User manual ARTS PDF SPLIT & MERGE 2.2

ARTS PDF Split & Merge LiteTM Version 2.2 ARTS PDF Split & Merge LiteTM User Guide Contents Contents 1. INTRODUCTION .............................................................................................. 3 2. SETUP .......................................................................................................... 4 2.1. System Requirements ................................................................................ 4 2.2. Installation............................................................................................... 4 2.3. Activation................................................................................................. 5 2.4. Registration.............................................................................................. 6 2.5. Uninstalling ARTS PDF Split & Merge LiteTM ................................................... 6 3. 3.1. 3.2. 3.3. USING ARTS PDF SPLIT & MERGE LITETM .......................................................... 8 Starting ARTS PDF Split & Merge LiteTM ........................................................ 8 Menu....................................................................................................... 9 Toolbar .................................................................................................... 9 4. SPLITTING PDF FILES ................................................................................... 10 4.1. Split into files of n pages ...........................................................................11 4.2. Split by bookmarks...................................................................................12 4.3. Split by page range ..................................................................................13 4.4. General splitting options............................................................................15 4.5. Destination folder and filename settings ......................................................15 5. MERGING FILES............................................................................................ 17 5.1. Adding Files or Folders ..............................................................................18 5.1.1. Merge Options ............................................................................................. 18 5.2. 5.3. 6. 7. Using a control file ...................................................................................19 Saving the merged file ..............................................................................21 BATCH PROCESSING ...................................................................................... 22 CUSTOMIZE A TOOLBAR BUTTON ...................................................................... 24 8. TROUBLESHOOTING....................................................................................... 26 8.1. Frequently Asked Questions.......................................................................26 8.2. Forum ....................................................................................................27 8.3. Updates ..................................................................................................27 8.4. Maintenance ............................................................................................28 8.5. Technical Support ....................................................................................29 | CONTENTS | Page 2 of 29 ARTS PDF Split & Merge LiteTM User Guide Introduction 1. Introduction ARTS PDF Split & Merge LiteTM is an Adobe® Acrobat® plug-in for splitting and merging batches of PDF files. The split functionality lets you split one or more PDF files based on page groups, page ranges and bookmarks. The merge functionality lets you quickly sort and then combine a collection of files into a PDF document. Summary of Features · · · · Split into files of n pages - split into files containing n pages per file Split by bookmarks - split files based on bookmark hierarchy Split by page ranges - split individual pages and page ranges Merge files - merge files or folders of PDF files together into a single file Demo Limitations The demo version has a 30 day evaluation period and places a watermark on every page processed by the product. There are no functional limitations to the features found in the demo version. Enhanced features which appear disabled are only accessible if you have ARTS PDF AerialistTM or ARTS PDF AerialistTM Professional installed (both of these products incorporate the features found in ARTS PDF Split & Merge PlusTM). Advanced Splitting Features ARTS PDF AerialistTM and ARTS PDF AerialistTM Professional contain advanced splitting features in addition to all the features found within ARTS PDF Split & Merge