User manual AXIS 70U

Axis Network Document Servers User's Manual AXIS 70 AXIS 70U AXIS 7000 Network Document Servers User's Manual 2 User's Manual Axis Network Document Servers Notices Take some time to read through the safety notices before installing the Network Document Servers. Please observe all safety markings and instructions when using this product. Do not proceed beyond any of the above notices, until you have fully understood the implications. Caution! - must be observed to avoid loss of data or damage to your equipment. Important! - must be observed to avoid operational impairment. Copyright Information - The unauthorized copying of materials that are covered by copyright and other international USA - This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there isno guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - - Reorient or relocate the receiving antenna. - - Increase the separation between the equipment and receiver. - - Connect the equipment into an outlet on a circuit different from that to which the receiver is connected. - - Consult the dealer or an experienced radio/TV technician for help. Shielded (STP) network cables must be used with this unit to ensure compliance with the class B limits. Europe - This digital equipment fulfils the requirements for radiated emission according to limit B of EN55022, and the requirements for immunity according to EN55024 residential, commercial, and light industry (Compliance is not valid for unshielded network cables). Japan - This is a class B product based on the standard of the Voluntary Control Council for Interference from Information Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio interference. Install and use the equipment according to the instruction manual Australia - This electronic device meets the requirements of the Radio communications (Electromagnetic Compatibility) Standard 1998 AS/NZS 3548 Electromagnetic Compatibility (EMC) - proprietary or intellectual property rights is prohibited in most countries. Axis Communications AB recommends that the users of this equipment seek the necessary authorizations for copying material. The instructions for use in the manual shall not be considered as an inducement to make illicit duplications of material. Any duplication will be made at the user's own risk. Liability - Every care has been taken in the preparation of this manual; if you detect any inaccuracies or omissions, please inform Software Trademark Acknowledgments - JPEG code (libjpeg) used courtesy of the Independent JPEG Group. LDAP code (libldap and libber) used courtesy of the University of Michigan at Ann Arbor. Copyright © 1991 Regents of the University of Michigan. All rights reserved. TIFF code (libtiff) used courtesy of Sam Leffler and Silicon Graphics, Inc. Copyright © 1988-1996 Sam Leffler. Copyright © 1991-1996 Silicon Graphics, Inc. Maintenance may cause damage. It is recommended that you use a moist cloth to clean the unit. Do not use petroleum based substances as this Revision 2.7 Date: October 2002 Network Document Servers User's Manual Copyright © Axis Communications AB, 2000 - 2002 Trademark Acknowledgments - Acrobat, Adobe, AIX, DOS, Ethernet, IBM, Internet Explorer, Macintosh, Microsoft, Netscape Navigator, OS/2, UNIX and Windows are registered trademarks of the respective holders. your local Axis office. Axis Communications AB cannot be held responsible for any technical or typographical errors and reserves the right to make changes to the product and manuals without prior notice. Axis Communications AB makes no warranty of any kind with regard to the material contained within this document, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Axis Communications AB shall not be liable nor responsible for incidental or consequential damages in connection with the furnishing, performance or use of this material. User's Manual TOC 3 Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 The AXIS 70/70U Network Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7 The AXIS 7000 Network Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Features and Benefits (AXIS 7000) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 External Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 AXIS 7000 Accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19 Basic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Checking the Hardware Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Connecting Scanners and Digital Copiers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22 Connecting the Document Server to the Network . . . . . . . . . . . . . . . . . . . . . . . . . 23 Assigning an IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Mapping a Host Name to the IP Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Verifying your Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Configuring the Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Overview of the Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Specifying the System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Specifying Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Specifying Authentication Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Specifying Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Specifying Paper Sizes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 Configuring Using a Text Editor and FTP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83 Scan Counter (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Using the Document Server . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Sending Methods . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88 Authentication . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91 Sending to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92 Adding Temporary Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 95 Adding Temporary Profiles (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99 Changing the Name of the Scanned Image Files (AXIS 7000 only) . . . . . . . . . 100 Adding a Temporary E-mail Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101 Scanning Parameters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102 Sending to your Web Browser (AXIS 7000 only) . . . . . . . . . . . . . . . . . . . . . . . . . 104 Viewing Image Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Meta Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 AXIS 7000 only . