Keynote User's Guide Keynote User's Guide K Apple Computer, Inc. © 2003 Apple Computer, Inc. All rights reserved. Under the copyright laws, this manual may not be copied, in whole or in part, without the written consent of Apple. Your rights to the software are governed by the accompanying software license agreement. The Apple logo is a trademark of Apple Computer, Inc., registered in the U.S. and other countries. Use of the "keyboard" Apple logo (Option-Shift-K) for commercial purposes without the prior written consent of Apple may constitute trademark infringement and unfair competition in violation of federal and state laws. Every effort has been made to ensure that the information in this manual is accurate. Apple is not responsible for printing or clerical errors. Apple 1 Infinite Loop Cupertino, CA 95014-2084 408-996-1010 apple.com Apple, the Apple logo, AppleWorks, iBook, Mac, PowerBook, and QuickTime are trademarks of Apple Computer, Inc., registered in the U.S. and other countries. Finder, iPhoto, iTunes, and Keynote are trademarks of Apple Computer, Inc. Adobe and Acrobat are trademarks or registered trademarks of Adobe Systems Incorporated in the U.S. and/or other countries. Other company and product names mentioned herein are trademarks of their respective companies. Mention of third-party products is for informational purposes only and constitutes neither an endorsement nor a recommendation. Apple assumes no responsibility with regard to the performance or use of these products. Contents 1 Welcome to Keynote 7 The Power of Keynote 7 Keynote's Features at a Glance 8 Quality and Flexibility 8 Tools for Making Your Point 9 Ease of Use Features 10 Installing Keynote 11 Learning to Use Keynote 11 User's Guide 11 Onscreen Help 11 Sample Document 11 Quick Reference Card 11 Web Resources 11 Technical Support 12 The Keynote Window 12 Slide Canvas 13 Slide Organizer 13 Notes Field 17 Toolbar 17 Keynote Tools 18 2 Creating a Presentation 19 Keynote Documents 19 Step 1: Select a theme 19 Keynote Themes 19 3 Importing a PowerPoint or AppleWorks Presentation 20 Step 2: Design your slides using master slides 20 Using Master Slides 21 Adding Text 22 Adding Graphics 23 Using Alignment Guides and Rulers 23 Using the Sample Document and Image Library 25 Step 3: Organize your slides 26 Navigator View Versus Outline View 26 Grouping Slides 26 Saving Your Work 27 Step 4: Play your slideshow 28 3 Working With Text, Graphics, and Other Media 29 Editing Text and Text Properties 29 Changing Text Properties 30 Adding Images 35 Drawing Simple Objects 35 Adding Pictures From iPhoto 36 Adding Other External Graphics 36 Working With Photo Cutouts (or Alpha-Channel Graphics) Changing the Slide Background and Layout 38 Adding Title Text and Body Text 39 Resizing, Moving, and Layering Text or Graphic Objects 40 Grouping and Locking Objects 41 Including Sound and Other Media Types 41 Adding Music From iTunes 42 Adding a Slide Narration 42 Adding a Movie or Animation 43 Setting Media Playback Preferences 43 4 Changing Object Properties 45 37 Using Color and Image Fills 45 Filling an Object With Color 46 4 Contents Filling an Object With an Image Changing the Line Style 50 Adding Shadows 51 Adjusting Opacity 52 Changing the Orientation 52 Adjusting Size and Position 53 5 Creating Tables 55 48 Adding a Table 55 Filling Table Cells 56 Selecting Table Cells 56 Formatting Tables 57 Formatting Rows and Columns 57 Aligning Text in a Table Cell 58 Formatting Cell Borders 59 Adding Graphics or Background Colors 59 6 Creating Charts 61 Adding a Chart 61 Editing Chart Data 62 Transposing Data Series and Data Sets 63 Formatting Charts 65 Setting Chart Colors 66 Changing Chart Fonts 66 Adding Labels and Axis Markings 67 Placing Grid Labels and Tick Marks 68 Formatting the Elements in a Data Series 69 7 Slide Transitions and Object Builds 73 Adding Transitions Between Slides 73 Creating Object Builds 75 Step 1: Set "Build In" styles and sequence 75 Step 2: Set "Build Out" styles and sequence 76 Bulleted Text Builds 76 Table Builds 77 Chart Builds 77 Contents 5 8 Viewing Your Slideshow 79 Full-Screen Presentations 79 Viewing on Your Display 79 Viewing on a Projector or Second Display 79 Changing the Presentation Slide Size 82 Printing 82 Printing Slides and Notes 82 Printing Outline View 83 Exporting to Other Viewing Formats 84 PDF Files 84 QuickTime 84 PowerPoint 85 9 Designing Your Own Master Slides and Themes 87 Modifying Master Slide Backgrounds and Layouts 88 Changing the Background 89 Adding Alignment Guides 90 Designing Title and Body Text Layout and Styles 91 Setting Default Slide Transitions 92 Setting Default Styles for Free Text, Shapes, Tables, and Graphics Defining Attributes for Free Text Boxes and Shapes 93 Defining Attributes for Tables 93 Setting Default Chart Styles 94 Defining Default Attributes for Imported Graphics 95 Saving a Custom Theme 96 Restoring Original Theme Defaults 96 Creating a New Theme From Scratch 97 93 6 Contents CHAPTER 1 1 Welcome to Keynote Keynote is a robust tool for creating professional-quality presentations. Taking advantage of the superior graphics capabilities of Mac OS X, Keynote brings your presentations to life with crisp graphics and sleek text. Keynote's powerful and simple tools make it easy to build dynamic, media-rich presentations. Use the handsome and versatile themes that come with Keynote to create persuasive presentations. Or customize them to suit your specific needs. With Keynote, you can be as creative as you want. The Power of Keynote Keynote lets you make your point with a wide range of media. Incorporate a multitude of graphics types, text, movies, and sound. Present your data using any of the charts and tables built right into Keynote. 7 Keynote's Features at a Glance Quality and Flexibility Keynote lets you add most standard file types to your presentation--including PDF, GIF, TIFF, JPEG, PICT, and QuickTime--with drag-and-drop ease, and flawlessly displays crisp graphics, smoothed text, and different levels of transparency. Drag items from your desktop to add them to your slides. Resize and manipulate graphics with sharp results every time. Get smooth text in any font size. Set off your points with formatted text or image bullets. Add shadows and transparency to your images to create captivating visual effects. 