LiteTM. ARTS PDF AerialistTM and ARTS PDF AerialistTM Professional have: · the ability to split by page marks · enhanced page range splitting (odd and even) · complex file naming · ability to expand local bookmark expansion · ability to import and export page marks into and from a tab delimited text file · intelligent updating of bookmarks, links and named destinations. For more information, please visit the ARTS PDF website. ARTS PDF AerialistTM: http://www.artspdf.com/arts_pdf_aerialist.asp. ARTS PDF AerialistTM Professional: http://www.artspdf.com/arts_pdf_aerialist_pro.asp. | CONTENTS | Page 3 of 29 ARTS PDF Split & Merge LiteTM User Guide Setup 2. Setup 2.1. System Requirements Windows · · · · · · · · Intel® Pentium® processor or equivalent For Acrobat 5.0 users: Microsoft Windows 98 SE, ME, Microsoft® Windows NT® Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2, Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition For Acrobat 6.0 users: Microsoft Windows 98 SE, Microsoft® Windows NT® Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2, Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition For Acrobat 7.0 users: Microsoft® Windows® 2000 with Service Pack 2, Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition 64MB of RAM (128MB recommended) 50MB of available hard-disk space 1,024x768 screen resolution Adobe® Acrobat® 5.0 or later. Batch processing is only supported in Acrobat 5, Acrobat 6 Professional and Acrobat 7 Professional. Macintosh · · · · · · PowerPC® G3 processor Mac OS X v.10.2.2 or higher 64MB of RAM 50MB of available hard-disk space 1,024x768 screen resolution Adobe® Acrobat® 5.0 or later. Batch processing is only supported in Acrobat 5, Acrobat 6 Professional and Acrobat 7 Professional. For technical support queries, please consult the Troubleshooting section of this manual or vist the ARTS PDF website at http://www.artspdf.com/support.asp. 2.2. Installation You may have received this software on either CD-ROM or as a downloaded file. Macintosh (CD-ROM) To install from a CD-ROM: 1. Verify that Adobe Acrobat is not running. 2. Insert the CD-ROM. | CONTENTS | Page 4 of 29 ARTS PDF Split & Merge LiteTM User Guide Setup 3. 4. 5. 6. Open the CD and double click the Install file. Navigate to ARTS PDF Split & Merge Lite. Click install. Follow the prompts to install ARTS PDF Split & Merge LiteTM. Macintosh (.hqx) If you 1. 2. 3. 4. downloaded ARTS PDF Split & Merge LiteTM, to install: Verify that Adobe Acrobat is not running. Decompress the distribution file provided. Execute the installation file. Follow the prompts to install ARTS PDF Split & Merge LiteTM. Windows (CD-ROM) To install from a CD-ROM: 1. Verify that Adobe Acrobat is not running. 2. Insert the CD-ROM. 3. If the CD-ROM does not automatically start, navigate to the CD in Windows Explorer and execute the Windows Installer.exe file. 4. Navigate to ARTS PDF Split & Merge Lite. 5. Click Install. 6. Follow the prompts to install ARTS PDF Split & Merge LiteTM. Windows (.exe) If you 1. 2. 3. downloaded ARTS PDF Split & Merge LiteTM, to install: Verify that Adobe Acrobat is not running. Execute the installation file provided. Follow the prompts to install ARTS PDF Split & Merge LiteTM. 2.3. Activation If you have the demo version of ARTS PDF Split & Merge LiteTM installed, activate the full version using the following steps: 1. In Acrobat select `Help > About 3rd Party Plug-Ins > ARTS PDF Split & Merge Lite. 2. Ensure you have a valid serial. To obtain a valid serial you must purchase the product: a. Select the `Register' tab page and click on `Buy Now' to purchase the full version. b. After your purchase has been confirmed, you will receive an email containing your serial number. 3. Select the `Register' tab page and click on `Activate'. 4. Enter your license details, including your serial number, and click "OK". | CONTENTS | Page 5 of 29 ARTS PDF Split & Merge LiteTM User Guide Setup 2.4. Registration ARTS PDF provide the option of registering your copy of ARTS PDF Split & Merge LiteTM online. Online registration allows you to protect your serial number. In the event you lose or misplace your serial, we can locate and provide your serial to you on request. Registered customers will also receive important upgrade information and notification of product updates. 1. After activating your copy of ARTS PDF Split & Merge LiteTM you will be prompted to register online. Do one of the following: · Click "Now" to register your product online 1 . · Click "Later" to register at a later stage. After entering your license details, you can register your product anytime by clicking on the "Register Now" button of the Register tab. 2. When registering your product, complete the online form and click "Submit Registration". 