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 108 Example: Archiving . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Example: Invoice Handling . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118 4 TOC User's Manual 121 127 133 133 135 136 139 141 141 145 152 163 163 163 165 169 Example: Job Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Retrieving the XML DD file . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Troubleshooting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Restoring Factory Default Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Front Panel Indicator Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Error and Warning Messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Displaying the Log File . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . LDAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Common Attribute Types . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Meta Information DTD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Parameter List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Updating the Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Obtaining the Updated System Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Updating the Flash Memory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Technical Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . User's Manual Preface 5 Preface Thank you for purchasing an Axis Network Document Server. This product allows scanner devices to be connected anywhere in Ethernet and Fast Ethernet networks. Being faster, cheaper and safer than fax, traditional mail and couriers, this is the perfect solution for digitized document distribution over IP networks. About This Manual - This manual applies to the · AXIS 70 with software release 1.00 and above · AXIS 70U with software release 1.00 and above · AXIS 7000 with software release 2.40 and above. It provides introductory information as well as detailed instructions on how to install and manage the Document Server in your networking environment. Some knowledge of networking environments would be beneficial to the reader, but is not considered prerequisite. About Axis - Axis develops solutions for user-friendly and secure communication over wired and wireless networks. The company is a worldwide market leader in network connectivity, with products for the office, facility and industrial environments. More information about Axis can be found at www.axis.com User's Manual Preface 6 Support Services Should you require any technical assistance, please contact your Axis reseller. If your questions cannot be answered immediately, your Axis reseller will forward your queries through the appropriate channels to ensure a rapid response. If you are connected to the Internet, you can: Download user documentation and firmware updates Find answers to previously resolved problems in the FAQ database. Search by product, category or phrase · Report problems to Axis support staff by logging in to your private support area Visit the Axis support web at: · · www.axis.com/techsup User's Manual Introduction 7 Introduction The AXIS 70/70U Network Document Server The AXIS 70/70U Network Document Server is the easy solution for instant digital document distribution over networks. Faster, cheaper and safer than fax, traditional mail and courier. The total cost of ownership is favorable since the distribution relies upon the fixed IP network and not fax lines, postage or courier. · · AXIS 70 - SCSI connection AXIS 70U - USB connection Supplied as a standalone unit, typically located beside your scanner device, one Document Server is required for each scanner. For convenient electronic distribution of copied materials to e-mail addresses, it is suggested that the Document Server and the scanner device be located in the mail or printer room - in close proximity to the workgroup or department users. Refer to the table below for a comprehensive list of supported functionality in the AXIS 70/70U and the AXIS 7000. 8 Introduction User's Manual The AXIS 7000 Network Document Server The AXIS 7000 Network Document Server connects and networks a broad range of office and production scanners anywhere in Ethernet and Fast Ethernet networks. The AXIS 7000 transforms paper documents into a digital format and sends them as an e-mail attachment, to a file server, to a web page, to print or to a URL thus offering versatile document management over IP networks. Supplied as a standalone unit and located beside your scanner or digital copier, one AXIS 7000 is required for each device for convenient electronic distribution of copied materials to e-mail addresses and application servers. Features and Benefits (AXIS 7000) File Server Independence The AXIS 7000 is connected as a node in Ethernet or Fast Ethernet networks, enabling scanner devices to be accessed via standard Internet protocols. Communicating directly with the network client, the AXIS 7000 can be used independently of file servers, which means reduced network licensing fees. The product affords high performance, reliability and operational independence from other equipment. User's Manual Simplicity Introduction The file-server-independent approach makes installation quick and convenient. In most environments, the physical connection to the network is the only installation required prior to using the AXIS 7000. No additional software is required on clients or file servers, except for viewing applications for displaying images in TIFF, JPEG and PDF format. The built-in Web server provides cross platform management from any standard Web browser, such as Netscape Navigator or Internet Explorer. The dynamically generated Web pages provide menu-based configuration and management capabilities as well as context sensitive help and links or user documentation and on-line support. From the AXIS 7000 control panel, you can send or copy directly to e-mail addresses, FTP servers or desktop directories, and even to network printers. You can also use a standard Web browser to trigger and save scanned documents. The diverse range of transfer methods and image formats available means that the AXIS 7000 can easily be integrated into existing workflows and adapted to satisfy your specific requirements. 9 Web-based Management Flexibility Meta Information Information sent together with the scanned image in the Information file or as a separate document. This information can be used in applications such as workflow systems, archiving systems etc. or for storing in a database server. 