User manual APPLE IWORK 08 - GETTING STARTED

Getting Started K Apple Inc. © 2007 Apple Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. The Apple logo is a trademark of Apple Inc., registered in the U.S. and other countries. Use of the "keyboard" Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors. Apple 1 Infinite Loop Cupertino, CA 95014-2084 408-996-1010 www.apple.com Apple, the Apple logo, iLife, iPhoto, iPod, iTunes, Keynote, Mac, the Mac logo, Macintosh, Mac OS, Pages, and QuickTime are trademarks of Apple Inc., registered in the U.S. and other countries. Aperture, Finder, GarageBand, iWeb, iWork, and Safari are trademarks of Apple Inc. 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Apple assumes no responsibility with regard to the performance or use of these products. 034-4051-A 06/2007 Contents 7 8 10 12 14 14 16 16 17 18 19 20 21 23 23 24 26 27 Welcome to iWork '08 Welcome to Pages '08 Welcome to Numbers '08 Welcome to Keynote '08 About This Book Where to Go for More Help Overview of iWork Tools The Toolbar and Format Bar The Inspector Window The Media Browser The Font Panel The Colors Window Keyboard Shortcuts Chapter 1: Getting Started with Pages What You'll Learn Step 1: Create a New Document and Choose a Template Step 2: Add and Format Text Changing Font Color and Other Text Attributes 3 30 35 35 36 37 39 40 40 42 42 43 45 48 49 52 54 55 55 56 58 59 63 64 Using Styles and Creating Lists Step 3: Add Objects Using Media Placeholders Adding Objects Wrapping Text Around Objects Adding Shapes Step 4: Use Writing Tools Checking Spelling and Proofreading Your Document Researching Information Step 5: Share Your Document Working with Page Layout Documents Creating and Linking Text Boxes Adding and Reordering Pages Masking (Cropping) Images Removing Unwanted Areas from an Image Continue to Explore Chapter 2: Getting Started with Numbers What You'll Learn Step 1: Create a New Spreadsheet Step 2: Get Familiar with the Numbers Window Introducing Tables Introducing Charts Introducing Sheets 4 Contents 65 65 66 69 70 73 76 77 80 81 82 84 86 87 88 88 95 97 97 99 99 Step 3: Create a New Table Adding a Table Defining Table Elements Formatting a Table Working with Columns and Rows Adding Data Using Cell Controls Formatting Cells Step 4: Use Formulas and Functions Adding a Quick Formula Using the Formula Editor Using the Function Browser to Add a Function Performing Instant Calculations Using Your Results in the Loan Comparison Table Step 5: Enhance Your Spreadsheet Adding Charts Adding Text, Shapes, and Other Objects Step 6: Share Your Spreadsheet Preparing a Sheet for Sharing Printing and Exporting Your Spreadsheet Continue to Explore Contents 5 101 101 102 105 106 106 108 108 113 115 115 117 124 124 125 126 Chapter 3: Getting Started with Keynote What You'll Learn Step 1: Create a New Document and Choose a Theme The Slide Organizer The Notes Field Step 2: Create Slides Adding and Formatting Text Adding Graphics and Other Media Step 3: Organize Your Slides Step 4: Enhance Your Slideshow with Motion Adding Transitions Between Slides Making Objects Move Step 5: Rehearse and Share Your Slideshow Rehearsing Your Presentation Customizing a Presentation for the Audience Continue to Explore 127 Index 6 Contents This book will help you quickly create your first documents, spreadsheets, and slideshows. iWork '08 includes three applications that integrate seamlessly with your Mac experience:  Pages. The word processor with an incredible sense of style.  Numbers. Powerful, compelling spreadsheets made easy.  Keynote. Cinema-quality presentations for everyone. 7 Preface Welcome to iWork '08 Welcome to Pages '08 Just open Pages and start typing to create compelling letters, reports, and other word processing documents. You can also create beautifully designed brochures, flyers, and newsletters with the powerful page layout mode. Pages features change tracking, rich graphics and text tools, and more than 140 templates. Use paragraph and character styles to make your documents consistent. Use the Format Bar to change fonts, colors, line spacing, and more. Text automatically flows around inserted images. Track changes directly in the text, or hide tracking. Use change tracking to edit documents with multiple authors. Above, a Word Processing template is shown. 8 Preface Welcome to iWork '08 Below, a Page Layout template is shown. Position text and graphics anywhere on your canvas. The Format Bar options change based on the object selected. Drag images from the Media Browser directly into templates. The thumbnail view shows your entire document at a glance. Use Instant Alpha to remove the background from an image. Add a picture frame to any image using the Graphic Inspector. Preface Welcome to iWork '08 9 Welcome to Numbers '08 Numbers is a new and innovative--yet familiar--spreadsheet application with over 150 functions and fundamentally better ways to organize data, perform calculations, and manage lists. Numbers includes intelligent tables, customizable checkboxes and sliders, 2D and 3D charts, an interactive print view, and templates for home, education and business. Create multiple sheets, tables, and charts in a spreadsheet. Each table contains data calculations that work across tables. Format text, numbers, cell borders, and more using the Format Bar. Add charts based on table data. Easily change the font, borders, and colors of tables. Use the Media Browser to add your photos anywhere. 