Answering System 1337 · · · Installation Setting Up the System Follow these steps to set up your new answering system for proper operation. 1. 2. 3. 4. Install the battery: Remove the battery cover on the left side of the unit by pressing in on the cover and sliding it down. Insert the battery, then replace the cover. Connect the line cord: Plug one end of the line cord into the TEL LINE jack at the rear of the unit, and plug other end into a modular wall jack for your telephone line. Connect your telephone: (If you do not wish to connect a telephone to the system, go to step 4) Plug your telephone set cord into the TEL SET jack located at the rear of the answering system. Connect the power cord: Plug the right-angle plug on the power cord into the answering system jack marked POWER. Plug the power transformer into an electrical outlet that is not controlled by a wall switch. Installation Answering System Operation Remote Operation You should use only the power cord supplied with your answering system. If you need a replacement cord, call the National Sales and Service Center at 1-800-222-3111. Formatting Digital Memory When you connect the unit to an electrical outlet, the system automatically begins formatting digital memory. This takes about 4 minutes. While the system is formatting memory, the Message Indicator Light flashes rapidly on and off. The Message Window begins to count down from 64 to 0. You cannot use any system features while the formatting routine is in progress, but you may wish to look through the rest of this manual and review instructions for other features. When the formatting of the unit's memory is completed, the Message Indicator Light stops flashing (but remains on) and the Message Window shows 0. The 0 blinks on and off slowly to indicate that you need to record an announcement. NOTE: If you did not install a battery, or if the battery is low on power or installed incorrectly, the system alternates between the usual display and the message Lo. You should install a battery so that there is backup power to save messages in the event of a power failure. System Reset If the system does not record messages when memory is available, or otherwise malfunctions, press RESET. (The RESET button is on the right side of the unit and is recessed to prevent your pressing it accidentally.) CAUTION: When you press RESET, the system begins the four-minute formatting routine described on this page. The announcement and any messages stored in memory are deleted. The Remote Access code also returns to the factory setting of 10. Answering System Operation Before using your new answering system, you should record an outgoing announcement. This is the announcement that callers will hear when the system answers a call. 1. Prepare your announcement: Example: "Hello. I can't come to the phone right now. Please leave your name, telephone number, and a short message after the beep. I will return your call as soon as I can. Thank you. NOTE: The maximum length of an announcement is 1 minute. A total of about 7 minutes of memory is shared between the announcement and all messages and memos. The briefer your announcement, the more memory there will be to record messages. 2. Hold down ANNC: The system beeps once to indicate that it is recording from the microphone in the front of the unit. While you are recording, the Message Window shows the length of the announcement in seconds. Speak toward the front of the unit in a normal tone of voice. Release ANNC when you are finished. 3. 4. The unit beeps to indicate that it is no longer recording. If the recording was successful, the current message count (0 if you are using the system for the first time) shows in the Message Window. If the announcement was cut off or was unsuccessful for some other reason, the display in the Message Window blinks to let you know that you need to try again. Playing Back Your Announcement To play back your announcement, quickly tap (press and release) ANNC. IMPORTANT: Be sure to release ANNC quickly. If you hold the button down for more than one second, the system erases the existing announcement and begins recording a new one. While you play back your announcement, the Message Window shows AP (Announcement Playback). If necessary, adjust the VOLUME control. Message Volume Control You can use the message VOLUME control to adjust the volume of the system's speaker. Slide the switch until you find a comfortable level. Automatic Answering Operation After you have recorded your announcement, the Message Indicator Light should be on, indicating that the system is ready to answer calls. The Message Window shows the number of messages stored in memory (0 if no messages have been received). If the Message Indicator Light is not on, press and release ON/OFF to turn the system on. NOTE: To record callers' messages, be sure the MESSAGES switch is set to YES. When the system answers a call, the caller hears the announcement you recorded, followed by a beep. While the system is taking a call, the Message Window displays --. After the beep, the system begins recording your caller's message. After a message is received, the Message Window shows the total number of messages stored and the Message Indicator Light blinks. NOTE: To conserve memory, messages are limited to a maximum of 1 minute each. If the caller is still speaking after 1 minute, is silent for more than 7 seconds, or if the system's memory runs out, the system beeps once and hangs up. Bypassing the Announcement People who call frequently can press * (on touch tone phones only) when the announcement begins. The system skips the rest of the announcement, beeps, and begins recording. No Answer Operation If you do not want your system to answer calls, press and release ON/OFF; the Message Indicator Light turns off. NOTE: The ON/OFF button does not affect any other answering system features. When you turn off the Automatic Answering feature, the system picks up calls only after 10 rings. It does not play the announcement; instead it beeps twice. You can then enter a remote command. Announce Only If the Automatic Answering feature is on, you may also set your system to play your announcement without recording messages. This feature is often used by businesses such as movie theaters and doctors' offices. 1. 