10 Introduction Ease of Use User's Manual The AXIS 7000 is designed for quick and easy installation on your network and your scanner device. It has a number of interesting features that will help you to simplify the distribution of your paper-based information, including: · · · · · · · · · · · Send-to-e-mail Send-to-Web browser Send-to-File Send-to-Print over Raw TCP or LPD Web-based (HTTP) management and configuration Plug-and-play functionality for supported scanner devices No additional or special software required Integrated scanner drivers, image-file creation and network transfer methods Destinations and profiles saved for regular use External e-mail addresses supported Supports industry standards Speed Auto-sense for automatically detecting the speed of the local network segment and varying the rate of data communication accordingly, between 10Mbps and 100Mbps. Transparent operation for Ethernet and Fast Ethernet networks. Improved AXIS ETRAX 100 hardware, comprising an integrated 32 bit RISC processor and associated network controllers. Provides high performance and reliability combined with low power consumption. Security Password protection of Administration tools. User authentication supported. Firmware downloadable to Flash memory using FTP. Upgrading User's Manual Document Server Comparison Functionality Office Scanners < 15 ppm Supported Devices Office Scanners > 15 ppm Production Scanners Digital Copiers Photo/A4/Letter/Legal/A5/B5 paper sizes Paper Sizes A3 and larger paper sizes User defines paper sizes PDF format TIFF format JPEG format PCL format Black/white, grayscale and color support Profiles Compression format G.4 Packbite, JPEG COmpression format G.3, Uncompressed Duplex support Multipage scanning to multiple files More than 10 profiles Fujitsu Image enhancement Send-to-e-mail Distribution methods Send-to-file Send-to-URL Send-to-print Send-to-web Distribution methods Delivery confirmation via e-mail X X X X X X Introduction 11 AXIS 70 X AXIS 70U X AXIS 7000 X X X X X X X X X X X X X X X X X X X X X X X X X X X X X X 12 Introduction User's Manual AXIS 70 Bcc functionality Cc functionality Application Integration XML support NT authentication User authentication LDAP authentication SMTP authentication Address book LDAP External address book FTP External address book Specify file name for e-mail and file destinations Specify subject for e-mail destinations Available User settings Add temporary e-mail destinations via web Add temporary e-mail destinations via keyboard Add temporary scan profiles via web Hardware 16 MB SDRAM Scan counter Real Time clock with battery back-up Other Separate info file Image information in e-mail SCSI-2 USB 1.1 X X X X X X X X X X X X X X X X X X X AXIS 70U X X AXIS 7000 X X X X X X X X X X X X X X X X X Functionality User's Manual Physical Description 13 Physical Description This section provides a physical description of the Document Server and explains the purpose and function of the connectors, indicators and user interface. The Back Panel (AXIS 7000 AXIS 70) Keyboard Connector Network Connector Push button SCSI-2 connector Power supply Push Button The Push button is used for restoring the Document Server parameters. See "Restoring Factory Default Settings" on page 133 (AXIS 7000 & AXIS 70) - a SCSI-2 connector for connection to the scanner device (AXIS 70U)- a USB connector for connection to the scanner device Connector Network Connector The Document Server is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks (10baseT and 100baseTX) and connects to the network via an RJ-45 connector, via twisted pair category 5 cable Auto-sensing allows the Document Server to vary the speed of data communication from 10 Mbps to 100 Mbps according to the local network segment Keyboard Connector Power Supply A Mini-DIN connector for connection of a standard PC compatible keyboard For use only with Axis power supply. See "Power Supply" on page 21. 14 Physical Description The Front Panel User's Manual Status Indicator Busy Indicator Power Indicator Network Indicator The front panel indicators show the status of the Document Server. The function of each indicator is described below. Status Indicator The Status indicator flashes during startup and remains lit when the Document Server is ready for use. If the status indicator turns off, this may indicate an error. The Busy indicator turns on when the Document Server is allocated for use and remains on during the scanning process. The tri-colored network indicator flashes: Yellow Green Red indicating network activity on a 10MB Ethernet network indicating network activity on a 100MB Fast Ethernet network indicating that the unit is not correctly connected to the network Busy Indicator Network Indicator Power Indicator The Power indicator is normally on while power is applied. If the indicator remains off or flashes, this indicates a problem with the Document Server or its power supply Note: When the Document Server is idle: the Power indicator should be on, the Network indicator should flash randomly, the Busy indicator should be off and the Status indicator should be permanently lit. User's Manual Physical Description 15 Control Panel The Document Server Control panel has user keys (described below) and a message display that describes the selected menu options and current status of the unit. AXIS 7000 ver. 2.40 The message display consists of 2 lines of 16 characters indicating status and menu options. User Keys The function of each user key is described below: Add page The Add page key scans the material in the scanner device. Use this key when scanning each page from bound materials, e.g. books and magazines. The Cancel key cancels the sending process at any stage and clears any selections made from the menu. It also resets error messages on the display. The Menu key The Select key scrolls the menu. selects multiple destinations. Cancel Menu Select 16 Physical Description Send User's Manual The Send key sends the scanned material to the selected destination(s) and releases the Document Server for other users. For a single page/stack of sheets, use this key to scan the material and send the image in one step. The Up and Down keys scroll and select menu options. Up/Down User Key Combinations Advanced Settings Menu Pressing and holding the Menu key while simultaneously pressing