User manual BROTHER DCP-7020

USER'S GUIDE DCP-7020 Version A If you need to call Customer Service Please complete the following information for future reference: Model Number: DCP-7020 Serial Number:* Date of Purchase: Place of Purchase: * The serial number can be displayed on the LCD screen (Menu, 3, 1). Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; may support an insurance claim by you in the event of product loss covered by insurance; and, will help us notify you of enhancements to your product and special offers. The most convenient and efficient way to register your new product is on-line at http://www.brother.com/registration ©1996-2005 Brother Industries, Ltd. Brother numbers IMPORTANT For technical help, you must call the country where you bought the DCP. Calls must be made from within that country. Register your product By registering your product with Brother International Corporation, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; may support an insurance claim by you in the event of product loss covered by insurance; and, will help us notify you of enhancements to your product and special offers. Please complete and fax the Brother Warranty Registration And Test Sheet or, for your convenience and most efficient way to register your new product, register on-line at http://www.brother.com/registration Frequently asked questions (FAQs) The Brother Solutions Center is our one-stop resource for all your DCP needs. You can download the latest software, documents and utilities, read FAQs and troubleshooting tips, and learn how to get the most from your Brother product. http://solutions.brother.com Note You can check here for Brother driver updates. For Customer Service In USA: 1-800-284-4329 (voice) 1-901-379-1215 (fax) 1-800-284-3238 (TTY service for the hearing-impaired) 1-877-BROTHER (voice) (514) 685-4898 (fax) In Canada: Service Center Locator (USA only) For the location of a Brother authorized service center, call 1-800-284-4357. Service Center Locations (Canada only) For the location of a Brother authorized service center, call 1-877-BROTHER. i Brother fax back system (USA only) Brother has installed an easy-to-use fax back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to receive faxed instructions and an Index of fax back subjects. In USA only: 1-800-521-2846 Ordering accessories and supplies For best quality results use only genuine Brother accessories, which are available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover, or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of the Brother accessories and supplies that are available for purchase.) In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com In Canada: 1-877-BROTHER (voice) Description Toner Cartridge Drum Unit External Wireless Print/Scan Server (Option) External Print Server (Option) User's Guide Quick Setup Guide DR-350 NC-2200w NC-2100p LF6552001 (English for USA and Canada) LF6552002 (French for Canada) LF6557001 (English for USA and Canada) LF6557002 (French for Canada) Item TN-350 (Prints up to 2,500 pages) ii Notice - Disclaimer of Warranties (USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. iii Brother® One Year Limited Warranty and Replacement Service (USA only) Who is covered: · This limited warranty ("warranty") is given only to the original end-use/retail purchaser (referred to in this warranty as "Original Purchaser") of the accompanying product, consumables and accessories (collectively referred to in this warranty as "this Product"). · If you purchased a product from someone other than an authorized Brother reseller in the United States or if the product was used (including but not limited to floor models or refurbished product), prior to your purchase you are not the Original Purchaser and the product that you purchased is not covered by this warranty. What is covered: · This Product includes a Machine and Consumable and Accessory Items. Consumable and Accessory Items include but are not limited to print heads, toner, drums, ink cartridges, print cartridges, refill ribbons, therma PLUS paper and thermal paper. · Except as otherwise provided herein, Brother warrants that the Machine and the accompanying Consumable and Accessory Items will be free from defects in materials and workmanship, when used under normal conditions. · This warranty applies only to products purchased and used in the United States. For products purchased in, but used outside, the United States, this warranty covers only warranty service within the United States (and does not include shipping outside the United States). What is the length of the Warranty Periods: · Machines: one year from the original purchase date. · Accompanying Consumable and Accessory Items: 90 days from the original purchase date or the rated life of consumable, whichever comes first. What is NOT covered: This warranty does not cover: (1)Physical damage to this Product; (2)Damage caused by improper installation, improper or abnormal use, misuse, neglect or accident (including but not limited to transporting this Product without the proper preparation and/or packaging); (3)Damage caused by another device or software used with this