User manual AUDIOLINE DECT 4800

- User controls - 2 User controls 1 1. 2 12 11 3 4 5 Call indicator, flashes for newly recorded messages 2. Phone book/Selection button 3. Redial/OK button 4. Menu/R signal button 5. Caller list CLID/Selection button 6. Keypad lock 7. Handsfree/Answering machine 8. Special phone book 9. Internal calls/Conference 10. Ringer On-Off 11. Call button/On-Off button 12. Mute button/Cancel 10 9 6 7 8 123 1. 2. 3. 4. Call indicator Answering machine on/ Message indicator Charge monitoring lamp Paging button. 4 66 - Setting up - 3 3.1 Safety Information Setting up NOTE Before setting-up, it is essential that you read the General Information at the beginning of this manual. 3.2 The following items are supplied: one base station one handset with belt clip one telephone connecting cable Check contents of pack one mains power supply two standard batteries one instruction manual 3.3 Connecting the base station Position the base station near to your telephone connection socket and to a mains socket. Your telephone works using Touch-Tone Dialling. 1. 2. 3. Insert the plug of the power supply into the socket on the rear of the base station and plug the power supply into a properly installed 230 V mains socket. The plug-in power supply for the base station must always be connected. For safety reasons, use only the plug-in mains power supply provided. Connect the telephone cable supplied to the telephone socket and the telephone jack on the rear of the base station. Use only the new telephone cable provided. If required, clamp the two cables in the cable channel underneath the foot support and then run these through the two openings towards the rear. Note: The two plugs must audibly click into place so that they do not fall out again. 67 - Setting up 3.4 + AAA Fitting standard batteries + AAA To fit the standard rechargeable batteries supplied into the handset, press on the upper edge of the battery compartment and slide it downwards. Now insert the batteries taking care to ensure that the polarity is correct. Close the battery compartment cover. Important note: Place the handset in the base station with the display to the front for at least 16 hours. The telephone may malfunction if the batteries are not properly charged. The charging light on the base station will come on. 3.5 Charging the standard batteries The standard rechargeable batteries for the handset have a stand-by time of max. 144 hours at room temperature and a maximum talk time of 12 hours. To charge the batteries, place the handset in the base station with the display to the front. The current battery capacity is shown in the display. Full Half full Discharged. Note: Exactly like your car battery, the standard rechargeable batteries are unavoidably subject to a certain ageing. However, you can have an influence on this ageing process by "training" the standard batteries to a certain extent. In regular use of the phone, if you cyclically charge and fully discharge the standard batteries by using the telephone until the symbol flashes in the display, a demand is placed on the batteries and they will repay you by giving maximum performance and a long life. Extended charging and extended discharging on the other hand will both degrade the capacity and shorten the life of the standard batteries. 68 - Operation - 4 4.1 The display Operation 1 2 345 67 89 10 10 1 2 3 4 Full => => You are making a call. => => Discharged. 5 6 7 8 9 10 Flashing: You are receiving an external call. Lit: You are making an external call. Flashing: You are receiving an internal call. Lit: You are making an internal call. (with multiple handsets only) A new phone number has been stored in the caller list CLID or you are currently in the caller list. The ring tone is switched off. The answering machine is switched on. The microphone is switched off. Appears when the handset is within range of the base station. The phone number is not fully shown in the display. 4.2 Receiving calls When an external call arrives, the ringing tone sounds on the handset. The symbol will flash in the display. Lift the handset from the base station or press the on the handset and the connection will be made. To end the call, call button replace the handset in the base station or press the call button on the handset. 69 - Operation 4.3 1. Making calls Enter the required telephone number with a maximum of 18 digits using the number pad. The numbers pressed are shown in the display. If more than 16 digits are pressed, the indicator on the left-hand edge of the display will appear and the last 16 digits will be shown. Press the call button and the required connection will be made. The call duration in minutes and seconds is shown in the display during a call. Ten seconds after dialling, the display will switch from showing the number dialled to showing the duration of the call. The call duration will still be retained in the display for a few seconds after the call has been ended. To end the call, press the call button station. or replace the handset on the base 2. 3. Note: If you have entered a number incorrectly, you can delete the number by repeatedly pressing the button. The number is completely deleted by pressing the button for a long time. You can also get a dialling tone by first pressing the call button . On entering the digits of your required phone number, your telephone will dial the number directly. With this method of making a call, it is not possible to correct individual digits in the number in the manner described above. 4.4 Adjusting the receiver volume There are three volume levels available to you if you should want to change the receiver volume on the handset. Press the selection buttons during a call to change the receiver volume. The selected volume will be shown in the display. = Loud = Medium = Soft 4.5 Handsfree facility Press the handsfree button during a call. You will now hear the person you are speaking to over the loudspeaker in the handset. Press the handsfree button again to switch off the handsfree facility. 70 - Operation 4.6 Redial facility Use Redial if the person called is engaged or does not reply. Your telephone remembers the last ten numbers, each with a maximum of 18 digits. When the list is full, the oldest number is always deleted from the list. 1. 2. button and the last phone number dialled will be shown in the Press the display. Select the required number using the selection buttons and press the call button. 