bookmark, select it and then click the Move Up button Tips and training Learning resources Adobe provides a wide range of resources to help you learn and use Adobe products. · "Tutorials in Help" on page 7: Short step-by-step lessons through Adobe Help Center. · "Total Training Video Workshop CD" on page 7: Professional training videos from experts. · "Adobe Studio" on page 7: Videos, tips and tricks, and other learning material on Adobe products. · Adobe Creative Suite Design Guide (Adobe Creative Suite only): A full-color printed book about using Adobe Creative Suite 2 as a complete design and publishing toolbox, including five guided projects on print, web, and mobile workflows. · "Technical information" on page 8: Reference material, scripting guides, and other in-depth information. · "Other resources" on page 9: Training, books, user forums, product certification, and more. · Support: Complimentary and paid technical support options from Adobe. · "Extras" on page 9: Downloadable content and software. See also "About Adobe Help Center" on page 2 ADOBE INCOPY CS2 7 User Guide Tutorials in Help The Help system for each Adobe CS2 product includes several step-by-step tutorials on key features and concepts. These tutorials are also available in the complete, printable, PDF version of the Help contents, included on the Resources and Extras CD. To use these tutorials with the product, select the tutorial you want from the Contents pane in Adobe Help Center, to switch to Compact view. Compact view keeps the Help window on top of the appli and click the View icon cation windows, regardless of what window or application is selected. Drag an edge or a corner of the Help window to resize it. See also "Adobe Studio" on page 7 "Total Training Video Workshop CD" on page 7 "Other resources" on page 9 Total Training Video Workshop CD Presented by experts in their fields, Total Training videos provide overviews, demos of key new features, and many useful tips and techniques for beginning and advanced users. Look for accompanying step-by-step instructions to selected Total Training videos in monthly updates to Adobe Studio. Short Total Training web videos on a variety of products and topics are also available in Adobe Studio, and complete Total Training courseware can be purchased online from the Adobe Store. See also "Adobe Studio" on page 7 "Other resources" on page 9 Adobe Studio Adobe Studio provides a huge wealth of tips and tricks, tutorials, and instructional content in video, Adobe PDF, and HTML, authored by experts from Adobe and its publishing partners. You can search the entire collection or sort by product, topic, date, and type of content; new content is added monthly. Adobe Studio is available in English, French, German, and Japanese. Find it from the home page of the Adobe website. ADOBE INCOPY CS2 8 User Guide Tips and tutorials in Adobe Studio See also "Total Training Video Workshop CD" on page 7 "Other resources" on page 9 Technical information The Technical information folder on the Resources and Extras CD included with your Adobe product includes several useful documents in PDF, fully searchable and optimized for printing. These documents provide conceptual and reference material on various in-depth topics, such as scripting, transparency, and high-end printing. For complete developer documentation and resources, visit the Developers area of the Adobe website at http://partners.adobe.com/public/developer/main.html. For additional backgrounders and instructional content, visit Adobe Studio. The Resources and Extras CD also includes the entire Help content optimized for printing. Note that the Help content includes everything in the printed Adobe user guides, plus much more. See also "Adobe Studio" on page 7 "Other resources" on page 9 ADOBE INCOPY CS2 9 User Guide Other resources Additional sources of information and help are available for Adobe products. · Visit the Training area of the Adobe website for access to Adobe Press books; online, video, and instructor-led training resources; Adobe software certification programs; and more. · Visit the Adobe user forums, where users share tips, ask questions, and find out how others are getting the most out of their software. User forums are available in English, French, German, and Japanese on the main Support page of your local Adobe website. · Visit the Support area of the Adobe website for additional information about free and paid technical support options. Top issues are listed by product on the Adobe U.S. and Adobe Japan websites. · Visit the Developers area of the Adobe website to find information for software and plug-in developers, including SDKs, scripting guides, and technical resources. · Click More Resources in Adobe Help Center to access many of the resources on the Adobe website and to create your own list of frequently visited user groups and websites and valuable contacts. · Look in Bridge Center for RSS feeds on the latest technical announcements, tutorials, and events. To access Bridge Center, select it in the Favorites panel in Adobe Bridge. (Bridge Center is available with Adobe Creative Suite only.) See also "To display More Resources" on page 3 "Learning resources" on page 6 Extras The Resources and Extras CD included with your CS2 product includes a Goodies folder that contains bonus content and files for use with your Adobe product. For more free content and add-ons, visit Adobe Studio Exchange, an online community where users download and share thousands of free actions, plug-ins, and other content for use with Adobe products. To visit Adobe Studio Exchange, go to Adobe Studio from the home page of the Adobe website. In addition, your CS2 product includes Adobe Stock Photos, an integrated service available within Adobe Bridge that lets you search, view, try, and buy royalty-free stock photography from leading stock libraries. Because of the tight integration between Stock Photos and CS2 products, you can download images directly into your Adobe Illustrator®, Adobe InDesign®, and Adobe GoLive® projects. From Photoshop, you can open any downloaded image. See also "Adobe Studio" on page 7 Other downloads The Downloads area of the Adobe website includes free updates, tryouts, and