Getting Started K Apple Inc. © 2007 Apple Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. The Apple logo is a trademark of Apple Inc., registered in the U.S. and other countries. Use of the "keyboard" Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors. Apple 1 Infinite Loop Cupertino, CA 95014-2084 408-996-1010 www.apple.com Apple, the Apple logo, iLife, iPhoto, iPod, iTunes, Keynote, Mac, the Mac logo, Macintosh, Mac OS, Pages, and QuickTime are trademarks of Apple Inc., registered in the U.S. and other countries. Aperture, Finder, GarageBand, iWeb, iWork, and Safari are trademarks of Apple Inc. 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Apple assumes no responsibility with regard to the performance or use of these products. 034-4051-A 06/2007 Contents 7 8 10 12 14 14 16 16 17 18 19 20 21 23 23 24 26 27 Welcome to iWork '08 Welcome to Pages '08 Welcome to Numbers '08 Welcome to Keynote '08 About This Book Where to Go for More Help Overview of iWork Tools The Toolbar and Format Bar The Inspector Window The Media Browser The Font Panel The Colors Window Keyboard Shortcuts Chapter 1: Getting Started with Pages What You'll Learn Step 1: Create a New Document and Choose a Template Step 2: Add and Format Text Changing Font Color and Other Text Attributes 3 30 35 35 36 37 39 40 40 42 42 43 45 48 49 52 54 55 55 56 58 59 63 64 Using Styles and Creating Lists Step 3: Add Objects Using Media Placeholders Adding Objects Wrapping Text Around Objects Adding Shapes Step 4: Use Writing Tools Checking Spelling and Proofreading Your Document Researching Information Step 5: Share Your Document Working with Page Layout Documents Creating and Linking Text Boxes Adding and Reordering Pages Masking (Cropping) Images Removing Unwanted Areas from an Image Continue to Explore Chapter 2: Getting Started with Numbers What You'll Learn Step 1: Create a New Spreadsheet Step 2: Get Familiar with the Numbers Window Introducing Tables Introducing Charts Introducing Sheets 4 Contents 65 65 66 69 70 73 76 77 80 81 82 84 86 87 88 88 95 97 97 99 99 Step 3: Create a New Table Adding a Table Defining Table Elements Formatting a Table Working with Columns and Rows Adding Data Using Cell Controls Formatting Cells Step 4: Use Formulas and Functions Adding a Quick Formula Using the Formula Editor Using the Function Browser to Add a Function Performing Instant Calculations Using Your Results in the Loan Comparison Table Step 5: Enhance Your Spreadsheet Adding Charts Adding Text, Shapes, and Other Objects Step 6: Share Your Spreadsheet Preparing a Sheet for Sharing Printing and Exporting Your Spreadsheet Continue to Explore Contents 5 101 101 102 105 106 106 108 108 113 115 115 117 124 124 125 126 Chapter 3: Getting Started with Keynote What You'll Learn Step 1: Create a New Document and Choose a Theme The Slide Organizer The Notes Field Step 2: Create Slides Adding and Formatting Text Adding Graphics and Other Media Step 3: Organize Your Slides Step 4: Enhance Your Slideshow with Motion Adding Transitions Between Slides Making Objects Move Step 5: Rehearse and Share Your Slideshow Rehearsing Your Presentation Customizing a Presentation for the Audience Continue to Explore 127 Index 6 Contents This book will help you quickly create your first documents, spreadsheets, and slideshows. iWork '08 includes three applications that integrate seamlessly with your Mac experience: Â Pages. The word processor with an incredible sense of style. Â Numbers. Powerful, compelling spreadsheets made easy. Â Keynote. Cinema-quality presentations for everyone. 7 Preface Welcome to iWork '08 Welcome to Pages '08 Just open Pages and start typing to create compelling letters, reports, and other word processing documents. You can also create beautifully designed brochures, flyers, and newsletters with the powerful page layout mode. Pages features change tracking, rich graphics and text tools, and more than 140 templates. Use paragraph and character styles to make your documents consistent. Use the Format Bar to change fonts, colors, line spacing, and more. Text automatically flows around inserted images. Track changes directly in the text, or hide tracking. Use change tracking to edit documents with multiple authors. Above, a Word Processing template is shown. 8 Preface Welcome to iWork '08 Below, a Page Layout template is shown. Position text and graphics anywhere on your canvas. The Format Bar options change based on the object selected. Drag images from the Media Browser directly into templates. The thumbnail view shows your entire document at a glance. Use Instant Alpha to remove the background from an image. Add a picture frame to any image using the Graphic Inspector. Preface Welcome to iWork '08 9 Welcome to Numbers '08 Numbers is a new and innovative--yet familiar--spreadsheet application with over 150 functions and fundamentally better ways to organize data, perform calculations, and manage lists. Numbers includes intelligent tables, customizable checkboxes and sliders, 2D and 3D charts, an interactive print view, and templates for home, education and business. Create multiple sheets, tables, and charts in a spreadsheet. Each table contains data calculations that work across tables. Format text, numbers, cell borders, and more using the Format Bar. Add charts based on table data. Easily change the font, borders, and colors of tables. Use the Media Browser to add your photos anywhere. 