BeoCom 4 Guide Before you start... How to use this Guide Use this Key to identify what a button or status display looks like in an instruction sequence. Buttons on the handset... The wheel The Calls list button, which gives access to the list of outgoing and incoming calls OK The button in the middle of the wheel The phone button, which starts or ends a call 0­9 The handset display... 692288 s The digit buttons Call? t A black arrow indicates that more options are available if you turn the wheel in the direction shown ­ clockwise for right, and counter-clockwise for left. A grey arrow indicates that no more options are available in the direction shown. Contents 3 Get started with BeoCom 4, 4 Find out how to connect the base to the telephone line and to the mains, set the time and date, charge the battery, interpret the indicator light, use the buttons and navigate using menus on the display. The chapter also contains information about maintenance and accessories. Daily use, 10 Find out how to make and answer calls, adjust the volume, mute the microphone, store a number and name in the Phonebook after a call, use the Calls list, display information about new, unanswered calls and lock the handset keypad. Use the Phonebook, 17 Find out how to enter, edit and delete names and numbers in the Phonebook, store numbers from the Calls list, and call and store extension numbers. Preference settings, 22 This chapter includes an overview of the Settings menu, which allows you to select the ringer melody and ringer volume, give the handset a name, set the clock, cancel the display of new calls and choose a display language. Important information about BeoCom 4, 23 This chapter contains technical data, conditions of the product guarantee and other important information about your phone. Index, 26 Find the specific subject you want to know more about. 4 Get started with BeoCom 4 Placement Place the base on an even, horizontal surface. The phone should not be placed in damp, dusty or polluted surroundings and should not be directly exposed to liquids or sunlight. Avoid the charging contacts touching metal or greasy parts. The phone is designed for use in dry, domestic environments only, with temperatures of 0­45°C and relative humidity of 15­95%. Clean your phone using a soft, damp cloth with a few drops of mild detergent added. Connection LINE POWER To be able to use your phone, you must connect it to your telephone line and to the mains as shown. If the mains adaptor is not plugged in, or if the power supply is cut off, your phone will not function. Make alternative arrangements for access to emergency services. 1 4 7 2 5 8 0 OK 3 6 9 Connect and use a headset Connect a headset to the socket on the handset. You can then answer incoming calls by pressing any button ­ with the exception of the C button ­ on the handset keypad. Place a call as described on page 10. An optional headset can be purchased from your Bang & Olufsen retailer. When you connect a headset, `Headset connected' appears briefly on the display. 5 Charge the handset battery When the handset is placed in the base, the battery is charged if necessary. For safety reasons, the battery is not charged when packed, so you must charge the battery for at least 20 minutes before using the phone. About charging... ­ The base must be connected to the mains. ­ It takes four hours to fully charge the battery. ­ Talk-time per charge is approximately 12 hours. ­ Standby time per charge is approximately 150 hours. The handset controls battery charging, so you can always place the handset in the base after use, even if the battery does not need recharging. Leaving the handset in the base does not reduce the lifetime of the battery. Should it be necessary to replace the battery, please contact your Bang & Olufsen retailer. When the battery requires charging, a message appears on the display, and the handset beeps during calls. To both stop the signal and remove the warning message from the display during a call, press C. Set the time and date After you connect the base to the mains and the telephone line, the display prompts you to set the time and date. The time is shown when the phone is not in use and when there is no new information in the display. Time and date are also shown with call information in the Calls list. s Information t OK `Information' appears in the display. Press OK to view the information Turn the wheel until `Clock not set' is shown and press OK s Clock not set t OK Turn the wheel to set the year OK Press to store and move to the next setting Complete the setting of the clock... OK Press to store the selected settings 6 >> Get started with BeoCom 4 Phone feedback ­ indicator light The indicator light flashes red when... ­ The phone rings ­ There is information in the Information menu. Refer to page 9 for a description of the Information menu ­ The line is in use by another phone ­ New unanswered calls are registered. Refer to page 15 for further information ­ You have an active call The indicator light is located on the back of the handset. Use the belt clip A belt clip for your phone is available from your Bang & Olufsen retailer. Put the handset in the belt clip and take the phone with you around the home or office. 7 Handset buttons Access the Calls list. The Calls list contains the most recent outgoing and incoming calls Turn the wheel to search in the Phonebook, the Calls list and the menu system. During a call, turn the wheel to adjust the volume Access menu options on the display, and accept and store entries or settings. Press and hold to switch the handset off, and press briefly to switch it on Mute the ringing of a single incoming call, or delete the most recent entry. Press to go back to a previous menu, or press and hold to exit a function completely Start and end a call 1 2 5 8 0 3 6 9 OK (wheel middle) 10:08 C C R Digit buttons for entering telephone numbers Used in telephone numbers, for Call Forwarding and other automated services Used with certain automated services, and when BeoCom 4 is used with a switchboard 0­9 4 7 R The display is illuminated when the handset is in use. 8 >> Get started with BeoCom 4 The handset display Phonebook The primary function of the display is to keep you informed before, during and after a call. The display informs you of new calls. Access the main menu... If the handset is off, press OK to switch to OK standby OK If the handset is in standby, press OK to access the main menu Turn the wheel to view options on the display OK Press to select an option Keypad lock? Silence? Delete Calls list Options in the main menu Phonebook... Access the built-in Phonebook. Keypad lock?... Lock the handset keypad. Refer to page 16 for further information Silence?