1 Deluxe Tapeless Digital Answering System with Mailboxes 1725 Fold open this manual for information about this product's installation and operation. Please also read Part 1 ­ Important Product Information. USER'S MANUAL Part 2 AT&T and the globe symbol are registered trademarks of AT&T Corp. licensed to Advanced American Telephones. © 2000 Advanced American Telephones. All rights reserved. Printed in Mexico. 850002650 Issue 1AT&T 5/00 INSTALLATION 1 2 Connect the line cord. Plug one end of the telephone line cord into the jack labeled TEL LINE on the back of the system. Plug the other end into a phone wall jack. Connect the telephone. 3 NOTE: If you do not want to connect a telephone, skip to Step 3. Plug the line cord from the telephone into the jack labeled TEL SET on the back of the system. Connect the power cord. Plug the power cord into the jack labeled POWER on the back of the system. Plug the power cord into an electrical outlet not controlled by a wall switch. Fit the power cord behind the strain relief tab. (When you connect the system to power, the Message Window flashes CL to indicate that you need to set the clock. See "Setting the Clock" in the OPERATION section of this manual.) OPERATION Record and hear outgoing announcement Use with other buttons to change settings Set and hear time/day Turn system on or off Record memo or phone conversation Message Window Delete all or selected messages Preview first five seconds of each message Repeat all or part of a message Set and hear Remote Access and Priority Calling Codes Select announcement callers will hear Select number of times line rings before system answers Turn Audible Message Alert on or off Adjust listening volume during message playback Stop message playback Skip all or part of a message Access mailboxes Microphone OPERATION Setting the Clock You'll need to set the clock so it can record the day and time each message is received. 1 Press and release g. The Message Window displays CH. 2 Press and release C. The current day setting is announced. 3 To change the day setting, hold down / or ? until the correct day is announced. Then release the button. 4 Press and release C. The current hour setting is announced. 5 To change the hour setting, hold down / or ? until the correct hour is announced. Then release the button. 6 Press and release C. The current minutes setting is announced. 7 To change the minutes setting, hold down / or ? until the correct minutes setting is announced. Then release the button. 8 Press and release C. The new day and time are announced. To check the clock, press and release C. For example, "Hello. You've reached Meadowlark Nursery. To leave a message for Ms. Arbor, press 2. To leave a message for Ms. Brooks, press 3. To leave a message for Mr. Cardinal, press 4. If you don't have a touch tone phone, wait for the tone." You can record up to three different announcements -- A, B, and AO. Announcements A and B are used when you want the system to record callers' messages. Announcement AO (Announcement Only) is used when you want to give information to callers. (Some businesses use this announcement to advise callers of their hours of operation.) By setting the ANNC SELECT switch to A, B, or AO, you decide which announcement your callers will hear when the system answers a call. If you choose not to record an announcement for A or B, the system answers with a prerecorded announcement: "Hello. Please leave a message after the tone." The system does not have a prerecorded announcement for AO. Recording Your Announcement About Mailboxes This answering system offers you four voice mailboxes, providing a convenient way to share an answering system with other members of your household or business. Callers using a touch tone phone can select in which mailbox their messages will be recorded by pressing 1, 2, 3, or 4 after the system answers the call. Those not using a touch tone phone, or those who do not press 1, 2, 3, or 4, can still leave a message, which is automatically recorded in Mailbox 1. A total of about 24 minutes of recording time is available for announcements and messages. Each announcement can be up to three minutes long; however, shorter announcements leave more recording time for messages. For best results, record your announcement in a quiet environment, without "background" noise. 1 Move the ANNC SELECT switch, located on the right side of the system, to the announcement you want to record. 2 Press and release g. The Message Window displays CH. 3 Press and release A. The system beeps. Speak toward the microphone normally, from about nine inches away. While you are recording, the Message Window displays the elapsed time of your recording. 4 Press S when you are finished. The system automatically plays back your announcement. Announcement Options Before using this answering system, you should record an announcement (up to three minutes long) that callers will hear when the system answers a call. When you record this announcement, make sure you indicate who has been assigned each mailbox, and that callers should press 1, 2, 3, or 4 to access the appropriate mailbox. OPERATION Reviewing Your Announcement 1 2 Set the ANNC SELECT switch to A, B, or AO. Press and release A. Message Window The Message Window displays the number of messages that have been recorded. If the Message Window displays F, then the memory is full and you'll need to delete messages before new ones can be recorded. If the Message Window displays AO, the system is set to Announcement Only. Turning the System On/Off Use O to turn the system on and off. When the system is off, the Message Window is blank. Mailbox Lights There are four MBOX (mailbox) lights that indicate whether you have messages in a particular mailbox. The MBOX light for a mailbox blinks when you have new messages in that mailbox, and remains steady when you have messages that you've already played. The MBOX light is off when there are no messages in the mailbox. Volume Control Use the V button to adjust the volume of the system's speaker. Press the top arrow to increase volume. Press the bottom arrow to decrease volume. Answering Calls When ANNC SELECT is set to A or B, and the system answers a call, the caller hears the announcement you recorded, followed by a beep. During the announcement, callers can press 1, 2, 3, or 4 to select a mailbox, or they can wait for the beep to leave a message in Mailbox 1. After the beep, the system