Product (including but not limited to damage resulting from use of non Brother®-brand parts and Consumable and Accessory Items); iv (4)Consumable and Accessory Items that expired in accordance with a rated life; and, (5)Problems arising from other than defects in materials or workmanship. (6)Normal Periodic Maintenance Items, such as Paper Feeding Kit, Fuser and Laser Units. This limited warranty is VOID if this Product has been altered or modified in any way (including but not limited to attempted warranty repair without authorization from Brother and/or alteration/removal of the serial number). What to do if you think your Product is eligible for warranty service: Report your issue to either our Customer Service Hotline at 1-800-284-4329 for Fax, MFC and DCP and 1-800-276-7746 for Printers, or to a Brother Authorized Service Center within the applicable warranty period. Supply Brother or the Brother Authorized Service Center with a copy of your dated bill of sale showing that this Product was purchased within the U.S. For the name of local Brother Authorized Service Center(s), call 1-800-521-2846. What Brother will ask you to do: After contacting Brother or a Brother Authorized Service Center, you may be required to deliver (by hand if you prefer) or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale. You are responsible for the cost of shipping, packing product, and insurance (if you desire). You are also responsible for loss or damage to this Product in shipping. What Brother will do: If the problem reported concerning your Machine and/or accompanying Consumable and Accessory Items is covered by this warranty and if you first reported the problem to Brother or an Authorized Service Center within the applicable warranty period, Brother or its Authorized Service Center will repair or replace the Machine and/or accompanying Consumable and Accessory Items at no charge to you for parts or labor. The decision as to whether to repair or replace the Machine and/or accompanying Consumable and Accessory Items is made by Brother in its sole discretion. Brother® One Year Limited Warranty and Replacement Service (USA only) Brother reserves the right to supply a refurbished or remanufactured replacement Machine and/or accompanying Consumable and Accessory Items and use refurbished parts provided such replacement products conform to the manufacturer's specifications for new product/parts. The repaired or replacement Machine and/or accompanying Consumable and Accessory Items will be returned to you freight prepaid or made available for you to pick up at a conveniently located Authorized Service Center. If the Machine and/or accompanying Consumable and Accessory Items are not covered by this warranty (either stage), you will be charged for shipping the Machine and/or accompanying Consumable and Accessory Items back to you and charged for any service and/or replacement parts/products at Brother's then current published rates. The foregoing are your sole (i.e., only) and exclusive remedies under this warranty. What happens when Brother elects to replace your Machine: When a replacement Machine is authorized by Brother, and you have delivered the Machine to an Authorized Service Center, the Authorized Service Center will provide you with a replacement Machine after receiving one from Brother. If you are dealing directly with Brother, Brother will send to you a replacement Machine with the understanding that you will, after receipt of the replacement Machine, supply the required proof of purchase information, together with the Machine that Brother agreed to replace. You are then expected to pack the Machine that Brother agreed to replace in the package from the replacement Machine and return it to Brother using the pre-paid freight bill supplied by Brother in accordance with the instructions provided by Brother. Since you will be in possession of two machines, Brother will require that you provide a valid major credit card number. Brother will issue a hold against the credit card account number that you provide until Brother receives your original Product and determines that your original Product is entitled to warranty coverage. Your credit card will be charged up to the cost of a new Product only if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the problems with your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). The replacement Machine you receive (even if refurbished or remanufactured) will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Machine that is sent to you and your original Machine shall become the property of Brother. Retain your original Accessory Items and a copy of the return freight bill, signed by the courier. Limitations: Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement as described above, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you. THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. · This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives. · This warranty gives you certain rights and you may also have other rights that may vary from state to state. · This Limited Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change. Important: We recommend that you keep all original packing materials, in the event that you ship this Product. © 2003 Brother International Corporation v BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. ("Brother"), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a "Brother" Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt. For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your User's Guide for proper packaging.) For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your User's Guide for proper packaging.) BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED. No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you. This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence. Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Internet support: support@brother.ca or browse Brother's Web Site: www.brother.com Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6 vi Safety precautions We use the following icons throughout this User's Guide. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch DCP parts that are hot. Cautions specify procedures you must follow or avoid to prevent possible damage to the DCP or other objects. Improper Setup icons alert you to devices and operations that are not compatible with the DCP. Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features. To use the DCP safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the DCP. Before you clean the inside of the DCP, make sure you have unplugged the power cord from the AC power outlet. Do not handle the plug with wet hands. Doing this might cause an electrical shock. After you use the DCP, some internal parts are extremely HOT! To prevent injuries, be careful not to put your fingers in the areas shown in the illustration. vii WARNING The fuser unit is marked with a caution label. Please do not remove or damage the label. To prevent injuries, be careful not to put your hands on the edge of the DCP under the document cover or scanner cover. To prevent injuries, be careful not to put your fingers in the area shaded in the illustrations. When you move the DCP, grasp the side hand holds that are under the scanner. DO NOT carry the DCP by holding it at the bottom. Do not use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire, Please carefully clean the toner dust with a dry, lint-free cloth and dispose of it according to local regulations. This product must be installed near an AC power outlet that is easily accessible. In case of an emergency, you must disconnect the power cord from the AC power outlet to shut off the power completely. WARNING IMPORTANT SAFETY INSTRUCTIONS Basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning. 3. Use only the power cord provided with the DCP. SAVE THESE INSTRUCTIONS viii Table of Contents 1 Introduction Using this Guide ..................................................................................................1-1 Choosing a location .............................................................................................1-2 How to access the complete User's Guide ..........................................................1-3 To view Documentation (For Windows®).......................................................1-3 To view Documentation (For Macintosh®) .....................................................1-4 Control panel overview ........................................................................................1-5 Load document....................................................................................................1-6 Using the automatic document feeder (ADF) ................................................1-6 Using the scanner glass ................................................................................1-7 About paper .........................................................................................................1-8 Recommended Paper....................................................................................1-8 Choosing acceptable paper...........................................................................1-8 How to load paper .......................................................................................1-10 2 Getting started Initial Setup..........................................................................................................2-1 Setting the Paper Type..................................................................................2-1 Setting the Paper Size...................................................................................2-1 Setting the Beeper Volume............................................................................2-2 Toner Save ....................................................................................................2-2 Sleep Time ....................................................................................................2-3 Setting the LCD Contrast...............................................................................2-3 Printing the User Settings List .......................................................................2-3 3 Making copies Using the DCP as a copier ..................................................................................3-1 