User manual ADOBE PAGEMAKER 6.5 - TRAINING MANUAL

Adobe PageMaker 6.5 Foundation Level Training Manual Corporate Edition CCTGLOBAL .C O M © 1995-2001 Cheltenham Computer Training Crescent House 24 Lansdown Crescent Lane Cheltenham Gloucestershire GL50 2LD, UK Tel: +44 (0)1242 227200 Fax: +44 (0)1242 253200 Email: info@cctglobal.com Internet: http://www.cctglobal.com All trademarks acknowledged. E&OE. © Cheltenham Computer Training 1995-2001 No part of this document may be copied without written permission from Cheltenham Computer Training unless produced under the terms of a courseware site license agreement with Cheltenham Computer Training. All reasonable precautions have been taken in the preparation of this document, including both technical and nontechnical proofing. Cheltenham Computer Training and all staff assume no responsibility for any errors or omissions. No warranties are made, expressed or implied with regard to these notes. 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Please see the site license agreement available at: www.cctglobal.com/agreement Courseware Release Version 5.0 INTRODUCTION TO PAGEMAKER ...................................................................................................... 1 WHAT IS PAGEMAKER 6.5? ........................................................................................................................ 2 What is PageMaker?.............................................................................................................................. 2 Types of output....................................................................................................................................... 2 Adobe PageMaker website..................................................................................................................... 2 PAGEMAKER EXTENSIONS.......................................................................................................................... 3 Extensions.............................................................................................................................................. 3 Using Publication files .......................................................................................................................... 3 Using Template files .............................................................................................................................. 3 GENERAL PREFERENCES ............................................................................................................................. 4 Using General Preferences.................................................................................................................... 4 Setting Measurement ............................................................................................................................. 5 Setting the Vertical Ruler....................................................................................................................... 5 Setting the Graphics Display ................................................................................................................. 5 Setting the Control Palette..................................................................................................................... 5 Setting the Save Option.......................................................................................................................... 6 Applying Guides..................................................................................................................................... 6 REVIEW QUESTIONS.................................................................................................................................... 7 PAGEMAKER INTERFACE ..................................................................................................................... 9 WORK ENVIRONMENT .............................................................................................................................. 10 Using the PageMaker Environment..................................................................................................... 10 Using Blank Pages............................................................................................................................... 11 Using the Pasteboard .......................................................................................................................... 11 TOOLBOX.................................................................................................................................................. 12 Using the Toolbox................................................................................................................................ 12 COLORS PALETTE ..................................................................................................................................... 13 Using the Colors Palette...................................................................................................................... 13 CONTROL PALETTE ................................................................................................................................... 15 Using the Control Palette .................................................................................................................... 15 Using the Character View.................................................................................................................... 15 Using the Paragraph View .................................................................................................................. 16 Using the Object View ......................................................................................................................... 17 RULERS/GUIDES ....................................................................................................................................... 18 Using Rulers ........................................................................................................................................ 18 To Change the Ruler Measurements.................................................................................................... 18 Using the Zero Point Option................................................................................................................ 18 Using Guides ....................................................................................................................................... 19 To add a Guide .................................................................................................................................... 19 To remove a Guide............................................................................................................................... 19 Applying the Snap to Option................................................................................................................ 19 REVIEW QUESTIONS.................................................................................................................................. 20 DOCUMENTS ............................................................................................................................................ 21 NEW DOCUMENTS..................................................................................................................................... 22 Creating New Documents .................................................................................................................... 22 Using the Document Setup dialog box................................................................................................. 23 Applying Page Size .............................................................................................................................. 23 Applying Dimensions ........................................................................................................................... 23 Applying Orientation ........................................................................................................................... 23 Applying Options ................................................................................................................................. 