User manual ASCOM OFFICE 155PRO

Ascotel IntelliGate Telecommunication Systems Ascotel Office 155pro User's Guide ascom Operating and Display Elements Operating and Display Elements 2 11 6 1 3 5 4 7 8 18 14 17 16 10 15 13 5 9 12 Some systems or system versions do not support all the features. The corresponding text sections are identified by a letter inside square brackets. The section "System and Software Dependency" indicates which system versions support the relevant features. 2 Operating and Display Elements 1 2 Loudspeaker Volume key Double switch: · Press briefly in a call: Adjusts volume · Short in editing mode (not in a call): Cursor right / left 12 C-key Delete and correction key Short: · Menu/configuration: Goes back 1 step without saving · Input: Deletes last character press and hold down: · Up one menu level without saving 3 Display · Top: Symbols · Middle: Information · Bottom: Foxkey functions 13 Info key Calls up additional information if displays shows i-symbol 4 Menu key Menu access key · press briefly: Scrolls through Foxkey functions · press and hold down: Configuration mode 14 #-key press and hold down: Menu / setting for: · Display contrast · Display backlighting · Range tone · System Busy Beep 5 Foxkey Multifunction key: · press briefly: Activates allocated function · press and hold down: Configures Foxkey, reverses scroll direction 15 Hotkey Freely configurable key for up to 1[e] or 6 numbers / names or functions · Short: Hotkey menu · press and hold down: Configures Hotkey 6 7 8 Sound aperture Ringing and key confirmation tone Call key Corresponds to off-hook / on-hook, switching phone on 16 Charging contacts 17 Microphone 18 #-key Keypad Digit input: · press briefly: For entering digits Character input in text mode: · press once briefly, twice, etc., in quick succession: Enters letters · press and hold down: Switches DTMF mode on/off (depends on system software) 9 Loudspeaker key · press briefly: Loudspeaker on/off · press and hold down: Call alert menu 10 Headset jack 11 Indicator LED · Flashing rapidly: Call · Flashing slowly: Voice Mail, message, or callback · Flashing at intervals: Loudspeaker on 3 Operating and Display Elements Displaysymbols State of charge a c e Battery full Battery almost empty Battery empty Loudspeaker volume Level 1 Level 2 Level 3 Reception range m Reception quality H G F E Very good Good Poor Very poor No reception Within range: Ready for use Out of range Registering on a system A(B,C,D) Phone registered on system A (B, C, or D) and ready for use Phone not registered on any system A(B,C,D) Out of range: not ready for use ABCD 4 Operating and Display Elements Status information ABC Text mode activated j Function activated under Foxkey or Hotkey Other menu items available Configuration mode activated Vibra call activated i o/n ol Information available Microphone on/off Hands-free mode activated M P h Connection established h U Call received j S Function activated (symbol) Call to user group (subscribergroup) Forwarded call Menu-Guided Navigation 4v Scrolling (figure indicates entry number) Reversing direction: Press Foxkey with a long keystroke For a detailed description of the operating and display elements, please refer to the section "User Guidance". Note 5 Contents Contents Operating and Display Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Equipment Provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Safety and Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Dialling and Phoning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 You Receive a Call. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 You Want to Make a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Using the Display and Operating Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Menu-Guided Navigation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Signals . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Using Added Features to Make Efficient Phone Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 You Want a Convenient Way of Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 You Want to Use Functions while in a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 You Are Away from Your Desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 You Want to Use Your Phone Efficiently in Special Situations . . . . . . . . . . . . . . . . . . . . . 37 Personalizing Your Phone. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Setting the Ringing Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Phone Book Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Configuring Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Formulating Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Configuring Phone Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Using the Phone to Control Outside Systems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Redkey . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Installation and First-Time Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Troubleshooting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Technical Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 */# Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75 System and Software-Related Functions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79 Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 6 Equipment Provided Equipment Provided Equipment provided: Telephone 155pro Quick User's Guide and safety information Handset with clip and SIM card Battery Equipment provided: Charging bay Charging bay including plug-in power adapter Options 7 Options Leather pouch Headset 1) 1) Only use models for handsets 155pro or 150 8 Safety and Liability Safety and Liability Safety Information Failure to observe this information can be hazardous and infringe existing laws. Please read the Operating Instructions and keep them for future reference. When handing on your handset to others, make sure you enclose these User Guides. Medical equipment The handset must not be used near medical equipment, such as pacers or hearing aids. Availability of telephone connections Do not rely on your handset as your only means of communication in emergency or critical situations. Availability cannot always be guaranteed. Risk of explosion through sparking Do not use the handset on premises subject to explosion hazards. Hands-free mode and Ringing tone Do not hold the handset up against your ear in hands-free operation and during ringing tone, as the volume is then very high. Maintenance Use original accessories only. Make sure all installation and repair work is carried out by a specially qualified technician. Do not touch the charging contacts with sharp, metallic, and/or greasy objects. Always use a soft, moistened, or antistatic cloth to clean your handset. Do not use chemicals or other chemical products. 1 Cost control 20 5 You should protect your handset with a code so that no-one can make phone calls at your expense. A code will also protect your personal settings. When carrying the handset around, you should lock the keypad so it cannot be accidentally activated. Ambient conditions Do not operate the handset outside the temperature range of +5 °C to approx. +40 °C. Avoid direct sunlight and other sources of heat. Protect your handset against the wet, heavy dust, corrosive liquids and steam. Do not expose your handset to electromagnetic fields (electric motors, household appliances). The speech quality could be affected. To prevent interference, avoid placing your handset in the immediate vicinity of computers, radios, TV sets, VCRs, and other telephone sets. Disposal Be sure to dispose of your handset and its packaging in an environmentally compatible way; alternatively send it back to your supplier or servicingagent. 9 Safety and Liability Intended Purpose This telephone is designed exclusively for making and receiving phone calls on the appropriate system. The handset can also be operated on foreign language systems in GAP mode. Dealing with batteries Please observe the following rules and regulations when dealing with batteries General rules when dealing with batteries: · Never tamper with or dismantle batteries · Never immerse the batteries in water or throw it into a fire. · Do not expose the batteries to high temperatures. When putting your mobile phone into operation: · Only use the Ni-MH battery pack supplied by the manufacturer. · Take note of the instructions in the "Installation" chapter and follow the procedure described there. · It takes two to three charging cycles for the batteries to reach their fully charged state. · Only use the charging bay supplied by the manufacturer or the optional original plug-in power adapter to recharging the batteries; otherwise the batteries may be damaged. · For the charging bay only use the plug-in power adapter supplied by the manufacturer. When operating your mobile phone: · It is normal for the batteries to become warm when charging. · Discharge the batteries from time to time to prolong their service life. To do so do not place the phone back into the charging bay until the batteries are completely or almost completely discharged. To replace the batteries: · Switch off the phone before removing the batteries. · Only use the original battery packs and charging units approved by the manufacturer. To do so, contact your supplier or servicing agent. To store the phone or the batteries: · If you do not intend to use the phone for some time, switch off the phone and take out the battery pack. · Store the batteries at room temperature. Above-average temperatures tend to reduce the service life of batteries. To dispose of the battery packs: · Do not throw away the batteries with your domestic waste. Take the batteries to an appropriate collection point for recycling or send it back to your supplier or servicing agent. Exclusion of Liability This product is manufactured in accordance with ISO 9001 quality criteria. This product and the user information supplied with it have been produced with the utmost care. The product's functions have been tested and approved after comprehensive conformity tests. Nonetheless errors cannot be entirely excluded. The warranty is limited to the replacement of defective hardware. The manufacturers shall not be liable for any direct or indirect damage that may be caused by incorrect handling, improper use, or any other faulty behaviour on the part of a product. Potential hazards are mentioned in the relevant places in the User Guides. Liability for loss of profit shall be excluded in any case. 10 Dialling and