Making a single copy .....................................................................................3-1 Making multiple copies ..................................................................................3-1 Stop copying..................................................................................................3-1 Using the Temporary Copy keys .........................................................................3-2 Enlarging or reducing the image copied ........................................................3-2 Adjusting contrast ..........................................................................................3-3 Changing the temporary copy settings ..........................................................3-4 Changing the default copy settings......................................................................3-7 Quality ...........................................................................................................3-7 Adjusting contrast ..........................................................................................3-8 Out of Memory message .....................................................................................3-8 4 Software Features 4-1 ix 5 Important information Federal Communications Commission (FCC) Declaration of Conformity (USA only) .................................................................................................5-1 Industry Canada Compliance Statement (Canada only) ...............................5-2 Disconnect device .........................................................................................5-2 International Energy Star® Compliance Statement........................................5-2 Laser safety ...................................................................................................5-2 FDA regulations.............................................................................................5-2 Important safety instructions..........................................................................5-3 Trademarks ...................................................................................................5-4 6 Troubleshooting and routine maintenance Troubleshooting ...................................................................................................6-1 Error messages .............................................................................................6-1 Document jams .............................................................................................6-3 Paper jams ....................................................................................................6-4 If you are having difficulty with your DCP ......................................................6-8 Improving the print quality ...........................................................................6-11 Cleaning the drum unit ................................................................................6-12 Packing and shipping the DCP ..........................................................................6-15 Routine maintenance.........................................................................................6-16 Cleaning the outside of the DCP .................................................................6-16 Cleaning the scanner glass .........................................................................6-17 Cleaning the laser scanner window.............................................................6-17 Cleaning the corona wire .............................................................................6-19 Replacing the toner cartridge (TN-350) .......................................................6-19 How to replace the toner cartridge ..............................................................6-20 Replacing the drum unit (DR-350)...............................................................6-22 Machine Information ..........................................................................................6-24 Checking the Serial Number........................................................................6-24 Checking the Page Counters.......................................................................6-24 Checking the Drum Life ...............................................................................6-25 A Appendix On-screen programming..................................................................................... A-1 Menu table.................................................................................................... A-1 Menu Mode......................................................................................................... A-1 x S Specifications Product description ............................................................................................. S-1 General............................................................................................................... S-1 Print media.......................................................................................................... S-2 Copy ................................................................................................................... S-3 Scanner .............................................................................................................. S-3 Printer ................................................................................................................. S-4 Interfaces............................................................................................................ S-4 Computer requirements...................................................................................... S-5 Consumable items.............................................................................................. S-6 Optional External Wireless Print/Scan Server (NC-2200w)................................ S-6 Optional External Print Server (NC-2100p) ........................................................ S-7 I Index I-1 xi 1 Introduction Using this Guide Throughout this Guide you will see special symbols alerting you to important warnings, notes and actions. Special fonts identify keys you should press, messages that appear on the LCD, and important points or related topics. Bold Italics Courier Bold typeface identifies specific keys on the DCP's control panel. Italicized typeface emphasizes an important point or refers you to a related topic. Courier type face identifies the messages on the LCD of the DCP. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch DCP parts that are hot. Cautions specify procedures you must follow or avoid to prevent possible damage to the DCP or other objects. Improper Setup icons alert you to devices and operations that are not compatible with the DCP. Notes tell you how you should respond to a situation that may arise or give tips about how the current operation works with other features. 1-1 Introduction Choosing a location Place your DCP on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the DCP near a standard, grounded AC power outlet. Choose a location where the temperature remains between 50° to 90.5° F (10° to 32.5°C). CAUTION Avoid placing your DCP in a high-traffic area. Do not place your DCP near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose your DCP to direct sunlight, excessive heat, moisture, or dust. Do not connect your DCP to an AC power outlet controlled by wall switches or automatic timers. Disruption of power can wipe out information in the DCP's memory. Do not connect your DCP to an AC power outlet on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. 1 1-2 Chapter 1 How to access the complete User's Guide This User's Guide does not contain all the information about the DCP such as how to use the advanced features of the Printer and Scanner. When you are ready to learn detailed information about these operations, read the complete User's Guide in the `Documentation' section of the CD-ROM. Note If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. 4 5 Click Documentation. Click the documentation you want to read. · Quick Setup Guide: Setup and Software Installation Instructions · User's Guide (2 manuals): User's Guide for stand-alone operations and Software User's Guide · PaperPort® User's Guide: Document Management Software To view Documentation (For Windows®) From the Start menu, select Brother, MFL Pro Suite DCP-7020 from the Programs Group, and then select User's Guide. --OR-- 1 2 3 Turn on your PC. Insert the Brother CD-ROM labeled Windows® into your CD-ROM drive. If the model name screen appears, click your model name. If the language screen appears, click your language. The CD-ROM main menu will appear. How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: How to scan using Windows® in Chapter 2 (For Windows® 98/98SE/Me/ 2000 Professional/XP/Windows NT® Workstation Version 4.0) Using ControlCenter2.0 in Chapter 3 (For Windows® 98/98SE/Me/ 2000 Professional/XP/Windows NT® Workstation Version 4.0) Network Scanning in Chapter 6 (optional NC-2200w external wireless print/scan server required) PaperPort® User's Guide Instructions for scanning directly from ScanSoft® PaperPort® 1-3 Introduction To view Documentation (For Macintosh®) How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: Scanning from a Macintosh® in Chapter 7 1 1 Turn on your Macintosh®. Insert the Brother CD-ROM labeled Macintosh® into your CD-ROM drive. The following window will appear. (For Mac OS® 9.1 - 9.2/Mac OS® X 10.2.4 or greater) Using ControlCenter2.0 (For Mac OS® X 10.2.4 or greater) in Chapter 7 Network Scanning in Chapter 7 (optional NC-2200w external wireless print/scan server required) Presto!® PageManager® User's Guide Instructions for scanning directly from Presto!® PageManager®. (Mac OS ® X) 2 3 4 Double-click the Documentation icon. The select Language screen appears, double-click your language. Click the documentation you want to read. · Quick Setup Guide: Setup and Software Installation Instructions · User's Guide (2 manuals): User's Guide for stand-alone operations and Software User's Guide 1-4 Chapter 1 Control panel overview Stack 100% Copies:01 Auto 1 Copy keys (Temporary settings): Options You can quickly and easily select temporary settings for copying. Enlarge/Reduce Lets you enlarge or reduce copies depending on the ratio you select. Contrast Lets you select the copy quality for your type of document. Number of Copies Use this key to make multiple copies. 