the Select key displays the Advanced menu. Use the Up · · · and Down scroll keys to select: Up/Down Event Log Firmware version number Network settings to enter the sub menu. Select Use the Select key External Keyboard It is possible to connect a standard PC compatible keyboard to the Document Server. This allows you to easily search long e-mail listings and add any non-listed addresses as temporary additions to the resident address list. Note: Be sure to disconnect the Document Server's power supply before connecting the keyboard. The Instruction label supplied with the Document Server can be attached to your keyboard for quick reference to the function of the main keys. User's Manual Physical Description 17 Network Document Server To enter an e-mail address - press Insert To search for an e-mail address - type first letters or initials C O M M U N I CAT IONS Keys The function of each key is described below: F1 The F1 key scans the material in the scanner device. Use this key to scan each page of bound materials, for example, books and magazines. F1 corresponds to the Add page key on the control panel. The F2 key sends the scanned material to the selected destination and releases the Document Server for other users. For a single page or stack of sheets, use this key to scan the material and send the image in one step. F2 corresponds to the Send key on the control panel. Press the F3 key to change the profile. Scroll through the list of available profiles by repeatedly pressing F3. Press the F4 key to change the paper size. Scroll through the list of available paper sizes by repeatedly pressing F4. AXIS 7000 only - Press the F5 key to switch between Duplex (double-sided printing) and No duplex (single-sided printing). Press the F6 key to change between defined e-mail subjects. Scroll through the list of available e-mail subjects by repeatedly pressing F6. Press the F9 key to select the pre-defined Quick Destination, see "Specifying Destinations" on page 57 for more information. The Esc key cancels the sending process at any stage and clears any selections made from the menu. It also resets error messages. Esc corresponds to the Cancel key on the control panel. F2 F3 F4 F5 F6 F9 Esc Part.No 18908 18 Physical Description Tab User's Manual The Tab key scrolls the menu. Tab corresponds to the Menu key on the control panel. The Enter key selects multiple destinations. Enter corresponds to the Select key on the control panel. The Up and Down arrow keys scroll and select menu options. The Up and Down arrow keys correspond to the Up/Down keys on the Control Panel. Note: When sending your document, the product always uses the destination and scanning options most recently displayed, whether explicitly selected or not. Enter Up/Down Insert Press the Insert key to add an address or subject. Press Enter to finish a new address or subject. Press Delete to remove a temporary address, a temporary subject or to delete characters when editing a subject. Press Backspace to delete characters. Press the Left arrow key to go backwards in the menu. Press Page Up to go to the next entry with a different first character in the "Send to:" or "Sent by:" list. Press Page Down to go to the previous entry with a different first character in the "Send to:" or "Sent by:" list. Press Home to go to the first entry in the "Send to:" or "Sent by:" list. Press End to go to the last entry in a list. Press Ctrl+A to access the advanced menu. Use Page Up/Down to scroll and select menu options. Delete Backspace Left Page Up Page Down Home/End Ctrl+A User's Manual Physical Description 19 AXIS 7000 Accessories AXIS MFP Kit The AXIS MFP Kit is a bracket for mounting the AXIS 7000 and keyboard on a digital copier. Supported copiers include models from Canon, Sharp and Océ. The MFP Kit mounts in less than 10 minutes. The AXIS TR Bridge is an optional accessory for your AXIS 7000 Network Document Server, providing a cost-efficient, permanent or temporary connection to a Token Ring network. Installation is quick and easy, as the device does not require any setup or configuration. For more information on these and other Axis products, visit the Axis web site at www.axis.com. AXIS TR Bridge 20 Basic Installation User's Manual Basic Installation This section describes the various aspects of product installation and includes: · · · · · A detailed hardware inventory Instructions for installing the Document Server into your networking environment Instructions for setting the IP address using the Document Server control panel, DHCP, RARP, BOOTP and AXIS IP Installer Instructions for setting a host name Instructions on how to verify your installation Checking the Hardware Inventory Unpack and check all the items using the following list. Contact your dealer if anything is missing or damaged. All packing materials are recyclable. Products Network Document Server AXIS 7000 0094-001-01 0094-001-02 0094-001-03 0157-001-01 0162-001-01 AXIS 70 AXIS 70U Media CD-ROM Printed Materials AXIS Network Product CD AXIS 7000 User's Guide/ AXIS 70/70U User's Guide AXIS 7000 Instruction Label/ AXIS 70/70U Instruction Label Keyboard Instruction Label rev 1.2 or higher 18630/ 19617 16567/ 19127 18909 User's Manual Optional Accessories Basic Installation 21 SCSI Cables (AXIS 7000) (AXIS 70) 50-pin high-density shielded SCSI-2 connector (micro-D) 50-pin high-density shielded SCSI-2 connector (Centronics) Bracket for mounting AXIS 7000 and keyboard Bracket for mounting AXIS 7000 and keyboard. Keyboard included US DE UK 14260 14259 17439 17531 AXIS MFP kit (AXIS 7000) AXIS MFP kit with US Keyboard (AXIS 7000) Mini Keyboard 17588 17883 17884 0125-001-01 AXIS TR Bridge (AXIS 7000) Enables a device with Ethernet output to be connected to a Token Ring network Power Supply AXIS PS-H Europe UK Australia USA/Japan Korea Europe UK Australia USA Japan Europe UK Australia USA Japan Europe UK Australia USA Japan 19108 19109 19111 19110 19112 18424 18425 18428 18480 18480 15507 15509 15510 15508 15511 14235 14236 14258 14256 14257 AXIS 70 AXIS 70U AXIS 7000 0094-xxx-03 AXIS 70 AXIS 70U AXIS 7000 0094-xxx-03 AXIS PS-F AXIS PS-E AXIS PS-C AXIS 7000 0094-xxx-01 0094-xxx-02 22 Basic Installation AXIS Network Product CD User's Manual The AXIS Network Product CD provides an easy-to-use electronic catalog, that includes Axis product software, utilities software, white papers, user documents, technical notes etc. It can be used within all of the