/Silence off?... Mute/reconnect the ringing of the handset. If you mute the ringing of the handset, `Silence´ appears on the display. Incoming calls are still registered in the Calls list. Delete Calls list... Delete the entire content of the Calls list. Refer to page 14 for information about the Calls list. Settings... Refer to page 22 for information about the Settings menu. Display of new, unanswered calls While the handset is in standby, the display informs you of any unanswered calls you have received. The menu disappears when you have seen the calls, and the call information is moved to the Calls list. You can cancel the display of new calls via the Settings menu. `3 new calls' appears in the display... OK Press to see the caller number, the time and the date of the newest call. If the name is stored in the Phonebook, the name is shown instead of the number Turn the wheel to see the other calls C When you have seen the new calls, press C to leave the menu Settings 3 new calls John Smith 23 May 17:22 2 calls If you wish to access the main menu without viewing new call information, simply turn the wheel. 9 Important information on the display While the phone is in standby, the Information menu informs you that conditions exist which impede or otherwise affect the optimal use of your phone. The Information menu appears on the display while the handset is in standby as long as the conditions apply. `Information' appears in the display... Press to be able to see the information OK Turn the wheel to see the information s Information No contact with base Clock not set t No dial tone OK Set year s Press to be able to adjust relevant settings t 2003 Charge battery Turn the wheel to adjust settings, and press OK to store them OK Clock not set If you wish to access the main menu without viewing the information, simply turn the wheel. 10 Daily use Make and answer calls David Jones Call time: 0:43 Press the button to start and end a call. During the call, the phone displays the duration of the call and the number or name of the person called. If you do not wish to answer a call, you can mute the ringing signal. Make and end calls... 0­9 Enter the telephone number If you want to edit the number, turn the wheel to move the cursor to the immediate right of the digit in question and press C to delete it. Otherwise... Press to make the call. The call time is shown, and if the name is stored in the Phonebook, the name is shown as well Press to end the call. Alternatively, place the handset in the base Answer a call... Press and then answer the call Press to end the call. Alternatively, place the handset in the base Mute the ringing of a single incoming call... C Press to mute the ringing signal A black line appears at the bottom of the display during active calls. A grey line indicates an active call by a phone on the same line, and a blinking black line indicates an incoming call. To get a dial tone before entering the number, press . You can mute the ringing signal for all incoming calls via the Silence? menu. Refer to page 8 for further information. C 11 Volume and the microphone During a call, you can adjust the volume level with the wheel. You can also switch off the microphone, if you do not wish the person on the phone to overhear a conversation you are having with a person in the room. Turn the handset volume up or down... Turn the wheel to adjust the handset volume Turn the microphone on or off... Press to open the display. If the microphone is OK Mic. off? on, the display prompts you to switch it off, and if it is off, you are prompted to switch it on OK Press to select the displayed setting Volume A selected volume setting ­ with the exception of the two highest settings ­ applies to all subsequent calls until the next time you adjust the volume. If the microphone is muted, the handset beeps at short intervals. 12 >> Daily use Store a number after a call You can make Phonebook entries easier to find. For example: Mary & Robert B&O Michael L_Jane After a call, you are prompted to store the number in the Phonebook, provided it is not already there and the Phonebook is not full. You can also enter a name with the number. The Phonebook can contain 200 entries of maximum length, and more than 200 if you keep your entries short. After a call... ­ When entering couples' names, put first names in alphabetical order; ­ When entering names of colleagues, put the company name first; ­ When entering the names of childrens' friends, start with the child's first initial. To switch between upper and lower case letters while entering a name, select `Aa'. To be able to select national characters, select `@a' . To switch back from the list of national characters, select `Aa'. Refer to Use the Phonebook on pages 17­21 for more information about how to use the built-in Phonebook. 692288 Enter name? The display prompts you to store the number and enter a name. If you do not wish to store the number, simply press C or place the handset in the base. Otherwise... Press to store the number. You can then enter a name OK Enter name: Aa ABCDEFGHIJK... Turn the wheel to select letters for the name OK Press to store the selected letter Finish `typing' the name To store an entry, turn the wheel to move the cursor to the file cabinet symbol ( ) and press OK OK 13 Search the Phonebook and make a call You can search directly for a name or number from the entire list of names in the Phonebook. If you have stored many entries in the Phonebook, you can find a name and number by searching for names beginning with a particular letter. Search the entire Phonebook... While the phone is in standby, turn the wheel to search through the entire Phonebook Press to make a call Search for a name by its first letter... OK While the phone is in standby, press OK to access the main menu OK Press OK to access the Phonebook Turn the wheel to select the first letter. Only letters with corresponding entries appear OK Press to search through names beginning with the letter you selected Turn the wheel to search through the names and press to make a ...