MANUAL FOR THE OFFICE OF ROLLS AND LISTS Crown Writ The old manual is underlying law. The new manual incorporates the old manual, policies, procedures, and rulings of law. It is a workbook on how to initiate the law, and enjoys the status of Crown Writ until such time as the Imperial Estates withdraw the old manual. FEBRUARY 2003 © 2002, 2003 The Adrian Empire Inc., all rights reserved. "Adria" is a registered trade name of the Adrian Empire, Inc. Anyone is welcome to point out any error or omission that they may find. Imperial Minister of Rolls and Lists Rolls@adrianempire.org Empress empress@adrianempire.org Emperor emperor@adrianempire.org Rolls Manual: Table of Contents Page 1 of 35 TABLE OF CONTENTS Preface ........................................................................................................................................................ 3 I. The Office of Rolls and Lists.......................................................................................................... 3 II. Sources of Information ................................................................................................................... 3 A. Why the Forms are Necessary ...................................................................................................................3 B. Precedence ....................................................................................................................................................3 C. Event Forms .................................................................................................................................................4 D. Estates and Ministers Reports....................................................................................................................4 E. Member-Provided Information .................................................................................................................5 III. Reports ............................................................................................................................................ 5 A. Reports to the Imperial Office of Rolls and Lists ..................................................................................5 B. Reports to the Crown..................................................................................................................................6 C. Reports to Other Offices............................................................................................................................6 D. Imperial Reports...........................................................................................................................................6 E. Suggestions....................................................................................................................................................7 F. Non-Reporting .............................................................................................................................................7 IV. Audits .............................................................................................................................................. 7 A. Cooperative Effort.......................................................................................................................................7 B. Responsibilities of the Member .................................................................................................................8 C. Responsibilities of the Minister of Rolls...................................................................................................8 D. Conflicts.........................................................................................................................................................8 E. Corrections....................................................................................................................................................8 V. Points .............................................................................................................................................. 9 A. Official Events..............................................................................................................................................9 B. Tournaments and Wars...............................................................................................................................9 C. Demonstrations..........................................................................................................................................10 D. Classes..........................................................................................................................................................10 E. Disciplines ...................................................................................................................................................11 F. No Points ....................................................................................................................................................12 G. One Point Per Month................................................................................................................................12 H. Members Leaving Adria............................................................................................................................12 I. Members Returning to Adria ...................................................................................................................13 VI. Points Conversions ........................................................................................................................14 A. For Ministry Service...................................................................................................................................14 B. From Other Organizations.......................................................................................................................14 C. Renaissance Military Society (RMS) ........................................................................................................15 D. Society for Creative Anachronisms (SCA) .............................................................................................15 E. Empire of Chivalry and Steel (ECS) .......................................................................................................16 F. Historical Medieval Re-enactment (HMR).............................................................................................18 Appendix A. Ministers...............................................................................................................................19 A. Minister of Rolls and Lists (Imperial) .....................................................................................................19 B. Deputy Minister of Rolls and Lists (Imperial).......................................................................................19 C. Minister of Rolls and Lists (Chartered Subdivisions) ...........................................................................20 D. Deputy Minister of Rolls and Lists (Chartered Subdivisions).............................................................20 Appendix B. Domesday Book...................................................................................................................21 A. Section One: Honors.................................................................................................................................21 B. Section Two: Points...................................................................................................................................21 © Adrian Empire Inc. http://www.adrianempire.org Rolls Manual: Table of Contents Page 2 of 35 Appendix C. Policy Changes.....................................................................................................................22 A. Only One TW per month.........................................................................................................................22 B. Converting Ministry Points to DIs..........................................................................................................22 C. Counting Crown Wars as a Second Point in a Month .........................................................................22 D. Counting Arts as a Tournament in a War ..............................................................................................22 Appendix D. Forms...................................................................................................................................23 A. Sign-in Forms .............................................................................................................................................23 B. Tournament Forms....................................................................................................................................26 C. Steps to Knighthood .................................................................................................................................27 Appendix E. Reports .................................................................................................................................28 Glossary .....................................................................................................................................................32 © Adrian Empire Inc. http://www.adrianempire.org Rolls Manual: Preface Page 3 of 35 PREFACE This is the preliminary draft of the Rolls Manual, written by committee in late 2002. It contains the rules, regulations, reporting and recording procedures, forms, points conversions and ministry descriptions for the Office of Rolls and Lists. Presented in January, 2003, this manual contains no substantial new law, and should be put into use immediately. I. THE OFFICE OF ROLLS AND LISTS The primary functions of the Office of Rolls and Lists are to: · Record and archive the participation and accomplishments of the members of the Adrian Empire · Assist members of the Adrian Empire in tracking their own participation and accomplishments · Provide verification and recorded information to other ministries and members as needed The participation and accomplishments tracked by the Office of Rolls and Lists shall include: · Points earned through Adrian activity, or approved conversions of points earned elsewhere · Knightly rank (and dates earned) · Precedence-bearing titles, ranks, awards, and orders · Non-precedence-bearing titles, ranks, awards, and orders as listed in the Bylaws, and Estates Writ 18. II. SOURCES OF INFORMATION If it isn't written down, it didn't happen. There are various sources from which the Rolls office get their information. All sources should be considered in their proper perspective. A. Why the Forms are Necessary Procedure is often determined by completely mundane considerations. The reason we need the sign-in sheets is because without them there is no documentation for the purposes of the federal government (IRS) or our insurance company as to member attendance and participation at our events. This is important to verify any tax write-offs a member (volunteer) may have claimed on their taxes; and also to provide for any insurance claims submitted in association with said events. The default is that if you aren't on the sign-in list, you weren't there. At that point you have to trot out witnesses willing to travel to your mundane judicial proceedings and willing to testify on your behalf. We, the Imperial government, are the ones legally charged with the maintenance of said records. If we were a non-profit with paid staff (that we could fire for incompetance), then we probably could maintain archival records scattered "hither and yon" with some confidence. We are not. Since we rely totally on volunteers, we cannot count on individuals to bear the total burden of maintaining our records. B. Precedence Event forms shall take first precedence as a source of information. These forms are signed by the actual participants, and verified by the autocrats, ministers, Crowns and ruling nobles. Report forms shall take second precedence. They are a valuable source of information, but are secondhand reporting, with no validation of activities, member status, etc. Member-provided information shall be taken into consideration, but only after other sources of information have been used. This type of information is used mainly when the primary records of an event have been lost. © Adrian Empire Inc. December 2002 http://www.adrianempire.org Rolls Manual: II. Sources of Information Page 4 of 35 C. Event Forms These are the first and most important source of information. They are the actual forms that are used at events, tournaments and wars. These forms take precedence over all other sources of information. Every event requires sign-in forms. All forms are to be provided t ...