8 Chapter 1 Tools for Making Your Point Keynote gives you elegant charts, stylish tables, and animated object builds to display information in effective ways. Use the slide navigator to see your entire slideshow at a glance. In the Chart Inspector, choose from eight different chart types, including pie charts, bar charts, and line charts. Type or paste your data into the Chart Data Editor. Formatting charts, tables, text, graphics, and more is a snap with the inspectors. Welcome to Keynote 9 Ease of Use Features Keynote's theme-based designs let you create inventive presentations in a snap, and the alignment guides and slide navigator make it simple to keep your presentation organized. A variety of handsome themes and master slides make it easy to create professional presentations with an elegant design. Alignment guides and position and size tags help you size and position objects precisely and consistently on the slide canvas. Use outline view to view and rearrange the bulleted points on each slide. Animate your slides with object builds, which draw your tables or other items onto the slide as you talk through them. Live feedback when dragging objects makes it easy to resize and place graphics. 10 Chapter 1 Installing Keynote To install Keynote: · Insert the Keynote disc in your computer's optical drive, and then double-click the installation icon. Learning to Use Keynote To get the most from Keynote, consult these resources: User's Guide This guide describes the features of Keynote and shows you how to use it. A full-color, PDF file of this guide can also be found at www.apple.com/support/keynote. Onscreen Help To see the help, choose Keynote Help from the Help menu in Keynote. You can browse through the table of contents to find a specific topic, or enter a question in the search field to find an answer about how to accomplish a task. Help tags are also available for many of the items in the Keynote window and the inspectors. To see the help tags, let the pointer rest over an item for a couple of seconds. Sample Document Keynote comes with a sample document that demonstrates the robustness and flexibility of this application. You can use the designs and elements used in this document to enhance your own presentations by copying and pasting bullets, chart styles, and background images, or by employing the same layouts and object build styles. To open the Keynote sample document: m In Keynote, choose File > Open Samples. Quick Reference Card The quick reference card lists keyboard shortcuts for Keynote as well as at-a-glance notes about how to use the inspectors. You can also find keyboard shortcuts by choosing Help > Keyboard Shortcuts or searching for "keyboard shortcuts" in the onscreen help. A full-color, PDF of the quick reference card can also be found at www.apple.com/support/keynote. Web Resources Go to www.apple.com/keynote to get the latest software updates and information. Keynote products can also be purchased on the web. Welcome to Keynote 11 To find out about Keynote products and get up-to-date information: m Choose Help > "Keynote on the Web." Technical Support A variety of support options are available to Keynote users. For more information, see the AppleCare Software Service and Support Guide that comes with your Keynote documentation or visit www.apple.com/support on the web. The Keynote Window The Keynote window contains three sections--the slide canvas, slide organizer, and the notes field--that let you see detailed views of your slides and slideshow as you work. It's easy to keep your slides organized and navigate through even long slideshows. The slide canvas is where you design each individual slide. Type text or drag files from other applications. Customize the toolbar to include the tools you use most often. Organize your slides by creating a visual outline of your slide presentation. You can choose to view a graphical thumbnail of each slide or a text outline. Add notes about individual slides in this field. You can refer to these notes during your presentation, though viewers won't see them. 12 Chapter 1 Slide Canvas The slide canvas is where you design each slide. You can easily drag graphics files, movie files, and even sound files to the canvas to add them to your slideshow. You create a slideshow using a theme, which lets you work with a family of master slides to create a handsome and cohesive look throughout your presentation. Different master slides within each theme make it easy to add titles and bulleted text in effective visual layouts. As you work on designing your slides, you may want to zoom in or out to get a better view at what you are doing. To zoom in or out on the slide canvas: m Choose a zoom level from the pop-up menu at the bottom left of the slide canvas. Or you can choose View > Zoom > [zoom level]. Slide Organizer You can organize the slides in your presentation using the slide organizer at the left side of the Keynote window. The slide organizer allows you to "indent" your slides so that you can group them as you work. You can also choose to hide slides that you don't want to appear in your slideshow. For more information about using the slide organizer, see "Organize your slides" on page 26. The slide organizer has two views: navigator view, which is most useful for graphics-intensive presentations, and outline view, best for text-heavy presentations. Navigator View In navigator view, the slide organizer displays a thumbnail image of each slide in your presentation, which makes it easy to see the flow of graphics-rich presentations. To help you organize your presentation as you work, you can group slides by indenting them, creating a "visual outline" of the entire slideshow. Disclosure triangles allow you to show or hide groups of slides. You can also "skip" slides so that they will not appear when you present your slideshow. To show navigator view: m Choose View > Navigator (or click View and choose Navigator in the toolbar). Welcome to Keynote 13 You can also drag the bar at the top of the navigator view to see the master slides. Use the master slides to design your own themes and master slide layouts. For information about designing your own themes and master slide layouts, see Chapter 9, "Designing Your Own Master Slides and Themes." Drag the bar at the top of navigator view to reveal the master slides above. Click the disclosure triangles to show or hide groups of indented slides. Drag slides to indent them. This helps you organize them while working on your presentation. ...