AXIS 7100 User's Guide 1 AXIS 7100 for WORKiO Network Document Server User's Guide 2 About This Document This guide applies to the AXIS 7100 Network Document Server with software release 1.00 and subsequent releases until otherwise notified. The document provides introductory information as well as instructions on how to set up and manage the AXIS 7100. It is intended for anyone involved in installing and using the AXIS 7100. For more detailed instructions, refer to the AXIS 7100 for WORKiO User's Manual that is available in pdf format at the Axis Website and on the AXIS Product CD. AXIS 7100 User's Guide unshielded network cables). Japan - This is a class B product based on the standard of the Voluntary Control Council for Interference from Information Technology Equipment (VCCI). If this is used near a radio or television receiver in a domestic environment, it may cause radio interference. Install and use the equipment according to the instruction manual Australia - This electronic device meets the requirements of the Radio communications (Electromagnetic Compatibility) Standard 1998 AS/NZS 3548. Safety Notices Take some time to read through the safety notices before installing the AXIS 7100. Please observe all safety markings and instructions when using this product. Liability Every care has been taken in the preparation of this manual; if you detect any inaccuracies or omissions, please inform your local Axis office which can be found on the cover of this document. Axis Communications AB cannot be held responsible for any technical or typographical errors and reserves the right to make changes to the product and manuals without prior notice. Axis Communications AB makes no warranty of any kind with regard to the material contained within this document, including, but not limited to, the implied warranties of merchantability and fitness for a particular purpose. Axis Communications AB shall not be liable nor responsible for incidental or consequential damages in connection with the furnishing, performance or use of this material. Caution! - must be observed to avoid loss of data or damage to your equipment. Important: - must be observed to avoid operational impairment. Do not proceed beyond any of the above notices, until you have fully understood the implications. Copyright Information The unauthorized copying of materials that are covered by copyright and other international proprietary or intellectual property rights is prohibited in most countries. Axis Communications AB recommends that the users of this equipment seek the necessary authorizations for copying material. The instructions for use in the manual shall not be considered as an inducement to make illicit duplications of material. Any duplication will be made at the user's own risk. Trademark Acknowledgments Acrobat, Adobe, AIX, DOS, Ethernet, IBM, Internet Explorer, Macintosh, Microsoft, Netscape Navigator, UNIX, Windows and WORKiO are registered trademarks of the respective holders. Software Trademark Acknowledgments JPEG code (libjpeg) used courtesy of the Independent JPEG Group. LDAP code (libldap and libber) used courtesy of the University of Michigan at Ann Arbor. Copyright © 1991 Regents of the University of Michigan. All rights reserved. TIFF code (libtiff) used courtesy of Sam Leffler and Silicon Graphics, Inc. Copyright © 1988-1996 Sam Leffler. Copyright © 1991-1996 Silicon Graphics, Inc. Electromagnetic Compatibility (EMC) USA - This equipment generates, uses, and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual, may cause interference to radio communications. It has been tested and found to comply with the limits for a Class A computing device pursuant to Subpart B of Part 15 of FCC rules, which are designed to provide reasonable protection against such interference when operated in a commercial environment. Operation of this equipment in a residential area is likely to cause interference in which case the user at his/her own expense will be required to take whatever measures may be required to correct the interference. Shielded cables should be used with this unit to ensure compliance with the Class A limits. Maintenance It is recommended that you use a moist cloth to clean the unit. Do not use petroleum based substances as this may cause damage. Support Services Should you require any technical assistance, please contact your local dealer or local Panasonic office. If your questions cannot be answered immediately, your dealer will forward your queries through the appropriate channels to ensure you a rapid response. Europe - This digital equipment fulfils the requirements for radiated emission according to limit B of EN55022, and the requirements for immunity according to EN55024 residential, commercial, and light industry (Compliance is not valid for AXIS 7100 for WORKiO User's Guide Part No: 18907 Copyright © Axis Communications AB Rev: 1.0 2001 Date: November 2001 AXIS COMMUNICATIONS Quick User's Guide AXIS 7100 User's Guide Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .4 Product Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Physical Description . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 The Control Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 Indicators . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Connectors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Basic Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Installation Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9 Checking the Hardware Inventory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .10 Connecting Digital Copiers and Scanners . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 Connecting the AXIS 7100 to the Network . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .11 Assigning an IP Address to the AXIS 7100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12 Verifying the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .14 Verifying the Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .15 Configuring the AXIS 7100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 Accessing the Administration Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .17 Specifying the Network Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18 Specifying Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Specifying a destination automatically . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Specifying a destination manually . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .19 Adding New Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .20 Specifying System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21 Using the AXIS 7100 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22 Sending to Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .22 Paper Orientation on Digital Copiers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 Adding E-mail Destinations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 Using a standard PC Keyboard . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .25 Adding a new e-mail address to the list using a keyboard: . . . . . . . . . . . . . . . . .26 Adding a new e-mail address to the list from a web browser: . . . . . . . . . . . . . . .26 Adding Temporary Profiles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .27 Viewing the Scanned Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 Associating Image Formats with Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . .29 Specifying a Sender . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 AXIS 7100 Parameter Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .31 3 4 Introduction AXIS 7100 User's Guide Introduction This document provides introductory instructions on how to set up and manage the AXIS 7100 for WORKiO Network Document Server within your networking environment. For more information, please refer to the AXIS 7100 User's Manual, which is available in PDF format from the AXIS Product CD or the Axis web site at http://www.axis.com Important! Online help is available on every page within the AXIS 7100 web interface. This is of particular relevance when configuring the unit and should be used as a first point of reference for any administration queries. The help system is stored internally in the AXIS 7100. AXIS Product CD The AXIS Product CD provides an easy-to-use electronic catalog, that includes all of the latest AXIS Software Utilities, Product Software, White Papers, User Documentation, Technical Notes, etc. It is compatible for use within all of the supported Axis computing environments. The AXIS 7100 is server independent and requires no additional software for installation purposes. Software provided on the AXIS Product CD is optional for management and installation. You can view the contents of the AXIS Product CD via the Adobe Reader interface or HTML interface. All documents on the CD are in PDF format. Note: If the Adobe Acrobat Reader 3.0 or higher is not installed on your system: · · Windows users: click Get Adobe Reader button from the main user interface. Non-Windows users: locate and run the appropriate installer from the tools/Acrobat/ folder. Axis web site All of the software and information provided on the AXIS Product CD is also available from the AXIS 7100 product page on the Axis web site at http://www.axis.com. From this site you can also access corporate information, learn about other Axis products, etc. AXIS 7100 User's Guide Product Overview 5 Product Overview Connected to your WORKiO copier, the AXIS 7100 for WORKiO Network Document Server (referred to in this document as AXIS 7100) distributes paper-based information across workgroups, organizations and the Internet. It is easily integrated into existing workflows and document management systems, optimizing office investments, reducing organizational overhead and significantly cutting mailing costs. Connecting to 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks, the AXIS 7100 allows documents to be easily distributed to any e-mail address, file server, RightFax server or printer. Web Browser File Server / RightFax Server E-mail AXIS 7100 Printer WORKiO DP-2500 For convenient electronic distribution of scanned documents e.g. to e-mail addresses and RightFax servers, the AXIS 7100 and the WORKiO copier should preferably be located in the mail or printer room - in close proximity to the workgroup. 6 Physical Description AXIS 7100 User's Guide Physical Description The Control Panel The AXIS 7100 Control panel consists of user keys (described below) and a message display that describes the selected menu options and current status of the unit. Button Add Cancel Menu Select Send Up/Down Notes: · · Description Scans the material in the scanning device. For bound material, use this key to scan each page. Cancels the scanning process at any stage and clears any selections made from the menu. Resets error messages. Scrolls through the menu. Selects multiple destinations. Sends the scanned material to the selected destination and releases the AXIS 7100 for other users. For a single page/stack of paper, use this key to scan the material and send the image in one step. Scrolls and selects menu options. When sending your document, the AXIS 7100 always uses the currently displayed destination and scanning options, whether explicitly selected or not You can connect a standard PC-AT Keyboard to the AXIS 7100. This allows you to enter e-mail addresses at the WORKiO copier, to easily search long e-mail listings and to save any non-listed addresses as a tempor ...