4.6.1 Storing individual redial numbers in the phone book Button Display Last number dialled Selected number SAVE NAME? Selected number SAVE Enter name. You will find further information on entering names in Chapter 5.1. Number can be edited. Number is saved. Hold button pressed to return to main display. Comment Select required telephone number. 4.6.2 Deleting individual redial numbers Button Display Last number dialled Selected number SAVE 1x DELETE DELETE? Safety prompt Comment Select required telephone number. 71 - Operation Further redial number Number is deleted. Hold button pressed to return to main display. 4.7 Switching the handset off: Press and hold the Switching the handset on and off button for 2 seconds. button for 2 seconds. Switching the handset on again: Press and hold the The handset will switch itself on automatically as soon as you replace it on the base station. 4.8 Mute button You can turn off the microphone in the handset by using the mute button. In this way, you will be able to speak without the other person hearing you. Switching off the microphone: Press the in the display. button. The symbol will appear button again. The symbol Switching on the microphone again: Press the in the display will go off and you will be able to speak to the other person once more. 4.9 Keypad lock With the keypad lock, you can prevent a button on the handset being pressed accidentally. Incoming calls can be received as normal even when the keypad lock is switched on. Activating the keypad lock button pressed until you hear a signal tone. The message Hold the ENABLE # will appear in the display. Deactivating the keypad lock Hold the button pressed again until you hear a signal tone. The message in the display will go off and you will be able to use the handset normally once more. 72 - Operation 4.10 Switching off the ring tone If at any time you do not want to be disturbed, you can turn off the ring tone on the handset. Switching off the ring tone button for 2 seconds. The symbol will appear in the Press and hold the display. Incoming calls will now only be signalled at the base station and no longer at the handset. Switching on the ring tone again Press and hold the will go off. button again for 2 seconds. The symbol in the display 4.11 Temporary tone dialling If you can only use your telephone in Pulse Dialling mode, you do not have to forego the facilities of Tone Dialling (e.g. interrogating an answering machine). You can change temporarily to Tone Dialling during a call by means of the the button until you hear a beep) button. PULSE dialling will be reselected at the end of the call. (press 73 - Operation 4.12 Baby call Button Display FEATURES MONITOR 1x DIR DIAL OFF 1x Select ON Enter the number. Existing numbers can be deleted individually with the button. DIR DIAL DIR DIAL will flash in the display. Hold Small children or even older people can easily dial a previously defined telephone number using the baby call feature. Press any button on the handset (with the exception of the menu button ). Deactivating baby call Press the button to enter the right menu level directly. Then press and . Confirm with button pressed. choose the OFF setting by means of the selection buttons and exit programming by holding the 4.13 Range information The range of the handset is ca. 50 metres in closed rooms and ca. 300 metres outdoors. When there is a good contact with the base station, the symbol will come on in the display. You hear warning tones, if you are too far away from the base station. Is the connection broken, the symbol will disappear and the message SEEK BS will appear. 4.14 Paging from the base station to the handset If you cannot remember where you have left the handset, press the paging button on the base station. You will now hear the handset audible signal for 30 seconds and thus be easily able to find it again. You can cancel the audible signal by pressing any button on the handset. 74 - The phone book - 5 The phone book You can store 50 phone numbers, each with 18 digits, and an associated name, with up to 10 letters, in the phone book of your handset. 5.1 Button 1x NAME? Enter name. Enter number. Number is saved. NUMBER? ADD ENTRY Display ADD ENTRY Comment Entering numbers and names in the phone book Hold button pressed to return to main display. Notes: You can terminate the process at any time by pressing and holding the Individual numbers or letters can be deleted with the button. button. button. The special characters "* - _ : /" can be entered with the When the phone book is full, an appropriate message will appear and a number must be deleted before you can continue entering new phone numbers. If a call is received during the storing process, entry of the number is interrupted and will have to be repeated. If a number that has already been stored is entered again, a long signal tone will sound and the number will not be stored. 75 - The phone book 5.2 Button 1x Selected phone book entry Select required phone book entry. The phone number will be dialled. Press the appropriate letter to directly choose an entry from the phone book alphabetically. Display ADD ENTRY Comment Dialling stored numbers from the phone book 5.3 Button 1x Selected phone book entry EDIT ENTRY Name Number EDIT ENTRY Display ADD ENTRY Changing a phone book entry Comment Select required phone book entry. The name can be deleted with the and then re-entered. button button The number can be deleted with the and then re-entered. The phonebook entry has been re-saved. Hold button pressed to return to main display. 5.4 Direct dial buttons A phone number from the phone book can be allocated to each of the numbers 1 to 9. The stored number is then dialled directly by pressing one of these buttons. 