Ascotel Office terminals by ascom Office 25 Operating Instructions with safety information www.ascom.com/pbx/ascotel/terminals 20321611en_ba_a0 Operating and Display Elements Operating and Display Elements 11 12 13 14 1 2 3 4 1 2 34 ABC MENU END 1 4 7 PQR 2 5 8 TUV ABC 3 MNO DEF GHI JKL 6 S WXY 9 Z 0 7 10 9 8 7 6 5 www.ascom.com/pbx/ascotel/terminals 2 20321611en_ba_a0 Operating and Display Elements 1 2 Display · Top: Information, Foxkey functions · Bottom: Symbols 9 Loudspeaker key/Volume/ cursor key · 1x short: Loudspeaker on/off · 2x short: Volume normal/loud Foxkey Multifunction key: · Short: Activates corresponding function · Long: Reverses scroll direction 10 Redial key · Short: Last phone number dialled · Long: List of answered calls 3 4 Info key Calls up further information 11 Loudspeaker 12 Hook switch 13 END/correction key MENU · In a call: Disconnects, ready for END dialling · Menu/configuration: Back/cancel without saving · Enter: Deletes last character Menu key Menu access key · Short: Scrolls through Foxkey functions · Long: Configuration mode 5 6 7 8 Indicator LED · Flashing: Call · Lit: Callback, message, report 14 Alpha key Switches between digit input and character input ABC Keypad Enters digits or letters (in text mode) Write-on label Configurable keys Configurable as: Number key: · 1x short:Calls up first phone number · 2x short: Calls up second phone number · Long: Configures key Function key: · 1x short: Activates function · 2x shortShort: Deactivates function · Long: Configures key 20321611en_ba_a0 3 Operating and Display Elements Display symbols Loudspeaker on 1st (top) configurable key activated Callback activated Phone lock activated 1 2 3 4 Second configurable key activated 3rd configurable key activated 4th configurable key activated Call diversion activated Configuration mode activated Text mode activated Information available Other menu items available 4/\ Scrolls up (figure indicates entry number) Reversing direction: Press Foxkey and hold down for a moment Note For a detailed description of the operating and display elements, please refer to the section "Using the Display and Operating Elements". 4 20321611en_ba_a0 Contents Contents Operating and Display Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Equipment Provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Safety and Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Receiving and Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Receiving a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Using the Display and Operating Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Navigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Using Supplementary Features for More Efficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 You Want a Convenient Way of Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 You Want to Use Functions in a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 You Are Away from Your Desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 You Want to Use Your Phone Efficiently in Special Situations. . . . . . . . . . . . . . . . . . . . . . 25 Personalizing Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Setting the Ringing Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Phone Book Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Configuring the Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Defining Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Installation and First-Time Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 */# Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Reference to Other Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 20321611en_ba_a0 5 Equipment Provided Equipment Provided Phone Handset Phone cord Handset cord 1 2 34 ABC M END 1 4 7 PQR S 2 5 8 TUV ABC GHI JKL 3 MNO DEF 6 WXYZ 9 0 6 20321611en_ba_a0 Safety and Liability Safety and Liability Safety Information Failure to observe this information can be hazardous and infringe existing laws. Please read the Operating Instructions and keep them for future reference. When handing over your phone to others, make sure you enclose these Operating Instructions. Maintenance Use original accessories only. Make sure all installation and repair work is carried out by a specially qualified technician. Always use a soft, moistened or antistatic cloth to clean your telephone. Do not use chemicals or other chemical products. Ambient conditions Do not operate the phone outside the temperature range of +5 °C to approx. +35 °C. Avoid direct sunlight and other sources of heat. Protect your phone against the wet, excessive dust, corrosive liquids and steam. Do not expose your phone to electromagnetic fields (electric motors, household appliances). The speech quality could be affected. To prevent interference, avoid placing your phone in the immediate vicinity of computers, radios, TV sets, VCRs and other telephone sets. Disposal Be sure to dispose of your phone and its packaging in an environmentally compatible way; alternatively send it back to your supplier or servicing agent. Exclusion of Liability This product is manufactured in accordance with ISO 9001 