supported Axis computing environments. Document Server does not require any additional software installation from the AXIS Network Product CD. You can view the contents of the AXIS Network Product CD via Adobe Reader or HTML interface. All documents presented on the CD are in PDF format. Notes: · · You can download the Acrobat Reader from the AXIS Network Product CD or from the Adobe Web site at www.adobe.com All of the software and information provided on the AXIS Network Product CD is also available from the Axis website at http://www.axis.com. Connecting Scanners and Digital Copiers Important! · · Check that the power supply provided with your Document Server is marked with the correct mains voltage. Make sure the scanner device is switched off and the Document Server power supply is disconnected. The SCSI bus may become damaged if you connect or disconnect units when power is on. (AXIS 7000 and AXIS 70) Connecting the AXIS 7000 / AXIS 70 to your scanner device: 1. Switch off the scanner device and disconnect the Document Server's external power supply. 2. Connect the SCSI cable to the SCSI connector on the Document Server. 3. Connect the SCSI cable to the scanner device. The Document Server uses a built-in SCSI terminator. Note that the scanner device must also be terminated properly. Refer to the documentation supplied with your scanner device. User's Manual Connecting the AXIS 70U to your scanner device: Basic Installation 23 1. Switch off the scanner device and disconnect the Document Server's external power supply. 2. Connect the USB cable to the USB connector on the Document Server. 3. Connect the USB cable to the scanner device. Note: The AXIS 70U does not support USB hubs or USB converters and can only be connected to one scanning device at a time. The AXIS 70U supports USB 1.1 Connecting the Document Server to the Network Important! Always consult your Network Administrator before making changes to the network configuration. Follow the instructions below to connect the Document Server to your network: 1. Turn off the Document Server by unplugging the power supply. 2. Connect your Document Server to the network. Note: The Document Server is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks and connects to the network via a twisted pair category 5 cable (10baseT and 100baseTX). 3. Switch on the scanner device. 4. Connect the external power supply to the Document Server. The network indicator will flash during power up and self test. The following message will appear on the display during self test: AXIS 7000 Version: x.xx where x.xx is the software version number, e.g. 2.40 24 Basic Installation Notes: The tri-colored Network indicator flashes: · · · · User's Manual yellow - indicating network activity on a 10MB Ethernet network. green - indicating network activity on a 100MB Fast Ethernet network. red -if there is no network connection. Not lit - indicates that there is no network activity. Assigning an IP Address To establish communication with the TCP/IP environment, you must assign an IP address and optionally choose a unique host name for your Document Server. Available Methods Choose your preferred method for setting the IP address from the list below then proceed to the appropriate instructions defined later in this section: Description Provides a convenient method for setting the IP address in all supported networking environments. Note: the administrator can disallow this function from the Web-based Administration pages. PC Keyboard (Not supplied) Suitable for all supported environments. Connecting a PC compatible keyboard directly to the Mini-DIN connector of the Document Server provides a quick and convenient method for managing the unit, and setting the IP address during system startup. Note: the administrator can disallow this function from the Web-based Administration pages. For further details, refer to "User Options" on page 41. Method Control Panels Environment Suitable for all supported environments. User's Manual AXIS IP Installer Suitable for all supported networking environments. Basic Installation Supplied on the AXIS Network Product CD and available via the Axis web site, this is an Axis tool that simplifies the setting of IP addresses for all Axis ThinServerTM devices, including print servers, camera servers, storage servers and document servers. Note: you should not use AXIS IP Installer to set the IP address of the Document Server, if you have an active DHCP server on your network. 25 DHCP Available in Windows NT and UNIX. Recommended method on Windows NT networks Operates on the entire network and allows for automatic but temporary assignment of IP addresses from a central pool. DHCP will, when enabled, cause the selected host to automatically allocate and download a free IP address, default router address and subnet mask to the requesting Document Server. It also provides validation data that defines how long the IP addresses will remain valid. This is the recommended method on networks, since it allows a number of parameters to be set automatically, provided the DHCP server has been configured to do so. ARP Available in Windows 95/98, Windows NT, UNIX and OS/2, Does NOT work over routers. Requires the IP address for each new device to be downloaded individually. Available in UNIX only. Available in UNIX only. Downloads the IP address to each device automatically. It requires a RARP daemon on your system and operates within a single network segment only. Similar to RARP, but operates on the entire network. It requires a BOOTP daemon on your system. RARP BOOTP 26 Basic Installation Control Panel User's Manual Follow the instructions below to set the IP address from the control panel: Note: The Administrator can disallow this function from the web-based Administration pages. For further details refer to "User Options" on page 41. 1. Power up the Document Server. Press Menu appears: AXIS 7000 Version: 2.40 when this display 2. After a few seconds this display will be shown: IP address: 000.000.000.000 3. Press Select to edit the IP address: Edit IP address: 000.000.000.000 4. Press Menu one at a time. 5. Use required. 6. Press Select 7. Press Menu to move through the digits and highlight each digit, to increase or decrease each highlighted digit, as to confirm the changes. to display the default router address setting: Default router: 000.000.000.000 8. Press Select to edit the default router address: Edit router: 000.000.000.000 9. To change the value, repeat steps 4 - 6 above. 