Keynote 2 User's Guide K Apple Computer, Inc. © 2005 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the "keyboard" Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors. 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Contents 7 7 12 15 15 16 17 21 22 25 25 27 32 33 35 37 37 44 47 52 56 61 62 Preface: Welcome to Keynote 2 Keynote Features at a Glance Resources for Learning More Chapter 1: Overview of Keynote The Keynote Window The Slide Canvas The Slide Organizer The Notes Field Keynote Tools Chapter 2: Creating a Presentation Step 1: Select a Theme Step 2: Create Your Slides Step 3: Organize Your Slides Step 4: Save Your Slideshow Step 5: Play Your Slideshow Chapter 3: Working With Text, Graphics, and Other Media Editing Text and Text Properties Adding Images Resizing, Moving, and Layering Objects Including Sound and Other Media Adding Webpages and Hyperlinks Modifying Layouts Changing the Slide Background 3 64 65 65 69 71 72 73 74 77 77 78 80 86 89 89 92 93 94 105 105 107 113 113 115 118 122 124 Retaining or Undoing Your Style Changes Chapter 4: Changing Object Properties Using Color and Image Fills Changing Line Style and Position Adding Shadows Adjusting Opacity Changing an Object's Orientation Changing an Object's Size and Position Chapter 5: Creating Tables Adding a Table Selecting Table Cells and Borders Formatting Tables Adding Images or Background Colors Chapter 6: Creating Charts About Charts Adding a Chart Editing Chart Data Formatting Charts Chapter 7: Slide Transitions and Object Builds Adding Transitions Between Slides Creating Object Builds Chapter 8: Viewing, Printing, and Exporting Your Slideshow Customizing a Presentation for Your Audience Full-Screen Presentations Setting Presentation Options Printing Your Slides Exporting to Other Viewing Formats 4 Contents 129 130 135 137 138 139 141 141 141 142 142 143 143 144 144 145 145 147 Chapter 9: Designing Your Own Master Slides and Themes Modifying Master Slide Backgrounds and Layouts Changing Default Styles for Text and Objects Saving a Custom Theme Creating a Custom Theme Appendix A: Presentation Keyboard Shortcuts Appendix B: Inspectors at a Glance Document Inspector Slide Inspector Build Inspector Text Inspector Graphic Inspector Metrics Inspector Table Inspector Chart Inspector Hyperlink Inspector QuickTime Inspector Index Contents 5 With Keynote, impressive presentations are just the beginning. This preface provides an overview of the features of Keynote and a list of resources for using it. Keynote is a robust program for creating professional-quality presentations. Keynote's powerful and simple tools make it easy to deliver compelling presentations, create studio-quality storyboards and portfolios, and author interactive slideshows. You can incorporate photos, movies, or music from your iLife libraries, as well as Safari web snapshots. Present your data using any of the charts and tables built right into Keynote. Use the handsome and versatile themes that come with Keynote, or customize themes to suit your specific needs. Your Keynote presentation can be viewed in several ways, including watching it on a computer, projecting it from a computer to a large screen, printing it, or exporting it as a set of image files or to Flash, QuickTime, PowerPoint, or PDF format so that it can be viewed on other computer platforms. (For more information about viewing options, see Chapter 8, "Viewing, Printing, and Exporting Your Slideshow.") Keynote Features at a Glance Professional-Quality Designs Keynote provides a wide variety of themes for creating stunning presentations in a snap. Every theme includes coordinated colors, text, charts, and tables. You can easily change a slideshow's theme at any time, and you can modify themes to suit your needs. You can even set off sections of your slideshow by using multiple themes in the same presentation. Preface 7 Welcome to Keynote 2 Real-Time Animated Text Bring your text to life with Keynote's studio-quality text animations. Choose from an array of text and word animations. The real-time preview makes it easy to quickly audition effects and make adjustments. 8 Preface Welcome to Keynote 2 Powerful Animation Tools Create complex slide animations quickly and easily. Keynote 2 adds auto-advance between slides, and advanced timing options for object builds so that you can precisely time all aspects of your slide animations. Create sophisticated animations and slide transitions. Synchronize the entry, motion, and exit of multiple objects on a slide. Preface Welcome to Keynote 2 9 Easy-to-Use Media Tools Preview items in your iPhoto or iTunes Library, or your Movies folder, and drag them right to a slide. Use the Mask feature to reveal only the part of an image you want to focus on, without altering the original image file. Use a mask to frame part of a photo. Drag an image, movie, or audio file from the iLife Media Browser to a slide. 