3. You only need register your product with us once. To manually register your ARTS PDF product, please visit our online registration page, http://www.artspdf.com/register.asp. 2.5. Uninstalling ARTS PDF Split & Merge LiteTM Macintosh To install on a Macintosh platform: 1. Execute the installation file 2 . 2. To continue with uninstalling ARTS PDF Split & Merge LiteTM you must accept the software license agreement. 3. Select the application ARTS PDF Split & Merge LiteTM was installed under (either Acrobat 5 or Acrobat 6) and click `Open'. 4. From the drop down menu, select the `Uninstall' item. Alternatively, to uninstall: 1. Verify that Adobe Acrobat is not running. 2. Locate the folder containing Acrobat plug-ins. For example when installed on Acrobat 6.0, typically files can be found in Drive: Applications: Adobe Acrobat 6.0 Professional: ARTS PDF Plug-ins: ARTS PDF Split & Merge 3. Delete the ARTS PDF Split & Merge LiteTM files. You must be connected to the Internet. If you installed ARTS PDF Split & Merge Lite from a CD-ROM, insert the CD, launch the Install file, navigate to ARTS PDF Split & Merge Lite and click install (you can choose to uninstall at a later time). 2 1 | CONTENTS | Page 6 of 29 ARTS PDF Split & Merge LiteTM User Guide Setup Windows To install on a Windows platform: 1. Verify that Adobe Acrobat is not running. 2. Click Start > Settings > Control Panel. 3. Open Add/Remove Programs. 4. Select `ARTS PDF Split & Merge Lite 2.2' from the menu. 5. Click `Add/Remove'. | CONTENTS | Page 7 of 29 ARTS PDF Split & Merge LiteTM User Guide Using ARTS PDF Split & Merge 3. Using ARTS PDF Split & Merge LiteTM ARTS PDF Split & Merge LiteTM consists of a collection of splitting methods and one merging function: Split into files of n pages, Split by bookmarks, Split by page range, and Merge files/folder. 3.1. Starting ARTS PDF Split & Merge LiteTM To start the merge function: 1. Start Adobe Acrobat. 2. Click on the ARTS PDF Split & Merge LiteTM `Merge Files' toolbar button or menuitem to begin using the merge function. To start the split function: 3. Start Adobe Acrobat. 4. Choose File > Open. 5. Browse to the PDF document you want to open and click Open. 6. Opening a PDF document will enable all the functions on the ARTS PDF Split & Merge LiteTM toolbar and menu-items. 7. Click on the ARTS PDF Split & Merge LiteTM `Split File' toolbar button or menuitem to begin using the split function. For any difficulties starting up ARTS PDF Split & Merge LiteTM, please consult the Troubleshooting section of this manual or visit the ARTS PDF website at http://www.artspdf.com/support.asp. | CONTENTS | Page 8 of 29 ARTS PDF Split & Merge LiteTM User Guide Using ARTS PDF Split & Merge 3.2. Menu ARTS PDF Split & Merge LiteTM can be accessed from the Plug-ins > ARTS PDF Split & Merge Lite menu. Figure 1. The ARTS PDF Split & Merge LiteTM menu 3.3. Toolbar ARTS PDF Split & Merge LiteTM can be accessed from the ARTS PDF Split & Merge LiteTM toolbar. Merge Files Split File Figure 2. The ARTS PDF Split & Merge LiteTM toolbar | CONTENTS | Page 9 of 29 ARTS PDF Split & Merge LiteTM User Guide Splitting PDF Files 4. Splitting PDF Files ARTS PDF Split & Merge LiteTM offers a rich set of methods for extracting pages from a PDF file to separate files. · · · Split into files of n pages ­ split into files containing n pages per file Split by bookmarks ­ split files based on bookmark hierarchy Split by page ranges ­ split individual pages and page ranges Figure 3. Splitting methods in ARTS PDF Split and Merge Lite | CONTENTS | Page 10 of 29 ARTS PDF Split & Merge LiteTM User Guide Splitting PDF Files 4.1. Split into files of n pages This method splits the open PDF document into a series of files, which contain `n' pages in each file. Figure 4. Split into pages To split into `n' pages: 1. Select and open the source PDF file to be split. 2. Select `Split PDF Into files of' by checking on the radio button. 3. Enter the number of pages in which to split the PDF file. 4. Select the destination folder where the PDF files will be stored following splitting. This can be set to the same as the source folder, or in the folder of the user's choice. 5. Enter the base filename and the destination folder. The base filename will be used as a starting point in the file name of the resulting output. 6. Click `Split' to start processing. | CONTENTS | Page 11 of 29 ARTS PDF Split & Merge LiteTM User Guide Splitting PDF Files 4.2. Split by bookmarks This method will split a PDF file by level 1 bookmarks. Each page that is bookmarked will be the start of a new PDF, and the title of the bookmark will be used as the name of the file. All subsequent pages will be added to the new PDF stopping at the next bookmarked page. Figure 5. Split by bookmarks To split by bookmarks: 1. Select and open the source PDF file to be split. 