3 Scan Lets you access Scan mode. 4 Start Lets you start making copies or start scanning. 5 Stop/Exit Stops an operation or exits from the menu. 6 Print key: Job Cancel You can cancel a print job and clear the print memory. 7 Liquid Crystal Display (LCD) Displays messages on the screen to help you set up and use your DCP. 2 Menu Mode: Menu Lets you access the Menu to program. or Press to scroll through the menus and options. Also you can use these keys to enter numbers. Set Lets you store your settings in the DCP. 1-5 Introduction Load document You can make copies and scan from the ADF (automatic document feeder) and from the scanner glass. 3 Unfold the ADF document output support flap. 1 Using the automatic document feeder (ADF) The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 20 lb (80 g/m2) paper and always fan the pages before putting them in the ADF. Improper Setup DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper-clipped, pasted or taped. DO NOT use cardboard, newspaper or fabric. Make sure documents written with ink are completely dry. Documents to be scanned must be from 5.8 to 8.5 in. (147.3 to 215.9 mm) wide and 5.8 to 14 in. (147.3 to 356 mm) long. CAUTION DO NOT pull on the document while it is feeding. 1 Fan the pages well. Make sure you put the documents face up, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. 2 1-6 Chapter 1 Using the scanner glass You can use the scanner glass to copy or scan pages of a book or one page at a time. Documents can be up to Letter/A4 size (8.5 to 11 in. (215.9 to 297.4 mm)). 3 Close the document cover. CAUTION If the document is a book or is thick, do not slam the cover or press on it. Note To use the scanner glass, the ADF must be empty. 1 2 Lift the document cover. Using the document guidelines on the left, center the document face down on the scanner glass. Place documents face down on the scanner glass. 1-7 Introduction About paper Recommended Paper To get the best print quality, we suggest using the following paper. Paper Type Plain paper Item Xerox 4200DP 20 lb Hammermill Laser Paper 24 lb (Xerox Premier 80 g/m2) (Xerox Business 80 g/m2) (M-real DATACOPY 80 g/m2) (IGEPA X-Press 80 g/m2) Recycled paper Transparency Labels (Xerox Recycled Supreme) 3M CG 3300 Avery laser label #5160 (Avery laser label L7163) Choosing acceptable paper We recommend that you test paper (especially special sizes and types of paper) on the DCP before purchasing large quantities. For optimum printing, use a recommended type of paper, especially for plain paper and transparencies. For more information on paper specifications, call your nearest authorized sales representative or the place where you purchased your DCP. Use labels or transparencies that are designed for use in laser printers. If you are using special paper and the DCP has problems feeding it from the paper tray, try again using the manual feed slot. You can use recycled paper in this DCP. 1 Use paper that is made for plain-paper copying. Use paper that is 20 to 24 lb (75 to 90 g/m2). Use neutral paper. Do not use acidic or alkaline paper. Use long-grain paper. Use paper with a moisture content of approximately 5%. 1-8 Chapter 1 CAUTION Do not use the following types of paper or envelopes, they may cause a paper jam and damage your machine. Do not use: · · · · · · · · Inkjet paper; Coated paper, such as vinyl coated paper; Pre-printed or highly textured paper, or paper with an embossed letterhead; Label sheets that have had any labels removed; Paper that has been previously printed on; Paper that cannot be arranged uniformly when stacked; Paper that is made with a short grain; Damaged, curled, wrinkled, or irregularly shaped paper. 0.08 in. (4 mm) or longer 0.08 in. (4 mm) or longer Do not use: · · · · · Envelopes that have a baggy construction; Envelopes that are embossed (have raised writing on them); Envelopes that have clasps on them; Envelopes that are not sharply creased; Envelopes that are pre-printed on the inside. Paper capacity of the paper trays Paper size Paper tray Manual feed slot A4, Letter, Legal, Executive, A5, A6, B5 and B6 Width: 2.75 - 8.5 in. (69.9 215.9 mm) Length: 4.56 - 16 in. (116 406.4 mm) Paper types Plain paper, Recycled paper Transparency Plain paper, Recycled paper, Bond paper, Envelope, Label and Transparency No. of sheets up to 250 up to 10 1 1-9 Introduction How to load paper To load paper or other media in the paper tray 3 Fan the stack of paper well to avoid paper jams and mis-feeds. 1 1 Pull the paper tray completely out of the DCP. 4 Put paper in the paper tray. Maximum Paper Mark 2 While pressing the paper guide release lever, slide the adjusters to fit the paper size. Check that the guides are firmly in the slots. 