10 Preface Welcome to iWork '08 Drag here to move the table. Sort and filter rows using the column pop-up menu. Use headers to name rows and columns. Click to add rows. Refer to cells by name in formulas. Preface Welcome to iWork '08 11 Welcome to Keynote '08 Create spectacular presentations to amaze your audiences. Start with one of over 30 Apple-designed themes, and then add gorgeous text effects and advanced animations, using Smart Builds or action builds, which move objects from point A to point B. Remove an unwanted background from an image using Instant Alpha. Record your voice with your slides for self-running presentations, kiosks, storyboards, or even podcasts. Play cinema-quality presentations, or even record voiceovers for selfrunning presentations. Use Instant Alpha on any image to easily remove the background color. Quickly access all your photos, movies, and music using the Media Browser. Themes include multiple layouts with coordinated fonts, colors, image frames, and backgrounds. Use Smart Builds with drop zones to quickly create sophisticated animations. Choose the size of the thumbnails. 12 Preface Welcome to iWork '08 Create beautiful charts with a single click. Use the Inspector to change the attributes of any selected object. Edit chart data directly. Choose from a library of lifelike 3D textures. Preface Welcome to iWork '08 13 About This Book This book contains the following chapters: Â Chapter 1, "Getting Started with Pages," takes you step by step through the process of creating a word processing document and a more graphics-intensive document. Â Chapter 2, "Getting Started with Numbers," takes you through the process of creating a simple spreadsheet. Â Chapter 3, "Getting Started with Keynote," takes you through the process of creating a slideshow. These three tutorials will get you up and running quickly in each application. Where to Go for More Help In addition to this book, there are many other resources to help you as you use iWork '08: Â iWork '08 tour. Watch an overview of what you can do with the iWork '08 suite. To view the tour, open an iWork '08 application and choose Help > iWork Tour. Â Online tutorials. Watch how-to videos about performing common tasks in each application. The first time you open each iWork '08 application, a message appears with a link to these tutorials on the web. You can view an application's tutorial anytime by choosing Help > Video Tutorials. Â User's guides. A printable PDF document, containing detailed instructions for completing any task, is available for each application. To view a user guide, open the application and choose Help > Application User Guide. 14 Preface Welcome to iWork '08 Â Onscreen help is provided for each application. The help contains thorough instructions for completing all iWork tasks. To open the help, open an application and choose Help > Application Help. The first page of help also provides access to the following websites: Â iWork website (www.apple.com/iwork): The latest news and information about iWork. Â Support website (www.apple.com/support/application): Detailed information about solving problems. Â Help tags are available for many onscreen items. To see a help tag, hold the pointer over an item for a few seconds. Preface Welcome to iWork '08 15 Overview of iWork Tools All three iWork applications share many of the same tools. The Toolbar and Format Bar At the top of each application window, the toolbar provides controls for common tasks. Each toolbar is described in detail in the appropriate chapter in this book. You can customize the toolbar so that it contains the tools you use most often. To customize the toolbar: m Choose View > Customize Toolbar. The toolbar at the top of each window provides controls for common tasks. The Format Bar provides additional formatting tools. The Format Bar provides quick access to commonly used tools for formatting objects. If the Format Bar isn't visible beneath the toolbar, click View in the toolbar and choose Show Format Bar to show it. 16 Preface Welcome to iWork '08 The Inspector Window You can format all elements of your document using the panes of the Inspector window. The Inspector panes are described in detail in the user's guides. To open the Inspector window: m Click Inspector (a blue i) in the toolbar. Click the buttons along the top to see the different Inspector panes. You can have more than one Inspector window open at a time. To open another Inspector window: m Choose View > New Inspector, or Option-click one of the buttons at the top of the Inspector window. Preface Welcome to iWork '08 17 To see what a control does, rest the pointer over it until its help tag appears. The Media Browser This window provides quick access to all the files in your iTunes library, your iPhoto library, your Aperture library, and your Movies folder. You can drag any audio file, photo, or movie from the Media Browser directly into an iWork document. To open the Media Browser: m Click the Media button in the toolbar. Click a button to view your media files. Drag a file to a document. Search for a file. 18 Preface Welcome to iWork '08 The Font Panel All three iWork applications use the Mac OS X Font panel, so you can use any font installed on your computer in your iWork documents. Drag favorite fonts to the Favorites collection. Create new font collections. Preface Welcome to iWork '08 19 The Colors Window Use the Mac OS X Colors window to choose colors for text, table cells, objects, shadows, and more. To find the color of an onscreen item, click the magnifying glass and then click the item. These buttons provide different color models. The color selected in the color wheel appears here. Drag from here to apply color to text or objects. Click the color wheel to select a color. Drag the slider to change hues. Change the color's transparency. To save a color for later use, drag it from the color well at the top of the window to one of these squares. 20 Preface Welcome to iWork '08 Keyboard Shortcuts You can perform many tasks by pressing certain keys. To see a complete list of an application's shortcuts, choose Help > Keyboard Shortcuts. Preface Welcome to iWork '08 21 1 Getting Started with Pages This chapter provides an overview of the basic steps for creating documents in Pages. What You'll Learn This tutorial shows you how to: Â Create new documents and choose templates. Â Add and format text. Â Add photos and other media. Â Add, delete, and reorder pages. Â Use writing tools such as spell checking. 1 Â ...