Getting Started With AppleWorks 6 Includes basics for new users and project examples and ideas for all users K Apple Computer, Inc. © 2001 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the "keyboard" Apple logo (Option-Shift-K) for commercial purposes without prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors. Apple Computer, Inc. 1 Infinite Loop Cupertino, CA 95014-2084 408-996-1010 www.apple.com Apple, the Apple logo, AppleWorks, ClarisWorks, Mac, and Macintosh are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Balloon Help is a trademark of Apple Computer, Inc. Windows is a registered trademark of Microsoft Corporation. Other company and product names mentioned herein are trademarks of their respective companies. Mention of third-party products is for informational purposes only and constitutes neither an endorsement nor a recommendation. Apple assumes no responsibility with regard to the performance or use of these products. Simultaneously published in the United States and Canada. Digital imagery Copyright 1999 PhotoDisc, Inc. Equation Editor in AppleWorks is a special version of MathTypeTM by Design Science. If you frequently create documents with equations, you may find MathType better suited to your needs. MathType is as easy to use as Equation Editor and has many extra features to help you save time and create a wider range of equations. MathType is available in English, Japanese, German and French. For further information about purchasing MathType, contact your software dealer or Design Science directly. Design Science, Inc. 4028 Broadway Long Beach, CA 90803 USA Toll free: 800-827-0685 International: 562-433-0685 Fax: 562-433-6969 Email: sales@dessci.com Web: www.dessci.com Contents 1 Finding Answers and Instructions 7 Where to Begin 7 Getting Instructions on Specific Tasks 8 Opening and Closing AppleWorks Help 8 Moving Around in AppleWorks Help 8 Identifying Items on the Screen 9 AppleWorks Resources on the Web 9 Product Support 10 2 Getting to Know AppleWorks 6 11 New Features in AppleWorks 6 11 Opening AppleWorks 12 Basics for New Users 12 Taking Advantage of Assistants and Templates 12 Introduction to the AppleWorks Windows 14 Starting a New Project From Scratch 18 Understanding and Choosing Document Types 18 Beyond the Basics 26 Integrating Different Kinds of Content in a Document (Frames) 26 Adding Tables to Your Documents 27 Controlling the Way Objects and Frames Interact With Text 27 Exchanging Documents Between Different Computers and Applications 31 Where to Go From Here 32 3 Examples and Ideas 33 Agenda 34 3 Award Certificate 36 Banner 38 Brochure 40 Business Cards 42 Calendar 44 Event Tracker 46 Flash Cards (Interactive) 48 Greeting Card 50 Homework Sheet 52 Letterhead 54 Mailing Labels 56 Postcard 58 Poster 60 School Report 62 Slide Show 64 4 Contents PREFACE About This Manual This manual is for both new and experienced AppleWorks users. It assumes that you already know how to perform basic tasks with your computer, such as using the mouse and saving documents. (If necessary, see the documentation that came with your computer to learn basic computer skills.) Use this manual for a few different purposes: m Find out how to access detailed instructions and other useful resources. See Chapter 1, "Finding Answers and Instructions." m Familiarize yourself with basics to get started quickly, and get a brief summary of new features. See Chapter 2, "Getting to Know AppleWorks 6." m See examples, tips, and pointers to instructions on specific techniques. See Chapter 3, "Examples and Ideas." Each example tells you where to find instructions for creating elements highlighted there. If you are new to AppleWorks, Chapter 3 is a useful visual introduction and reference. If you are an experienced user, use it for new ideas and to familiarize yourself with AppleWorks 6. 5 CHAPTER 1 1 Finding Answers and Instructions Where to Begin The AppleWorks suite of documentation is designed to get you going as quickly as possible, whether you are a new or experienced AppleWorks user. Experience level Do this You're new to AppleWorks or want a complete understanding of AppleWorks 6 m Read this chapter to learn about accessing step-by-step instructions and other resources. m See Chapter 2, "Getting to Know AppleWorks 6," to familiarize yourself with the basic concepts that will get you started. m See Chapter 3, "Examples and Ideas," for examples of what you can do with AppleWorks, and to see where you can find out how to create elements highlighted in the examples. m As necessary, use AppleWorks Help for help with specific procedures. m Use this chapter to find out about onscreen help and resources on the World Wide Web. m See Chapter 2, "Getting to Know AppleWorks 6," to find out about new features. m See Chapter 3, "Examples and Ideas," to get new ideas or to learn more about AppleWorks capabilities. m As necessary, refer to AppleWorks Help for shortcuts and help with specific procedures. You've used AppleWorks before 7 Getting Instructions on Specific Tasks Complete how-to instructions, shortcuts, and more details are available in AppleWorks Help. The onscreen help provides these convenient features: m instant access through the Help menu or keyboard shortcuts m an index and (in Mac OS 8.5 or later) fully searchable content m quick access to related information via links Opening and Closing AppleWorks Help AppleWorks Help is available when AppleWorks is the active application. To open the help system, choose AppleWorks Help from the Help menu. (Alternatively, you can press the Help key on an extended keyboard.) If a dialog box with a "?" button is on the screen, click the "?" button to get help using the dialog box. Note: If you're using Windows or a version of the Mac OS earlier than 8.5, AppleWorks Help opens in your default Web browser. In Mac OS 8.5 and later, the help system appears in the Apple Help Viewer. Moving Around in AppleWorks Help You move to new topics and pages in the onscreen help system by clicking links, which are identified by underlined text. Use these components to navigate through AppleWorks Help: m Table of contents: The table of contents appears on the left side of the help window when AppleWorks Help opens. When you click a topic, a list of subtopics appears on the right side of the window. A link to the table of contents also appears at the bottom of every help page. m Index: The index contains an alphabetical list of topic links. A link to the index appears at the bottom of every help page. m Search: If you are using AppleWorks with Mac OS 8.5 or later, the Help Viewer searches the entire help system for any text that you enter in the Search field. m Related topics: A list of related topic links appears near the end of many help pages. 