User manual ARTS PDF STAMPER 3.0

ARTS PDF Stamper Version 3.0 ARTS PDF Stamper User Guide Contents Contents 1. INTRODUCTION .............................................................................................. 4 2. SETUP .......................................................................................................... 5 2.1. System Requirements ................................................................................ 5 2.2. Installation............................................................................................... 5 2.3. Activation................................................................................................. 6 2.4. Registration.............................................................................................. 7 2.5. Uninstalling ARTS PDF Stamper ................................................................... 7 3. 3.1. 3.2. 3.3. 3.4. 3.5. USING ARTS PDF STAMPER ............................................................................ 9 Starting ARTS PDF Stamper .......................................................................10 Menu......................................................................................................10 Toolbar ...................................................................................................11 Stamp a document ...................................................................................11 Undo Stamp ............................................................................................11 4. MANAGING STAMPS AND PROFILES .................................................................. 12 4.1. Creating a new Profile ...............................................................................13 4.2. Creating a new Stamp ..............................................................................13 4.3. Previewing a Profile/Stamps ......................................................................13 4.4. Renaming Profiles/Stamps .........................................................................13 4.5. Deleting Profiles /Stamps ..........................................................................14 4.6. Rearranging Stamps .................................................................................14 4.7. Importing / Exporting Profiles ....................................................................14 4.8. Editing Stamps ........................................................................................15 4.9. Right Click Menus.....................................................................................15 5. DESIGNING STAMPS ...................................................................................... 16 5.1. General Stamp Settings ............................................................................17 5.1.1. 5.1.2. 5.1.3. 5.1.4. 5.1.5. 5.2.1. 5.2.2. 5.2.3. 5.2.4. 5.2.5. 5.3.1. 5.3.2. Layout ........................................................................................................ 17 Pages Options.............................................................................................. 18 Border and Outline Font ................................................................................ 18 Applying Actions to Stamps ........................................................................... 18 Using Absolute / Relative Addressing .............................................................. 20 Line spacing ................................................................................................ 21 Dynamic Text .............................................................................................. 22 Font ........................................................................................................... 23 Adding Bates Numbers.................................................................................. 24 Adding Page Numbers................................................................................... 26 Size ........................................................................................................... 28 Page Number (PDF Stamps only).................................................................... 28 5.2. Text Stamp Properties ..............................................................................21 5.3. Image/PDF Stamp Settings........................................................................27 6. LOGGING .................................................................................................... 29 | CONTENTS | Page 2 of 39 ARTS PDF Stamper User Guide Contents 6.1. 6.2. View Log File ...........................................................................................29 Clear Log File...........................................................................................30 7. CONFIGURING PREFERENCES .......................................................................... 31 7.1. File Handling ...........................................................................................31 7.2. Defaults ..................................................................................................31 8. 9. BATCH PROCESSING ...................................................................................... 