76 - The phone book 5.4.1 Button Display FEATURES MONITOR 2x KEY 1 Key 1 to 9 OFF 1x Phone book Phone book Number QUICK DIAL Hold button pressed to return to main display. ON The first entry in the phone book will be displayed. Select the required phone book entry using the selection buttons. The corresponding phone number will be displayed again. QUICK DIAL Select the required button 1 to 9 using the selection buttons. Comment Allocating direct dial buttons 5.4.2 Using the direct dial buttons Hold the appropriate direct dial button 1 to 9 pressed for 2 seconds. The corresponding phone number will be shown in the display and the connection will be made. 77 - The phone book 5.5 Button 1x Selected phone book entry EDIT ENTRY 1x DELETE? Safety prompt Phone book entry is deleted. Hold button pressed to return to main display. DELETE Select required phone book entry. Display ADD ENTRY Comment Deleting stored numbers from the phone book 5.6 Button 1x Display ADD ENTRY Checking phone book entries Comment Selected phone book entry Select required phone book entry. Number will be displayed. Selected phone book entry Other phonebook entries can be selected using the selection buttons and checked with the button. Hold button pressed to return to main display. 78 - The phone book 5.7 Assigning special ring tones to phone book entries (VIP ring tone) If your phone line has the caller display feature CLID, you can assign a special ring tone to each phone book entry. You will thus be able to tell who is calling you as soon as you hear the ring tone. You will find further general information on transmitting phone numbers in Chapter 6. Button 1x Selected phone book entry EDIT ENTRY 2x OFF 1x ON MELODY 1 - 10 MELODY 1 - 10 VIP MELODY Select the required tone. The phonebook entry has been re-saved. Hold button pressed to return to main display. To switch off the VIP tone for a particular number, follow the entering procedure and select the OFF setting for the appropriate number. VIP MELODY The VIP ring tone for this number is switched off. Display ADD ENTRY Comment Select required phone book entry. 79 - The phone book 5.8 Setting up the special phone book You can store a further 7 numbers in your telephone's special phone book. The special phone book can be used to store important numbers such as those of doctors, fire brigade or police. Phone numbers that are already stored in the normal phone book cannot be entered again into the special phone book. Button NAME? Enter name. Enter number. Number is saved. Hold button pressed to return to main display. You will find further information on entering names in Chapter 5.1. NUMBER? ADD ENTRY Display ADD ENTRY Comment 5.8.1 Button Display ADD ENTRY Dialling stored numbers from the special phone book Comment Select required phone book entry. The phone number will be dialled. Selected phone book entry Press the appropriate letter to directly choose an entry from the phone book alphabetically. If you want to change or delete an entry in the special phone book, select the entry and then follow the instructions in Chapter 5.3 (from the third step) and Chapter 5.5 (from the third step). 80 - Caller display (CLID) - 6 Caller display (CLID) Using caller display, you can see with incoming calls who is calling you. If this function is available on your telephone, the display will show you the caller's telephone number when the telephone rings. If this number has already been saved in the phone book, the name of the caller will be displayed directly. If the message PRIVATE appears instead of a phone number, the call is one where the caller has suppressed the transmission of the phone number. If the message XXXX appears, the phone number cannot be displayed for technical reasons. All calls are stored in a caller list so that you will not miss any calls even in your absence. A total of 20 phone numbers can be stored in the list. When the list is full, the oldest number is always deleted from the list. If new numbers are stored in the list during your absence, the display will show the symbol. NOTE Caller display is an optional service from your telephone provider. Your telephone will show the number in the display if your telephone provider offers this service. The display of date and time is not transmitted by all telephone service providers. Please ask your telephone provider for further information. Furthermore, transmission of the phone number is not possible with many private exchanges. 81 - Caller display (CLID) 6.1 To view the phone numbers on the caller list, please proceed as follows: Button 1x Selected number Display Last call saved Comment The caller list You can now view the whole list using the selection buttons. If you want to call back a number on the caller and list directly, simply press the call button the number will be dialled immediately. To exit the caller list. 6.1.1 Storing individual numbers on the caller list in the phone book Button 1x Selected number SAVE ENTRY NAME? Selected number SAVE ENTRY Enter name. Number can be edited. Number is saved. Hold button pressed to return to main display. If a number that has already been stored is entered again, a long signal tone will sound and the number will not be stored. Display Last call saved Comment Select required telephone number. 82 - Caller display (CLID) 6.2 Button 1x Selected number SAVE ENTRY 1x DELETE? Further numbers on the caller list DELETE Safety prompt Number is deleted. Hold button pressed to return to main display. . Display Last call saved Comment Deleting individual telephone numbers from the caller list Select required telephone number. 83 - Private exchanges /T-NET - 7 Private exchanges/T-NET on your telephone on private exchanges and You can use the "R" signal button when using DEUTSCHE TELEKOM's T-Net functions. 7.1 "R" Button on private exchanges If you have connected your telephone to a private exchange, you can use all the facilities such as call transfer, automatic recall, etc. The "R" signal button gives you access to these facilities. The FLASH time "100ms" will be required on a private exchange (Adjustment, see 8.7). You can find out from the dealer from whom the equipment was purchased whether your telephone will work on your private exchange without any problems. 7.2 "R" Button and the DEUTSCHE TELEKOM T-Net Your telephone supports the most important DEUTSCHE TELEKOM added value functions (e.g. brokering, call waiting, three-way conference, etc.). The T-Net works using the "FLASH 300ms" setting. (Adjustment, see 8.7). Please contact DEUTSCHE TELEKOM to gain access to T-Net functions. 