5 Put the paper tray firmly back in the DCP and unfold the output paper tray support flap before you use the DCP. Output Paper Tray Support Flap Note For Legal size paper, pull out the back of the paper tray while holding the inside latch of the tray. Note When you put paper in the paper tray, please remember the following: Check that the paper is flat in the tray and below the maximum paper mark, and that the paper guides are touching the sides of the paper stack. The side to be printed on must be face down. 1 - 10 Chapter 1 To load paper or other media in the manual feed slot You can load envelopes and special print media one at a time into this slot. Use the manual feed slot to print or copy on labels, envelopes or thicker paper. Note When you put paper in the manual feed slot, please remember the following: The side to be printed on must be face up. Put the leading edge (top of the paper) in first and push it gently into the slot. Make sure that the paper is straight and in the proper position on the manual feed slot. If it is not, the paper may not be fed properly, resulting in a skewed printout or a paper jam. Do not put more than one sheet or envelope in the manual feed slot at a time, or you may cause the DCP to jam. To easily remove a small printout from the output tray, lift up the scanner cover by using both hands as shown in the illustration. 1 Slide the paper guides to fit the paper size. 2 Using both hands put one sheet of paper in the manual feed slot until you feel the front edge of the paper touch the paper feed roller. Let go of the paper when you feel the DCP feed the paper in a short distance. You can still use the DCP while the scanner cover is up. To close the scanner cover, push it down with both hands. 1 - 11 2 Getting started Setting the Paper Size You can use eight sizes of paper for printing copies: Letter, Legal, A4, A5, A6, B5, B6 and Executive. When you change the size of paper you load in the tray, you will need to change the setting for paper size at the same time so your DCP can fit a reduced copy on the page. Initial Setup Setting the Paper Type To get the best print quality, set the DCP for the type of paper you are using. 2 1 2 Press Menu and or 1.General Setup. Press Set. Press or to select 1.Paper Type. General Setup 1.Paper Type to select Note If you selected Transparency as the paper type, you will only be able to select Letter, Legal or A4 size paper in Step 3. 1 2 Press Set. Press Menu and or 1.General Setup. Press Set. Press or to select 2.Paper Size. General Setup 2.Paper Size to select 3 Press or to select Plain, Thin, Thick, Thicker, Transparency or Recycled Paper. Press Set. 4 Press Stop/Exit. Press Set. Note The DCP ejects paper with printed surfaces face down onto the output paper tray in the front of the DCP. When you use transparencies or labels, remove each sheet immediately to prevent smudging or paper jams. You can select Transparency in Step 3 only if Letter, Legal or A4 paper size was selected as the paper size. (See Setting the Paper Size on this page.) 3 Press or to select Letter, Legal, A4, A5, A6, B5, B6 or Executive. Press Set. 4 Press Stop/Exit. 2-1 Chapter 2 Setting the Beeper Volume You can change the beeper volume. The default setting is Med. When the beeper is on, the DCP will beep when you press a key or make a mistake. Toner Save You can conserve toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off. 1 2 1 2 Press Menu and or 1.General Setup. Press Set. Press or to select Press Menu and or 1.General Setup. Press Set. Press or to select to select 4.Ecology. to select 3.Beeper. General Setup 4.Ecology General Setup 3.Beeper Press Set. Press Set. 3 4 3 to select Low, Med, Press or High or Off. Press Set. Press Stop/Exit. Press or to select 1.Toner Save. Press Set. 4 5 Press Press Set. or to select On (or Off). Press Stop/Exit. 2-2 Getting started Sleep Time Setting the Sleep Time reduces power consumption by turning off the fuser inside the DCP while it is idle. You can choose how long the DCP is idle (from 00 to 99 minutes) before it goes into sleep mode. The timer is automatically reset when the DCP receives PC data or makes a copy. The factory setting is 05 minutes. While the DCP is in sleep mode you will see Sleep on the LCD. If you try to print or copy in sleep mode, there will be a short delay while the fuser warms up to its working temperature. Setting the LCD Contrast You can change the contrast to help the LCD look lighter or darker. 1 2 Press Menu and or 1.General Setup. Press Set. Press or to select 5.LCD Contrast. General Setup 5.LCD Contrast to select 2 1 2 Press Menu and or 1.General Setup. Press Set. Press or to select Press Set. 3 4 Press Dark. Press Set. or to select Light or to select 4.Ecology. General Setup 4.Ecology Press Stop/Exit. Press Set. Printing the User Settings List You can print a list of your settings. 3 Press or to select 2.Sleep Time. Ecology 2.Sleep Time 1 2 Press Menu and or 1.General Setup. Press Set. Press or to select 6.User Settings. General Setup 6.User Settings to select Press Set. 4 Use the or to enter the length of time the DCP is idle before it goes into sleep mode (00 to 99). --OR-- To turn off sleep mode, press Start and Options simultaneously. Press Press Set. or to select Off. Press Set. 3 Press Start. 5 Press Stop/Exit. Note If you want to turn off sleep mode, press Start and Options simultaneously in Step 3. 