10. Press Menu to display the subnet mask setting: Net mask: 000.000.000.000 User's Manual 11. Press Select to edit the subnet mask: Basic Installation 27 Edit net mask: 000.000.000.000 12. To change the value, repeat steps 4 - 6 above. 13. Press Menu to display the node address. This address is not editable. The node address should equal the Document Server serial number found on the underside label of the unit. 14. Press Menu .. once more to display the final instructions: Press ..... if you are finished 15. Press Select to exit the IP settings. The Document Server then completes the startup sequence. 16. Write the name or IP address of the Document Server on the supplied Instructions label and attach it to the top cover. The Document Server is ready for use when the Status indicator stops flashing and remains lit. Note: If you make a mistake while editing the parameters, press the Cancel key on the control panel to cancel the operation. Verifying the Network Settings Access the Advanced menu from the Document Server control panel to verify that the chosen network settings are correct, as described below: 1. Press and hold down the Menu key while simultaneously pressing the Select key . The Advanced menu is displayed. 2. Use 3. Press Select 4. Use to find the Network Settings option. to enter the submenus. to scroll through and check the parameter settings. 28 Basic Installation Using a PC keyboard User's Manual Connecting a PC compatible keyboard directly to the Mini-DIN connector of your Document Server provides a quick and convenient method for managing the unit and setting the IP address during system start up. Follow the procedures below to set the IP address from the keyboard. Note: The Administrator can disallow this function from the Web-based Administration pages. For further details refer to "User Options" on page 41. 1. The following commands are for the setup of the IP parameters at start-up only. If the keyboard is not already connected, make sure that the Document Server power supply is disconnected before connecting the keyboard to the Mini-DIN connector located on the rear panel. Connect the Document Server power supply and Press Tab when the following message appears: AXIS 7000 Version 2.24 2. After a few seconds the following message will appear: IP address: 000.000.000.000 3. Press Enter to edit the IP address: Edit IP address: 000.000.000.000 4. Use the following keys to enter the IP address: · Use the numeric keys to enter the digits. · Press Left or Right arrow to edit the previous or next digit. · Press Backspace to erase the last entered digit. · Press Space to move to the next three-digit group. · Press Home or End to go to the first or last three-digit group. · Press Enter to save and exit. · Press Esc to cancel. The instructions above also apply for editing the router address and subnet mask setting. User's Manual Using DHCP, ARP, RARP and BOOTP Important! Do not use the IP address used in any of the following examples. Before you begin: · · · Basic Installation Use DHCP, ARP, RARP and BOOTP as an alternative to setting the IP address from the control panel or keyboard. Follow the appropriate instructions for the preferred method below. 29 Power - Make sure the Document Server is powered on and attached to the network. System Privileges - You will need administrator privileges on the Windows NT server or root privileges on the UNIX system. Ethernet Address - Depending on the method you are using, you will need to know the Ethernet address of your Document Server. The Ethernet address is based upon the Document Server serial number. You will find the number on the underside label. IP Address - Acquire an unused IP address from your Network Administrator. · Using DHCP Follow these steps to use the DHCP method: 1. Edit or create a scope in the DHCP manager of the DHCP daemon. For Windows NT servers, refer to the "Windows NT Resource Kit" on how to do this. The entries made in this scope typically include the following parameters: · Range of IP addresses · Subnet mask · Default router IP address · Lease duration · Mail server IP address · DNS server IP address · Domain name · NTP server IP address 2. Activate the scope. Notes: · · DHCP is enabled by default but can be disabled by an Administrator using the System Settings page. The IP address and all the other settings will be downloaded automatically. You do not need to restart the Document Server. 30 Basic Installation Using ARP in Windows Important! User's Manual In Windows 95 and Windows NT, you can download the IP address using ARP. Perform the following commands to download the IP address and verify the communication. Windows 95 only: If the ARP table is empty, you must first ping an existing unit on your network before setting the IP address of your Document Server. Type arp -a to display the ARP table. From the DOS prompt, type the following: arp -s ping The Ethernet address equals the serial number of the Document Server with each pair of digits separated by a hyphen. Example: arp -s 172.16.253.80 00-40-8c-11-00-86 ping 172.16.253.80 The host will return `Reply from 172.16.253.80...' or a similar message. This indicates that the address has been set and that the communication is established. Notes: · · ARP is enabled by default but can be disabled by an Administrator using the System Settings page. Once the Document Server has established communication using an appropriate IP address, the arp/ping commands cannot be used to change the address. The reason for this is to avoid accidental or unauthorized changes of the IP address. Restart the Document Server to make it accept the setting of the IP address. You can perform a restart remotely via the Document Server web interface. See "Specifying the System Settings" on page 39. When you execute the ping command for the first time, the response time may be significantly longer than usual. · User's Manual Using ARP in UNIX and OS/2 Basic Installation In UNIX and OS/2, type the following commands to download the IP address and verify the communication: arp -s temp ping 31 The Ethernet address or node address equals the Document Server serial number with each pair of digits separated by a colon. Example: arp -s spserv 00:40:8c:11:00:86 temp ping spserv The host will return `spserv is alive' or a similar message. This indicates that the address has been set and that