7.3 Inserting an automatic pause With some private exchanges, it is necessary to dial a certain number (e.g. "9" or "0") in order, after a short pause, to obtain a dialling tone for an outside line on the extension. An automatic dialling pause of ca. 3 seconds can be incorporated into the number. button pressed at the required point until When entering the number, hold the the d indicator appears in the display. Then enter the remaining digits of the phone number. You can, of course, also store this pause with numbers in the phone book. 84 - Special functions - 8 All further setting options are described in the following sections. Special functions Programming is started by means of the You can scroll through the menu using the selection buttons Press the Press the button to move to the next menu level. button. . button to exit the current menu level and to move one step higher. You can exit programming by holding the button pressed. In the following descriptions, each programming procedure is described in full so that you can program any feature without knowledge of the menu structure. Experienced users can move freely within the menu with the help of the menu tree. 8.1 Changing display names Button Display FEATURES 3x DISPLAY LANGUAGE 1x LABEL DECT4800 Delete existing letters with and enter new name. LABEL Press and hold button In normal operation, the message "DECT4800 1" appears in the display. If you have logged on several handsets to one base station, it can be useful to give each handset its own name. The number after the name shows with which number the handset can be called internally. 85 - Special functions 8.2 Setting ring tones and ringer volumes 10 different tunes are available on the handset as ring tones for the handset and the base station. The ringer volume can be adjusted separately for the handset and the base station in 5 steps. Handset ring tone for internal calls Button Display FEATURES SOUNDS HS RINGER VOLUME 2x INT MELODY MELODY 1 to 10 Select tune INT MELODY Press and hold button Handset ring tone for external calls Button Display FEATURES 1x HS RINGER VOLUME 1x MELODY 1 to 10 Select tune EXT MELODY Press and hold button Handset ringer volume Button Display FEATURES SOUNDS 1x HS RINGER VOLUME Volume 1 to 5 and Vol Off. Select volume level or OFF VOLUME Press and hold button Note: With the setting VOL OFF, incoming calls are no longer audibly signalled at the handset but only at the base station. EXT MELODY 1x SOUNDS 86 - Special functions Base station ring tone Button Button Display FEATURES SOUNDS HS RINGER 1x VOLUME 1x MELODY 1 to 10 Select tune MELODY Press and hold button MELODY 1x BS RINGER 1x SOUNDS HS RINGER BS RINGER VOLUME Volume 1 to 5 and Vol Off. Select volume level or OFF VOLUME Press and hold button Display FEATURES Base station ringer volume 1x 8.3 Setting up dialling blocks You can block specific phone numbers by using the dialling blocks. The dialling blocks can be set up separately for each handset. OFF ALL All phone numbers are allowed All numbers are blocked except the emergency numbers 110 and 112. EXEMPT All numbers are blocked except a freely programmable dialling code and the emergency numbers 110 and 112. BAR Here, you can block a specific dialling code, e.g. 0190. 87 - Special functions Button Display FEATURES MONITOR 4x PIN? HANDSET 1 HANDSET 1 to 5 Current setting OFF ALL EXEMPT BAR Select the required option. and With EXEMPT and BAR, confirm with enter the required dialling code with max. 5 digits. Numbers already entered can be deleted individually with the button. Select the required handset for which the dialling blocks are to be set up. CALL BAR Enter the PIN Code for the base station (factory setting 0 0 0 0). Comment CALL BAR Hold button pressed to return to main display. Note: If no numbers are entered when the options EXEMPT and BAR are chosen, the dialling block will be automatically switched off after confirming with . 8.4 Automatic dialling code Your telephone has an automatic dialling code function. With this function, when dialling a particular phone number, a previously stored number is inserted in front of the actual phone number. In this way, when dialling a particular dialling code for example, you can automatically insert a required call-by-call number in front of this phone number. Or, you can automatically add the required country code to an international number. 88 - Special functions Example: The number 0221 (in this case, an area dialling code) has the number 0xxxx assigned to it. Here, the call-by-call will automatically be placed in front of every number dialled that begins with 0221. If you have dialled the number 0221987654321, the telephone will recognise the 0221 and will dial 0xxxx-0221987654321. Three phone numbers, each with 5 digits, can be stored and assigned. The prefixed numbers will not be shown in the display. The phone numbers in the phone books and the caller list are also monitored. Button Display FEATURES MONITOR 3x PIN? Number pad PREFIX 1 Select dialling code 1 - 3 OFF or ON Select OFF or ON Enter the PIN Code for the base station (factory setting 0 0 0 0). PREFIX When ON is selected, confirm with and enter the required dialling code, which is to be automatically prefixed, with max. 5 digits (Example 0xxxx). Numbers already entered can be deleted individually with the button. and then enter the number combination Confirm again with with which the number you entered first is to be automatically dialled (Example 0221) and confirm with PREFIX Press and hold button . 89 - Special functions 8.5 Turning signal tones on or off. Your telephone has three signal tones that can be turned on or off. Kev Beep: Each time a button on the handset is pressed, this is confirmed with a short signal tone. Confirm: Signal tone when a setting has been successfully completed. Charging: Signal tone when the handset is placed on the base station and the charging process starts. Button Display FEATURES SOUNDS HS RINGER 2x TONES KEY BEEP Select KEY BEEP, CONFIRM or CHARGING ON or OFF Select ON or OFF Select KEY BEEP, CONFIRM or CHARGING Press and hold button 1x 90 - Special functions 8.6 Accepting calls automatically Incoming calls are accepted automatically when you lift the receiver from the base station. If you only want calls to be Button Display accepted by means of the FEATURES button, you can deactivate the automatic acceptance facility. SETTINGS 2x AUTO ANS. ON or OFF Select ON or OFF AUTO ANS. Press and hold button 8.7 Setting the flash time Button Display FEATURES 2x SETTINGS AUTO ANS. 1x FLASH TIME FLASH 1 or FLASH 2 Select FLASH 1 or FLASH 2 FLASH TIME Press and hold button Two different flash times can be set by means of the R-signal button. FLASH 1 = 100ms FLASH 2 = 300ms 91 - Special functions 8.8 Button Display FEATURES SETTINGS AUTO ANS. 2x DIAL MODE TONE or PULSE Select TONE or PULS DIAL MODE Press and hold button Touch-tone (TTD) or pulse (PD) dialling This feature enables you to use your telephone both on analogue exchanges (PD) and on the new digital exchanges (TTD). The factory setting is TONE dialling. 