2-3 3 Making copies Making multiple copies Using the DCP as a copier You can use your DCP as a copier, making up to 99 copies at a time. The printable area of your DCP begins at approximately 0.12 in. (3 mm) from both sides and 0.12 in. (3 mm) from the top or bottom of the paper. 1 2 Load your document. Press Number of Copies repeatedly until the number of copies you want appears (up to 99). --OR-- Press Number of Copies, and then press or hold or to increase or decrease the number of copies. Note To sort the copies, press Options and or to select Stack/Sort. (See Sorting copies using the ADF on page 3-5.) 0.12" (3 mm) Unprintable area 0.12" (3 mm) 3 Press Start. Note The printable area shown above is for a single copy or a 1 in 1 copy using Letter or Legal size paper. The printable area changes with the paper size. Stop copying To stop copying, press Stop/Exit. Making a single copy 1 2 Load your document. Press Start. Note To stop copying, press Stop/Exit. 3-1 Making copies Using the Temporary Copy keys When you want to quickly change the copy settings temporarily for the next copy, use the Temporary Copy keys. You can use different combinations. Enlarging or reducing the image copied You can select the following enlargement or reduction ratios. Auto* sets the DCP to calculate the reduction ratio that best fits the size of paper. Custom(25-400%) allows you to enter a ratio from 25% to 400%. 3 Press 100% Enlarge/Reduce 104% EXE LTR 141% A5 A4 200% Temporary Copy keys Auto* Custom(25-400%) 50% 70% A4 A5 78% LGL LTR 83% LGL A4 85% LTR EXE 91% Full Page 94% A4 LTR 97% LTR A4 Note These settings are temporary, and the DCP returns to its default settings 60 seconds after copying. You can save the copy settings you use most often by setting them as default. (See Changing the default copy settings on page 3-7.) Note The Auto setting is available only when loading from the ADF. 1 2 Load your document. Press Enlarge/Reduce. 3-2 Chapter 3 3 Press or to select the enlargement or reduction ratio you want. Press Set. --OR-- You can select Custom(25-400%) and press Set. Press or to enter an enlargement or reduction ratio from 25% to 400%. Press Set. Adjusting contrast You can change the contrast to help an image look sharper and more vivid. 1 2 Load your document. Press Contrast. Contrast - + 3 Press --OR-- Press to increase the contrast. to decrease the contrast. Note Enlargement or reduction ratio can also be increased or decreased by holding down or . Press Set. 4 4 Press Start. --OR-- Press other temporary copy keys for more settings. Press Start. --OR-- Press other temporary copy keys for more settings. Note Special Copy Options (2 in 1 (P), 2 in 1 (L), 4 in 1 (P), 4 in 1 (L) or Poster(3 x 3)) are not available with Enlarge/Reduce. (P) means Portrait and (L) means Landscape. 3-3 Making copies Changing the temporary copy settings Use the Options key to quickly set the following copy settings temporarily for the next copy. Press Menu Selections Options Page Select & Set Select & Set 3 3-5 Quality Auto Text Photo Stack Sort Off(1 in 1) 2 in 1 (P) 2 in 1 (L) 4 in 1 (P) 4 in 1 (L) Poster(3 x 3) Stack/Sort Page Layout 3-5 3-5 Note The factory settings are shown in Bold. After you choose your settings by pressing Set, the LCD shows Set temporarily. Press Start if you have finished choosing settings. 3-4 Chapter 3 Quality You can select the copy quality. The default setting is Auto. Auto Suitable for documents that contain both text and photographs. Suitable for documents containing only text. Suitable for copying photographs. Making N in 1 copies (Page Layout) You can reduce the amount of copies by using the N in 1 copy feature. This allows you to copy two or four pages onto one page, allowing you to save paper. Note Please make sure paper size is set to Letter, Legal or A4. You can use the N in 1 copy feature with 100% copy size only. (P) means Portrait and (L) means Landscape. Text Photo 1 2 3 Load your document. Press Options and Quality. Press Set. Press or to select the copy quality you want (Auto, Text or Photo). Press Set. or to select 1 2 3 4 Load your document. Press Number of Copies repeatedly until the number you want appears (up to 99). Press Options and Page Layout. Press Set. or to select 4 Press Start. Sorting copies using the ADF You can sort multiple copies. Pages will be stacked in the order (1 2 3), (1 2 3) and so on. Press or to select 2 in 1 (P), 2 in 1 (L), 4 in 1 (P), or 4 in 1 (L). Press Set. 1 2 3 4 5 Load your document. Press Number of Copies repeatedly until the number you want appears (up to 99). Press Options and Stack/Sort. Press Set. Press or to select Sort. or to select 5 Press Start to scan the document. Press Set. Press Start. 3-5 Making copies If you are using the scanner glass: 6 Place document face down on the scanner glass in the direction shown below. 2 in 1 (P) After the DCP scans the page, the LCD shows: Next Page? Yes No 2 in 1 (L) Press to scan the next page. 7 3 4 in 1 (P) Put the next document on the scanner glass. Set Next Page Then Press Set Press Set. Repeat Steps 6 and 7 for each page of the layout. 4 in 1 (L) 8 After all the pages of the document have been scanned, press to end. Place document face up in the ADF in the direction shown below. 2 in 1 (P) 2 in 1 (L) 4 in 1 (P)