Answering System 1720 · · · Installation 1. Install the batteries. Open the battery door on the bottom of the unit by pulling on the tabs. Insert the batteries, then close the door. The batteries are used to save your messages in the event of a power failure. Connect the line cord. Plug one end of the telephone line cord into the TEL LINE jack at the rear of the unit, and the other end into a modular wall jack. Connect your telephone. (If you do not want to connect a telephone to the system, go to Step 4). Plug your telephone set cord into the TEL SET jack at the rear of the unit. Connect the power cord. Plug the power transformer into an electrical outlet that is not controlled by a wall switch. The Message Window counts down from 6 to 0, then the "0" flashes to indicate that you need to record an announcement. Installation At Home Operation Away From Home Operation 2. 3. 4. At Home Operation Recording Your Announcement Before using your new answering system, you should record the announcement that callers will hear when the system answers a call. The system will not answer calls unless as announcement is recorded. 1. Prepare your announcement. Example: "Hello. I can't come to the phone right now. Please leave your name, telephone number, and a short message after the beep. I will return your call as soon as I can. Thank you." NOTE: Your announcement can be up to 2 minutes long. 2. Press and release CHANGE. The Message Window displays "C". 3. Press and release ANNC. The system beeps to indicate that it is recording. Speak toward the microphone in a normal tone of voice, from about 9 inches away. While you are recording, a "-" flashes in the Message Window. 4. Press STOP when you are finished. The unit automatically plays back your announcement. If necessary, adjust the VOLUME control (on the right side of the unit). After you're announcement plays back, the number in the Message Window should be on steady. If it is flashing, follow steps 2-4 to re-record your announcement. Reviewing Your Announcement To review your announcement, press and release ANNC. If necessary, adjust the VOLUME control (on the right side of the unit). Changing Your Announcement To change your announcement, follow the steps under "recording Your Announcement." The old announcement is deleted when a new announcement is recorded. Setting the Clock The clock records the day and time when each message was received. Before using your answering system, set the answering system's Clock. To set the day and time: 1. Set VOLUME to the middle. 2. 3. 4. 5. 6. 7. 8. 9. Press and release CHANGE. The Message Window displays "C". Press and release CLOCK. The current day setting is announced (for example, "Sunday"). To change the day setting, hold down FORWARD or REPEAT until the correct day is announced. Then, release the button. Press and release CLOCK. The current hour is announced (for example, "10 AM"). To change the hours setting, Hold down FORWARD or REPEAT until the correct hour is announced. Them release the button. Check that the hour is correctly set for AM or PM. If it is not, hold down FORWARD to advance 12 hours. Press and release CLOCK. The current minutes setting is announced (for example, "oh three"). To change the minutes setting, Hold down FORWARD or REPEAT until the correct minutes setting is announced. Then, release the button. Press and release CLOCK. The new day and time are announced. You are done setting the day and time. Audible Clock To hear the clock setting at any time, press and release CLOCK. Turning the System On/Off After you have set the clock, the Message Window should be on, indicating that the system is ready to answer calls. The Message Window shows the number of messages stored in memory (0 if no messages have been received). If the Message Window is not on, press and release ON/OFF to turn the system on. If you do not want your system to answer calls, press and release ON/OFF so that the Message Window turns off. Answering Calls When the system answers a call, the caller hears the announcement you recorded, followed by a beep. After the beep, the system begins recording the caller's message. While the system is taking a call, the Message Window displays "--". NOTE: To conserve memory, messages are limited to a maximum of 2 minutes each. If the caller is still speaking after 2 minutes, or if the caller is silent for more than 7 seconds, or if the system's memory runs out, the system beeps once and hangs up. Screening Your Calls To screen your calls, set the system to answer calls and adjust the VOLUME control so you can hear the announcement and a caller's message on the system's built-in speaker. If you decide to take a call, lift the handset of any telephone on the same line. The system stops recording and resets to answer calls. NOTE: If the announcement does not stop right away, press and release the telephone switch hook or press STOP. Ring Select (Toll Saver) Use the RINGS switch on the back of the unit to select the number of times the phone rings before the system answers. · Set to 2 if you want the system to answer all calls on the second ring. · Set to 4 if you want the system to answer calls on the fourth ring. · Set to TS (Toll Saver) if you want the system to answer on the second ring when the system has new messages, but on the fourth ring when the system has no new messages. Use Toll Saver if you will be calling from another location to check for messages. Suppose that Toll Saver is selected and you call long distance or from a pay phone to check your messages. If the system has received new messages since the last time you checked your messages, the system answers after 2 rings. If you hear a third ring, you know the system has no new messages. If you hang up after the third ring, you can avoid paying for the call. Audible Message Alert If you want your system to beep once every 10 seconds to notify you when new messages have been received, set the MSG ALERT switch, located on the back of the unit, to ON. If you do not want to hear the beeps, set it to OFF. Message Window The Message Window displays the number of messages that have been recorded. The Message Window can count only up to 9. If more than 9 messages are recorded, the display alternates between a "9" and a "-". The table below summarizes the information provided in the Message Window. Message Window What It Means Off System is off. System is turned on, but no messages have been 0 (steady) received. Message Window shows current message count. 