Keynote 3 User's Guide K Apple Computer, Inc. © 2006 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the "keyboard" Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors. 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Apple assumes no responsibility with regard to the performance or use of these products. 019-0529 01/2006 Contents 6 6 15 17 17 19 19 20 21 26 27 28 33 33 35 41 42 44 45 45 53 62 68 73 Preface: Welcome to Keynote Keynote Features at a Glance What's New in Keynote 3 How to Use Menus Resources for Learning More Chapter 1: Overview of Keynote The Keynote Window The Slide Canvas Different Views The Notes Field Comments Keynote Tools Chapter 2: Creating a Presentation Step 1: Select a Theme Step 2: Create Your Slides Step 3: Organize Your Slides Step 4: Save Your Slideshow Step 5: Play Your Slideshow Chapter 3: Working With Text, Graphics, and Other Media Editing Text and Text Properties Working With Graphics Resizing, Moving, and Layering Objects Including Sound and Other Media Adding Webpages and Hyperlinks 3 77 78 79 80 80 85 86 86 88 89 90 92 93 93 95 98 98 105 106 108 109 110 123 123 127 129 130 143 143 Modifying Layouts Changing the Slide Background Retaining or Undoing Your Style Changes Chapter 4: Changing Object Properties Using Color and Image Fills Changing Border Style and Color Positioning Lines Adding Shadows Adjusting Opacity Adjusting Images Changing an Object's Orientation Changing an Object's Size and Position Chapter 5: Creating Tables Adding a Table Working With Table Cells and Borders Entering and Editing Content in Table Cells Formatting Tables Adding Images or Background Colors Formatting Numbers Sorting Cells Autofilling Using Formulas Chapter 6: Creating Charts About Charts Adding a Chart Editing Chart Data Formatting Charts Chapter 7: Slide Transitions and Object Builds Adding Transitions Between Slides 4 Contents 145 147 152 153 153 156 159 160 163 165 172 173 178 180 181 182 Creating Object Builds Working With Object Builds Creating Builds on Master Slides Chapter 8: Viewing, Printing, and Exporting Your Slideshow Customizing a Presentation for Your Audience Viewing Full-Screen Presentations Finding Presentations With Keywords Setting Presentation Options Printing Your Slides Exporting to Other Viewing Formats Chapter 9: Designing Your Own Master Slides and Themes Modifying Master Slide Backgrounds and Layouts Changing Default Styles for Text and Objects Saving a Custom Theme Creating a Custom Theme Index Contents 5 With Keynote, impressive presentations are just the beginning. This preface provides an overview of Keynote features and lists resources for learning more. Keynote is a robust program for creating professional-quality presentations. Powerful, simple tools make it easy for you to deliver compelling presentations, create studioquality storyboards and portfolios, and build interactive slideshows. You can incorporate photos, movies, or music from your iLife libraries, as well as Safari web snapshots. Present your data using any of the charts and tables built right into Keynote. Use the handsome and versatile themes that come with Keynote, or customize themes to suit your specific needs. Add engaging animations to text and tables, and save your ideas with comments. Your Keynote presentation can be viewed in several ways. You can watch it on a computer, project it from a computer to a large screen, or print it. You can also export your presentation as a set of image files or to Flash, QuickTime, PowerPoint, HTML, or PDF format so that it can be viewed on other computer platforms. (For more information about viewing options, see Chapter 8, "Viewing, Printing, and Exporting Your Slideshow.") Keynote Features at a Glance The next few pages provide a quick overview of Keynote features. The remainder of the book gives step-by-step instructions for using Keynote to create, revise, and share your slideshows. 6 Preface Welcome to Keynote Professional-Quality Designs Keynote provides a wide variety of themes--including HD themes--you can use to quickly create stunning presentations. Every theme includes coordinated colors, text, charts, and tables. You can easily change a slideshow's theme at any time, and you can modify themes to suit your needs. You can even set off sections of your slideshow by using multiple themes in the same presentation. Preface Welcome to Keynote 7 Animated Text and Slide Transitions Bring your text to life with studio-quality text animations. Choose from an array of text and word animations. Animate text so that lines enter the slide one at a time or in groups. Add interest by using two or more text columns on a slide and by using special styles of text and image bullets. Transition between slides with dramatic transition effects such as swoosh, droplet, and reflection. 8 Preface Welcome to Keynote Powerful Animation Tools Create complex slide animations quickly and easily--any element can be moved and animated. Mix charts, tables, and graphics on the same slide. Fine-tune animations by changing the order in which elements appear and how they enter and exit a slide. Create sophisticated animations ("object builds") and slide transitions. Synchronize the entry and exit of multiple objects on a slide. Preface Welcome to Keynote 9 Easy-to-Use Media Tools Find items you've stored in your iPhoto or iTunes library, or in your Movies folder, and drag photos or tunes right to a slide. Add images and adjust brightness, contrast, exposure, saturation, hue, sharpness, and light cutoff levels right within Keynote. Choose iPhoto, iTunes, or Movies. Select the album where your picture is located. Drag a thumbnail to the slide or to an image well in one of the inspectors. Search for a file by name. 10 Preface Welcome to Keynote Free-Form