begins recording your caller's message. A caller can leave a message up to three minutes long. If the message is longer than three minutes, or if the caller is silent for more than seven seconds, or if the system runs out of memory, the system beeps once and hangs up. If ANNC SELECT is set to AO, callers hear your announcement. If a caller doesn't enter a mailbox number before the announcement ends, the system plays to the end of the announcement, then hangs up. Frequent callers can skip over your announcement by pressing #. Audible Message Alert If you want the system to beep once every 15 seconds to notify you that new messages have been received, set the MSG ALERT switch, located on the right side of the system, to ON. Call Screening/Intercept Set the system to answer calls, and set the volume control so you can hear the caller's message. If you decide to take the call, lift the handset of any telephone on the same line. The system stops recording and resets to answer calls. NOTE: If the announcement does not stop right away, press and release S, or press the switchhook or F on an extension. Ring Select/Toll Saver Use the RING SELECT switch on the right side of the system to select how many times the line will ring before the system answers a call. Set to 2 for two rings, set to 4 for four rings, or set to TS for Toll Saver. When you set the system to TS, the system answers after four rings when you have no new messages, and after two rings when you have new messages. OPERATION Listening to Your Messages As the system plays back messages in a mailbox, the Message Window displays the number of the message playing. Before playing each message, the system announces the day and time the message was received. After playing the last message, the system announces "End of messages." Play all messages -- Press and release the appropriate Z button. If you have no messages, the system announces "No messages." Play new messages only -- Hold down the appropriate Z button for about two seconds, until the system begins playing. If you have no new messages, the system announces "No new messages." Repeat entire message -- Press and release ?. Repeat part of message -- Hold down ? for a few seconds, then release it to resume playing. The system beeps while the button is held down. Skip to next message -- Press and release /. Skip part of a message -- Hold down / for a few seconds, then release it to resume playing. The system beeps while the button is held down. Stop message playback -- Press and release S. Saving Messages The system saves your messages automatically if you do not delete them. The system can save about 24 minutes of messages, including your announcement, for up to a total of 99 messages. When memory is full, you must delete some or all messages before new messages can be recorded. Moving a Message to Another Mailbox You can move a message from one mailbox to another. The message is saved as a new message in the mailbox to which it's been added, and is deleted from the original mailbox. 1 While the message you want to move is playing, press g. The system stops playback, the Message Window displays CP (for copy), and the mailbox lights flash. 2 Press the MBOX button where you want to move the message. The system beeps twice and resumes playing messages in the original mailbox. Deleting Messages Delete all messages in a mailbox -- Press and release D, then press the MBOX button of the mailbox you want to clear. The system announces "Messages deleted." If you haven't listened to all of the messages, the system beeps five times, and does not delete messages. Delete selected messages -- Press and release D while the message you want to delete is being played. The system beeps once, and continues with the next message. If you want to check a message before you delete it, you can press ? to replay a message before deleting it. When the system reaches the end of the last message, the messages not deleted are renumbered, and the Message Window displays the total number of messages remaining in memory. Previewing Messages You can use this feature to "preview" the first five seconds of each message in a mailbox. 1 Press w. The mailbox lights flash and the message window displays Pr. 2 Either press and release (to preview all messages) or hold down (to preview new messages only) B, b, X or x. 3 To listen to an entire message, press w while the message is playing. The system is now in regular playback mode, and plays all messages completely. 4 You can press S at any time to exit previewing. NOTE: Day and time are not announced during message previewing. OPERATION Recording a Memo You can record a memo to be stored as an incoming message. The memo can be up to three minutes long, and will be played back with other messages. 1 Press and release W. All four mailbox lights blink rapidly. The Message Window should display 1­. If it displays 2­, press W again. 2 Press an Z button to select a mailbox for the memo. After the beep, speak toward the microphone. 3 To stop recording, press S. 3 The system beeps three times, then pauses. This continues for up to 30 seconds, unless you answer the phone. The beeps are audible on both ends of the call. If you do not answer, your caller can enter a mailbox number (1, 2, 3, or 4), and leave a message in a mailbox. 4 Changing the Priority Calling Code The Priority Calling Code is preset to 999. You can use this code, or change it to another three-digit number from 500­999. DO NOT pick the same number as that assigned to the Remote Access Code. You can view the current Priority Calling Code by holding down c. 1 Press g. The Message Window displays CH. 2 Hold down c for at least two seconds. The system announces "First digit." 3 Press / or ? to change the digit. 4 When the Message Window displays the desired first digit, press c. The system announces "Second digit." 5 Press / or ? to change the digit. 6 When the Message Window displays the desired second digit, press c. The system announces "Third digit." 7 Press / or ? to change the digit. 8 When the Message Window displays the desired third digit, press c. The system announces the new Priority Calling Code. Recording a Phone Conversation You can record a phone conversation up to three minutes long. You can listen to the recording as you do any other messages. NOTE: This unit does not sound warning beeps to let the other party know that the call is being recorded. To ensure that you ar ...