USER'S GUIDE FAX-2820 FAX-2920 MFC-7225N Version B If you need to call Customer Service Please complete the following information for future reference: Model Number: FAX-2820, FAX-2920 and MFC-7225N (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number can be displayed on the LCD screen (Menu/Set, 4, 1 (FAX-2820 and FAX-2920) or Menu/Set, 6, 1 (MFC-7225N)). Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; and may support an insurance claim by you in the event of product loss covered by insurance. ©1996-2005 Brother Industries, Ltd. THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. i ii Safety precautions We use the following icons throughout this User's Guide. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to a possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Improper Setup icons alerts you to devices and operations that are not compatible with the machine. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. Note (For FAX-2820) If there are faxes in the machine's memory, you need to print them or save them before you turn off the power and unplug the machine. (To print the faxes in the memory, see Printing a fax from the memory on page 4-4. To save the faxes in memory, see Forwarding faxes to another fax machine on page 11-5.) WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Do not handle the plug with wet hands. Doing this might cause an electrical shock. iii WARNING After you use the machine, some internal parts are extremely HOT! To prevent injures, be careful not to put your fingers in the area shown in the illustration. The fuser unit is marked with a caution label. Please do not remove or damage the label. Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. This product must be installed near an electrical socket that is easily accessible. In case of an emergency, you must disconnect the power cord from the electrical socket to shut off the power completely. Do not use a vacuum cleaner to clean up scattered toner. Doing this might cause the toner dust to ignite inside the vacuum cleaner, potentially starting a fire. Please carefully clean the toner dust with a dry, lint-free cloth and dispose of it according to local regulations. DO NOT use flammable substances near the machine. Doing this might cause a fire or electrical shock. WARNING IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to people, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning. 3. Do not use this product to report a gas leak in the vicinity of the leak. SAVE THESE INSTRUCTIONS iv Quick Reference Guide Sending Faxes Automatic Transmission Storing Speed-Dial numbers 1 2 3 4 If it is not illuminated in green, press (Fax). Load your document. Enter the fax number using One-Touch, Speed-Dial, Search or the dial pad. Press Start. 1 2 3 4 5 Press Menu/Set, 2, 3, 2. Using the dial pad, enter a three-digit Speed-Dial location number (001 - 200). Press Menu/Set. Enter the number (up to 20 digits). Press Menu/Set. Enter the name up to 15 characters (or leave it blank). Press Menu/Set. Storing numbers Storing One-Touch Dial numbers Press Stop/Exit. 1 2 Press Menu/Set, 2, 3, 1. Press the One-Touch key where you want to store the number. Dialling operations One-Touch Dialling / Speed-Dialling 1 Note FAX-2820 and FAX-2920 only: To access One-Touch numbers 11 to 20, hold down Shift as you press the One-Touch key. If it is not illuminated in green, press (Fax). 2 3 Load your document. Press the One-Touch key of the number you want to call. 3 4 5 Enter the number (up to 20 digits). Press Menu/Set. Enter the name up to 15 characters (or leave it blank). Press Menu/Set. Press Stop/Exit. Note FAX-2820 and FAX-2920 only: To dial One-Touch numbers 11 to 20, hold down Shift as you press the One-Touch key. --OR-- Press Search/Speed Dial, press #. Press the three-digit Speed-Dial number. 4 Press Start. v Using Search 1 2 3 4 5 If it is not illuminated in green, press (Fax). Load your document. Press Search/Speed Dial, and then enter the first letter of the name you're looking for. Press or to search the memory. Press Start. Making copies Single copy 1 2 3 Press green. (Copy) to illuminate it in Load your document. Press Start. Sorting copies using the ADF 1 2 3 4 5 6 Press green. (Copy) to illuminate it in Load your document. Use the dial pad to enter the number of copies you want (up to 99). Press Options and or to select Stack/Sort. Press Menu/Set. Press or to select Sort. Press Menu/Set. Press Start. vi Table of Contents 1 Introduction Using this Guide ..................................................................................................1-1 Choosing a location .............................................................................................1-2 How to access the complete User's Guide (MFC-7225N only) ...........................1-3 To view Documentation (For Windows®).......................................................1-3 How to find Scanning instructions .............................................................1-3 To view Documentation (For Macintosh®) .....................................................1-4 How to find Scanning instructions .............................................................1-4 Control panel overview ........................................................................................1-5 Load document....................................................................................................1-7 Using the automatic document feeder (ADF) ...............................................1-7 About paper .........................................................................................................1-8 Recommended paper ....................................................................................1-8 Choosing acceptable paper...........................................................................1-8 Paper capacity of the paper trays..............................................................1-9 How to load paper .......................................................................................1-10 To load paper or other media in the paper tray .......................................1-10 To load paper or other media in the manual feed slot .............................1-11 About fax machines ...........................................................................................1-12 Custom features ..........................................................................................1-12 Do you have BT's Call Minder on the phone line? ..................................1-12 Why should there be problems?..............................................................1-12 How can you avoid possible problems? ..................................................1-12 Fax tones and handshake ...........................................................................1-13 ECM (Error Correction Mode)......................................................................1-13 2 Getting started Initial setup ..........................................................................................................2-1 Setting the Date and Time.............................................................................2-1 Setting Tone and Pulse dialling mode ...........................................................2-1 Setting the Station ID.....................................................................................2-2 Setting the Phone Line Type .........................................................................2-3 PABX (PBX) and TRANSFER...................................................................2-3 General Setup .....................................................................................................2-4 Setting the Mode Timer (FAX-2820 and FAX-2920 only)..............................2-4 Setting the Mode Timer (MFC-7225N only)...................................................2-4 Setting the Paper Type..................................................................................2-5 Setting the Paper Size...................................................................................2-5 Setting the Ring Volume................................................................................2-6 Setting the Beeper Volume............................................................................2-6 Setting the Speaker Volume..........................................................................2-6 Turning on Automatic Daylight Savings Time................................................2-7 Toner Save ....................................................................................................2-7 Sleep Time ....................................................................................................2-7 Setting the LCD Contrast...............................................................................2-8 Security..........................................................................................................2-8 TX Lock (FAX-2820 only) ..............................................................................2-8 vii Setting up the password ............................................................................2-8 Changing the TX Lock password...............................................................2-8 Turning TX Lock on ...................................................................................2-9 Turning TX Lock off ...................................................................................2-9 Memory Security (FAX-2920 and MFC-7225N only) .....................................2-9 Setting up the password ..........................................................................2-10 Changing the Memory Security password...............................................2-10 Turning Memory Security on ...................................................................2-11 Turning Memory Security off ...................................................................2-11 Setting Lock .................................................................................................2-11 Setting up the password ..........................................................................2-11 Changing the Setting Lock password ......................................................2-12 Turning Setting Lock on....................................... ...