24 Applying Number of Pages .................................................................................................................. 24 Applying Start Page # .......................................................................................................................... 24 Applying the Margins .......................................................................................................................... 24 FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com Changing the Document Setup ............................................................................................................ 25 MASTER PAGES......................................................................................................................................... 26 Setting Up Master Pages ..................................................................................................................... 26 To Display the Master Page content.................................................................................................... 27 SAVING DOCUMENTS................................................................................................................................ 28 Using the Save and Save As commands............................................................................................... 28 File Types ............................................................................................................................................ 30 OPENING DOCUMENTS.............................................................................................................................. 31 Using the Open command.................................................................................................................... 31 Using the Open As option .................................................................................................................... 32 PANOSE Font Matching...................................................................................................................... 32 Using the Cannot Find dialog box....................................................................................................... 32 CLOSING DOCUMENTS .............................................................................................................................. 33 Using the Close command ................................................................................................................... 33 REVIEW QUESTIONS.................................................................................................................................. 34 TOOLS ........................................................................................................................................................ 35 BASIC TOOLS ............................................................................................................................................ 36 Using the Pointer Tool......................................................................................................................... 36 Using the Text Tool.............................................................................................................................. 36 Using the Rotating Tool....................................................................................................................... 36 Using the Cropping Tool ..................................................................................................................... 36 DRAWING TOOLS ...................................................................................................................................... 37 Using Drawing Tools........................................................................................................................... 37 Using the Line Tool ............................................................................................................................. 37 Using the Constrained Line Tool......................................................................................................... 37 Using the Rectangle Tool..................................................................................................................... 38 Using the Rectangle Frame Tool ......................................................................................................... 38 Using the Ellipse Tool ......................................................................................................................... 38 Using the Ellipse Frame Tool.............................................................................................................. 38 Using the Polygon Tool ....................................................................................................................... 38 Using the Polygon Frame Tool............................................................................................................ 38 VISUAL TOOLS.......................................................................................................................................... 39 Using Visual Tools............................................................................................................................... 39 Using the Hand Tool............................................................................................................................ 39 To move your page............................................................................................................................... 39 Using the Zoom Tool ........................................................................................................................... 39 To magnify part of a page by dragging ............................................................................................... 40 To zoom in and out while using another tool....................................................................................... 40 MODIFYING TOOLS ................................................................................................................................... 41 Using the Preferences dialog box ........................................................................................................ 41 Using the Character Specifications dialog box ................................................................................... 42 Using the Custom Stroke dialog box.................................................................................................... 42 Using the Rounded Corners dialog box............................................................................................... 43 Using the Fill and Stroke dialog box ................................................................................................... 44 Using the Frame Options dialog box................................................................................................... 45 Using the Polygon Settings dialog box ................................................................................................ 46 REVIEW QUESTIONS.................................................................................................................................. 47 COLORS AND FILLS ............................................................................................................................... 49 CUSTOM COLORS...................................................................................................................................... 50 Using the Define Colors dialog box..................................................................................................... 50 Creating Colors ................................................................................................................................... 51 Editing Colors...................................................................................................................................... 51 Removing Colors ................................................................................................................................. 51 COLOR OPTIONS DIALOG BOX.................................................................................................................. 52 FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com Using the Color Options dialog box .................................................................................................... 