1-9 (steady) More than nine messages have been recorded. 9 alternates with Memory is full. You must delete messages before F (flashing) new messages can be recorded. No announcement is stored in memory. 0-9 (flashing) - (flashing) An announcement, memo, phone conversation or message is being recorded. - (steady) Your announcement is being played. Digital memory is being formatted. RESET was Counts down from 6 to 0 pressed or there was an AC power failure with no battery backup. Message Volume Control You can use the message VOLUME control, on the right side of the unit, to adjust the volume of the system's speaker. Slide the switch until you find a comfortable volume level. The VOLUME control does not affect the level of the announcement heard by callers. Listening to Your Messages To play all messages: · Press and release PLAY. To play only new messages that have not been played before: · Hold down PLAY for about 2 seconds until the system begins playing. (If no new messages have been received, you hear 5 beeps.) As the system plays each message, the Message Window shows the number of the message. If there are more than 9 messages, the Message Window displays only the second digit (e.g., 0 for message 10). At the beginning of each message, the system announces the day and time the message was received. After the last message has been played, the system announces "End of Messages." The following options are available during playback: · To repeat an entire message, press and release REPEAT. · To back up to an earlier message, press and release REPEAT until the number of that message is displayed. · To repeat part of a message (review), hold down REPEAT for a few seconds, then release it to resume playing. (The system beeps while the button is held down.) · To skip to the next message, press and release FORWARD. · To skip part of a message (cue), hold down FORWARD for a few seconds, then release it to resume playing. (The system beeps while the button is held down.) · To pause during a message, press and release STOP. To continue playing the message, press PLAY. If you do not continue playing messages within 30 seconds, the system automatically advances to the end of the last message and announces "End of messages." Saving Messages The system saves your messages automatically if you do not delete them. NOTE: The system can save about 9 minutes of messages (up to a total of 50 messages). When memory is full, you must delete some or all of the messages before any new messages can be recorded. Deleting All Messages from Memory If you wish to delete all messages stored in memory, hold down DELETE after listening to all of your messages. The system beeps once and displays 0 in the Message Window; you can then release the button. NOTE: When you delete all messages, any messages that were stored in memory are erased, whether you have listened to them or not. Deleting Selected Messages To delete only a specific message, press and release DELETE while the message you want to delete is being played. The system erases the message corresponding to the number shown in the Message Window, beeps once, and continues with the next message. To make sure you are deleting the right message, you can press REPEAT to repeat the message after listening to it, then press DELETE while this message is playing. After the system reaches the end of the last message, any messages that were not deleted are renumbered, and the Message Window shows the total number of messages remaining in memory. Recording a Memo You can record a memo to be stored by the system as an incoming message. Then, you can play the memo at home or from a remote telephone, like any other message. The memo can be up to 2 minutes long. 1. To record a memo, hold down MEMO/2 WAY. After the beep, speak toward the microphone. While you are recording, the Message Window shows "" (flashing). 2. To stop recording, release MEMO/2 WAY. The system stores the memo with your messages and updates the message count. To listen to the memo, follow the instructions under "Listening to Your Messages." Recording a Telephone Conversation You can record a phone conversation up to 2 minutes long. NOTE: This unit does not sound warning beeps to let the other party know that the call is being recorded. To ensure that you are in compliance with any state and federal regulations that concern recording a telephone call, you should start the recording process and then inform the caller that you are recording the call. 1. To begin recording, tap (quickly press and release) MEMO/2 WAY at any time during a phone conversation. The system beeps once and then begins to record. 2. To stop recording, press and release STOP. The system stores the phone conversation with your messages and updates in the message count. To listen to the phone conversation, follow the instructions under "Listening to Your Messages." Priority Calling If you do not want to be disturbed, your system will answer the phone for you. However, if there is a particular call you would like to receive, inform the caller of Priority Calling. When the caller enters the Priority Calling code from a touch-tone telephone, the system beeps loudly to alert you to a priority call. The Priority Calling code is set at 30 and cannot be changed. To use Priority Calling, a caller should: 1. Dial your telephone number. 2. When the announcement begins to play, press and release 3 0. 3. The system beeps 3 times, then pauses. This pattern is repeated until the telephone is picked up. The beeps are audible to the caller as well as in the home. If the phone is not answered within 30 seconds, the caller hears 2 beeps. The caller can then press and release *, and leave a message after the beep. When Memory is Full The system can record approximately 9 minutes of messages (including the time of your announcement) or a maximum of 50 messages. When memory is full or 50 messages have been recorded, an "F" flashes in the Message Window. To make room for more messages, listen to your messages and delete some or all of them. When memory is full, the system will answer calls after 10 rings and present 2 beeps instead of your announcement. Away from Home Operation Your Remote Access Code You can use many features of the Answering System 1720 when you are away from home. To protect your privacy, most features can be used only after you enter a Remote Acces ...