User manual ALCATEL 4200 - EASY

ALCATEL 4200 Easy Courtesy of DownerCommspec (NZ) Ltd For Sales and Service DownerCommspec (NZ) Ltd 0800-828-888 MAKING CALLS OUTWARD DIALING INTER OFFICE CALLING CALLBACK If an extension is engaged you may programme your phone to ring you when the extension is free FEATURE CODES 1 0 8000 - 8399 Outside Line Operator Dialling a System Directory number Automatic Call back Cancel automatic callback Paging All Calls Paging Group Parking a Call Retrieve Parked Call from your extension Retrieve Parked Call from your own or another extension Direct Pick Up Group Pick Up Bell Pick Up Forward All Calls Forward Calls on Busy Cancel Call Forwarding Forward I'm Here Cancel Forward I'm Here Redial Conference 552 551 Dial 1, followed by the desired number Dial extension number After you have dialled the extension and hear busy tone 5 Dial 5 to set a Callback To Cancel dial # 99 # 99 #* #2 *7 *7 REDIAL Dial # 1 DIRECTORY DIALLING BY NUMBER Dial the 4 digit speed code 8000 - 8399 Accesses up to 400 Company speed dials by number BY NAME Dials Internal and Company names using Directory 1. 2. 3. 4. Press DIRECTORY key From your alpha keypad, enter the first letter of the name you require Press + or - to scroll to desired name Press OK the number is automatically dialled for you * 7 (extn) # 6 (extn) *6 *1 * 01 * 02 * 00 * 06 * 07 PERSONAL SPEED DIALLING PROGRAMMING Stores and accesses up to 10 speed dials exclusive to your phone 1. 2. 3. 4. 5. 6. 7. 0 2 4 6 8 Press PERSONAL SPEED key Press Enter a speed number between 1 - 9 Enter the name from your alpha keypad Press OK Dial 1 followed by the telephone number Press OK 1 3 5 7 9 #1 3 Headset ON Headset OFF TO DIAL 1. 2. 3. Press PERSONAL SPEED key Press + or to scroll to desired name Press OK The number is automatically dialled for you Page 1 Page 6 INFORMATION KEY Press Press + or - to scroll and select from the following additional features Each time the desired feature is displayed on your screen, press the OK key to confirm your choice RECEIVING CALLS GROUP PICK UP Answers any ringing phone in your group Press PICKUP or Dial * 6 DIRECTED PICK UP Answers a specific ringing phone Press DIR PICK or Dial # 6 Dial the extension number you wish to answer FEATURES 1. 2. 3. 4. 5. WHO AM I ­ Displays your extension number LOCK ­ Disables your phone from being used APPMT ­ (Appointment) By inserting a time (4 digits) you may get your phone to ring you (Alarm) DIVERT ­ Diverts your phone or enables text messaging PHONE ­ Enables Headset use, Contrast (Dial 1), Melody (Dial 1 for tune and Dial 2 for Volume) ANSWERING NIGHT BELLS Dial * 1 TRANSFERRNG TRANSFER Ask your caller to hold Dial extension number Wait for an answer (optional) Press TRANSFER and hang up To Retrieve the call if you have not hung up Press then CALL key You are connected to your caller (flashing) SENDING DTMF TONES FOR AUTOMATED TELEPHONE MESSAGING, e.g. TELEPHONE BANKING; VOICEMAIL ETC Dial the required number Press DTMF key or Dial # # Dial the required digits from your keypad To Retrieve the call if you have hung up Press DIR PICK or Dial # 6 Followed by the extension number CALL WAITING IGNORE THE CALL REPLACE YOUR RECEIVER ANSWER THE CALL WAITING AND HOLD ST YOUR 1 CALLER SHUTTLING BETWEEN THE TWO CALLERS It will return to its sender nd The 2 call will ring your phone Ask your caller to hold Press flashing CALL key (first caller goes on hold automatically) nd You are connected to the 2 caller Press CALL key (flashing) to shuttle between the two callers HOLDING HOLD A CALLER Ask your caller to hold Press HOLD key Press CALL key (flashing) RETRIEVE CALL ON HOLD Page 5 Page 2 PARKING PARK Ask your caller to hold Press PARK (or Dial * 7) SENDING A TEXT MESSAGE TO SET Sends a visual text message to Display phones 1. 2. 3. 4. 5. Press MAIL key Dial 2 Enter destination extension Press + and - (until desired message is displayed on screen) Press OK Pressing NEXT SCREEN will view second part of longer PARK RETRIEVE Press PARK (or Dial * 7) Dial the extension number the call is parked at (N.B. Once sent the message can not be cancelled) PAGING ANSWERING PAGE From any phone Dial * 7 followed by the number announced by the operator 6. messages Press OK ALL CALLS Dial # * WHEN YOUR MAIL KEY IS ILLUMINATED (Feature only available if your phone is programmed with a NEXT SCREEN key) READING A TEXT MESSAGE 1. Press MAIL key (Screen displays how many text or voice messages received) 2. 3. Press 2 (Senders name is displayed on screen) Press OK Press NEXT SCREEN to read message 4. Press OK (Calls sender and deletes message) PAGING GROUP Dial # 2 CONFERENCING CONFERENCING UP TO 3 PARTIES Any combination internal and external While in conversation Dial the extension you wish to conference (Speak with the new party ­ the other party can not hear) Press 3 to conference all parties DIVERTING CALLS LEAVING A TEXT MESSAGE FROM YOUR PHONE TO SET Displays a visual message to screen phone extensions TO SET 1. 2. 3. 4. 5. 6. Press Press + (until 4-Div is displayed on screen) Press OK Press + (until desired Divert type is displayed on screen) Press OK Enter destination extension 1. 2. 3. 4. 5. 6. Press Press + (until 4-Div is displayed on screen) Press OK Press + (until Text is displayed on screen) Press OK Press + and - (until desired message is displayed on screen) Enter information from your keypad where prompted, press OK 7. Press OK "Text Answering" is now displayed on your screen To Cancel Dial * 00 or Press DIVERT To Cancel Dial * 00 or Press DIVERT Page 3 Page 4