32 CUSTOMIZE A TOOLBAR BUTTON ...................................................................... 34 10. TROUBLESHOOTING....................................................................................... 36 10.1. Frequently Asked Questions....................................................................36 10.2. Forum .................................................................................................37 10.3. Known Issues .......................................................................................37 10.4. Updates ...............................................................................................38 10.5. Maintenance .........................................................................................38 10.6. Technical Support .................................................................................39 | CONTENTS | Page 3 of 39 ARTS PDF Stamper User Guide Introduction 1. Introduction ARTS PDF Stamper is a plug-in for Adobe Acrobat for stamping text, watermarks and backgrounds to pages on a PDF document. With ARTS PDF Stamper, users can customize the content, appearance and action of each stamp as well as combining multiple stamps into one stamp profile. This includes aligning and setting the size of each stamp, or even making your stamps behave like hyperlinks. Using · · · · · · · · · · · ARTS PDF Stamper, you can: Stamp text and dynamic text Apply Page and Bates Numbers Apply image watermarks (BMP, RLE, DIB, GIF, JPG, PCX, PNG, EPS and TIFF) Stamp one PDF onto another Specify the position, scale and angle of rotation for text and image stamps Set actions for individual stamps. Stamp using Bates Numbering format Combine single stamps into a profile for faster application. Copy and paste stamps between profiles Save profiles for later use Set up batch processes to apply stamps across many files. Figure 1. The ARTS PDF Stamper main window | CONTENTS | Page 4 of 39 ARTS PDF Stamper User Guide Setup 2. Setup 2.1. System Requirements Windows · · · · · · · · Intel® Pentium® processor or equivalent For Acrobat 5.0 users: Microsoft Windows 98 SE, ME, Microsoft® Windows NT® Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2, Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition For Acrobat 6.0 users: Microsoft Windows 98 SE, Microsoft® Windows NT® Workstation 4.0 with Service Pack 6, Windows® 2000 with Service Pack 2, Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition For Acrobat 7.0 users: Microsoft® Windows® 2000 with Service Pack 2, Windows XP Professional or Home Edition, or Windows XP Tablet PC Edition 64MB of RAM (128MB recommended) 50MB of available hard-disk space 1,024x768 screen resolution Adobe® Acrobat® 5.0 or later. Batch processing is only supported in Acrobat 5, Acrobat 6 Professional and Acrobat 7 Professional. Macintosh · · · · · · PowerPC® G3 processor Mac OS X v.10.2.2 or higher 64MB of RAM 50MB of available hard-disk space 1,024x768 screen resolution Adobe® Acrobat® 5.0 or later. Batch processing is only supported in Acrobat 5, Acrobat 6 Professional and Acrobat 7 Professional. For technical support queries, please consult the Troubleshooting section of this manual or email techsupport@artspdf.com. 2.2. Installation You may have received this software on either CD-ROM or as a downloaded file. Macintosh (CD-ROM) To install from a CD-ROM: 1. Verify that Adobe Acrobat is not running. 2. Insert the CD-ROM. | CONTENTS | Page 5 of 39 ARTS PDF Stamper User Guide Setup 3. 4. 5. 6. Open the CD and double click the Install file. Navigate to ARTS PDF Stamper. Click install. Follow the prompts to install ARTS PDF Stamper. Macintosh (.hqx) If you 1. 2. 3. 4. downloaded ARTS PDF Stamper, to install: Verify that Adobe Acrobat is not running. Decompress the distribution file provided. Execute the installation file. Follow the prompts to install ARTS PDF Stamper. Windows (CD-ROM) To install from a CD-ROM: 1. Verify that Adobe Acrobat is not running. 2. Insert the CD-ROM. 3. If the CD-ROM does not automatically start, navigate to the CD in Windows Explorer and execute the Windows Installer.exe file. 4. Navigate to ARTS PDF Stamper. 5. Click Install. 6. Follow the prompts to install ARTS PDF Stamper. Windows (.exe) If you 1. 2. 3. downloaded ARTS PDF Stamper, to install: Verify that Adobe Acrobat is not running. Execute the installation file provided. Follow the prompts to install ARTS PDF Stamper. 2.3. Activation If you have the demo version of ARTS PDF Stamper installed, activate the full version using the following steps: 1. In Acrobat select `Help > About 3rd Party Plug-Ins > ARTS PDF Stamper. 2. Ensure you have a valid serial. To obtain a valid serial you must purchase the product: a. Select the `Register' tab page and click on `Buy Now' to purchase the full version. b. After your purchase has been confirmed, you will receive an email containing your serial number. 3. Select the `Register' tab page and click on `Activate'. 4. Enter your license details, including your serial number, and click "OK". | CONTENTS | Page 6 of 39 ARTS PDF Stamper User Guide Setup 2.4. Registration ARTS PDF provide the option of registering your copy of ARTS PDF Stamper online. Online registration allows you to protect your serial number. In the event you lose or misplace your serial, we can locate and provide your serial to you on request. Registered customers will also receive important upgrade information and notification of product updates. 