other useful software. In addition, the Plug-ins section of the Adobe Store provides access to thousands of plug-ins from third-party developers, helping you automate tasks, customize workflows, create specialized professional effects, and more. See also "Other resources" on page 9 ADOBE INCOPY CS2 10 User Guide What's new New features Collaborative editorial workflow Adobe InCopy® LiveEdit Workflow plug-ins Use a file check-in and check-out system between InDesign® CS2 and InCopy CS2 to enable designers and editors to work simultaneously on the same content without overwriting each other's changes. (See "Sharing content" on page 124.) Assignments Edit only the content that's assigned to you from InDesign CS2, which may include selected frames from a page, across spreads, or from the entire document. Easily visualize how your edited copy relates to the design through the live Layout view. (See "About assignment files" on page 128.) Paste and transform graphics Place graphics in available frames or paste them inline in text. Use the new Position tool to resize, move, rotate, shear, or reposition graphics in relation to their frames. (See "About the Position tool" on page 116.) Place PSD and PDF layers Selectively display layers and layer comps in Photoshop® (PSD) files, and layers in PDF files on import. Modify layer visibility in placed graphics. (See "To place a graphic in a frame" on page 108.) Layers palette Control display of layers in Layout view to gain access to copy in overlapping frames. (See "About layers" on page 107.) Smart text processing Drag and drop text Drag and drop text within or between frames, views, and documents. (See "To drag and drop text" on page 151.) Footnotes Create footnotes directly or import them from Microsoft® Word and RTF files. Control their numbering, formatting, and layout. (See "To create a footnote" on page 174.) Unformatted paste Automatically format pasted text with the formatting of the destination text, instead of its original formatting. (See "To paste text" on page 150.) Dynamic spell checking and automatic text correction Highlight misspelled words, and automatically correct common mistakes based on your word list. InCopy also intelligently adds or deletes spaces as needed when you copy and paste. (See "To use dynamic spelling" on page 180 or "To correct spelling errors as you type" on page 180.) Dictionary management Create and link to multiple user dictionaries, and easily share those dictionaries across a workgroup. Import word lists into and export them from user dictionaries. (See "To manage user dictionaries" on page 182.) WSIWYG font preview Preview samples of font families directly in the Font menu of the Character and Control palettes. (See "To apply a font" on page 201.) Style enhancements Selectively load styles Selectively choose which paragraph and character styles to import from other documents, and easily specify how InCopy handles style name conflicts. (See "To import styles from other documents" on page 188.) Quick apply Quickly locate one paragraph or character style among dozens or even hundreds listed by typing part of its name, and then apply it to your text without taking your hands off the keyboard. (See "To use Quick Apply to find and apply styles" on page 192.) ADOBE INCOPY CS2 11 User Guide Apply next style Quickly apply a series of styles to a run of text as long as each style used specifies a Next Style in its definition. For example, apply headline, subhead, byline, and body text styles to an article in one click. (See "To apply sequential styles to multiple paragraphs" on page 193.) Style mapping for Microsoft Word documents Specify how InCopy handles style name conflicts when importing or opening Microsoft Word files. Save the style mapping as a preset to use when importing other Word files. (See "To convert Word styles to InCopy styles" on page 189.) Editorial productivity tools Automated text macros Automatically replace macro codes with the associated text by typing the macro and pressing the spacebar. (See "To create a text macro" on page 163.) Automated bullets and numbering Save time formatting lists by using the new automated bullets and numbering features. (See "Bulleted and numbered lists" on page 227.) Notes Mode Work with notes in the intuitive way editors prefer, with a single context-sensitive keystroke to create, split, or convert selected text into a note, or back to text again. (See "About editorial notes" on page 168.) Stand-alone copyfit Define the text area and page size so you can copyfit text without an InDesign layout. Save custom document setups as presets for ongoing use. (See "To create a stand-alone document" on page 97.) Customizable change tracking Customize the way tracked changes are displayed on-screen. (See "To set change tracking preferences" on page 168.) Overset text indicator Easily identify overset text while quickly entering uncomposed text in Story view. (See "Copyfitting text" on page 177.) Vertical depth ruler Display a vertical ruler along the edge of Galley and Story views to measure copy depth as you edit or write copy. (See "To use the vertical depth ruler" on page 22.) Position marker Set a position marker at a specific location in your text so you can easily jump to it using a shortcut. (See "To jump to a position marker" on page 153.) Anti-aliasing preferences Adjust the anti-aliasing of text to suit your on-screen preferences. (See "To set Galley view display preferences" on page 21.) Versatile file support Ability to save InCopy documents as templates Easily transfer story settings such as styles, column widths, and copy depth to an editor by saving an InCopy document as a template. (See "To define custom document presets" on page 98.) Enhanced support for Microsoft Word and RTF files Open and save RTF (.rtf), tagged text, and Text (.txt) files as native documents in InCopy. Open Microsoft Word (.doc) files as untitled documents that preserve footnotes, anchored objects, and change tracking, and then edit and save those documents in RTF to share back with writers or editors working in Word. (See "Microsoft Word and RTF import options" on page 147.) XML tagging of tables Tag tables, table cells, and table cell content, and easily export and re-import tagged table content in InCopy files. (See "About XML and InCopy" on page 266.) 