Phoning Dialling and Phoning You Receive a Call This section explains the procedure for answering a call. Answering a Call Your phone is ringing and the indicator LED is flashing. To answer the call, proceed as follows: Warning! The volume of the ringing call can become very loud. Do not hold the sound aperture up to your ear. Press the Call key. ­ or ­ Press the Loudspeaker key. The hands-free mode is activated. Note If the caller's phone number is received, it is shown on the display. If the phone number is stored on the phone or in the system, the display also shows the corresponding name. If there is not enough space on the display, a "+" appears; you can then use the Info key to display additional information. Ending a Call You want to end the call. After the call, you can display the call duration or retrieve it using the Info key. Call charges are also displayed after any external call which you initiated, provided your provider supports this function. Press the Call key. ­ or ­ If no hands-free mode: Put your phone in the charging bay. ­ or ­ Hands-free mode and phone in the charging bay: Press the Loudspeaker key. 11 Dialling and Phoning You Want to Make a Call This section explains the different ways you can make a call with your phone. Dialling with the Phone Number You want to call someone and key in that person's phone number. Use the digit keys to key in the phone number. The display shows the phone number. Note You can use the C-key to delete any incorrect digits. Press the Call key. The person is called. Dialling with Redial You want to call one of the parties who called you recently. Your phone automatically stores in the last-number redial list the phone numbers of persons who have called you ­ and their names, if available. You can call these persons back using the last-number redial list. Press the Menu key repeatedly until "Redial" appears. Redial Press the "Redial" Foxkey. The display shows the phone number last dialled. To scroll through the maximum of 10 phone numbers last dialled, press the "v" Foxkey repeatedly. Press the Call key. The phone number displayed is dialled. v 12 Dialling and Phoning Using Your Phone in Hands-Free Mode You want other people to join the conversation or to have your hands free while making the call. The sound quality can be improved by keeping the volume of your phone as low as possible. Your phone features two types of hands-free operation: · Your phone is in the charging bay. · Your phone is not in the charging bay. Warning! The volume of the phone rises sharply during hands-free operation. Do not hold the phone up to your ear. Your phone is not in the charging bay: Press the Loudspeaker key. Hands-free mode is activated. ­ or ­ Your phone is in the charging bay: Press the Call key. Hands-free mode is activated. Note The volume increases from quiet to the value last set for hands-free mode. Make sure the microphone is not obstructed. To deactivate hands-free operation when the phone is in the charging bay: Take the phone from the charging bay. Normal mode is now activated. ­ or ­ To deactivate hands-free operation when the phone is not in the charging bay: Press the Loudspeaker key. Normal mode is now activated. Note The Call key ends a call in hands-free mode. A call remains in hands-free mode if you put your phone back in the charging bay. Muting the Microphone In the middle of a call you want to talk briefly with other persons in the room without your call partner hearing your conversation. You can switch the microphone on and off during a call. Microphone Switching the microphone off: Press the "Mic" Foxkey. The display shows the symbol n. Switching the microphone on: Press the "Mic" Foxkey. Microphone 13 Dialling and Phoning Using a Headset You want to make phone calls without having to hold the phone. The headset comprises the headphones, microphone, and a button. To answer and to end calls, you simply press the button on the headset. Once the headset is plugged in to your handset, the phone's microphone and loudspeaker are deactivated. Answering or ending a call: Press the key. Adjusting the headphone volume: Press the Volume key on the phone. NOTE Headsets by other manufacturers can cause malfunctions (e.g. automatic answering). 14 Using the Display and Operating Elements Using the Display and Operating Elements Display Abbreviations Depending on the display space available, certain terms may be abbreviated, e.g. "Announ." for "Announcement". The abbreviations though can be easily understood. Navigating through the Foxkey menu The Foxkey provides the functions available for the current situation. An "M" in the display's symbol area tells you that you can use the Menu key to show further Foxkey options. Press the Menu key repeatedly until you come to the option you want. Navigating through info lines In the idle state or when you are reading display texts the display shows an "i" in the symbol line. An "i" in the display tells you that there is a list of callers, messages, or active functions available in various info lines. Use the Info key to scroll through info lines. If there is not enough space on the display to show the entire text, a "+" appears. Press the Info key to see the rest of the text. To retrieve info lines: Press the Info key repeatedly until the information appears. Note After the last info line, the display shows the idle text again. To see the rest of the text: Press the Info key. The display shows the rest of the text. Note Press the Info key as often as necessary to read the entire text. 15 Using the Display and Operating Elements Keys Pressing a Key Depending on the situation and operating mode, a key may have various functions. The function activated depends on the number of times the key is pressed or whether it is pressed quickly or held down for a moment. Here are some examples: Press the key. <2x, 3x, 4x, etc.