2. Verify that the PDF to be split has bookmarks. 3. Select `By bookmarks starting at Level' as the method of splitting. 4. ARTS PDF Split and Merge Lite is limited to splitting by level 1 bookmarks. 5. Browse for the destination folder where the PDF files will be stored following splitting. This can be set to the same as the source folder, or in the folder of the users choice. 6. Click the `Split' button to initiate processing. | CONTENTS | Page 12 of 29 ARTS PDF Split & Merge LiteTM User Guide Splitting PDF Files 4.3. Split by page range This method of splitting will split a PDF file into smaller PDF files containing one or more pages in the destination folder specified by the user. Figure 6. Split by page range To split by page range: 1. Select and open the source PDF file to be split. 2. Select Split PDF `by page range'. 3. Select the destination folder where the PDF files will be stored following splitting. This can be set to the same as the source folder, or in the folder of the user's choice. 4. Enter the page ranges you wish to split into each file. Page ranges should be separated by commas and semicolon used to separate files. See the table following for detailed instructions. 5. Enter the base filename for the split process, and then specify the destination to save the files to. The base filename will be appended to the resulting smaller PDF files after the split process. 6. Click the `Split' button to initiate processing. Parameter (Semicolon) ";" Function File separator Example "1-20; 21-40" would create two new PDFs ­ one containing pages 120, the other containing pages 21-40. "1-5" would extract pages 1 through 5 into a new PDF. "1-20, 30-40" would create a single PDF containing page 1-20 and 30-40. (Hyphen) "-" (Comma) "," From/To Page separator An example string is shown below, inverted commas ("") are for demonstration purposes only: "1-20, 21-40, 41-45, 50; 50" | CONTENTS | Page 13 of 29 ARTS PDF Split & Merge LiteTM User Guide Splitting PDF Files The example string would perform the following: 1. Create · · · · one PDF containing the following (in this order): Pages from 1-20. Pages from 21-40. Pages 41-45. Page 50. 2. Create a second PDF containing the following (in this order): · Page 50. | CONTENTS | Page 14 of 29 ARTS PDF Split & Merge LiteTM User Guide Splitting PDF Files 4.4. General splitting options Figure 7. General Options · Enable Fast Web View Restructures the PDF file so that it can be served a page-at-a-time over the Web. This is referred to as Fast Web View within Adobe Acrobat. Support identical form fields (slow) Inserts pages into the target files, page-at-a-time. Whilst this is much slower, it will ensure that PDF files that contain form fields with identical names will still function correct. Update title using output filename Uses the filename (without the .pdf extension) as the document information's title for all output files. Bookmarks After processing, the following options can be applied to bookmarks within the target files: - Expand all - Collapse all - Do not change · · · 4.5. Destination folder and filename settings The filename for the files resulting from the split is constructed by adding a changing suffix to a specified base filename. The base filename can be specified in the Base filename edit box or derived from each file dynamically by selecting the "Use filename" checkbox. You would normally select this option during Batch Processing. The target filename additions are as follows: · A number ­ a number which is incremented for each new file · The page range (pxx-pyy) ­ the start and end page of the pages from the original document. | CONTENTS | Page 15 of 29 ARTS PDF Split & Merge LiteTM User Guide Splitting PDF Files · Nothing ­ used in splitting by bookmarks or page marks where the base filename changes for each file. The files are saved in the folder specified in the Destination Folder box or the source folder, if that option is selected. | CONTENTS | Page 16 of 29 ARTS PDF Split & Merge LiteTM User Guide Merging Files 5. Merging Files Figure 8. Merge File Dialog ARTS PDF Split & Merge LiteTM allows you to convert and merge a set of up to 100 files into one single PDF document. You can select either all pages, or a page range from a document you wish to merge, as well as reordering the files as required. It supports a number of file types: · Adobe PDF Files (*.pdf) · AutoCAD (*.dwg, *.dwt) · BMP (*.bmp, *.rle, *.dib) · Compuserve GIF (*.gif) · JPEG (*.jp,*.jpeg, *.jpe) · JPEG2000 (*.jpf, *.jpx, *.jp2, *.j2k, *.j2c, *.jpc) · Microsoft Excel (*.xls) · Microsoft PowerPoint (*.ppt) · Microsoft Project (*.mpp) · Microsoft Visio (*.vsd) · Microsoft Word (*.doc, *.rtf) · PCX (*.pcx) · PNG (*.png) · PostScript/EPS (*.ps, *.eps) · TIFF (*.tif, *.tiff) Note: Acrobat 5.0 only supports conversion of BMP, Compuserve GIF, JPEG, PCX, PNG and TIFF file types. | CONTENTS | Page 17 of 29 ARTS PDF Split & Merge LiteTM User Guide Merging Files 5.1. Adding Files or Folders To add files or folders and merge the files into one PDF document: 1. Choose "Plug Ins > ARTS PDF Split & Merge Lite > Merge Files" from the Acrobat menu bar. 2. Alternatively select the `Merge File' tool from the ARTS PDF Split & Merge LiteTM toolbar. 