10 Preface Welcome to iWork '08 Drag here to move the table. Sort and filter rows using the column pop-up menu. Use headers to name rows and columns. Click to add rows. Refer to cells by name in formulas. Preface Welcome to iWork '08 11 Welcome to Keynote '08 Create spectacular presentations to amaze your audiences. Start with one of over 30 Apple-designed themes, and then add gorgeous text effects and advanced animations, using Smart Builds or action builds, which move objects from point A to point B. Remove an unwanted background from an image using Instant Alpha. Record your voice with your slides for self-running presentations, kiosks, storyboards, or even podcasts. Play cinema-quality presentations, or even record voiceovers for selfrunning presentations. Use Instant Alpha on any image to easily remove the background color. Quickly access all your photos, movies, and music using the Media Browser. Themes include multiple layouts with coordinated fonts, colors, image frames, and backgrounds. Use Smart Builds with drop zones to quickly create sophisticated animations. Choose the size of the thumbnails. 12 Preface Welcome to iWork '08 Create beautiful charts with a single click. Use the Inspector to change the attributes of any selected object. Edit chart data directly. Choose from a library of lifelike 3D textures. Preface Welcome to iWork '08 13 About This Book This book contains the following chapters:  Chapter 1, "Getting Started with Pages," takes you step by step through the process of creating a word processing document and a more graphics-intensive document.  Chapter 2, "Getting Started with Numbers," takes you through the process of creating a simple spreadsheet.  Chapter 3, "Getting Started with Keynote," takes you through the process of creating a slideshow. These three tutorials will get you up and running quickly in each application. Where to Go for More Help In addition to this book, there are many other resources to help you as you use iWork '08:  iWork '08 tour. Watch an overview of what you can do with the iWork '08 suite. To view the tour, open an iWork '08 application and choose Help > iWork Tour.  Online tutorials. Watch how-to videos about performing common tasks in each application. The first time you open each iWork '08 application, a message appears with a link to these tutorials on the web. You can view an application's tutorial anytime by choosing Help > Video Tutorials.  User's guides. A printable PDF document, containing detailed instructions for completing any task, is available for each application. To view a user guide, open the application and choose Help > Application User Guide. 14 Preface Welcome to iWork '08  Onscreen help is provided for each application. The help contains thorough instructions for completing all iWork tasks. To open the help, open an application and choose Help > Application Help. The first page of help also provides access to the following websites:  iWork website (www.apple.com/iwork): The latest news and information about iWork.  Support website (www.apple.com/support/application): Detailed information about solving problems.  Help tags are available for many onscreen items. To see a help tag, hold the pointer over an item for a few seconds. Preface Welcome to iWork '08 15 Overview of iWork Tools All three iWork applications share many of the same tools. The Toolbar and Format Bar At the top of each application window, the toolbar provides controls for common tasks. Each toolbar is described in detail in the appropriate chapter in this book. You can customize the toolbar so that it contains the tools you use most often. To customize the toolbar: m Choose View > Customize Toolbar. The toolbar at the top of each window provides controls for common tasks. The Format Bar provides additional formatting tools. The Format Bar provides quick access to commonly used tools for formatting objects. If the Format Bar isn't visible beneath the toolbar, click View in the toolbar and choose Show Format Bar to show it. 16 Preface Welcome to iWork '08 The Inspector Window You can format all elements of your document using the panes of the Inspector window. The Inspector panes are described in detail in the user's guides. To open the Inspector window: m Click Inspector (a blue i) in the toolbar. Click the buttons along the top to see the different Inspector panes. You can have more than one Inspector window open at a time. To open another Inspector window: m Choose View > New Inspector, or Option-click one of the buttons at the top of the Inspector window. Preface Welcome to iWork '08 17 To see what a control does, rest the pointer over it until its help tag appears. The Media Browser This window provides quick access to all the files in your iTunes library, your iPhoto library, your Aperture library, and your Movies folder. You can drag any audio file, photo, or movie from