52 Applying a Color Name ....................................................................................................................... 53 Applying Color Type............................................................................................................................ 53 Applying a Color Model ...................................................................................................................... 54 Applying a Color Field ........................................................................................................................ 54 Previewing Colors ............................................................................................................................... 54 COLORS PALETTE ..................................................................................................................................... 55 Using the Stroke Button ....................................................................................................................... 55 Using the Fill Button ........................................................................................................................... 56 Using the Both Button.......................................................................................................................... 56 Applying the Tint Percentage .............................................................................................................. 56 Using the Color Icon ........................................................................................................................... 56 Using the Color Model Icon ................................................................................................................ 57 Using the Color Type Icon................................................................................................................... 57 Using the EPS Color Icon.................................................................................................................... 57 Using the Color-Level Tint Icon .......................................................................................................... 57 Using the CMS Display........................................................................................................................ 57 Using the New Color Button ................................................................................................................ 57 Using the Trash Button ........................................................................................................................ 57 REVIEW QUESTIONS.................................................................................................................................. 58 TEXT ........................................................................................................................................................... 59 BLOCKS VS. FRAMES................................................................................................................................ 60 Using Text Blocks ................................................................................................................................ 60 To Create a Text Block ........................................................................................................................ 60 To Resize a Text Block ......................................................................................................................... 61 Overset Text Icon ................................................................................................................................. 61 Using Text Frames............................................................................................................................... 62 To Create a Text Frame....................................................................................................................... 62 To Resize a Text Frame ....................................................................................................................... 63 Overset Text Icon ................................................................................................................................. 63 INPUTTING TEXT....................................................................................................................................... 64 Inputting text into a Text Block............................................................................................................ 64 Inputting text into a Text Frame .......................................................................................................... 65 PLACING TEXT.......................................................................................................................................... 66 Using the Place dialog box.................................................................................................................. 66 Choosing File Name ............................................................................................................................ 68 Choosing File Types ............................................................................................................................ 68 Kind field ............................................................................................................................................. 68 Size field............................................................................................................................................... 68 Last Modified field ............................................................................................................................... 68 Setting Place ........................................................................................................................................ 69 Setting Options..................................................................................................................................... 69 Text-Only Import Filters...................................................................................................................... 70 EDITING TEXT........................................................................................................................................... 71 To Highlight Text in a Text frame or text block with the mouse .......................................................... 71 To Highlight Text in a Text frame or text block with the keyboard...................................................... 72 Adding and Removing text ................................................................................................................... 72 Copying, Cutting and Pasting text ....................................................................................................... 72 To Copy Text........................................................................................................................................ 72 To Paste the copied Text...................................................................................................................... 72 To Cut Text and Paste.......................................................................................................................... 73 To Paste the cut Text............................................................................................................................ 73 TEXT CONTROL PALETTE.......................................................................................................................... 74 Using the Character View.................................................................................................................... 74 Using the Paragraph View .................................................................................................................. 74 FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com CHARACTER SPECIFICATIONS DIALOG BOX.............................................................................................. 75 Using the Character Specifications dialog box ................................................................................... 75 To display the Character Specifications dialog box ............................................................................ 