1. After activating your copy of ARTS PDF Stamper you will be prompted to register online. Do one of the following: · Click "Now" to register your product online1. · Click "Later" to register at a later stage. After entering your license details, you can register your product anytime by clicking on the "Register Now" button of the Register tab. 2. When registering your product, complete the online form and click "Submit Registration". 3. You only need register your product with us once. To manually register your ARTS PDF product, please visit our online registration page, http://www.artspdf.com/register.asp. 2.5. Uninstalling ARTS PDF Stamper Macintosh To install on a Macintosh platform: 1. Execute the installation file2. 2. To continue with uninstalling ARTS PDF Stamper you must accept the software license agreement. 3. Select the application ARTS PDF Stamper was installed under (either Acrobat 5 or Acrobat 6) and click `Open'. 4. From the drop down menu, select the `Uninstall' item. Alternatively, to uninstall: 1. Verify that Adobe Acrobat is not running. 2. Locate the folder containing Acrobat plug-ins. For example when installed on Acrobat 6.0, typically files can be found in Drive: Applications: Adobe Acrobat 6.0 Professional: ARTS PDF Plug-ins: ARTS PDF Stamper 3. Delete the ARTS PDF Stamper files. You must be connected to the Internet. If you installed ARTS PDF Stamper from a CD-ROM, insert the CD, launch the Install file, navigate to ARTS PDF Stamper and click install (you can choose to uninstall at a later time). 2 1 | CONTENTS | Page 7 of 39 ARTS PDF Stamper User Guide Setup Windows To install on a Windows platform: 1. Verify that Adobe Acrobat is not running. 2. Click Start > Settings > Control Panel. 3. Open Add/Remove Programs. 4. Select `ARTS PDF Stamper 3.0' from the menu. 5. Click `Add/Remove'. | CONTENTS | Page 8 of 39 ARTS PDF Stamper User Guide Using ARTS PDF Stamper 3. Using ARTS PDF Stamper The main features of ARTS PDF Stamper are: · Stamp text on a PDF document. Use Text Stamp feature to create single or multi-line text stamps. Text stamps are often used for headers, footers and hyperlinks. A variety of Dynamic Text options are available to allow you to easily insert date, time, page numbers and document information such as Author, Title and Subject at runtime. · Stamp an Image on a PDF document. The Image Stamp feature enables you to stamp single or multiple images on PDF document. ARTS PDF Stamper supports a number of different image types. These include BMP, RLE, DIB, GIF, JPG, PCX, PNG, EPS and TIFF formats3. · Stamp a page from a PDF document on another PDF document. Stamp a page from a PDF onto another document using the PDF Stamp feature. You can modify the placement, layout and action of the PDF stamp in the same way as text and the image stamps. Stamping with these image file formats is supported on Acrobat 6 only. Under Acrobat 5 only TIFF and JPEG are supported. To stamp with an EPS or GIF first convert the file to PDF and recreate the stamp as a PDF stamp. 3 | CONTENTS | Page 9 of 39 ARTS PDF Stamper User Guide Using ARTS PDF Stamper 3.1. Starting ARTS PDF Stamper To use ARTS PDF Stamper, first locate the ARTS PDF Stamper tool button or menu item under the Acrobat Plug-in menu4. Use either the toolbar5 or the menu items from Acrobat's menu to create, edit, mange or apply a stamp to a document. Once a stamp profiles is created, you can use it to easily stamp the active document by selecting it from either the tool button drop down or `Plug-ins > ARTS PDF Stamper' menu. For any difficulties starting up ARTS PDF Stamper, please consult the Troubleshooting section of this manual or email techsupport@artspdf.com. 3.2. Menu ARTS PDF Stamper can be accessed from the Plug-ins > ARTS PDF Stamper menu. Figure 2. The ARTS PDF Stamper menu 4 5 Please refer to the FAQ section of this user guide for assistance with installing ARTS PDF Stamper. Under Acrobat 5, left click and hold the ARTS PDF Stamper tool button to display the drop down menu. | CONTENTS | Page 10 of 39 ARTS PDF Stamper User Guide Using ARTS PDF Stamper 3.3. Toolbar ARTS PDF Stamper can be accessed from the ARTS PDF Stamper toolbar. Figure 3. The ARTS PDF Stamper toolbar 3.4. Stamp a document To apply a stamp, open a PDF document and select or create your desired stamp profile. To select a stamp either: · Open the Manage Stamps dialog and select the profile from the list. Click `Stamp' to process. · Select a stamp profile from the ARTS PDF Stamper menu. · Click the drop down tool button. Once selected, the active document will be stamped with the chosen profile. Note: All the stamps within a profile are applied to the document. If a stamp is selected rather than the profile, the `Stamp' button is disabled. 