the Media Browser directly into an iWork document. To open the Media Browser: m Click the Media button in the toolbar. Click a button to view your media files. Drag a file to a document. Search for a file. 18 Preface Welcome to iWork '08 The Font Panel All three iWork applications use the Mac OS X Font panel, so you can use any font installed on your computer in your iWork documents. Drag favorite fonts to the Favorites collection. Create new font collections. Preface Welcome to iWork '08 19 The Colors Window Use the Mac OS X Colors window to choose colors for text, table cells, objects, shadows, and more. To find the color of an onscreen item, click the magnifying glass and then click the item. These buttons provide different color models. The color selected in the color wheel appears here. Drag from here to apply color to text or objects. Click the color wheel to select a color. Drag the slider to change hues. Change the color's transparency. To save a color for later use, drag it from the color well at the top of the window to one of these squares. 20 Preface Welcome to iWork '08 Keyboard Shortcuts You can perform many tasks by pressing certain keys. To see a complete list of an application's shortcuts, choose Help > Keyboard Shortcuts. Preface Welcome to iWork '08 21 1 Getting Started with Pages This chapter provides an overview of the basic steps for creating documents in Pages. What You'll Learn This tutorial shows you how to:  Create new documents and choose templates.  Add and format text.  Add photos and other media.  Add, delete, and reorder pages.  Use writing tools such as spell checking. 1  Share your document by printing it or exporting it for use in other applications. 23 Step 1: Create a New Document and Choose a Template Templates are documents with placeholder content and formatting options--such as font styles and margins--already set up for you, so that you can focus on your content instead of design. Pages provides two kinds of templates:  Word Processing templates are best suited for text-intensive documents, such as letters and reports.  Page Layout templates are most useful for documents that feature graphics and are more layout intensive, such as newsletters and flyers. You complete most tasks exactly the same way in both kinds of documents. This tutorial first takes you through the steps for creating a word processing document and then presents the basics of page layout documents. For more information about the differences between the two kinds of documents, see "Working with Page Layout Documents" on page 43. To create a new document: 1 Do one of the following:  If Pages is open, choose File > New.  If Pages isn't open, open it (click its icon in the Dock or double-click its icon in the iWork '08 folder inside the Applications folder). 2 In the Template Chooser that appears, click a template category on the left, click a template on the right, and then click Choose. 24 Chapter 1 Getting Started with Pages This part of the tutorial uses the Project Proposal template for its examples. Click Reports ... ... and then click Project Proposal. Tip: You can choose a default template for new documents. Choose Pages > Preferences, select "Use template," and then click Choose to choose a new template. Stopping, Saving, and Continuing Be sure to save your work often by choosing File > Save. You can stop this tutorial (or quit Pages) at any time and return to it later. To quit Pages, choose Pages > Quit Pages. To reopen your document later, double-click it in the Finder, drag its icon to the Pages icon in the Dock, or open Pages and choose File > Open. Chapter 1 Getting Started with Pages 25 Step 2: Add and Format Text Pages templates contain placeholder text, which shows you what text will look like and where it will appear. Placeholder text is either a label (Prepared by, for example), sample text (Project Proposal), or Latin text (Lorem ipsum ...). To replace placeholder text: m Click the text and type. When you click placeholder text in a template, all the placeholder text is highlighted. When you type, the placeholder text disappears and is replaced by the text you type. Placeholder text: When you click it, the entire text area is selected. Tip: You might find it easier to work in the document if you display formatting characters such as Return characters. Choose View > Show Invisibles. Text you type to replace placeholder text is preformatted, but you can modify it to suit your needs. 26 Chapter 1 Getting Started with Pages Changing Font Color and Other Text Attributes You can format text using a variety of tools:  The Format Bar. Right below the toolbar, the Format Bar provides quick access to commonly needed tools for changing fonts, type size and color, and other attributes. To see what a tool does, rest the pointer over it for a few seconds until a help tag appears. Change line spacing and number of columns. Choose a paragraph or character style. Align selected text. Click to open the Styles drawer. Change the font, font style, font size, and color. Choose a list style. Chapter 1 Getting Started with Pages 27 You can also use the Format Bar to modify elements other than text; the tools available change depending on what you select. When you select a graphic, for example, the Format Bar displays graphic-specific controls: Choose a line style, thickness, or color. Mask (crop) an image. Change an object's type. Fill an object with color. Open the Adjust Image window. Change the object's text wrap.  