Chapter 1: Copyright User Guide © 2005 Adobe Systems Incorporated. All rights reserved. Adobe InCopy® CS2 User Guide for Windows® and Macintosh If this guide is distributed with software that includes an end user agreement, this guide, as well as the software described in it, is furnished under license and may be used or copied only in accordance with the terms of such license. Except as permitted by any such license, no part of this guide may be reproduced, stored in a retrieval system, or trans mitted, in any form or by any means, electronic, mechanical, recording, or otherwise, without the prior written permission of Adobe Systems Incorporated. Please note that the content in this guide is protected under copyright law even if it is not distributed with software that includes an end user license agreement. The content of this guide is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorpo rated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in the informational content contained in this guide. Please remember that existing artwork or images that you may want to include in your project may be protected under copyright law. The unauthorized incorporation of such material into your new work could be a violation of the rights of the copyright owner. Please be sure to obtain any permission required from the copyright owner. Any references to company names in sample templates are for demonstration purposes only and are not intended to refer to any actual organization. Adobe, the Adobe logo, Acrobat, Adobe Garamond, GoLive, Illustrator, InCopy, InDesign, the OpenType logo, Photoshop, PostScript, Reader, Version Cue, and XMP are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries. Apple, Mac, Mac OS, and Macintosh are trademarks of Apple Computer, Inc. registered in the U.S. and other countries. Microsoft, OpenType, and Windows are trademarks of Microsoft Corporation registered in the U.S and/or other countries. Pantone, Inc. is the copyright owner of color data and/or software which are licensed to Adobe Systems Incor porated to distribute for use only in combination with Adobe InDesign. PANTONE Color Data and/or Software shall not be copied onto another disk or into memory unless as part of the execution of Adobe InDesign. THE PROXIMITY/MERRIAM-WEBSTER DATABASE, © 1990, Merriam-Webster Inc., © 1990 - All rights reserved, Proximity Technology Inc., THE PROXIMITY/FRANKLIN ELECTRONIC PUBLISHERS INC. DATABASE, © 1994, Franklin Electronic Publishers Inc., © 1994 All rights reserved, Proximity Technology Inc. THE PROXIMITY/FRANKLIN ELECTRONIC PUBLISHERS INC. DATABASE, © 1994, Franklin Electronic Publishers Inc., © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD. DATABASE, © 1990, William Collins Sons & Co. Ltd., © 1990 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD. DATABASE, © 1990, William Collins Sons & Co. Ltd., © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD. DATABASE, © 1984, William Collins Sons & Co. Ltd., © 1988 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/DR. LLUIS DE YZAGUIRRE I MAURA DATABASE, © 1991, Dr. Lluis de Yzaguirre i Maura, © 1991 All rights reserved, Proximity Technology Inc. THE PROXIMITY/MUNKSGAARD INTERNATIONAL PUBLISHERS LTD. DATABASE, © 1990, Munksgaard International Publishers Ltd., © 1990 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/VAN DALE LEXICOGRAFIE BV DATABASE, © 1990, Van Dale Lexicografie bv, © 1990 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/VAN DALE LEXICOGRAFIE BV DATABASE, © 1995, Van Dale Lexicografie bv, © 1996 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/VAN DALE LEXICOGRAFIE BV DATABASE, © 1997, Van Dale Lexicografie bv, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/IDE A.S. DATABASE, © 1989, IDE a.s., © 1989 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/IDE A.S. DATABASE, © 1990, IDE a.s., ©1990 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/HACHETTE DATABASE, © 1992, Hachette, © 1992 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/EDITIONS FERNAND NATHAN DATABASE, © 1984, Editions Fernand Nathan, © 1989 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/TEXT & SATZ DATENTECHNIK DATABASE, © 1991, Text & Satz Datentechnik, © 1991 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/BERTELSMANN LEXICON VERLANG DATABASE, © 1997, Bertelsmann Lexicon Verlang, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD./BERTELSMANN LEXICON VERLANG DATABASE, © 1986/1997, William Collins Sons & Co. Ltd./Bertelsmann Lexicon Verlang, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/WILLIAM COLLINS SONS & CO. LTD./BERTELSMANN LEXICON VERLANG DATABASE, © 1990/1997, William Collins Sons & Co. Ltd./ Bertelsmann Lexicon Verlang, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/S. FISCHER VERLAG DATABASE, © 1983, S. Fischer Verlag, © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/ZANICHELLI DATABASE, © 1989, Zanichelli, © 1989 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/MORPHOLOGIC INC. DATABASE, © 1997, MorphoLogic Inc., © 1997 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/RUSSICON COMPANY LTD. DATABASE, © 1993-1995, Russicon Company Ltd., © 1995 - All rights reserved, Proximity Technology Inc. THE PROXIMITY/ESPASSA-CALPE DATABASE, © 1990, Espassa-Calpe, © 1990 - All rights reserved, Proximity Technology Inc. Color-database derived from Sample Books © Dainippon Ink and Chemicals, Inc., licensed to Adobe Systems Incorporated. Portions © Eastman Kodak Company, 1999 and used under license. All rights reserved. Portions © The Focoltone Colour Systems, and used under license. This product includes software developed by the Apache Software Foundation (www.apache.org). Portions © 1984-1998 Faircom Corporation. All rights reserved. Portions © by Trumatch, Inc. and used under license. Notice to U.S. government end users. The software and documentation are "commercial items." Consistent with 48 C.F.R. §12.212 or 48 C.F.R. §§227.7202-1 through 227.72024, as applicable, the commercial computer software and commercial computer software documentation are being licensed to U.S. government end users (A) only as commercial items and (B) with only those rights as are granted to all other end users pursuant to the terms and conditions set forth in the Adobe standard commercial agreement for this software. Unpublished rights reserved under the copyright laws of the United States. Adobe Systems Incorporated, 345 Park Avenue, San Jose, California 95110-2704, USA iii Contents Chapter 1: Getting started Installation and registration Adobe Help Center Using Help What's new Tips and training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Chapter 2: Work area Work area basics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Customizing preferences and defaults Viewing stories Viewing documents Recovery and undo . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Moving through a story Chapter 3: Adobe Version Cue Using Adobe Version Cue . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Working with Version Cue projects Working with files in Version Cue Disconnecting from projects Version Cue versions Version Cue alternates Deleting files, folders, and projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 . . . . . . . . 76 . . . . . . . . . 81 Editing and synchronizing offline files The Version Cue Administration utility Creating and editing projects in Version Cue Administration Backing up and restoring from Version Cue Administration Working with users and privileges Version Cue PDF reviews Viewing logs, reports, and workspace information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 . . . . . . . . . . . . . . . . . . 87 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Chapter 4: Working with InCopy documents Using an InCopy workflow . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93 Working with stand-alone documents Saving and exporting Using layers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97 . . . . . . . . . . . . . . . . . . . . . 101 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Working with frames, grids, rulers, and guides Importing graphics Importing options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .116 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 121 Transforming graphics Controlling how graphics display Including metadata in a story iv Chapter 5: Sharing content between InCopy and InDesign Understanding a basic managed-file workflow . . . . . . . . . . . . . . . . . . . . . 124 Getting started with shared content Shared content Wrapping up your work session . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .134 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138 Chapter 6: Text Adding text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 145 Editing text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 149 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 153 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 158 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Using glyphs and special characters Finding and changing text Using text macros Using editorial notes Creating footnotes Copyfitting text Checking spelling Using the thesaurus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 163 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 174 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 179 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 185 Tracking and reviewing changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 177 Chapter 7: Styles Creating, editing, and deleting styles Appl ...