Axis Network Document Servers User's Manual AXIS 70 AXIS 70U AXIS 7000 Network Document Servers User's Manual 2 User's Manual Axis Network Document Servers Notices Take some time to read through the safety notices before installing the Network Document Servers. Please observe all safety markings and instructions when using this product. Do not proceed beyond any of the above notices, until you have fully understood the implications. Caution! - must be observed to avoid loss of data or damage to your equipment. Important! - must be observed to avoid operational impairment. Copyright Information - The unauthorized copying of materials that are covered by copyright and other international USA - This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there isno guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - - Reorient or relocate the receiving antenna. - - Increase the separation between the equipment and receiver. - - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. - - Consult the dealer or an experienced radio/TV technician for help. Shielded (STP) network cables must be used with this unit to ensure compliance with the class B limits. Europe - This digital equipment fulfils the requirements for radiated emission according to limit B of EN55022, and the requirements for immunity according to EN55024 residential, commercial, and light industry (Compliance is not valid for unshielded network cables). Japan - This is a class B product based on the standard of the Voluntary Control Council for Interference from Information Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio interference. Install and use the equipment according to the instruction manual Australia - This electronic device meets the requirements of the Radio communications (Electromagnetic Compatibility) Standard 1998 AS/NZS 3548 Electromagnetic Compatibility (EMC) - proprietary or intellectual property rights is prohibited in most countries. Axis Communications AB recommends that the users of this equipment seek the necessary authorizations for copying material. The instructions for use in the manual shall not be considered as an inducement to make illicit duplications of material. Any duplication will be made at the user's own risk. Liability - Every care has been taken in the preparation of this manual; if you detect any inaccuracies or omissions, please inform Software Trademark Acknowledgments - JPEG code (libjpeg) used courtesy of the Independent JPEG Group. LDAP code (libldap and libber) used courtesy of the University of Michigan at Ann Arbor. Copyright © 1991 Regents of the University of Michigan. All rights reserved. TIFF code (libtiff) used courtesy of Sam Leffler and Silicon Graphics, Inc. Copyright © 1988-1996 Sam Leffler. Copyright © 1991-1996 Silicon Graphics, Inc. Maintenance may cause damage. It is recommended that you use a moist cloth to clean the unit. Do not use petroleum based substances as this Revision 2.7 Date: October 2002 Network Document Servers User's Manual Copyright © Axis Communications AB, 2000 - 2002 Trademark Acknowledgments - Acrobat, Adobe, AIX, DOS, Ethernet, IBM, Internet Explorer, Macintosh, Microsoft, Netscape Navigator, OS/2, UNIX and Windows are registered trademarks of the respective holders. your local Axis office. Axis Communications AB cannot be held responsible for any technical or typographical errors and reserves the right to make changes to the product and manuals without prior notice. Axis Communications AB makes no warranty of any kind with regard to the material contained within this document, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Axis Communications AB shall not be liable nor responsible for incidental or consequential damages in connection with the furnishing, performance or use of this material. User's Manual TOC 3 Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 The AXIS 70/70U Network Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 The AXIS 7000 Network Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Features and Benefits (AXIS 7000) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 External Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 AXIS 7000 Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Basic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Checking the Hardware Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Connecting Scanners and Digital Copiers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Connecting the Document Server to the Network . . . . . . . . . . . . . . . . . . . . . . . . . 23 Assigning an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Mapping a Host Name to the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Verifying your Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Configuring the Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Overview of the Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Specifying the System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Specifying Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Specifying Authentication Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Specifying Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Specifying Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Configuring Using a Text Editor and FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Scan Counter (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Using the Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Sending to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Adding Temporary Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Adding Temporary Profiles (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Changing the Name of the Scanned Image Files (AXIS 7000 only) . . . . . . . . . 100 Adding a Temporary E-mail Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Scanning Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Sending to your Web Browser (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . 104 Viewing Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Meta Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 AXIS 7000 only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Example: Archiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Example: Invoice Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 4 TOC User's Manual 121 127 133 133 135 136 139 141 141 145 152 163 163 163 165 169 Example: Job Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Retrieving the XML DD file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Restoring Factory Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Front Panel Indicator Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Displaying the Log File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Common Attribute Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Meta Information DTD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Parameter List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Updating the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Obtaining the Updated System Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Updating the Flash Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . User's Manual Preface 5 Preface Thank you for purchasing an Axis Network Document Server. This product allows scanner devices to be connected anywhere in Ethernet and Fast Ethernet networks. Being faster, cheaper and safer than fax, traditional mail and couriers, this is the perfect solution for digitized document distribution over IP networks. About This Manual - This manual applies to the · AXIS 70 with software release 1.00 and above · AXIS 70U with software release 1.00 and above · AXIS 7000 with software release 2.40 and above. It provides introductory information as well as detailed instructions on how to install and manage the Document Server in your networking environment. Some knowledge of networking environments would be beneficial to the reader, but is not considered prerequisite. About Axis - Axis develops solutions for user-friendly and secure communication over wired and wireless networks. The company is a worldwide market leader in network connectivity, with products for the office, facility and industrial environments. More information about Axis can be found at www.axis.com User's Manual Preface 6 Support Services Should you require any technical assistance, please contact your Axis reseller. If your questions cannot be answered immediately, your Axis reseller will forward your queries through the appropriate channels to ensure a rapid response. If you are connected to the Internet, you ...