The Format menu and Font panel. You can use the Format menu commands and the Font panel for many text formatting tasks. To open the Font panel, click Fonts in the toolbar.  The Inspector. The Text Inspector provides more formatting tools. 28 Chapter 1 Getting Started with Pages To open the Text Inspector: 1 Click Inspector in the toolbar (the blue i button). 2 Click the Text Inspector button. The Text Inspector button Click a button to create lists, tabs, and more. Change text color or alignment. Change the space between characters or lines of text. Change the amount of "padding" (space) around text in text boxes, table cells, and shapes. Tip: You can open multiple Inspectors by choosing View > New Inspector. Chapter 1 Getting Started with Pages 29 Using Styles and Creating Lists A style is predefined formatting for a particular kind of text, such as body text or captions. Styles are useful for quickly formatting and reformatting a document. When you apply a style to text, it automatically uses the style's font, size, color, and more. If you want to change something--the size of body text, for example--you can simply redefine the style--all the text that uses the style updates automatically to reflect the new formatting. Pages provides three kinds of text styles:  Paragraph styles can be applied only to entire paragraphs (chunks of text that end with a Return character), not to individual words within paragraphs.  Character styles can be used to format individual words, groups of words, or letters within a paragraph. A common use of character styles is to emphasize particular words using bold or italic. Applying a character style does not change the style of the rest of the paragraph.  List styles are used to create bulleted or numbered lists. Pages provides many list styles; you can modify these styles or create your own. You can apply paragraph, character, and list styles using the Format Bar or the Styles drawer. 30 Chapter 1 Getting Started with Pages To open the Styles drawer: m Click the Styles button on the far left of the Format Bar (or choose View > Show Styles Drawer). The Styles drawer (can open on the left or the right) Click to open the Styles drawer. Each style's name is formatted using the style. Drag to resize the panes. Click these buttons to display character and list styles. Create new styles. Chapter 1 Getting Started with Pages 31 To apply a style to a paragraph: m Select the paragraph or paragraphs you want to change, and then do one of the following:  In the Styles drawer, select a paragraph style.  In the Format Bar, click the Paragraph Styles button and choose a style. The Character Styles button The Paragraph Styles button To apply a style to characters: 1 Select the character, word, or words you want to change, and then do one of the following:  In the Styles drawer, select a character style.  In the Format Bar, click the Character Styles button and choose a style. To create a list: 1 Place the insertion point where you want to begin typing your list. 2 Do one of the following:  In the Styles drawer, select a list style (if you don't see List Styles, click the button at the bottom right of the Styles drawer). 32 Chapter 1 Getting Started with Pages  In the Format Bar, click the List Styles button and choose a style. The List Styles button  In the Text Inspector, click List, and then choose a style from the Bullets & Numbering pop-up menu. 3 Type your text, pressing Return when you want to create the next item in the list or Shift-Return to create a subparagraph (a new line of text that's not the next list item). You can press Tab to indent an item one level. For example, in a numbered list, pressing Tab at the beginning of 4 changes the number to 1. Tip: You can also generate lists automatically. For example, if you type an asterisk, a space, some text, and then press Return, the next line automatically begins with an asterisk. You can create automatic lists using the following characters followed by a space and text:  Bullet (·) (press Option-8)  Hyphen (-)  Asterisk (*)  Letter followed by a period  Number followed by a period or a right parenthesis Chapter 1 Getting Started with Pages 33 To turn off automatic list creation: m Choose Pages > Preferences, click Auto-Correction, and deselect "Automatically detect lists." To change a list's format, use the List pane of the Text Inspector. You can, for example, change the text or image used for bullets. Click the List button in the Text Inspector. Increase or decrease the indent of selected text. Change the kind of symbol used for each list item. Adjust bullet size and position relative to text. Adjust bullet indentation relative to the first paragraph indent. Set the text indent level relative to the bullets. Choose the bullet symbol. You can modify any style included with a Pages template, and you can create your own styles. For instructions, see Pages Help or the Pages User's Guide. 