75 Choosing Font Names.......................................................................................................................... 75 Setting Font Size .................................................................................................................................. 76 Setting Leading .................................................................................................................................... 76 Setting Horizontal Scale ...................................................................................................................... 76 Setting text Color ................................................................................................................................. 76 Setting Color Tint ................................................................................................................................ 76 Setting Type Style................................................................................................................................. 77 Setting Position.................................................................................................................................... 78 Setting Case ......................................................................................................................................... 78 Setting Track........................................................................................................................................ 78 Setting Line End................................................................................................................................... 78 REVIEW QUESTIONS.................................................................................................................................. 79 PICTURES.................................................................................................................................................. 81 PLACING PICTURES ................................................................................................................................... 82 Using the Place dialog box.................................................................................................................. 82 Choosing File Types ............................................................................................................................ 83 Kind Field ............................................................................................................................................ 83 Size Field ............................................................................................................................................. 83 Last Modified Field.............................................................................................................................. 83 Setting Place ........................................................................................................................................ 83 Linking and Embedding Pictures......................................................................................................... 84 Retaining Cropping Data..................................................................................................................... 84 MODIFYING PICTURE ................................................................................................................................ 85 Using the Object View ......................................................................................................................... 85 Positioning pictures on page ............................................................................................................... 85 Setting the Frame Size ......................................................................................................................... 86 Setting the picture Scale ...................................................................................................................... 86 Rotating picture ................................................................................................................................... 86 Skewing picture.................................................................................................................................... 86 Flipping pictures.................................................................................................................................. 86 To Copy a Picture................................................................................................................................ 87 To Paste the copied picture ................................................................................................................. 87 To Cut a picture ................................................................................................................................... 87 To Past the cut picture......................................................................................................................... 87 Wrapping Text around pictures ........................................................................................................... 87 Colorizing pictures .............................................................................................................................. 87 To Colorize a bitmap ........................................................................................................................... 87 CROPPING ................................................................................................................................................. 88 Cropping pictures ................................................................................................................................ 88 Positioning pictures in Frame ............................................................................................................. 89 REVIEW QUESTIONS.................................................................................................................................. 90 OBJECTS.................................................................................................................................................... 91 SELECTING OBJECTS ................................................................................................................................. 92 Selecting single Object with the Pointer Tool...................................................................................... 92 Selecting multiple Objects with the Pointer Tool................................................................................. 93 Selecting Objects with the Marquee Box ............................................................................................. 94 GROUPED OBJECTS ................................................................................................................................... 95 Grouping Objects................................................................................................................................. 95 Ungrouping Objects............................................................................................................................. 95 MOVING OBJECTS..................................................................................................................................... 96 Moving objects using the Mouse.......................................................................................................... 96 FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com Moving objects using the Control Palette............................................................................................ 97 Removing Objects ................................................................................................................................ 97 ALIGNING OBJECTS................................................................................................................................... 98 Using the Align Objects dialog box ..................................................................................................... 98 Setting the Align Icons ......................................................................................................................... 