8 Chapter 1 Identifying Items on the Screen You can get information by moving the pointer over items on the screen. Identifying Names and Functions of Items on the Screen If you are using a version of the Mac OS earlier than Mac OS X, you can open Balloon Help to learn the names and functions of items on the screen. To use Balloon Help: 1 2 Choose Show Balloons from the Help menu. Move the pointer over the item you want to identify. When you're finished using Balloon Help, choose Hide Balloons from the Help menu. Getting Information About Items in the Button Bar and Tools Window AppleWorks includes "tooltips" about items in the Button Bar and items in the Tools window. Move the pointer over an item and pause a moment to see the associated tooltip. Note: The tooltips feature is turned on by default. To turn Button Bar tooltips off and on, choose Preferences from the AppleWorks menu (in Mac OS X) or from the Edit menu (in Mac OS 8 or 9 or in Windows), then choose Button Bar from the submenu. Select or deselect the "Show tooltips" checkbox. AppleWorks Resources on the Web If you have an Internet connection, you can access free supplemental AppleWorks material such as m additional templates m additional clip art m tips and tricks m news about AppleWorks To access the additional templates, tips and tricks, and news about AppleWorks: 1 2 If the Starting Points window is not open, choose Show Starting Points from the File menu. Click the Web tab and select a resource. To access additional clip art that Apple provides via the Internet: Open the document to which you want to add clip art. If the Clippings window is not open, choose Show Clippings from the File menu. In the Search box, type a keyword describing the type of clip art you want, and click Search. (Make sure the Search Web Content checkbox is selected.) 1 2 3 Finding Answers and Instructions 9 Product Support Apple is dedicated to providing product support that meets your needs. For information about product support, visit this Web site: www.apple.com/support/ Or review the Apple Service and Support Guide included with your product. The AppleWorks site may also be helpful: www.apple.com/appleworks/ 10 Chapter 1 CHAPTER 2 2 Getting to Know AppleWorks 6 Use AppleWorks for writing and outlining; creating tables, spreadsheets, and charts; creating and managing databases; drawing and painting; and creating presentations. You can use it for everyday personal tasks such as writing a letter or keeping an address list, and for more complex tasks, such as publishing a newsletter. Using AppleWorks for all your projects (instead of using a different program for each task) conserves computer resources such as memory and disk space, makes it convenient to integrate different types of content, and lets you switch between tasks without opening several different programs. New Features in AppleWorks 6 m New presentation document environment for creating, organizing, and setting display options for slide presentations m Useful, easily accessible Internet resources m New, easy table creation in any document type m Updated user interface, including windows that replace the libraries and the New Document dialog box; a new Tools window that includes frame, drawing, painting, tables, and formatting tools; and a new window ("Accents") that combines tools for setting colors and other attributes (see "Floating Windows" on page 15) m Many more enhancements, including auto-save, improved mail merge, and improved spreadsheet functionality You can read more about the new features in AppleWorks Help: 1 2 Choose AppleWorks Help from the Help menu. Click Introduction, then click "What's new in AppleWorks 6." 11 Opening AppleWorks To open AppleWorks: m Double-click the AppleWorks icon, located in the AppleWorks 6 folder. You can also open AppleWorks by double-clicking the icon of any document created in AppleWorks. Basics for New Users If you are not familiar with AppleWorks, reviewing these essentials will help you get started quickly. Taking Advantage of Assistants and Templates AppleWorks Assistants and templates give you a head start on your projects by doing a lot of the work for you. Assistants for Projects Assistants ask you questions and then do the work based on your answers. There are Assistants for m creating an address book database m creating business cards m creating a monthly calendar m creating award and diploma certificates m creating and printing envelopes m analyzing financial opportunities After you create a document with an Assistant, you can edit and customize it as needed. To use an Assistant: 1 2 3 If the Starting Points window is not open, choose Show Starting Points from the File menu. Click the Assistants tab. Select an Assistant and follow the instructions that appear. 12 Chapter 2 Assistants for Tasks Within Documents There are two Assistants for specific tasks within a document: m To create mailing labels in a database document, choose New Label Layout from the Layout menu. m To create citation footnotes in a word-processing document, click the Insert Footnote Assistant button in the Button Bar. You must add the button to the Button Bar first. Choose Preferences from the AppleWorks menu (in Mac OS X) or from the Edit menu (in Mac OS 8 or 9 or in Windows), then choose Button Bar from the submenu. Drag the Insert Footnote button (in the Word Processing group) from the Available Buttons list to the Button Bar, then click Done. Templates AppleWorks includes templates already set up with text, pictures, and other formatting options. There ar ...