3.5. Undo Stamp To remove or undo the last stamp applied simply select `Undo' from the ARTS PDF Stamper menu or tool button. You cannot undo a stamp if the document was saved after being stamped. Figure 4. Undo Feature | CONTENTS | Page 11 of 39 ARTS PDF Stamper User Guide Managing Stamps and Profiles 4. Managing Stamps and Profiles To activate the Stamp Management dialog, click the ARTS PDF Stamper tool button or select `Manage Stamps' from the `Plug-ins > ARTS PDF Stamper' menu item. ARTS PDF Stamper uses stamp profiles, allowing users to apply any combination of stamps in a single action. Stamp profiles also allow users to copy and share stamps between profiles. For example, an individual copyright footer, company logo and page numbers can be stored within a single profile. When stamping with this profile, all stamps are applied to the open document(s) when processed. ARTS PDF Stamper profiles are saved for reuse. Profiles can also be shared by different users using the import and export features. Saved profiles are stored (with a .nxp extension) in the Profiles subfolder of the installation directory, e.g. C:\Program Files\Adobe\Acrobat 6.0\Acrobat\plug_ins\ARTS PDF Stamper\Profiles or Drive: Applications: Adobe Acrobat 6.0 Professional: ARTS PDF Plug-ins: ARTS PDF Stamper:Profiles. Figure 5. Main Dialog ­ Managing all stamp profiles | CONTENTS | Page 12 of 39 ARTS PDF Stamper User Guide Managing Stamps and Profiles 4.1. Creating a new Profile To create a new Profile: 1. Open the Manage Stamp dialog. 2. Click `New Profile'. 3. Add stamps as required to this profile by clicking the `Add Stamp' button (refer to Designing your stamp). 4. The stamp is automatically saved. 4.2. Creating a new Stamp To create a new Stamp: 1. Select the profile you want the stamp added to. 2. Click the `Add Stamps' button and select a stamp type from the list (refer to Designing your stamp). 4.3. Previewing a Profile/Stamps To preview6 a Profile or a Stamp: 1. Ensure that a PDF is open in Acrobat. 2. Select a profile to view all stamps. It is also possible to view individual or a variety of stamps by clicking on the stamp rather than profile (hold the Ctrl key to select multiple). 3. If the `Preview On' checkbox is not already checked, check it to preview the desired stamps and/or profile. 4.4. Renaming Profiles/Stamps To rename a profile/stamp from the preview pane: 1. Right click the desired profile or stamp. 2. Select `Rename Stamp' or `Rename Profile' from the popup menu. 3. Enter in the new name. 6 Previewing large documents and profiles that contain a large number of stamps can result in performance degradation. Refer to the FAQ section for tips on reducing this. | CONTENTS | Page 13 of 39 ARTS PDF Stamper User Guide Managing Stamps and Profiles 4.5. Deleting Profiles /Stamps To delete a profile/stamp from the preview pane: 1. Right click the desired stamp or profile 2. Select `Delete Profile' or `Delete Stamp' from the popup menu. 3. Press `Yes' or `No' to confirm the delete action. Note: If the Profile contains several stamps, deleting the profile will delete all the stamps within the profile. Delete actions cannot be undone. 4.6. Rearranging Stamps ARTS PDF Stamper provides a number of ways to rearrange, edit and share stamps between profiles. To cut 1. 2. 3. 4. or copy stamps from one profile to another: Select the desired stamps using the mouse cursor Right click an item in the selection Select `Cut' or `Copy' Right click the destination profile and select `Paste' Note: Stamps can also be dragged from one profile to another by holding the left mouse button and dragging the stamps to another document. To create a copy of a profile: 1. Right click the desired profile 2. Select `Copy' 3. Right click somewhere within the frame and select `Paste' 4.7. Importing / Exporting Profiles To export profiles to file to archive or share: Select the desired profile from the Stamp Management dialog Either right click and select `Export Profile' or click the `Export' button Navigate to the desired destination and enter the filename To import profiles: Open the Stamp Management dialog Click the import button Navigate and select the desired profile to import Note: When importing profiles only the settings are imported. Any links to the source image/PDF files may be broken and it is important these are checked, validated and repaired as required. | CONTENTS | Page 14 of 39 ARTS PDF Stamper User Guide Managing Stamps and Profiles 4.8. Editing Stamps To edit an existing stamp, select the desired stamp and click the edit button. The Edit Stamp function allows users to modify the properties of individual stamps. Editing is disabled unless a profile is selected. More detail in section Designing Stamps. 4.9. Right Click Menus As mentioned above, a number of editing features are available by right clicking a stamp or profile. Figure 6. Right-click Profile menu. Figure 7. Right-click Stamp menu | CONTENTS | Page 15 of 39 ARTS PDF Stamper User Guide Designing Stamps 5. Designing Stamps The stamp design dialogs are used to tailor the content, alignment, spacing and placement of a stamp. These properties are described below. Figure 8. Design your Text Stamp | CONTENTS | Page 16 of 39 ARTS PDF Stamper User Guide Designing Stamps 5.1. General Stamp Settings Settings common to text, image and PDF stamps are outlined in this section. 