quality criteria. This product and the user information supplied with it have been produced with the utmost care. The product's functions have been tested and approved after comprehensive conformity tests. Nonetheless errors cannot be entirely excluded. The warranty is limited to the replacement of defective hardware. The manufacturers shall not be liable for any direct or indirect damage that may be caused by incorrect handling, improper use or any other faulty behaviour on the part of a product. Liability for loss of profit shall be excluded in any case. 20321611en_ba_a0 7 Receiving and Making Calls Receiving and Making Calls Receiving a Call This section explains how you can answer a call. Answering a Call Your phone rings and the indicator LED flashes. To answer the call: Pick up the handset. Note The caller's number appears on the display if it was transmitted . The caller's name is also shown if the number is in the phone's or system's memory. If there is not enough space on the display, a "+" appears. Use the Info key to display more information. Ending the Call To end the call: The call duration is automatically displayed after the call is ended. You can also call it up using the Info key. The call charges of outgoing calls are displayed after the call is ended ­ if this feature is supported by your provider. Put the handset on-hook. ­ or ­ END Press the END key. The display shows "ENTER NUMBER" Note After pressing the END key, the phone is ready to accept a number. Making a Call This section explains various ways of making a call. Dialling a Phone Number You want to enter a phone number to call someone. Enter the number using the digit keys. The display shows the number. Note Use the Correction key to delete wrong digits. Pick up the handset. The number is dialled. 8 20321611en_ba_a0 Receiving and Making Calls Using the Redial List You want to call someone you called recently. Your phone uses the redial list to automatically store the numbers of the persons you have called ­ including their names, if available. You can use the redial function to call these persons again. Press the Redial key. The display shows the first number on the redial list. To scroll through the last 4 numbers (max.), press the Redial key repeatedly. Pick up the handset. The displayed number is dialled. Using the Open Listening Mode You want other persons in the room to be able listen to the conversation. In the open listening mode, the loudspeaker is also switched on. During a call: Press the Loudspeaker key. The open listening mode is activated. Note You can continue to use the handset in the usual way. Deactivating the open listening mode: Press the Loudspeaker key again. The open listening mode is deactivated. Note To end a call in the open listening mode, press the Loudspeaker key and put the handset on-hook. If you only put the handset on-hook, the loudspeaker will still be on. 20321611en_ba_a0 9 Using the Display and Operating Elements Using the Display and Operating Elements Display Abbreviations Depending on the display space available, certain terms may be abbreviated, e.g. "Announ." for "Announcement". The abbreviations though can be easily understood. Navigating through the Foxkey Menu The Foxkey provides the functions available for the current situation. The default display shows the info line. Use the Menu key to go to the Foxkey menu . An "M" in the display's symbol area tells you that you can use the Menu key to show further Foxkey options. MENU Press the Menu key repeatedly until you come to the option you want. Navigating through Info Lines The display shows an "i" in idle state or an "+" for further text. An "i" in the display tells you that there is a list of callers, messages, or active functions available in various info lines. Use the Info key to call up info lines. If there is not enough space on the display to show the entire text, a "+" appears. Press the Info key to see the rest of the text. To call up info lines: Press the Info key repeatedly until the information is displayed. Note After the last info line, the display shows the first info line again. To see the rest of the text: Press the Info key. The display shows the continuation of the text. Note Press the Info key as often as necessary to read the entire text. Keys Pressing a Key Depending on the current situation, a key may have various functions. The function activated depends on the number of times the key is pressed or whether it is pressed quickly or held down for a moment. Here are some examples: Press the key. Keep the key held down for a moment (about 2 seconds). MENU 10 20321611en_ba_a0 Using the Display and Operating Elements <2x short> ABC Press the key twice in quick succession. <2x, 3x, 4x, etc.> WXYZ In text mode, press the key twice, three times, four times, etc. 9 Using the Foxkey The Foxkey has variable functions. These functions are displayed above the key. There are several contacts under the Foxkey to detect where it is pressed. So you need to press the Foxkey right under the function you want. If the display shows the info line instead of the Foxkey menu, the functions can still be ac ...