12 Chapter 2: Work area Work area basics About the work area By default, the InCopy work area consists of three views of a story (Galley, Story, and Layout views), palettes to help you monitor and modify artwork, and menus that contain commands for performing tasks. You can rearrange the work area to best suit your needs by moving, hiding, or showing palettes; zooming in or out; scrolling to a different area of the document window; or creating multiple windows and views. See also "Viewing stories" on page 18 About InCopy toolbars, palettes, and menus The InCopy window includes a main menu bar, and several customizable toolbars and palettes to provide the controls you need to work with documents. You can access toolbar functions from the keyboard without ever having to use the mouse. InCopy also provides floating palettes with groups of tools you use to work on your document. To help unclutter the work area, you can collapse palettes into side tabs. Once you find a palette arrangement you like, you can save it as a workspace and use it with other InCopy documents. You can also share these workspaces with other InCopy users, creating a consistent editing environment across a workgroup. If you're working with a file from an Adobe Version CueTM project, the document title bar provides additional infor mation about the status of a file. The Adobe Version Cue Workspace is a feature that is available only as part of Adobe Creative Suite. See also "Version Cue managed projects" on page 29 To show or hide a toolbar InCopy's basic toolbars contain buttons for many commonly used tools and commands, such as opening, saving, printing, scrolling, and zooming. Tool tips identify each tool button. Choose the toolbar name from the Window menu. A check mark appears next to the toolbar name if it is currently visible. To customize a toolbar You can choose the tools you want included in a toolbar, change the orientation, and combine or separate toolbars. Do any of the following: · To specify which tools appear on a toolbar, click the triangle at the end of the toolbar, select Customize, and then select the tools you want to appear. Each menu contains options specific to the chosen toolbar. · To move a toolbar, drag its title bar. ADOBE INCOPY CS2 13 User Guide · To combine toolbars, click the gripper area of a toolbar, and drag the toolbar on top of another or along the same edge of the application window (Windows) or screen (Mac OS). Gripper area of the toolbar Combining toolbars · To switch a toolbar to a floating palette, click the gripper area of the toolbar, and drag the toolbar away from the edge of the application window (Windows) or screen (Mac OS). · To separate a grouped toolbar, click the gripper area of the toolbar, and drag the toolbar away from the group. Dragging a toolbar out of an existing group creates a new toolbar. About palettes Most Adobe products include a number of palettes to help you monitor and modify your work. InCopy's default palettes appear in side tabs at the right side of the application window (Windows) or screen (Mac OS). You can display, hide, or move these palettes as you work. You can also open and close individual palettes as needed. InCopy provides several palettes, each containing options related to a specific aspect of your writing work. For example, the Paragraph Styles palette contains a list of currently defined paragraph styles you can click to apply to the paragraph you are working on in the story. The Scripts palette lets you automate many InCopy tasks using JavaScript, Applescript, or Visual Basic. For more information, see the Scripting Guide in the Technical folder on the InCopy CD. Docking palettes When you dock a palette to another palette, you connect the top edge of one palette to the bottom edge of another. Docked palettes move together and are shown or hidden together. In contrast, when you group palettes, only the frontmost palette is visible. You can dock one palette to another single palette or to a group of palettes. However, you can't dock a group of palettes unless you dock each of them individually, because docking involves dragging an individual palette's tab and not the title bar. ADOBE INCOPY CS2 14 User Guide Docked palettes Collapsing palettes When you start InCopy, several groups of palettes are collapsed into tabs at the side of the application window (Windows) or screen (Mac OS). You can move collapsed palettes into windows of their own or collapse other palettes into side tabs. Palettes collapsed into side tabs can be grouped and rearranged. Tabs of collapsed palettes are visible at the side of the screen. To work with palettes · To open a palette or palette group, choose Window > [palette name]. · To hide a palette or palette group, click the close button in the upper right (Windows) or upper left (Mac OS) corner of the palette. Or, choose the palette name from the Window menu. · To bring a palette to the front of its group, click the palette's tab, choose the palette name in the Window menu, or press the palette's keyboard shortcut. ADOBE INCOPY CS2 15 User Guide · To move a palette or palette group, drag its title bar. · To rearrange or separate palettes in a group, drag a palette's tab. Dragging a palette out of an existing group changes it to a stand-alone palette. Click the palette's tab and drag it to a new location (top) to place it in a separate group (bottom). · To move a palette to another group, drag the palette's tab to that group. · To display a palette menu, click the triangle in the upper right corner of the palette. Palette menu Note: Not all palettes have a palette menu. · To customize a palette, click the triangle at the top of the palette, select Customize, and then select the tools you want to appear. The Customize dialog box contains options specific to the chosen palette. (Some palettes do not include a Customize command and cannot be customized.) · To change the size of a palette, drag any of its corners (Windows) or the lower right corner (Mac OS). Note: Resizing one palette does not resize all palettes in that group. Also, not all palettes can be resized.