2x 8.9 Setting the display language Button The display messages can be set up in German and English. 3x Display FEATURES DISPLAY LANGUAGE GERMAN or ENGLISH Select GERMAN or ENGLISH 92 - Special functions 8.10 Changing the call duration display The actual duration of the call will appear in the display while a call is being made. 3x DISPLAY LANGUAGE 2x CALL TIMER ON or OFF Select ON or OFF CALL TIMER Press and hold button You can determine whether the duration of the call is displayed or not. Button Display FEATURES 8.11 Changing the PIN code on the base station Button Display FEATURES 4x SYSTEM REGISTER 3x Number pad Number pad Number pad CHANGE PIN PIN? Enter old PIN code. NEW PIN? Enter new PIN code REPEAT Enter new PIN code again. CHANGE PIN Press and hold button Some functions of the telephone system are protected against unauthorised use by a PIN code. The PIN code consists of up to eight numbers. As supplied, the PIN code is set to "0000". 93 - Special functions 8.12 Deleting all lists Button Display FEATURES RESET RECORDS RESET? RECORDS The reset is carried out. Press and hold button The contents of the phone book, the redial facility and the caller list can be deleted with one procedure. 5x 8.13 Factory settings Button Display FEATURES 5x RESET RESET 1x Number pad SETTINGS PIN? Enter the PIN code for the base station SETTINGS The factory settings are reset. External ring melody tone 1 Internal ring melody tone 2 Basis ring melody 1 Handset ringer volume 3 Base station ringer volume 3 Direct dialling off PIN 0 0 0 0 Call accept 5 rings Record calls Message tone off Receiver volume medium Flash time 1 Confirmation tone on Tone dialling Language: German Baby call off Answering machine on Standard greeting on Recording time 2 min. SOS Code 111 Button click on Automatic call accept on Call duration on Charging monitor on Monitor off Dialling blocks off Listen-in on Exception numbers off Blocks off PIN remote access 000 You can reset the handset to the factory settings once more by means of the Factory Settings function. 94 - The answering machine - 9 The answering machine The integral answering machine can digitally store up to 25 incoming messages with a total length of up to 9 minutes. In addition, a memo can be left for other users. For your greeting message, you can use two pre-recorded standard messages or you can record two messages of your own. If you have not recorded your own greeting, the standard greeting will answer automatically. Note: Even when the answering machine has already accepted the call, you can also accept the call by means of the call button . In this case, the recording of the message will be automatically terminated. The answering machine is controlled by means of the handset. Press 1 to switch on the answering machine control. 876 9 10 11 12 5 4 3 2 1 1. 2. 3. 4. 5. 6. Start answering machine control Changeover greeting mode Record greeting Play back greeting Skip messages Switch answering machine on/off 7. 8. 9. 10. 11. 12. Play back messages Stop button Repeat messages Play back memo Record memo Delete messages When the answering machine control is switched on, the display will change back to the normal display after ca. 30 seconds if no entries are made. 95 - The answering machine 9.1 To switch the answering machine on, proceed as follows: Button Display Switching the answering machine on/off ANS RECORD, ANS ONLY or AM OFF Comment The messages ANS RECORD, ANS ONLY or AM OFF will appear in the display Switching on or off takes ca. 2 seconds and is confirmed by a signal tone. Hold button pressed to return to main display. When the answering machine is switched on, the symbol appears in the indicator light on the base station comes on. display and the 9.2 9.2.1 Maximum recording time General settings Button Display FEATURES 6x ANSWER MAC RING DELAY 2x MSG LENGTH 1 MINUTE or 2 MINUTES Select the required length. MSG LENGTH Press and hold button The integral answering machine can digitally store up to 9 minutes of incoming messages. The maximum length of each incoming message is either 1 or 2 minutes. If the caller speaks for longer, a signal tone sounds and the call will be cut off. If there is a pause of more than 3 seconds during recording, the call will automatically be terminated with a signal tone. No more calls will be answered if the memory capacity for new messages is exhausted and the display will show the appropriate message. 96 - The answering machine 9.2.2 Button Display FEATURES ANSWER MAC RING DELAY TOLL SAVER or RINGS 2 to 7 Select the required number. RING DELAY Press and hold button Delaying acceptance of calls Here, you can set up after how many rings incoming calls are to be accepted. This number can be set to between 2 and 7 rings. The TOLL SAVER setting for the tollfree remote pre-access facility is also available. For more information, see Chapter 9.6.4 Remote access. 6x 9.2.3 Warning signal for recorded messages Button Display FEATURES 6x ANSWER MAC RING DELAY 1x ALERT TONE On or Off Select On or Off ALERT TONE Press and hold button Whenever a new message or memo has been recorded, you will hear a signal tone on the handset every minute. In this way, you can tell immediately whether new messages or a memo have been recorded in your absence. This warning signal can be switched on or off (factory setting: Off). 