34 Chapter 1 Getting Started with Pages Step 3: Add Objects The Media Browser gives you quick access to your iTunes library, your iPhoto library, your Aperture library, and files in your Movies folder. For more information, see "The Media Browser" on page 18. Using Media Placeholders The Pages templates provide media placeholders you can use to add your own images, audio files, and movies to your documents. Although you can add these kinds of files anywhere in a document, when you drag a file to a media placeholder, the file retains the size and attributes of the original placeholder image. Images in Pages templates are placeholders for your own images, audio files, and movies. To use a media placeholder: m Drag a file from the Media Browser (or the Finder) to the media placeholder; don't release the mouse until a blue rectangle appears around the placeholder. Make sure a blue rectangle appears around the media placeholder before you release the mouse button. To replace the file in a media placeholder, simply drag a new file onto it--you don't have to delete the old one first. Chapter 1 Getting Started with Pages 35 Adding Objects You can add objects--graphics, photos, movies, and so on--anywhere in a document (not only in media placeholders). When you add an object to a page, it is either inline or floating.  Inline objects are embedded within text and move along with the text. If you want a graphic to be part of a particular paragraph, for example, you would add it as an inline object.  Floating objects don't move with text; they change position only if you drag them to a new location. To add a floating object: m Drag an image from the Media Browser or the Finder to the document. To resize a floating object, drag a selection handle. To add an inline object: 1 Hold down the Command key while you drag an object from the Media Browser or the Finder to the document (don't release the mouse yet). 2 When the insertion point is at the location in the text where you want the image to appear, release the mouse. You can also place the insertion point within the text first, and then choose Insert > Choose. 36 Chapter 1 Getting Started with Pages The selection handles on the top of inline objects are inactive. You can't drag these handles to resize the object; you resize it by dragging the active handles. To resize an inline object, drag one of the active (solid white) selection handles. In word processing documents, you can change an object from one kind to another at any time. To change an object from inline to floating, or vice versa: 1 Select the object. 2 In the Format Bar, click the Inline or Floating button. Change an object from inline to floating, or vice versa. Wrapping Text Around Objects You can wrap text around an image or other object, whether it is inline or floating. By default, items you add to a word processing document have text wrapping turned on, but you can turn it off if you want text to go on top of or under the object. You can choose how you want text to wrap around an object--on the right side, left side, top and bottom, and so on. Chapter 1 Getting Started with Pages 37 To change text-wrap options: m Select the object and do one of the following:  In the Format Bar, choose an option from the Wrap pop-up menu. The Wrap pop-up menu  Open the Wrap Inspector and choose a text-wrap option. The Wrap Inspector button Change an object's type (for word processing documents only). Turn text wrapping on or off. Text-wrap options Wrap text in a rectangular border around the object (left button) or following the object's contour (right). 38 Chapter 1 Getting Started with Pages Adding Shapes Pages comes with a variety of shapes you can add to your document. To add a shape: m Click the Shapes button in the toolbar and select a shape (or choose Insert > Shape). You can modify the shape using the Graphic Inspector. If the Inspector window isn't open, click Inspector in the toolbar. Then click the Graphic Inspector button. The Graphic Inspector button Fill the shape with a color or image. Change the shape's border. Add a shadow behind the shape. Change the shape's transparency. You can also add text inside a shape. Chapter 1 Getting Started with Pages 39 To add text inside a shape: m Double-click the shape and then type. If you type more text than fits in the shape, a clipping indicator appears. To display the rest of the text, select the shape (you might have to click outside the shape first) and drag the selection handles to make the shape larger. Drag a selection handle to resize the shape. The clipping indicator appears when there is more text than fits in the shape. Step 4: Use Writing Tools Pages makes it easy to refine and edit your document. Checking Spelling and Proofreading Your Document By default, Pages flags spelling errors as you type by putting a red dashed line below misspelled words. You can also check for other errors, such as duplicated words, improper capitalization, and punctuation errors. To turn off automatic spell checking: m Choose Edit > Spelling > "Check Spelling as You Type" to remove the checkmark next to the menu command. To find misspelled words whether or not "Check Spelling as You Type" is on: m To check the spelling of a particular word, Control-click it. 40 Chapter 1 Getting Started with Pages m To check spelling and view suggestions for misspelled words, choose Edit > Spelling > Spelling. m To highlight the next misspelled word (after the insertion point), choose Edit > Spelling > Check Spelling. To look for writing errors: m Select the text you wish to check and do one of the following:  To check for errors as you type (with green underlining), choose Edit > Proofreading > "Proofread as You Type."  