> Keep the key held down for a moment (about 2 seconds). In text mode, press the key twice, three times, four times, etc. Using the Foxkey The Foxkey has variable functions. These functions are displayed above the key. Press the Foxkey under the desired function on the display. 16 Using the Display and Operating Elements Key Assignment Holding a given key down for a moment (about 2 seconds) lets you jump to menu items, display information, or activate special functions. Here are some examples: Configures the Foxkey or reverses the scroll direction Displays the phone's software version · Foxkey · When the terminal is switched off: Switch the terminal on Activates the configuration mode No function Information for the system administrator Up one menu level without saving Locks keypad ­ autom. Unlocks for incoming call Retrieves the menu call alert Locks the keypad ­ unlocks manually, also necessary for incoming calls Switches DTMF mode on/off (depending on system software) Switches systems Information for the system administrator Switches the phone off Information for the system administrator Settings: · Display contrast · Display backlighting · Range tone · System Busy Beep · Calls up the menu to configure Hotkeys · If configured as a Redkey [e]: Actuates the function (even if the keypad is locked) Displays the reception quality and current radio unit 17 Using the Display and Operating Elements Input Enters digits The digit keys are used to enter the digits 0 to 9. Entering Letters and Special Characters You can also use the digit keys to enter letters and special characters. A number of letters and special characters are assigned to each key. To enter letters and special characters using the digit keys, you need to be in text mode. The display shows "ABC" when you are in text mode. You can switch back and forth between number mode and text mode during your input. To switch between number mode and text mode during your input: Press the Menu key repeatedly until the display reads "ABC>123". ABC>123 Press the "ABC>123" Foxkey. Note If the phone is expecting a text input, the text mode is automatically activated. The characters are assigned to the digit keys as follows: -.?1!,:;'"¿¡ ABC2ÄÆÅÇ abc2äæåàç GHI4 ghi4ì MNO6ÑÖØ mno6ñöøò TUV8Ü tuv8üù +0 DEF3É def3éèê JKL5 jkl5 PQRS7 pqrs7ß WXYZ9 wxyz9 */()<=>%£$¥¤@&§ Space # <1x, 2x, 3x, etc.> Press the digit key repeatedly until you get the character you want. 18 Using the Display and Operating Elements Switching between Upper and Lower Case You want to switch between upper and lower case while making an input in text mode. Upper-case input is initially activated in text mode. After the first letter of a word has been entered, the text mode automatically switches to lower-case input. You can use the Foxkey to switch manually between upper-case and lower-case input. A>a To switch to lower-case input: Press the "A>a" Foxkey. a>A To switch to upper-case input: Press the "a>A" Foxkey. Note The switch from lower to upper case is valid for only a single letter. Entering a Phone Number in Call Preparation You can enter a phone number any time without the call being set up automatically. The number is not dialled until you press the Call key. Enter a phone number in call preparation. The display shows the phone number. Correcting your Input You notice you have entered a wrong digit or character. You can delete an incorrect input either character by character or completely. To delete the last character: Press the C-key. To end the input without saving: Press the C-key and hold it down for a moment. 19 Using the Display and Operating Elements Menu-Guided Navigation Reversing the Scroll Direction The Foxkey menu shows an arrow symbol for scrolling. However, you want to scroll in the opposite direction. Hold the key down for a moment to reverse the direction of the arrow. v or V Press the "v" or "V" Foxkey and hold it down for a moment. The direction of the arrow is reversed. Switching between Editing and Scrolling You have scrolled through a list to find a message, for instance. Now you want to edit it. The text mode is activated as the default input mode. You can use the Menu key to switch between text mode for entering letters and number mode for entering numbers. Press the menu key until the Foxkey assignment "ABC" appears. AB You can now activate and deactivate the text mode with the "ABC" Foxkey. To switch the Foxkey back to "v", press the Menu key again. Undoing Actions You can undo the last action without saving it by pressing the C-key. Press the C-key and hold it down for a moment. Undoes the last action. Note To put the phone back into standby mode, you may have to press the C-key several times. 20