97 - The answering machine 9.2.4 Button Display FEATURES ANSWER MAC RING DELAY 3x SPK FILTER On or Off Select On or Off. SPK FILTER Press and hold button Listening-in to incoming messages It is also possible to listen to incoming calls automatically using handset 1 without accepting the call. If you do not want to listen-in to calls, you can switch this function off here. 6x 9.3 Recording, checking or deleting greeting messages With your answering machine you can choose between two different types of greeting message. The caller will either hear the greeting and then, after this, be able to leave a message (factory setting) or an informative text only will be played and the caller will be unable to leave a message. One pre-recorded greeting in each case is available for each type. Of course, you can also record your own greeting for each type. 98 - The answering machine 9.3.1 Recording greeting messages The length of your own greeting must be at least 3 seconds and may not exceed 40 seconds. The longer your greeting lasts, the less recording time will be available for incoming messages. Type 1: Recording answers and message (Display indication: RECORD) The caller will hear your greeting and will be able to leave a message for you. Text of the pre-recorded standard greeting message: "Hello, unfortunately your call cannot be answered personally at the moment. Could you therefore please leave a message after the tone". Type 2: Greeting only (Display indication: GREETING ONLY) The caller will hear your greeting and will not be able to leave a message for you. Use this greeting when you only want to leave information for callers. Text of the pre-recorded standard greeting message: "Hello, unfortunately your call cannot be taken at the moment. Please try again later. Thank you". Recording your own greeting Button Display ANS RECORD or ANS ONLY REC OGM1 or REC OGM2 Comment The messages ANS RECORD, ANS ONLY or AM OFF will appear in the display Choose which mode you want to record a greeting for by pressing repeatedly. If the answering machine is switched off, the display will change back to the AM OFF message after a short time. Dictate the text of your greeting into the handset after the tone. After you have finished recording, your message will be played back once more. To return to main display. Note: Even when you have recorded your own greeting messages, you can reactivate the pre-recorded greetings at any time. For more information see Chapter 9.3.3. 99 - The answering machine 9.3.2 Button Display Checking the currently set greeting message Comment The messages ANS RECORD, ANS ONLY or AM OFF will appear in the display You will hear the currently selected greeting. To return to main display. PLAY OGM1 or PLAY OGM2 9.3.3 Deleting your own greeting and reverting to the standard greeting Button Display ANS RECORD or ANS ONLY PLAY OGM1 or PLAY OGM2 DELETED Comment The messages ANS RECORD, ANS ONLY or AM OFF will appear in the display Choose which mode you want to delete your own greeting for by pressing repeatedly. The greeting will be played back. When the greeting message has been played back, press the next button. Your own greeting has been deleted. To return to main display. 100 - The answering machine 9.4 Listening to recorded messages If messages have been left in your absence, the indicator lamp on the base station and the LED on the handset will flash and the display will show the number of new messages. 01-04 MESSAGES 1 2 1. 2. Button Display Number of newly recorded messages Total number of recorded messages Comment The messages ANS RECORD, ANS ONLY or AM OFF will appear in the display 01 ­ 02 ­ 03 etc. The newly recorded messages will now be played back first. If there are no new messages, then all the existing messages will be played back. While the messages are being played back, you have the following options. Repeat current message. Play back next message. DELETED STOP Play back previous message. If the message has already been running for 5 seconds, the current message will be repeated. Delete current message. Stop playback To return to main display. The volume can be adjusted with the selection buttons . 101 - The answering machine 9.4.1 Button Display Deleting all messages Comment The messages ANS RECORD, ANS ONLY or AM OFF will appear in the display Now confirm with pressing DELETED twice. or cancel the deletion by DELETE? 9.5 Recording and listening to the memo You can leave a memo on your answering machine for other people who use it, e.g. your family. The maximum length of the memo is 1 or 2 minutes (see Chapter 9.2.1). If a memo has been recorded, the display will show the message NEW MEMO. Recording a memo Button Display REC MEMO Comment The messages ANS RECORD, ANS ONLY or AM OFF will appear in the display Dictate your text into the handset after the tone. After you have finished recording, your memo will be played back once more. To return to main display. Note: Before a new memo can be recorded, any existing memo must be deleted. Otherwise, it will not be possible to make a new recording. Listening to and deleting the memo => The display shows NEW MEMO. Button Display Comment The messages ANS RECORD, ANS ONLY or AM OFF will appear in the display PLAY MEMO A long memo can be stopped by means of the Stop button (5). To delete the memo, press the button while the memo is playing. To return to main display. 102 - The answering machine 9.6 The remote access facility The remote access facility allows the answering machine to be called up from any telephone in order to listen to messages and to carry out other functions. 9.6.1 The PIN code Your answering machine has personal access authorisation so that only you can listen to incoming messages using the remote access facility. This PIN code is set in the factory to "0 0 0". If you should ever forget the PIN code, go to Chapter 8.13 and carry out a reset. Button Display FEATURES ANSWER MAC RING DELAY 6x REMOTE PIN PIN? Enter the current PIN code (factory setting 0 0 0). NEW PIN? Enter the required new three-digit PIN code. REPEAT Repeat the new PIN code. REMOTE PIN Press and hold button 6x 103 - The answering machine 9.6.2 1. 2. Call your number and wait until your call is answered. While you are listening to your greeting, press the button and then enter the three-digit PIN code. If the entry is incorrect, the greeting will be repeated. Press the button and re-enter the PIN code. If the entry is correct, you will hear two signal tones. If the PIN code is entered incorrectly three times, the connection will be cut off. The recorded messages will be played back immediately. After the messages have been played, you will hear two signal tones. After the messages have been played back, further functions can be carried out using the remote access facility within the next 8 seconds. For more information, see the following table. Replace the receiver when you have finished with the remote access facility. Listening to messages using the remote access facility 3. 4. 