Curves, Shapes, and Masks Create any shape using Bézier curves. Crop images by using masks of different shapes. Choose from predrawn shapes or create your own custom shape to use as a mask. With a mask, you reveal only the part of an image you want to show on a slide, without altering the original file. Create a custom mask to frame part of a photo. Position the mask over the image, and then optionally edit the mask. Here, it's rotated and resized. The original image is framed by the mask. Preface Welcome to Keynote 11 Realistic 3D Charts Show off 2D data in 3D-rendered bar, line, and area charts. Choose realistic woodgrain, metal, and other textures. Apply multiple different lighting styles for interesting reflections. Tables with Calculation and Sorting Automate calculation in any cell in a table using arithmetic formulas and values from other cells. Sort by row or column, in ascending, descending, numerical, or alphabetical order. Format numbers with currency formatting and dates with international standards. 12 Preface Welcome to Keynote Easy-to-Use Inspectors Keynote inspectors makes it easy to format your slides as you work. You use the ten inspectors to format most elements in a slideshow. Preface Welcome to Keynote 13 Tools for Advanced Presenters Set up a projector display for the audience and your laptop screen as the presenter display, or rehearse your presentation by viewing the show on only one display. While you give your presentation, you can view information such as the current and next slide, elapsed time or time remaining, a clock, and slide notes. Control movie playback during a presentation using keyboard shortcuts. Jump to any slide by typing its slide number. 14 Preface Welcome to Keynote What's New in Keynote 3 Keynote 3 provides new features that help you create attractive, compelling slideshows. Â New themes Use Apple-designed themes for presentations, storyboards, and self-running presentations. Apply new HD themes with 16 x 9 aspect and pixel dimensions of 1920 x 1080. Â 3D-rendered charts with animations Show off results in realistic and beautiful 3D charts, apply multiple different light styles for different reflections, and create beautifully 3D-rendered bar, line, and area charts of 2D data. View charts in wood grain, metal, and other textures. Use the 3D Rotation Angle wheel for complete control of chart viewing angle. Â Cinematic animations with interleaved builds Captivate the audience with cinematic slide transitions, interleaved graphic builds, and text animations. Create a cinematic experience with new, animated slide transitions. Draw attention to tables, charts, images, and text with new build effects: blinds, swoosh, and speedy. Interleave builds of bulleted text, tables, and even charts in any sequence and by groups of items, such as bullets or bullet groups, table rows or columns or cells, images, and more. Â iPhoto-like image adjusting Obtain the perfect visuals by fine-tuning image appearance. Adjust brightness, contrast, exposure, saturation, hue, sharpness, and light cutoff levels separately on any image right within Keynote. View immediate changes to image settings and easily revert to your original. Â New shapes and Bézier drawing with smooth curves Add shapes like polygons or stars, or draw custom shapes with curves, right within Keynote. Draw completely custom shapes with smooth paths using Bézier curves, and fine-tune Bézier shapes by changing curve angles or even by adding new curve points. Add predrawn shapes such as stars and editable polygons. Preface Welcome to Keynote 15 Â Image masking with any shape Focus on any part of an image using any shape or custom Bézier curves. Mask images with any shape to remove a background or any other unwanted object. Create your own mask using Bézier curves in any shape. Â Enhanced iLife integration Share your presentation with iDVD and iPhoto. Export your presentation into iDVD with chapter breaks between slides and active hyperlinks. Export your slides directly into iPhoto with variable compression and into HTML for adding slide content on the web. See all your export options in a new, easy-to-use export window. Â Tables for organizing information Organize information and graphics in tables with calculations and automatic sorting. Easily add tables with coordinated look-and-feel for each theme. Automate calculation in any cell in a table using arithmetic formulas and values from other cells; create summary row and columns with value sums, averages, count, and more. Sort by row or column, ascending or descending, numerical or alphabetical, and format numbers with currency formatting and dates with international standards. Â Tools for advanced presenters Enjoy more control over your presentations. Use practice view to rehearse your presentation using a single screen to show current and next slides, notes, elapsed time, and a clock. Use light table view to display slides in multiple rows and columns for an at-a-glance view and sorting of your presentation. Control movie playback during a presentation using a video scrubber. Lock a kiosk presentation with a password to a slideshow playing in Keynote. Add comments directly on the slide canvas as reminders that are neither printed nor projected. Â Text in multiple columns and bullets in multiple text boxes Use multiple columns for text on a slide, and add text boxes where you need them. 16 Preface Welcome to Keynote How to Use Menus To complete many of the tasks in this book (and in Keynote Help), you use menu commands. The instructions look like this: m Choose Help > iWork Tour. The first term after Choose is the menu you click; the next term is the item you choose from that menu. Resources for Learning More To get the most out of Keynote, consult the following resources: ...