communication is established. Notes: · · ARP is enabled by default but can be disabled by an Administrator using the System Settings page. The arp -s command may vary between different systems. Some BSD-type systems expect the host name and Ethernet address in reverse order. IBM AIX systems require the additional argument ether for Ethernet networks, e.g. arp -s ether spserv 00:40:8c:11:00:86 temp Once the Document Server has established communication using an appropriate IP address, the arp/ping commands cannot be used to change the address. The reason is to avoid accidental or unauthorized change of the IP address. Restart the Document Server to make it accept the setting. You can perform a restart remotely via the Document Server web interface. See "Specifying the System Settings" on page 39. When you execute the ping command for the first time, the response time may be significantly longer than usual. · · Using RARP in UNIX Follow these steps to download the IP address using the RARP method: 1. Append the following line to your Ethernet address table. This is typically performed by editing the file /etc/ethers. Example: 00:40:8c:24:c0:1c spserv 32 Basic Installation User's Manual 2. If necessary, update your host table and alias name databases as required by your system. 3. Start the RARP daemon, if it is not already running. This is typically performed using the command rarpd -a 4. Restart the Document Server to download the IP address. Note: RARP is enabled by default but can be disabled by an Administrator using the System Settings page. User's Manual Using BOOTP in UNIX Basic Installation Follow these steps to download the IP address using the BOOTP method: 1. Append the following entry to your boot table. This is typically performed by editing the file /etc/bootptab. :ht=:vm=:\ :ha=:ip=:\ :sm=:gw= 33 where: ht vm ha ether for Ethernet rfc1048 The Ethernet or node address, i.e. the Document Server serial number The IP address of the Document Server The subnet mask The default router address ip sm gw Example: spserv:ht=ether:vm=rfc1048:\ :ha=00408c24c01c:ip=172.16.253.80:\ :sm=255.255.0.0:gw=172.16.253.254 2. If necessary, update your host table and alias name databases as required by your system. 3. Start the BOOTP daemon, if it is not already running. This is typically performed using the command bootpd -a 4. Restart the Document Server to download the IP address, default router address and subnet mask. Note: BOOTP is enabled by default but can be disabled by an Administrator using the System Settings page. 34 Basic Installation User's Manual Mapping a Host Name to the IP Address If you are using host names, you can map a unique host name to the acquired IP address. Refer to your system manuals or to your Network Administrator for instructions on how to perform the name mapping on your particular system. Note: If the host name has not been included in the system host table, you can still perform the following instructions on how to download the IP address. In this case, simply replace the host name entry with the IP address wherever needed. Registering and Resolving Host Names In order to register the host name of the Document Server in networks with dynamic IP address settings, WINS (Windows Internet Name Service) is supported. It is recommended that this method is used if you are setting the IP address of the Document Server using DHCP. WINS only supports 15 character long host names. If your host name is longer than 15 characters, the Document Server truncates the host name to 15 characters when registering with a WINS server. Notes: · The host name limitations conclude that the host name should be no longer than 15 characters and it should only contain the characters `A - Z', `a-z' and `-'. Refer to your system manuals or to your network administrator for instructions on how host name resolutions are performed on your system. WINS host name rules · Verifying your Installation After successful installation, the Document Server will verify the attached scanner device and display the name of the detected device. If the scanner device is not supported, an error message will be displayed. User's Manual Basic Installation If no destinations have been specified, the Document Server will display: Connect using Web browser 35 If one or more destinations have already been specified, the Document Server will display: Send to: xxxxxx where "xxxxxx" is the first destination in the destination list. To verify the communication, you can access the Document Server using a standard Web browser such as Netscape Navigator or Internet Explorer: 1. Place a document in the scanner device. 2. Start your Web browser and enter the name or IP address of your Document Server in the location/address field, e.g. http://172.16.253.80 3. The Document Server Home Page is displayed. Document Server's IP address Example from AXIS 7000 4. (AXIS 7000) Click Scan. Depending on the image format specified by the profile, the Web browser will display the scanned image in an associated image viewer or ask you to save the file (AXIS 70/70U) Click admin, enter username and password, click Profiles and click on one of the profile names. Click Scan. Depending on the image format specified by the profile, the web browser will display the image in an associated image viewer, or ask you to save the file. 36 Configuring the Document Server User's Manual Configuring the Document Server This section is targeted specifically to users responsible for the administration of the Document Server. The Administrator is granted high-level privileges denied to the ordinary user. Some settings described here are available for the AXIS 7000 only. Important! To access the Document Server configuration file, you must first set the IP address as described in "Assigning an IP Address" on page 24. You configure the Document Server from a standard Web browser such as Netscape Navigator or Internet Explorer. Alternatively, edit the configuration file using a text editor and upload the file to the Document Server using FTP. Important! The following settings must be specified by the Administrator before the Document Server can be used for distributing documents on your network: · · Network settings - define the parameters for TCP/IP and SMTP protocols. Destinations - specify the e-mail address, file server or printer to which you wish to send your document. System settings - system information, administrator password, language, user privileges etc. Profiles Paper sizes The Administrator can optionally modify: · · · Overview of the Administration Tools Online help is available on every page within the Document Server web interface. This is of particular relevance when configuring the unit and should be used as a first point of reference for any administration queries. The help system is stored internally in the Document Server. User's Manual Configuring the Document Server The Web-based Administration tools provide a convenient method for managing destinations, profiles, defining the network protocol settings, establishing user privileges, authentication etc. The tools are password protected and available to the Administrator only. 37 Accessing the Tools You can access the Document Server Home Page using a standard Web browser such as Netscape Navigator or Internet Explorer. 