5. Remote access functions = Repeat messages (rewind) = Play back all messages again = Play back next message (forward wind) = Play back a memo = Stop button = Play back current greeting = Record a memo = Turn the answering machine on or off A short signal tone => Answering machine is switched off Two signal tones => Answering machine is switched on. = Record new greeting = Delete message playing and = Delete all messages # = Change mode A short signal tone => Greeting only, no recording Two signal tones => Answering machine will record calls 104 - The answering machine 9.6.3 Switching on the answering machine remotely Imagine that you have left your office or house and have forgotten to switch on your answering machine. By means of the remote access facility, you have the option of switching on the answering machine from another telephone. 1. Call your number. The call will be automatically accepted after 10 rings even if the answering machine is switched off and you will hear your greeting message Replace the receiver. 2. 9.6.4 Toll-free remote pre-access facility Using the toll-free remote pre-access facility, you can find out whether there are any messages on your answering machine without incurring any charges. To do this, set the "Delaying acceptance of calls" function to the "ECO" setting. For more information see Chapter 9.2.2. If you now call your answering machine when you are away, the answering machine will answer as follows: A. If your call is answered after 2 rings, there will be messages on your answering machine. If no messages have been recorded, your call will not be answered after 2 rings. Put the receiver down immediately as your call will now only be answered after the fourth ring. In this way, you can save call charges. B. 9.7 Forwarding calls directly to the answering machine 9.7.1 Blocking calls and forwarding calls directly to the answering machine Incoming calls can also be forwarded directly to the answering machine. The answering machine must be switched on. 105 - The answering machine Note: Remember that the settings will only work if your telephone connection has caller display (CLID) and the caller transmits his phone number. You will find more information on caller display in Chapter 6. OFF: ALL: EXEMPT: All calls are received normally. All calls are forwarded directly to the answering machine. Here, you can enter a complete telephone number with a maximum of 18 digits or even part of a telephone number, e.g. a dialling code. The telephone will only ring for calls with this telephone number. All other calls will ring once and will then be accepted directly by the answering machine. SCREENING: Here, you can enter a complete telephone number with a maximum of 18 digits or even part of a telephone number, e.g. a dialling code. Only calls with this number will be forwarded to the answering machine after one ring. The telephone will ring normally for all other calls. With the special SOS code however, callers have the option of deactivating this block so that the base station rings. See Chapter 9.7.3. Button Display FEATURES ANSWER MAC RING DELAY 4x SCREENING Comment 6x OFF, ALL, EXEMPT or SCREEN OFF, ALL, EXEMPT or SCREEN NUMBER? Select the required option. For the EXEMPT and SCREENING options, the display shows the message NUMBER?. Enter the required telephone number here with a maximum of 18 digits. SCREENING To return to main display. 106 - The answering machine 9.7.2 Forwarding anonymous calls directly to the answering machine Incoming calls, which do not transmit their telephone number (display indication PRIVATE), can be forwarded directly to the answering machine without a ringing signal. Button 6x Display FEATURES ANSWER MAC RING DELAY 5x BLOCKER On or Off Select On or Off. BLOCKER Press and hold button With the special SOS code however, callers have the option of deactivating this block so that the base station rings for 8 seconds. See Chapter 9.7.3. Note: Remember that the forwarding function will only work if your telephone connection has caller display (CLID) and the callers transmit their telephone numbers or suppress them (private). You will find more information on caller display in Chapter 6. 9.7.3 Using and changing the SOS code With the SOS code, callers can deactivate the blocks described under 9.3.1 and 9.3.2 so that the base station rings anyway. The SOS code is a three-digit number. The factory setting is 111. Using the SOS code The caller enters the star symbol * and the SOS code by means of the number pad on the telephone as soon as the answering machine greeting is played. The answering machine will stop and the base station will ring for 8 seconds with a continuous ring. Example with factory setting: * 1 1 1 107 - The answering machine Changing the SOS code Note: The SOS code and the PIN code for remote access must not be the same. Button Display FEATURES ANSWER MAC RING DELAY 7x SOS CODE PIN? Enter the current SOS code (factory setting 1 1 1). NEW PIN? Enter the required new threedigit SOS code. REPEAT Repeat the new SOS code. SOS CODE If you should ever forget the SOS code, go to Chapter 8.13 and carry out a reset. 6x Hold 108 - Multiple handsets - 10 Multiple handsets Up to four additional handsets can be logged on to your base station. You can obtain these additional handsets from your AUDIOLINE dealer with the designation DECT 4801. Note: Handsets from other manufacturers can also be integrated into the telephone system by means of the internationally adopted GAP standard. In the same way, you can use an AUDIOLINE handset on base stations from other manufacturers, as long as these units work using the GAP standard. When you use multiple handsets you will have the following options: Internal calls between handsets. External calls can be forwarded between handsets. Incoming external calls are signalled on all handsets. Room monitoring Note: If another handset is already using the external line, the message EXT will appear on all handsets. In this case, it is not possible to make a further external call. 10.1 Making an internal call When you have connected multiple handsets to a base station, you will be able to button and then the number of the make internal calls. To do this, press the required handset. The call is accepted with the call button on the handset called. If an external call comes in while you are making an internal call, you will hear short signal tones and the message EXT will flash in the display. To take the external call, and accept the external call with end the internal call by means of the call button the call button . 