To display a window explaining the error and suggesting alternatives, choose Edit > Proofreading > Proofreader.  To highlight the next grammatical error in the document, choose Edit > Proofreading > Proofread. Tracking Changes As you revise a document, you can automatically record your changes. This feature is useful, for example, when you work on a document with others, so that your collaborators can easily see your changes. To turn on change tracking, click Track Changes in the toolbar. Each person who edits the document is automatically assigned a unique color. Any change you make is recorded in a "change bubble" along the outside edge of the document. Others have the opportunity to accept or reject your changes. Change bubbles appear for added or deleted text, replaced text, character and paragraph formatting changes, and more. For more information about change tracking, see Pages Help or the Pages User's Guide. Chapter 1 Getting Started with Pages 41 Researching Information Pages provides a variety of useful research and reference tools that you can use to enrich your document. To see a word's definition: m Select the word and choose Edit > Writing Tools > "Look Up in Dictionary and Thesaurus." To research information on the Internet: m Select the text you want to investigate and do one of the following:  Choose Edit > Writing Tools > Search in Google.  Choose Edit > Writing Tools > Search in Wikipedia. You can also Control-click anywhere in your document to quickly access the research and reference tools. Step 5: Share Your Document When you want to share your document with others, you can print it, save it as a PDF or in another format, or export it to an iLife application such as iWeb. Here are ways to share your document: m To export your document, choose File > Export and choose a format.  PDF: PDF files can be viewed and printed in Preview, Safari, or Adobe Reader. If you want to send a Pages document to someone who doesn't have Pages, a PDF is a good option.  Word: Word files can be opened and edited in Microsoft Word on a Mac OS X computer or a Windows computer. 42 Chapter 1 Getting Started with Pages  RTF: RTF stands for Rich Text Format, a file format that retains most text formatting and graphics. You can open and edit RTF files in a word processor.  Plain Text: Plain Text files can be opened and edited in a text editing application, such as TextEdit. However, exporting to a plain text file removes all your formatting, and images aren't exported. m If you have iWeb `08 or later installed, you can send a Pages document directly to a blog or podcast entry, as an attachment. Choose File > Send to iWeb > PDF or Pages Document. In iWeb, choose the blog or podcast to attach your document to. m To print a document, choose File > Print. Working with Page Layout Documents You would choose a Page Layout template (rather than a Word Processing template) for a graphics-intensive document, such as a flyer, where you'll frequently reposition images and other objects. Page layout documents are also useful for continuing text on nonsequential pages, as you would do in a newsletter. You can do all the tasks described so far in this chapter in page layout documents as well as in word processing documents. This section of the tutorial explains the differences between the two kinds of documents and describes some of the typical tasks when working with page layout documents. Chapter 1 Getting Started with Pages 43 The main differences between word processing and page layout documents are the following:  Adding text. You can type text directly on a word processing document. In a page layout document, you can type text only in a text box. The templates include text boxes, and you can easily add your own.  Adding pages. In a word processing document, when you type more text than fits on a page, a new page is automatically added. In page layout documents, new pages aren't added automatically, but it's easy to add new pages (as described below). In a page layout document, when you type more text than fits in a text box, you can create a new text box and link the two boxes together (as described below). Note: You can add and link text boxes in word processing documents, too.  Reordering pages. In a page layout document, each page is a discrete unit and you can easily reorder pages. In a word processing document, you rearrange content by copying and pasting, or by rearranging entire document sections. (For more information about sections, see Pages Help or the Pages User's Guide.)  