Ascotel Office terminals by ascom Office 35 Operating Instructions with safety information www.ascom.com/pbx/ascotel/terminals 20321618en_ba_a0 Operating and Display Elements Operating and Display Elements 14 15 16 18 17 1 2 3 4 ABCDEF ABCDEF GHIKLMNOPQRS GHIKLM NOPQRS TUVWXY TUVWXoe MENU ABC 63.304¡ END 1 4 7 PQR 2 5 8 0 TUV ABC 3 MNO DEF GHI JKL 6 Z S WXY 9 11 9 13 12 10 9 8 7 6 5 www.ascom.com/pbx/ascotel/terminals 2 20321618en_ba_a0 Operating and Display Elements 1 2 Display · Top: Information · Bottom: Foxkey functions, symbols 9 Write-on label 10 Redial key · Short: Calls up numbers last dialled · Long: List of answered calls Foxkey Multifunction key: · Short: Activates allocated function · Long: Configures Foxkey 11 Volume/cursor keys · Adjusts volume, moves cursor 3 4 Info key Calls up further information 12 Loudspeaker key Loudspeaker on/off Menu key Menu access key · Short: Scrolls through Foxkey functions · Long: Configuration mode MENU 13 Loudspeaker 14 Hook switch 15 END key · In a call: Disconnects, ready for END dialling · Menu/configuration: Back/cancel without saving 5 6 7 8 Indicator LED · Flashing: Call · Lit: Callback, message,report 16 Correction key Deletes last character Keypad Enters digits or letters (in text mode) 17 Absence key Configured for call diversion. Configurable as number key and function key Handsfree microphone Configurable keys with LED Configurable as: Number key: · 1x short: Calls up first phone number · 2x short:Calls up second phone number · Long: Configures key Function key: · 1x short: Activates function · 2x short: Deactivates function · Long: Configures key Team key: · 1x short: Makes call or answers call · 2x short: Makes announcement to team partner · Long: Configures key Line key: · Short: Seizes line 18 Alpha key Switches between digit input and character input ABC 20321618en_ba_a0 3 Operating and Display Elements Display symbols 4v M Ms T Scrolls up (figure indicates entry number) Microphone switched on Handsfree mode activated Function activated (Foxkey) Text mode activated 4V m s i Scrolls down (figure indicates entry number) Microphone switched off Loudspeaker activated Information available Note For a detailed description of the operating and display elements, please refer to the section "Using the Display and Operating Elements". 4 20321618en_ba_a0 Contents Contents Operating and Display Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Equipment Provided . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Optional Equipment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Safety and Liability . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 Receiving and Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Receiving a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Using the Display and Operating Elements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Input . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Navigation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Signals. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Using Supplementary Features for More Efficiency . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 You Want a Convenient Way of Making a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 You Want to Use Functions in a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 You Are Away from Your Desk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 You Are a Team Member . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 You Want to Use Your Phone Efficiently in Special Situations. . . . . . . . . . . . . . . . . . . . . . 28 You Are Using Line Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Personalizing Your Phone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Basic Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Setting the Ringing Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Phone Book Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Configuring the Keys. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Configuring Line Keys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Defining Functions. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Alpha Keyboard and Extended Keypad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Installation and First-Time Operation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 */# Procedures . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Menu Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Declaration of Conformity . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67 Reference to Other Documents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 20321618en_ba_a0 5 Equipment Provided Equipment Provided Phone Handset Phone cord Handset cord 63.304¡ Optional Equipment Optional Equipment Alpha keyboard Extended keypad Different coloured keypad cover Headset 6 20321618en_ba_a0 Safety and Liability Safety and Liability Safety Information Failure to observe this information can be hazardous and infringe existing laws. Please read the Operating Instructions and keep them for future reference. When handing over your phone to others, make sure you enclose these Operating Instructions. Maintenance Use original accessories only. Make sure all installation and repair work is carried out by a specially qualified technician. Always use a soft, moistened or antistatic cloth to clean your telephone. Do not use chemicals or other chemical products. Ambient conditions Do not operate the phone outside the temperature range of +5 °C to approx. +35 °C. Avoid direct sunlight and other sources of heat. Protect your phone against the wet, excessive dust, corrosive liquids and steam. Do not expose your phone to electromagnetic fields (electric motors, household appliances). The speech quality could be affected. To prevent interference, avoid placing your phone in the immediate vicinity of computers, radios, TV sets, VCRs and other telephone sets. Disposal Be sure to dispose of your phone and its packaging in an environmentally compatible way; alternatively send it back to your supplier or servicing agent. Exclusion of Liability This product is manufactured in accordance with ISO 9001 quality criteria. This product and the user information supplied with it have been produced with the utmost care. The product's functions have been tested and approved after comprehensive conformity tests. Nonetheless errors cannot be entirely excluded. The warranty is limited to the replacement of defective hardware. The manufacturers shall not be liable for any direct or indirect damage that may be caused by incorrect handling, improper use or any other faulty behaviour on the part of a product. Liability for loss of profit shall be excluded in any case. 20321618en_ba_a0 7 Receiving and Making Calls Receiving and Making Calls Receiving a Call This section explains how you can answer a call. Answering a Call Your phone rings and the indicator LED flashes. To answer the call: Pick up the handset. ­ or ­ Press the Loudspeaker key. The handsfree mode is activated. Note The caller's number appears on the display if it was transmitted. The caller's name is also shown if the number is in the phone's or system's memory. If there is not enough space on the display, a "+" appears. Use the Info key to display more information. Ending the Call To end the call: The call duration is automatically displayed after the call is ended. You can also call it up using the Info key. The call charges of outgoing calls are displayed after the call is ended ­ if this feature is supported by your provider. Put the handset on-hook. ­ or ­ If you used the handsfree mode, press the Loudspeaker key. ­ or ­ END Press the END key. The display shows "Enter number". Note After pressing the END key, the phone is ready to accept a number. 8 20321618en_ba_a0 Receiving and Making Calls Making a Call This section explains various ways of making a call. Dialling a Phone Number You want to enter a phone number to call someone. Enter the number using the digit keys. The display shows the number. Note Use the Correction key to delete wrong digits. Pick up the handset. The number is dialled. Using the Redial List You want to call someone you called recently. Your phone uses the redial list to automatically store the numbers of the persons you have called ­ including their names, if available. You can use the redial function to call these persons again. Press the Redial key. The first number on the redial list is displayed. To scroll through the last 10 numbers (max.), press the Redial key. ­ or ­ v To scroll through the last 10 numbers (max.), press the "v" Foxkey. Pick up the handset. The displayed number is dialled. Using the Open Listening Mode You want other persons in the room to be able listen to the conversation. In the open listening mode, the loudspeaker is also switched on. During a call: Press the Loudspeaker key. The open listening mode is activated. Note You can continue to use the handset in the usual way. 20321618en_ba_a0 9 Receiving and Making Calls Deactivating the open listening mode: Press the Loudspeaker key again. The open listening mode is deactivated. Note To end a call in the open listening mode, press the Loudspeaker key and put the handset on-hook. If you only put the handset on-hook, the phone goes into the handsfree mode. Using the Handsfree Mode You want others to take part in the conversation or to have your hands free in a call. Your phone's handsfree mode provides high sound quality. To further improve the sound quality, set the loudspeaker volume as low as possible. During a call: Press the Loudspeaker key. The open listening mode is activated. Put the handset on-hook. The handsfree mode is activated. Note Make sure the handsfree microphone is not obstructed. Should the sound quality fluctuate, consult your system administrator. Continuing the call with the handset: Pick up the handset. The loudspeaker and handsfree microphone are switched off. Muting You are in a call and would like to talk briefly to someone else in the room without your call partner hearing you. You can switch the microphone on and off during a call. Mic To deactivate the microphone: Press the "Mic" Foxkey. The display shows the n symbol. To activate the microphone: Press the "Mic" Foxkey. The display shows the o symbol. Mic 10 20321618en_ba_a0 Using the Display and Operating Elements Using the Display and Operating Elements Display Abbreviations Depending on the display space available, certain te ...