10.2 Connecting external calls to another handset If you have accepted an external call on one handset, you can forward the external button and then the number of call to another handset. To do this, press the the required handset. After the internal call has been accepted at the other handset, you have the following options: A. Consultation / Brokering: You can now speak to the internal subscriber and button. You can switch between return to the external caller by pressing the the external and the internal call as many times as you like in this way. B. Forward the call: The external call is forwarded to the handset called by on the first handset. pressing the call button 109 - Multiple handsets 10.3 Holding conference calls An external call can be connected to a further internal subscriber as a conference call. In this way, two handsets can talk to the external caller simultaneously. Establish the required connection with the external subscriber. Then press the button and the internal number of the second handset required. When the second internal subscriber has accepted the call, press and hold the button for 2 seconds and all three subscribers will be connected together on a conference call. The messages INT and EXT will appear in the display. The conference is ended by one of the internal participants hanging up. 10.4 Room monitoring Button Display FEATURES MONITOR OFF or ON Select OFF or ON MONITOR The message MONITOR will flash in the display. Hold Deactivating room monitoring Press the button to enter the right menu level directly. Then press and exit programming by holding the select OFF. Confirm with pressed. and button With the room monitoring feature, you place a handset in the required room and activate the monitor function. You can then call up this handset and listen-in to the room without the handset ringing. Also in the case of an external call, the handset concerned does not ring. 110 - Multiple handsets 10.5 Logging on and logging off handsets 10.5.1 Logging on DECT4800/4801 handsets Button Display FEATURES SYSTEM REGISTER 4x Number pad Number pad BS 1 2 3 4 If the handset is already connected to a base station, the corresponding numbers will flash. Select the base station on the number pad. PIN? Enter the PIN Code (factory setting 0 0 0 0). Press the button on the base station for 2 seconds. SEARCH BS 1 After a short time the handset will be logged on. The internal number of the new handset will appear in the display. 10.5.2 Logging on other DECT-GAP telephones to the base station To log on a DECT-GAP handset, follow the instructions in the other manufacturer's operating manual and then press the button on the base station for 2 seconds. Use the PIN code 0 0 0 0 for logging on. 10.5.3 Logging off handsets A handset can only be logged off using another handset that is still logged-on. It is therefore not possible to carry out the logging-off procedure using the handset that is to be logged off. 111 - Multiple handsets Button Display FEATURES SYSTEM REGISTER 2x HANDSET 1 Select the handset that you want to log off. PIN? Number pad Enter the PIN Code (factory setting 0 0 0 0). After a short time the handset will be logged off. DELETE HS 4x 10.6 Additional base stations You can increase the range of the handsets by using multiple base stations. In order to use this effect, all base stations must be connected to one telephone line. Depending upon how you want to use the system, you can allocate the same phone number to each base station or you can give the base stations different numbers. Make sure that the range of each base station overlaps. Please check the range of the handsets each time before setting up a new base station. If a handset is logged on to the base station and if automatic base station selection is switched on (further information in this chapter), the handset will always be forwarded to the nearest base station automatically. Current calls cannot be transferred from one base station to another. 112 - Multiple handsets Button Display FEATURES SYSTEM REGISTER 1x AUTO or FIXED Select whether you want the handset to be automatically or permanently connected to a base station. When selecting and then select the required base FIXED, confirm with station by means of the number pad. If the handset is logged on to different base stations, the appropriate numbers will flash. SELECT BS 4x 113 - Troubleshooting - 11 Troubleshooting If you have problems with your telephone, please check the following points first. For technical problems, you can also contact our hotline on Tel. 0180 5 00 13 88. For any claims under the warranty, please refer to your dealer. The warranty period is 2 years. No calls possible o The telephone line is not correctly connected or is faulty. o Use only the telephone cable provided. o Test whether your telephone connection is in order by using another telephone. o The power supply is not plugged in or there is a total power failure. o The rechargeable batteries are flat or defective. o You are too far away from the base station. o You are too far away from the base station or the base station is wrongly positioned. o Place the handset properly on the base station, clean the contact surfaces on the handset and on the base station with a soft, dry cloth. o Charge the handset. If this does not help, replace the standard batteries. o Caused by direct sunlight, allow the handset to cool down. Connection is cut off or drops out The charging symbol does not come on while the handset is on the base station. The standard batteries discharge very quickly. Display dark 114 - Important information - 12 12.1 Technical data Standard Power supply Range Range Standby Max. call duration Standard rechargeable batteries Dialling method Permissible ambient temperature Permissible relative humidity Signal button function DECT-GAP Base station 220/230V, 50 Hz Indoors up to 50 m Outdoors up to 300 m up to 144 hours more than 12 hours Type AAA 1.2V 650 mAh Touch-Tone Dialling 10°C to 30°C 20 to 75% 100ms and 300ms Important information 12.2 Changing the telephone cable If you have to replace your telephone cable, you can locate the appropriate cable at your dealer's with the help of the following diagram. F-Codierung - IMPORT Standard TAE-F Rj11 6/4 1 2 3 4 5 6 1 2 3 4 5 6 12 3 4 5 6 115