USER'S GUIDE FAX-1840C MFC-3240C Version A If you need to call Customer Service Please complete the following information for future reference: Model Number: FAX-1840C and MFC-3240C (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration By registering your product with Brother, you will be recorded as the original owner of the product. ©1996-2004 Brother Industries, Ltd. THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. i Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Do not handle the plug with wet hands. Doing this might cause an electrical shock. To prevent injuries, be careful not to touch the area shaded in the illustration. When you move the machine, grasp the side handholds as shown in the illustration. When you move the machine, place a hand at each side of the unit so you are supporting the base when you lift it. (See the illustration on the right.) ii Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely. IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning. 3. Do not use this product to report a gas leak in the vicinity of the leak. SAVE THESE INSTRUCTIONS iii Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10°-35°C. Caution Avoid placing your machine in a high-traffic area. Avoid placing your machine on the carpet. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture, or dust. Do not connect your machine to electrical sockets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the machine's memory. Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. iv Quick Reference Guide Sending faxes Automatic Transmission 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. 4 Press Mono Start or Storing Speed-Dial numbers 1 Press Menu/Set, 2, 3, 2. 2 Using the dial pad, enter a two-digit Speed-Dial location number, and then press Menu/Set. 3 Enter a number (up to 20 digits), and then press Menu/Set. Colour Start. Storing numbers Storing One-Touch Dial numbers 1 Press Menu/Set, 2, 3, 1. 2 Press the One-Touch key where you want to store the number. To access a One-Touch number that is shown in a black square on the control panel, hold down Shift as you press the One-Touch key. 4 Enter a name up to 15 characters (or leave it blank), and then press 5 Menu/Set. Press Stop/Exit. 3 4 Enter a number (up to 20 digits), and then press Menu/Set. Enter a name up to 15 characters (or leave it blank), and then press 5 Menu/Set. Press Stop/Exit. v Dialling operations One-Touch Dialling/ Speed-Dialling 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Press the One-Touch key of the number you want to call. To dial a One-Touch number that is shown in a black square on the control panel, hold down Shift as you press the One-Touch key. --OR-- Press Search/Speed Dial, press #, and then press the two-digit Speed-Dial number. Press Mono Start or Using Search 1 2 3 4 5 1 2 3 If it is not illuminated in green, press (Fax). Load your document. Press Search/Speed Dial, and then enter the first letter of the name you're looking for. Press or to search the memory. Press Mono Start or Colour Start. Making copies Press (Copy) to illuminate it in green. Load your document. Press Mono Start or Colour Start. 4 Colour Start. vi Table of Contents 1 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1 Symbols used in this Guide ........................................ 1-1 Control panel overview ..................................................... 1-2 Turning the machine to Power Save condition ........... 1-5 Power Save Setting .................................................... 1-6 Load documents ............................................................... 1-7 Using the automatic document feeder (ADF) ............. 1-7 Recommended environment .................................. 1-7 About paper ...................................................................... 1-9 Recommended Paper................................................. 1-9 Handling and using special paper ............................ 1-10 Paper type and size for each operation................ 1-11 Paper weight, thickness and capacity .................. 1-12 Paper capacity of the output paper tray ............... 1-12 Printable area ....................................................... 1-13 How to load paper, envelopes and post cards ......... 1-14 To load paper or other media ............................... 1-14 To load envelopes ................................................ 1-16 To load post cards................................................ 1-17 About fax machines ........................................................ 1-18 Fax tones and handshake ........................................ 1-18 ECM (Error Correction Mode)................................... 1-19 Getting started ..................................................................... 2-1 Initial Setup ....................................................................... 2-1 Setting the Date and Time.......................................... 2-1 Setting Tone or Pulse dialling mode (Not available in New Zealand) .............................. 2-1 Setting the Station ID.................................................. 2-2 Setting the Phone Line Type ...................................... 2-3 PABX and TRANSFER .......................................... 2-3 General Setup .................................................................. 2-4 Setting the Mode Timer (MFC-3240C only)................ 2-4 Setting the Mode Timer (FAX-1840C only) ................ 2-5 Setting the Paper Type............................................... 2-6 Setting the Paper Size................................................ 2-6 Setting the Ring Volume............................................. 2-7 Setting the Beeper Volume......................................... 2-7 vii 2 Setting the Speaker Volume ....................................... 2-8 Turning on Automatic Daylight Savings Time............. 2-8 Setting the LCD Contrast............................................ 2-8 3 Setup Send ........................................................................... 3-1 How to enter Fax mode .................................................... 3-1 How to dial ........................................................................ 3-1 Manual dialling............................................................ 3-1 One-Touch dialling...................................................... 3-2 Speed-Dialling ............................................................ 3-2 Search ........................................................................ 3-3 Fax Redial................................................................... 3-3 How to Fax (B&W and Colour) ......................................... 3-4 Colour fax transmission .............................................. 3-4 Faxing from the ADF................................................... 3-4 Automatic transmission............................................... 3-4 Manual transmission................................................... 3-5 Sending a fax at the end of a conversation ................ 3-5 Basic sending operations.................................................. 3-6 Sending faxes using multiple settings......................... 3-6 Contrast ...................................................................... 3-6 Fax Resolution............................................................ 3-7 Dual Access (Not available for colour faxes) .............. 3-8 Real Time Transmission ............................................. 3-9 Checking job status .................................................. 3-10 Cancelling a fax in progress .....................................3-10 Cancelling a scheduled job....................................... 3-10 Advanced sending operations ........................................ 3-11 Broadcasting (Not available for colour faxes) ...........3-11 Overseas Mode ........................................................3-12 Delayed Fax (Not available for colour faxes)............ 3-13 Delayed Batch Transmission (Not available for colour faxes)............................. 3-14 Setup for Polled Transmit (Standard) (Not available for colour faxes)............................. 3-15 Setup for Polled Transmit with Secure Code (Not available for colour faxes)............................. 3-16 TX Lock (Key Lock for some countries).................... 3-17 Setting up the password ....................................... 3-18 Changing the TX Lock password.......................... 3-18 Turning TX Lock on .............................................. 3-19 Turning TX Lock off .............................................. 3-19 viii 4 Setup Receive ...................................................................... 4-1 Basic receiving operations................................................ 4-1 Choosing the Receive Mode ...................................... 4-1 To select or change your Receive Mode ................ 4-2 Setting the Ring Delay................................................ 4-2 Setting the F/T Ring Time (Fax/Tel mode only).......... 4-3 Fax Detect (MFC-3240C only).................................... 4-4 Fax Detect (FAX-1840C only) .................................... 4-5 Printing a reduced incoming fax (Auto Reduction) .................................................... 4-6 Receiving a fax at the end of a conversation.............. 4-6 Printing a fax from the memory .................................. 4-7 Reception into memory (Not available for colour fax reception)................... 4-7 Polling......................................................................... 4-8 Secure Polling ................................. ...