3. Browse and add the files that you want to merge. - Click "Add Files", from the `Merge Files' dialog to open the browser window and select the files that have to be merged. - The Merge Options dialog will open allowing you to enter a specific page range for the selected file. See section 5.1.1 for more information on the Merge Options. 4. Additionally, you can browse and add a folder containing files that you want to merge. - Click "Add folder" from the Merge Files dialog to open the browse for folder dialog. - Note:Only one folder can be selected at a time and all files within the folder (of supported file types) will be added. - A complete list of the selected files will be displayed in the Merge dialog. Selecting a file and clicking `Edit' can modify the Merge Options. See section 5.1.1 for more information on the Merge Options. 5. Change the order in which the files are going to be merged. - Click on "Move Up" and "Move Down" buttons to alter the position of the files in the merge list. 6. Click `"Merge". 5.1.1. Merge Options Figure 9. Merge Options | CONTENTS | Page 18 of 29 ARTS PDF Split & Merge LiteTM User Guide Merging Files The Merge Options dialog allows you to specify the pages of the file you want added to the final merged file. You can set which pages to merge by selecting a predefined range: · All pages · Odd pages · Even pages · Last page · First page Alternatively, you can define the pages (using hyphens and commas to separate the pages) i.e. 2, 6, 10-20; or by page range from page 1 to 6 for example. The `Validate page range' option is only used for files that are not of an Adobe Acrobat file type (*.pdf). If selected, ARTS PDF Split & Merge LiteTM will convert the file prior to merging it and will determine whether the page range entered is valid. If not selected, ARTS PDF Split & Merge LiteTM will not validate the page range and if an error occurs during the merge process it will be stopped. Once the number of pages within the file is known this option will be disabled. It is recommended that this option is selected to ensure that no out of range errors occur during the merge process. 5.2. Using a control file A control file lets you perform multiple merging of PDF documents in one process. Using a control file you can specify the output filename and the pages to be copied from other PDF documents into the merged file. A control file is simply a text file detailing the output filename and files to be used in the merge process. To use a control file: 1. Click on the `Merge files' button from the ARTS Split & Merge Lite toolbar or select `Plug-ins > ARTS Split & Merge Lite > Merge Files' from Acrobat's menu bar. 2. In the Merge files dialog, click on the "Control files" button. 3. Select your control file (*.txt) and click "Open" 4. A message in the `Merge files' listbox will appear. When you are ready to start the process click "Merge". The structure of a merge within a control file is shown below. Note the `-f' switch will start a new merge file and you can add an unlimited amount of pages to the file. -f [full pathname of the output merge file] [page range] [tab] [full pathname of the source file] Merging a range of pages from a file | CONTENTS | Page 19 of 29 ARTS PDF Split & Merge LiteTM User Guide Merging Files -f [full pathname of the output merge file] [full pathname of the source file] Merging all pages from a file For the [page range] the following can be entered: Parameter (Hyphen) "-" (Comma) "," "odd" Function From/To Page separator Odd page Example "1-5" would extract pages 1 through 5 into a new PDF. "1-20, 30-40" would merge pages 1-20 and 3040. "1-20 odd" would create a single PDF containing only the odd pages within the range of 1-20. "1-20 even" would create a single PDF containing only the even pages within the range of 1-20. "even" Even page For example: [page Pages [page Pages range] entered is "1-20 odd, 21-40 even, 41-45, 50" from the source file to go in the merge file will be All odd pages from 1-20 All even pages from 21-40 Pages 41-45 Page 50 range] entered is "50, 45-41, 40-21 even, 20-1 odd" from the source file to go in the merge file will be Page 50 Pages 45-41 (reverse order) All even pages from 40-21 (reverse order) All odd pages from 20-1(reverse order) | CONTENTS | Page 20 of 29