2. Set the MESSAGES switch to NO. Change your announcement if necessary. Example: "Hello. This is Chris. Sorry to miss your call, but I can't come to the phone right now. If you call back after nine o'clock in the morning, I'll be available to talk to you. Thanks." When the system is set to answer calls without recording messages, the message window displays AO (Announce Only), as shown in Figure 1. When a call comes in, the system answers the call, plays your announcement, and then hangs up. When the Announce Only feature is turned on, you can still access your answering machine if you are away from home (to change your announcement, turn the system on or off, or record a memo). Screening Your Calls To screen your calls, set the system to answer calls and adjust the VOLUME control so you can hear the announcement and a caller's message on the system's built in speaker. If you decide to take a call, lift the handset of any telephone on the same line. The system will stop recording and reset to answer calls. NOTE: If the announcement does not stop right away, press and release the telephone switchhook or press STOP. Ring Select Set the RINGS switch to 2, 4, or TS (Toll Saver) to choose the number of times the phone rings before the system answers. · Set to 2 if you want the system to answer all calls on the second ring. This is the factory setting. · Set to 4 if you want the system to answer all calls on the fourth ring. · Set to TS if you want the system to answer calls on the second ring if you have messages and on the fourth ring if you do not have messages. Toll Saver Use the Toll Saver setting when you will be calling from another location to check for messages. If you have messages waiting, the system will answer after two rings. If there are no messages, the phone will ring at least three times before the system answers. You can then hang up after the third ring to avoid paying long distance charges. CAUTION: The Toll Saver feature works only if the system is on and memory is not full. Otherwise calls are answered after 10 rings. Message Indicator Displays The Message Window and the Message Indicator Light tell you about the system's status. The Message Window shows a one or two character code to give you information about the feature being used. The Message Indicator Light shines when the system is set to answer calls, and blinks when you have received messages (or flashes when memory is full). The table below tells you how to interpret the information provided by these displays. Message Window 0 (blinking) 0 ­ 60 Message Indicator Light On (steady) On On What it Means System is turned on, but you have no messages No announcement is stored in memory When recording an announcement or memo, Message Window shows length in seconds. Playing your announcement Answering a call Message Window shows current message count. Message Window shows number of message being played Announce Only feature is on Lo alternates with current message count when battery power is low Remote Access code is displayed when you press CODE Formatting digital memory, after pressing RESET or after AC power failure with no battery backup Memory is full; you must delete messages before new messages can be recorded. System is not set to answer calls AP -1 ­ 50 On On Blinking slowly On AO Lo 10 ­ 99 64 ­ 0 On On N/A Flashing rapidly 7 ­ 50 Flashing rapidly n/a Off Listening to Your Messages Before playing your messages, adjust the speaker volume to the middle setting. To play all messages and memos, press and release PLAY. The system begins playing the first message stored in memory. As the system plays each message, the Message Window shows the number of the message. The system beeps once after each message and four times after the last message has been played. The following choices are available during message playback. · To repeat a message, press and release REPEAT. The system resumes playing at the beginning of the message. · · To replay an earlier message, press and release REPEAT repeatedly, until the number of the message is displayed. To pause during a message, press and release STOP. The system stops playing. To continue playing the message where you stopped, press and release PLAY or FORWARD. To resume playing at the beginning of the current message, press REPEAT. If you do not continue playing messages within 30 seconds after pressing STOP, the system beeps four times and the Message Window redisplays the total number of messages. To skip a message, press and release FORWARD. The system stops playing, moves to the start of the next message, and resumes playing. The system advances one message each time you press FORWARD. · Listening to New Messages Only To play only new messages (messages that were recorded after the last time you listened to your messages), hold down PLAY until the system begins playing. If there are new messages, the system displays the number of the first new message as it begins to play. If there are no new messages, the system beeps four times and the display is blank. Replaying Your Messages To replay messages, press and release PLAY. The system replays the messages from the beginning. Saving Messages The system saves your messages automatically if you do not delete them. After you play your messages, the system beeps four times and the Message Window shows the total number of messages stored in memory. NOTE: The system can save about 7 minutes of messages and memos (up to a total of 50 messages). When memory is full, you must delete all or part of the stored messages before you can record any new messages. When Memory is Full When the system's memory is full, the Message Indicator Light flashes rapidly to alert you to the problem. With no memory available for messages, the system still answers calls after 10 rings, but it does not play the outgoing announcement or record messages. Instead, the unit picks up the line and beeps twice to indicate that it is waiting for a command. If no command is given, the system beeps again and then hangs up. The system answers after 10 rings so that you can still have remote access to your machine. Using remote commands, you can replay messages, delete some or all messages, and request any other functions available on the system. Deleting All Messages from Memory If you wish to delete all messages stored in memory, hold down DELETE after listening to all of your messages. The system beeps once and displays 0 in the Message Window; you can then release the button. NOTE: When you delete all messages, any messages that were stored in memory are erased, wh ...