1. Start the Web browser. 2. Enter the name or IP address of the Document Server on the location/address line, e.g. http://172.16.253.80 3. This brings you to the Document Server Home Page. Document Server's IP address Example from the AXIS 7000 4. Click admin. A prompt for a username and password is displayed when entering these pages for the first time during a Web browser session. At the prompt, log on as root and use the default password pass. 38 Configuring the Document Server Note: User's Manual It is recommended that you change the password of your Document Server as soon as possible, since all Axis products are shipped with the same default password. 5. The This Document Server page is displayed: The Administrator can modify the system settings directly from this page. Access the other Administration tools using the control buttons to the left of the page. User's Manual Configuring the Document Server 39 Specifying the System Settings Click This Document Server page to display software version, unit hardware address, memory size information and the current system settings. Important! When installing the Document Server for the first time, it is recommended that the Administrator retains the default system settings, profiles and paper sizes. Optionally, customize these when you are familiar with the unit operation and functionality. Services overview The table below provides an overview of the information and services provided by each button on this page: Button Description Allows editing of the General, Date & Time, User Options, Authentication, International and Meta Information settings. Edit View Settings Lists the current parameter settings in the configuration file. Restart Server Restarts the Document Server. Removes all previously loaded temporary destinations and profiles from the memory. Factory Defaults Restores the factory default settings and restarts the Document Server automatically. All previously loaded destinations are erased from memory. The Edit Button Click the Edit button to display the This Document Server - Edit Page. Clicking the appropriate tag displays the General, Date & Time, User Options, Authentication, International and Meta Information settings for your Document Server as described below: 40 Configuring the Document Server General User's Manual Server Password and Confirm This is the Administrator password required for accessing the AXIS 7000 for administration tools. To change the password, simply enter your new password in the Server Password field. Repeat the new password in the Confirm field to check the spelling and syntax. Notes: · · · It is recommended that you change the password of your Document Server as soon as possible, since all Axis products are shipped with the same password as default. If you lose the Server password, you must restore the factory default settings. See "Restoring Factory Default Settings" on page 133. An asterisk * is displayed for each alphanumeric character that comprises the password in the Server password field of the This Document Server page. Date & Time If you are using time synchronization, specify the time zone in which the Document Server operates. UTC is Universal Time Coordinated which used to be known as Greenwich Mean Time (GMT), i.e. the local time at the Greenwich meridian (zero degrees longitude). No DST means that automatic adjustment for DST (Daylights Savings Time) is not included. However, the country specific time zones include adjustment for DST. The AXIS 7000 has a built-in real time clock with a back-up battery which will keep the time when the power supply is disconnected. Automatically using the Network Time Protocol (NTP) Click here to obtain date and time information from a time synchronization source. Time stamps are used in the event log. NTP Server Specify the name or IP address of the NTP server used for time synchronization. SMB Click here to obtain date and time information from Microsoft Windows NT Network (SMB) - a time synchronization source for NT domains. AXIS 7000 AXIS 70/70U/7000 User's Manual Note: Configuring the Document Server 41 To use Microsoft Windows NT Network (SMB) properly WINS must be enabled and the Domain/GroupName parameter must be set to a valid name. Manually Click here to set date and time manually. User Options The Allow Users to: field defines the privileges allowed to normal users by the Administrator(s). Check the corresponding checkbox for each task a user is allowed to perform, namely: · · · · · · · · · · Add temporary e-mail destinations Add temporary profiles (AXIS 7000 only) Scan documents to Web browser (AXIS 7000 only) Specify the sender of scanned documents Configure network settings on the control panel Specify file name for e-mail and file destinations (AXIS 7000 only) Specify subject for e-mail destinations All tasks, except specify the sender of scanned documents and Specify file name for e-mail and file destinations are enabled by default. Configuring the network settings on the control panel allows the user to change the IP Address using the control panel or the external keyboard. Specify file name for file destinations allows the user to enter a new file name for an FTP destination or e-mail destination. Notes: Authentication The authentication option makes it possible for the administrator to allow access to the Document Server to authenticated users only. For more information, please refer to "Specifying Authentication Settings" on page 55. 42 Configuring the Document Server International Allows the Administrator(s) to select: User's Manual