10 Preface Welcome to Keynote 2 Present With Confidence Set up the main display for the audience and an alternate presenter display. While you give your presentation, you can view information such as the current and next slide, elapsed time or time remaining, a clock, and slide notes. Jump to any slide by typing its slide number. Preface Welcome to Keynote 2 11 Self-Guided Presentations and Kiosks: Tell your story even when you're not there. For kiosk presentations, create self-playing slideshows that automatically loop. Or use hyperlinks to create slideshows that viewers can navigate through. Turn any object into a hyperlink to perform such actions as going to another slide, opening another Keynote document, or going to a website. Embed a snapshot of the content of any webpage-- without the browser frame. Optionally auto-update the web page snapshot at presentation time. Easily add "previous" and "next" slide links across your presentation using slide masters. Resources for Learning More To get the most from Keynote, consult the following resources: 12 Preface Welcome to Keynote 2 Tour For an onscreen demonstration of what you can do with Keynote, view the tour. Open the tour by choosing Help > iWork Tour. User's Guide This guide (what you're reading now) describes the features of Keynote and shows you how to use it. To see a full-color PDF file of this guide, choose Help > Keynote User Guide. Chapter 1, "Overview of Keynote," describes the tools for creating presentations. Chapter 2, "Creating a Presentation," shows the basic step-by-step workflow. For more detailed information about each step, refer to Chapters 3 through 8. To learn how to create your own themes, read Chapter 9, "Designing Your Own Master Slides and Themes." Note: To complete many of the tasks in this book (and in Keynote Help), you use menu commands. The instructions look like this: m Choose Help > iWork Tour. The first term after Choose is the menu you click; the next term is the item you choose from that menu. Preface Welcome to Keynote 2 13 Onscreen Help To see the help, open Keynote and choose Help > Keynote Help. You can browse through the table of contents to find a specific topic, or enter a question in the search field to find an answer about how to accomplish a task. Help tags are also available for many onscreen items. To see a help tag, let the pointer rest over an item for a few seconds. To display a help tag, rest the pointer over an item. Keynote Quick Reference The quick reference card lists many of the keyboard shortcuts for Keynote. (To see a complete list of shortcuts, choose Help > Keynote Keyboard Shortcuts or search for "keyboard shortcuts" in the onscreen help.) Web Resources Go to www.apple.com/keynote to get the latest software updates and information. You can also purchase Keynote products on the web. To find out about Keynote products and get up-to-date information: m Choose Help > Keynote on the Web. Technical Support A variety of support options are available to Keynote users. For more information, see the AppleCare Software Service and Support Guide that comes with your Keynote documentation or choose Help > Keynote Support. 14 Preface Welcome to Keynote 2 1 Overview of Keynote 1 This chapter introduces you to the windows and tools you'll use in Keynote. When you create slides in Keynote, you create a Keynote document. The entire slideshow, including all of the graphics, media, and chart data, is contained within this one document, which can be easily moved from one computer to another. If you add movies or sounds to your document, you can save them as a part of your Keynote document so that you don't have to transfer those files separately. The Keynote Window The Keynote window contains three sections--the slide canvas, the slide organizer, and the notes field--which display detailed views of your slides and slideshow as you work. It's easy to keep your slides organized and navigate through even long slideshows. 15 The slide canvas: Create each slide by typing text and adding media. The toolbar: Customize it to include the tools you use most often. The slide organizer: Create a visual outline of your slide presentation. You can view a thumbnail of each slide or a text outline. The notes field: Add text about individual slides. You can refer to these notes during your presentation--the audience won't see them. The Slide Canvas The slide canvas is where you create each slide. You can easily drag graphics files, movie files, and sound files to the canvas to add them to your slideshow. 16 Chapter 1 Overview of Keynote You create a slideshow using a theme--a family of master slides--to ensure a handsome and cohesive look throughout your presentation. Master slides provide predesigned layouts for various kinds of slides, with coordinated fonts, textures, chart properties, and more. Each theme contains a variety of master slides, making it easy to add titles, bulleted text, and graphics. As you work on your slides, you may want to zoom in or out to get a better view of what you are doing. To zoom in or out on the slide canvas: m Choose View > Zoom > [zoom level]. Or choose a magnification level from the pop-up menu at the bottom left of the slide canvas. The Slide Organizer Use the slide organizer at the left side of the Keynote window to organize the slides in your presentation. In the organizer, you can rearrange slides by dragging them, and you can indent slides to group them. The slide organizer has two views: navigator view, which is most useful for graphicsintensive presentations, and outline view, best for presentations that are mainly text. To change from one view to the other: m Choose View > Outline or View > Navigator (or click View in the toolbar and choose an option). To hide the slide organizer: m Choose View > Slide Only. Navigator View In navigator view, the slide organizer displays a thumbnail image of each slide in your presentation, making it easy to see the flow of graphics-rich presentations. To help you organize your presentation as you work, you can group slides by indenting them, creating a "visual outline" of the slideshow. You can show or hide groups of slides by clicking the disclosure triangles. You can also skip slides so that they will not appear when you present your slideshow. Chapter 1 Overview of Keynote 17 To show navigator view: m Choose View > Navigator (or click View in the toolbar and choose Navigator). To hide navigator view: m Choose View > Slide Only (or click View in the toolbar and choose Slide Only). You can see your master slid ...