Adding objects. You can add floating and inline objects to page layout documents, but you can't change an object from one kind to the other. Any object you add to a Page Layout template is a floating object, unless you insert the object within text. 44 Chapter 1 Getting Started with Pages To try working in a page layout document, open the Extreme Newsletter template (choose File > New From Template Chooser, click Newsletters on the left, click Extreme Newsletter on the right, and click Choose). The rest of the tutorial uses this Page Layout template. Creating and Linking Text Boxes In page layout documents, all text is in text boxes that don't grow automatically to accommodate all the text. When text in a text box is longer than fits in the box, you can make the box larger, or you can continue the text in another text box and link it to the first. Linked text boxes can appear anywhere in a document. For example, you could begin a story on page 1 and continue it on page 4. You can add text boxes to word processing documents as well as to page layout documents. Chapter 1 Getting Started with Pages 45 To add a text box: 1 Click Text Box in the toolbar. A floating text box appears on the page. 2 To enter text in the text box, click inside it and type. 3 To select the text box (to move it, for example), click outside of it and then click it, or press Command-Return. When you type more text than fits inside a text box, a clipping indicator appears. To continue the text in another text box, you link the two text boxes. Drag the selection handles to resize the text box. The blue tabs are for linking text boxes. The clipping indicator indicates there is more text than fits in the text box. 46 Chapter 1 Getting Started with Pages To link text boxes: 1 Click either of the blue tabs on the first text box. 2 Click another text box, or create a new linked text box by clicking anywhere on the page or scrolling to another page and clicking. This blue arrow indicates that a linked text box can be added before this text flow. This blue arrow indicates that a text box can be linked to the end of this text. Blue connection lines show text box links. To unlink text boxes: m Select the text box you want to unlink and choose Format > Text Box > "Break Connection out of Text Box." m Drag a blue tab (at the end of a connection line) to break the link. m Drag a blue connection line to break the link. Chapter 1 Getting Started with Pages 47 Adding and Reordering Pages In page layout documents, thumbnails of each page are displayed on the left side of the document window. Thumbnails make it easy to see all your document's pages at once, go quickly to a specific page, or change the order of pages or sections. (You can display thumbnails in word processing documents too, but they don't appear by default.) Add more pages using this button. Drag thumbnails to reorder pages. Click a page to go to it. In page layout documents, you add pages as you need them. Each Pages template comes with a variety of page types. For example, the Extreme Newsletter template includes a cover, a text page without graphics, a back page, and more. To add a page: m Click the Pages button in the toolbar and choose a page type. 48 Chapter 1 Getting Started with Pages To reorder pages: m Drag pages in the thumbnail viewer. To show or hide thumbnails: m Choose View > Show Page Thumbnails (or Hide Page Thumbnails). Masking (Cropping) Images Masking enables you to show only part of an image. Typically, when you crop an image, you delete the parts of the image that are outside of the crop border. With masking, you can show only what you want, without changing the original image file. You can mask images in word processing and page layout documents, using rectangles or shapes. To mask an image: 1 Select an image and click the Mask button in the Format Bar (or choose Format > Mask). The Mask button A mask appears over the image, with a resizable "window" in the center. 2 To select the part of the image you want to appear, do any of the following:  Drag the selection handles to resize the window.  Drag the window to center it over the part of the image you want to feature.  To resize the image, move the slider left or right. Chapter 1 Getting Started with Pages 49 3 When the window displays the portion of the image you want to appear, double-click the window, press Return, or click the Edit Mask button. Drag the photo to position it in the mask window. Drag the selection handles to resize the mask window. Drag the slider to zoom in on or out of the image. The borders of a masked image are dotted lines. You can drag a masked image to reposition it on the page, and you can drag the selection handles to resize the image. To change the size of a mask: 1 Double-click the masked image. 2 Click the dotted border of the resizable window to select it (the hand pointer turns to an arrow pointer when it is on the dotted border). 3 Drag the window, the selection handles, and the slider to remask the image. 4 When the window displays the portion of the image you want to appear, do one of the following to exit masking mode:  Double-click the mask window.  Press Return. 50 Chapter 1 Getting Started with Pages