5.1.1. Layout · · Units Select either `cm', `mm' or `inch' from the drop down. Horizontal Position Select the horizontal point of reference for the stamp. Adjust by entering a value in the text box. - From right (right justified): incrementing moves stamp to the left. - From left (left justified): incrementing moves stamp to the right. - From center (centered): positive increment moves stamp right, negative move left. Vertical Position Select the vertical point of reference for the stamp and using by entering a value in the text box. - From top: Stamp is applied to top of document. Incrementing moves stamp down. - From left: Stamp is applied to bottom of document. Incrementing moves stamp up. - From center (centered): positive increment moves stamp up, negative move down. Rotation Rotate your stamp by a value between -360o and 360o. Opacity Apply opacity to your stamps to create a watermark effect. Enter a value in the range of: - 100% (no transparency) - 0% (completely transparent) Overlay & Underlay Options Select one of two options by checking the radio button next to it. Overlay places the stamp on top of all objects on the PDF document. Underlay places the stamp below all objects on the PDF document. · · · · By adjusting the stamp order in the Profile dialog, it's possible to create a number of different variations. | CONTENTS | Page 17 of 39 ARTS PDF Stamper User Guide Designing Stamps 5.1.2. Pages Options Set which pages to stamp on by selecting a predefined range: All pages Odd pages Even pages First page Last page Alternatively, define your own page range, i.e. 2, 5, 9-16 or by page groups, stamp from page 2 every 4 pages, i.e. 2, 6,10,14. 5.1.3. Border and Outline Font Apply a rectangular border around the edge of your text, image or PDF stamp. Set the color, line style (dashed) and weight. Fill the border with a color from the drop down or define your own by selecting `Other Color...' When using this option in conjunction with text stamps, there is a choice of including the border as an outline to the text or to apply a border around the text. Standard border Text outline 5.1.4. Applying Actions to Stamps ARTS PDF Stamper also allows actions to be associated with stamps. To do this, select one of the following actions: · · None No action is related to the active stamp. Go To View This action will jump to the specified page in the document. This page must be specified using the `To Page' spin box. Go To Remote View This opens a specified PDF document at the designated page. Various page magnification options are also available; see Magnification Options. This can be configure using relative or absolute addressing, see Absolute / Relative Addressing. · | CONTENTS | Page 18 of 39 ARTS PDF Stamper User Guide Designing Stamps · Open File Opens the specified file. This file can be of any type, but only files with a *.pdf extension will be opened in Acrobat; all other file types will be opened in their default viewers. The path to the file can be configured using an absolute or relative address, see Absolute / Relative Addressing. Open a web Link Clicking on the bookmark opens a web browser to the URL specified within the WWW Link textbox. Read Article Selecting this action will link or display the bookmark to an article thread in the active document. Show / Hide Field Provides the option of either showing or hiding fields in a PDF document. Submit Form This will send the form data to a specified URL. Reset Form Resets all form fields to their original default value. Import Form Data Imports in form data from another file and displays it in the active form. JavaScript This option will run a specified JavaScript Execute Menu Item Executes a specified menu command as the action when the bookmark is clicked. Movie Plays a specified QuickTime or AVI movie Sound Plays a specified sound file. · · · · · · · · · · | CONTENTS | Page 19 of 39 ARTS PDF Stamper User Guide Designing Stamps 5.1.5. Using Absolute / Relative Addressing When creating stamps that execute an open file or GoTo remote page action it is possible to specify whether to use absolute or relative file addresses. · Absolute Addressing Absolute Address is best used when it's likely that the stamped document may need to be moved or copied to a different location in the file system, without any target files moving in relation. By default, browsing to the target file using the Open File dialog produces an absolute address i.e. C:\target.pdf · Relative Addressing Relative Addressing is most appropriate for PDFs published to CDs/DVDs or when the entire file system is copied and must remain relative to the source. Relative addresses describe the path to a file, relative to the source PDF. To use relative addressing, please follow the syntax example below. Example: You have the stamped PDF file 'stamped.pdf' and is stored in a directory C:\directory 1\directory 2\ (i.e. C:\directory 1\directory 2\stamped.pdf) If the file to open with the action stamp is in the same directory as the stamped document (`stamped.pdf') i.e. C:\directory 1\directory 2\target.pdf then use '.\ target.pdf' If the file is in one directory above the stamped document i.e. C:\directory 1\ target.pdf then use '..\ target.pdf' If the file is in two directories above the stamped document i.e. C:\target.pdf then use '..\..\ target.pdf' If the file is in one directory below the stamped document i.e. C:\directory 1\directory 2\directory 3\ target.pdf then use'.\directory 3\ target.pdf' | CONTENTS | Page 20 of 39