99 Setting the Distribute Icons.................................................................................................................. 99 Using the Alignment Preview ............................................................................................................ 100 ARRANGING OBJECTS ............................................................................................................................. 101 Using the Arrange menu .................................................................................................................... 101 Using Send to Back............................................................................................................................ 102 Using Send Backward........................................................................................................................ 102 Using Bring To Front ........................................................................................................................ 102 Using Bring Forward ........................................................................................................................ 103 REVIEW QUESTIONS................................................................................................................................ 104 OUTPUT ................................................................................................................................................... 105 PRINTING YOUR WORK........................................................................................................................... 106 Using the Print dialog box................................................................................................................. 106 PRINT DOCUMENT .................................................................................................................................. 107 Setting Print Document options ......................................................................................................... 107 Selecting a Printer ............................................................................................................................. 107 Printing multiple Copies.................................................................................................................... 108 Collating pages.................................................................................................................................. 108 Reversing pages ................................................................................................................................. 108 Setting Pages ..................................................................................................................................... 108 Printing Page Ranges ........................................................................................................................ 109 Setting Non-Printing option............................................................................................................... 109 To create a Non-printing object......................................................................................................... 109 To hide or display non-printing objects in your publication: ............................................................ 109 Printing Blank Pages......................................................................................................................... 109 Orientation Options / Icons ............................................................................................................... 110 PRINT PAPER........................................................................................................................................... 111 Setting Print Paper options................................................................................................................ 111 Choosing Paper Sizes ........................................................................................................................ 112 Choosing Paper Source ..................................................................................................................... 112 Printing Printer's Marks ................................................................................................................... 112 Printing Page Information................................................................................................................. 112 Tiling Pages....................................................................................................................................... 113 Scaling Pages..................................................................................................................................... 113 Printing Thumbnails .......................................................................................................................... 113 To Print Thumbnail proofs ................................................................................................................ 114 Using Fit Preview .............................................................................................................................. 114 PRINT OPTIONS ....................................................................................................................................... 116 Setting Print Options ......................................................................................................................... 116 Sending Image Data .......................................................................................................................... 117 PRINT COLOR.......................................................................................................................................... 118 Setting Print Color options ................................................................................................................ 118 Composite Printing ............................................................................................................................ 119 Black and White Printing................................................................................................................... 119 PRINT FEATURES..................................................................................................................................... 120 Setting Print Features options ........................................................................................................... 120 REVIEW QUESTIONS................................................................................................................................ 122 FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com Introduction to PageMaker PageMaker 6.5 Foundation 1 2001 Cheltenham Computer Training Introduction to PageMaker When you have completed this learning module you will have seen how to: · · · · · · · · · Use Publication files Use Template files Use General Preferences Set the Measurement In Set the Vertical ruler Set the Graphics Display Set the Control Palette Set the Save Options Apply Guides FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com 2 2001 Cheltenham Computer Training Introduction to PageMaker PageMaker 6.5 Foundation What is PageMaker 6.5? What is PageMaker 6.5? PageMaker is a page layout application © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 2 What is PageMaker? · This course will teach you the fundamentals of PageMaker 6.5. It is a page layout application. You can use PageMaker to create complex multi-page publications such as Text Books, Magazines and Novels, or single page publications such as a personal letter or a simple business card. PageMaker 6.5 publications can be outputted to high-end or low-end printers, saved as HTML files, and may even be saved as PDF files for placement in other applications. If you don't already have PageMaker 6.5 you can download a Demo Version from the Adobe website at http://www.adobe.com and use it for 30 days before having to purchase it. This is a great opportunity to learn the program and see if you like it, before investing in it. Types of output Adobe PageMaker website · · FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com Introduction to PageMaker PageMaker 6.5 Foundation 3 2001 Cheltenham Computer Training PageMaker Extensions PageMaker Extensions · PageMaker uses two kind of Extensions: .P65 (Publication files) .T65 (Template files ) © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 3 Extensions Using Publication files · · PageMaker uses two kind of extensions, .P65 and .T65 The .P65 extension represents PageMaker Publication files, which all of your work will be saved as this file type by default. PageMaker publication files are displayed in windows by the following icon: Note: The PageMaker extensions and icons also make it easier to distinguish PageMaker files from other applications files. Using Template files · The .T65 extension represents PageMaker Template files. These are used to save you time when using the same layout as the publications over again. You might consider creating a template to use as your starting point at the beginning of every production cycle, saving time and ensuring consistency. Note: Templates have the .T65 extension. The only real difference between a template and a publication is when you open the former; you open a copy rather than the original. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com 4 2001 Cheltenham Computer Training Introduction to PageMaker PageMaker 6.5 Foundation General Preferences General Preferences · This dialog box allows you to create defaults for how PageMaker will treat the content in your publications such as your text, save your files, move items, measure items, and display guides . © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 4 Using General Preferences · From the main menu, choose File > Preferences > General to open the General Preferences dialog box. OR press the Ctrl + K key combination: · This dialog box allows you to create defaults for how PageMaker will treat the content in your publications such as your text, save your files, move items, measure items, and display guides. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com Introduction to PageMaker PageMaker 6.5 Foundation 5 2001 Cheltenham Computer Training Setting Measurement · While the default Measurement system is inches, you can change the measurement units to picas, millimeters, and ciceros: Setting the Vertical Ruler · The Vertical Ruler default setting is inches, however you can change the vertical ruler units to picas, millimeters, and ciceros: Setting the Graphics Display · The Preferences dialog box allows you to choose the Graphic Display options for your placed graphics: Gray out ­ Can be useful if you want to concentrate on the text elements in your publication and speed your screen redraw. Unfortunately, you cannot selectively gray out graphics. It's all or nothing. With advent layers this option might be obsolete. If you want to hide graphics, place them on their own layer and hide that layer as needed. Standard ­ The view you work in most of the time. Standard view enables your screen to redraw faster by displaying the low-resolution screen-only image. As long as your links are up to date, the lowresolution image is only for the screen. When you print, the real graphic is sent to the printer for high- resolution output. You can adjust the resolution PageMaker uses for Standard display in the More Preferences dialog box. High-resolution ­ Will draw the screen image from the actual graphic file, be it embedded or linked. If your graphic file is more than a few megabytes in size, this process can take an eternity. Note: For best print quality, use the High Resolution setting when you are ready to print. Setting the Control Palette · The Control palette settings allow you to make adjustments to how the Horizontal and Vertical nudges, and the `Snap to' constraints will work in the Control palette. The Control palette is simply a compact and convenient way of making changes to your publication: FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com 6 2001 Cheltenham Computer Training Introduction to PageMaker PageMaker 6.5 Foundation Setting the Save Option · The Save option allows you to select the saving option appropriate for you. The default setting is Faster: Applying Guides · You can determine whether the Guides appear in front of or behind objects. Click the Guides radio button for Front or Back: · You can also change the location of the guides with out going to the General Preferences dialog box, to do this: From the main menu, choose the View > Send Guides to Back OR choose the View > Bring Guides to Front Note: To select an object that is overlapped by a guide, press the Ctrl key while clicking the object. It is best to keep all your guides in front. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com Introduction to PageMaker PageMaker 6.5 Foundation 7 2001 Cheltenham Computer Training Review Questions Review Questions © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 5 How would you: · · · · · · · · · Use Publication files? Use Template files? Use General Preferences? Set the Measurement In? Set the Vertical ruler? Set the Graphics Display? Set the Control Palette? Set the Save Options? Apply Guides? FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com PageMaker Interface PageMaker 6.5 Foundation 9 2001 Cheltenham Computer Training PageMaker Interface When you have completed this learning module you will have seen how to: · · · · · · · · · · · · · Use the PageMaker Environment Use Blank Pages Use the Pasteboard Use the Toolbox Use the Colors Palette Use the Control Palette Use the Character View Use the Paragraph View Use the Object View Use Rulers Use the Zero Point Option Use Guides Apply the Snap to Option FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com 10 2001 Cheltenham Computer Training PageMaker Interface PageMaker 6.5 Foundation Work Environment Work Environment · The PageMaker environment will display a New Publication window, a Blank Page, a Master Page, and Current Page icons, horizontal and vertical Scroll Bars, Rulers, the Control palette, the Toolbox, and other palettes. © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 6 Using the PageMaker Environment · The PageMaker environment will display a New Publication window, a Blank Page, a Master Page, and Current Page icons, horizontal and vertical Scroll Bars, Rulers, the Control palette, the Toolbox, and other palettes such as Styles, Colors, Layers, Master Pages, and Hyperlinks: Note: Palettes always display in front of your work window, and remain opened until you close them. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com PageMaker Interface PageMaker 6.5 Foundation 11 2001 Cheltenham Computer Training Using Blank Pages · When starting with a new document, you will see a blank page with/without Margin Guides set to a size specified in the Page Setup dialog box. A rectangle with a black key line and a drop shadow represents the page. If you set page margins for your page they will be represented by a bright magenta colored keyline which will be smaller than your page size, and two darker colored Column Guides on the left and right side of the page: Note: If you set all of your page margins to zero, the margin guides and column guides will become the keyline of the page. Using the Pasteboard · The Pasteboard is the non-printing area outside the blank page. The function of the pasteboard in PageMaker is the same as the traditional pasteboard, simply select objects and move them onto the pasteboard for use on other pages. You can leave items on the pasteboard until you are ready to use them: Note: If you go to another page in your document, the items on the pasteboard will still stay in place, and they will always be visible unless you delete them. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com 12 2001 Cheltenham Computer Training PageMaker Interface PageMaker 6.5 Foundation Toolbox Toolbox · The PageMaker Toolbox enables you to access the basic tools you need to perform various actions in the publication window. © Cheltenham Computer Training 2001 Adobe PageMaker 6.5 - Slide No 7 Using the Toolbox · The PageMaker Tool palette enables you to access the basic tools you need to perform various actions in the publication window: Note: For more information on the Tool Palette, see the Basic Tools chapter. FOR USE AT THE LICENSED SITE(S) ONLY Cheltenham Computer Training 1995-2001 - www.cctglobal.com