User manual BROTHER FAX-4750E

OWNER'S MANUAL FAX-4750e FAX-5750e If You Need to Call Customer Service Please complete the following information for future reference: Model Number: FAX-4750e, FAX-5750e (Circle your model number) Serial Number*: ______________________________________ Date of Purchase: Place of Purchase: ______________________________________ ______________________________________ * The serial number is on the back of the unit. Retain this manual with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. © 1996­2002 Brother Industries, Ltd. Brother Numbers IMPORTANT For technical and operational assistance, you must call the country where you purchased the machine. Calls must be made from within that country. Brother fax-back system (USA Only) Brother Customer Service has installed an easy-to-use fax-back system, so you can get instant answers to common technical questions and product information for all Brother products. This system is available 24 hours a day, 7 days a week. You can use the system to send faxes to any fax machine. If you can't resolve a difficulty with your Brother machine using this manual, call our fax-back system, and follow the voice prompts to receive faxed instructions about using the system and an index of fax-back subjects. In USA Only: 1-800-521-2846 The Brother fax-back system number has been preprogrammed on One Touch key 01. Frequently Asked Questions (FAQs) The Brother Solutions Center is our one-stop resource for all your Fax Machine/ Multi-Function Center needs. You can download the latest software and utilities, read FAQs and troubleshooting tips, and go to the "Solutions" section to learn how to get the most from your Brother product. http://solutions.brother.com You can check here for Brother Printer Driver updates. For Customer Service In USA: 1-800-284-4329 (voice) 1-908-575-8790 (fax) 1-800-284-3238 (TTY service for the hearing-impaired) In Canada: 1-877-BROTHER (voice) (514) 685-4898 (fax) (514) 685-6464 (voice) (In Montreal) Dealers/Service Centers (USA Only) For the name of a Brother authorized dealer or service center, call 1-800-284-4357. Service Centers (Canada Only) For service center addresses in Canada, call 1-877-BROTHER. ORDERING ACCESSORIES AND SUPPLIES i Ordering Accessories and Supplies IMPORTANT For technical and operational assistance, you must call the country where you purchased the machine. Calls must be made from within that country. For best quality results use only genuine Brother accessories, available at most Brother retailers. If you cannot find the accessory you need and you have a Visa, MasterCard, Discover or American Express credit card, you can order accessories directly from Brother. (In the USA, you can visit us online for a complete selection of Brother accessories and supplies available for purchase.) 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com In Canada: 1-877-BROTHER (voice) Description Laser Fax Toner Laser Fax Drum 16 MB Expandable Memory Board (Option for FAX-4750e and 5750e) 32 MB Expandable Memory Board(Option for FAX-4750e and 5750e) In USA: Item TN-430 (Able to print 3000 pages) TN-460 (Able to print 6000 pages) DR400 See chapter Optional Accessories See chapter Optional Accessories LG3077001 UF6857010 UF7204008 UU2069008 UU2080008 LT400 QPD120 FX 120 NC-8100h Telephone Line Cord Telephone Handset Handset Curled Cord Document Tray and Extension Document Support Paper Cassette #2 (Option for FAX-4750e) Power Protector for A/C Power and Phone Line Surges and Voltage Spikes (2 Outlets) Power Protector for A/C Power and Phone Line Surges and Voltage Spikes (8 Outlets) Network (LAN) Board Brother Print/Fax Server (10/100 BaseTX Ethernet Network) (Optional for FAX-4750e. Standard for FAX-5750e.) Owner's Manual Printer Cable-Bi-Directional (10 feet) Parallel Cable with Gold Plated Contacts and IEEE-1284 Approved *MFL-Pro software on CD-ROM (Not available for FAX-4750e) LE8118001 F2A046-10 PCI-3CD (For CD-ROM Drive) * Multi-Function Link® Pro Suite is NOT available on floppy disks. ii ORDERING ACCESSORIES AND SUPPLIES Notice ­ Disclaimer of Warranties (For USA and Canada) BROTHER'S LICENSOR(S), AND THEIR DIRECTORS, OFFICERS, EMPLOYEES OR AGENTS (COLLECTIVELY BROTHER'S LICENSOR) MAKE NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE SOFTWARE. BROTHER'S LICENSOR(S) DOES NOT WARRANT, GUARANTEE OR MAKE ANY REPRESENTATIONS REGARDING THE USE OR THE RESULTS OF THE USE OF THE SOFTWARE IN TERMS OF ITS CORRECTNESS, ACCURACY, RELIABILITY, CURRENTNESS OR OTHERWISE. THE ENTIRE RISK AS TO THE RESULTS AND PERFORMANCE OF THE SOFTWARE IS ASSUMED BY YOU. THE EXCLUSION OF IMPLIED WARRANTIES IS NOT PERMITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA. THE ABOVE EXCLUSION MAY NOT APPLY TO YOU. IN NO EVENT WILL BROTHER'S LICENSOR(S) BE LIABLE TO YOU FOR ANY CONSEQUENTIAL, INCIDENTAL OR INDIRECT DAMAGES (INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, AND THE LIKE) ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER'S LICENSOR HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. BECAUSE SOME STATES IN THE USA AND SOME PROVINCES IN CANADA DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES, THE ABOVE LIMITATIONS MAY NOT APPLY TO YOU. IN ANY EVENT BROTHER'S LICENSOR'S LIABILITY TO YOU FOR ACTUAL DAMAGES FROM ANY CAUSE WHATSOEVER, AND REGARDLESS OF THE FORM OF THE ACTION (WHETHER IN CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE), WILL BE LIMITED TO $50. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. Disclaimer­User Installation of Memory Board(s) In some cases, product may be modified by adding and/or replacing the memory board(s) with approved replacements. Any damage to the product, the memory board(s) to be inserted therein or otherwise, caused as a result of improper installation (including installation of other than approved memory boards(s)) is not covered by the Limited Warranty. If you do not feel comfortable with the installation of approved memory board(s), contact a Brother Authorized Service Center to perform the installation of the memory board(s) for you. If you elect to use a Brother Authorized Service Center, you will be responsible for a moderate service charge. For the name and location of a convenient Authorized Service Center, please call 1-800-521-2846. NOTICE ­ DISCLAIMER OF WARRANTIES iii BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) This warranty gives you certain rights and you may also have other rights that may vary from state to state. This warranty is given only to the first enduse purchaser of the accompanying product (referred to in this warranty as "this Product"). What is covered: Brother warrants to you for the Warranty Period that there are no defects in the materials, workmanship or Year 2000 compliance of this Product. The "Warranty Period" is 1 year from the date you purchased this product. The "Warranty Period" for consumable items, such as Print Heads, Toner, Drums, Ink Cartridges, Print Cartridges, Refill Ribbons, Therma PLUS Paper and Thermal Paper, etc. is 90 days from the date of purchase, or the rated life of the Consumable item, whichever is shorter. What is NOT covered: Warranty WILL BE VOID by Brother for repairs or replacements made necessary due to the following: (1) If the Product was not purchased from an authorized Brother reseller within the United States, (2) The Product has been serviced or modified by anyone other than an Authorized Service Representative of Brother, (3) The serial number has been modified, defaced or removed from this Product, (4) Non-Brother®brand or non-Brother approved parts, supplies, power supplies or other accessories have been used with this Product, (5) Any damage caused by accident, neglect, abuse or misuse or, the recommended monthly volume has been exceeded, (6) Damages caused as a result of modification, alteration or repairs performed by anyone other than a Brother Authorized Service Representative. (7) NOT COVERED UNDER WARRANTY ARE: Consumable items, for example (including, but not limited to): ribbons, ink or toner cartridges, toner drum units, print heads, cleaning and/or instances where no defects in material or workmanship are found in the Product, etc. (8) Damage caused by improper connection and/or disconnection of the Product; failure of the operator to follow operational instructions, improper set up of the Product. What to do if you think your Product is defective: Call our Customer Service Hotline at 1-800-284-4329, or if you suspect a defect in materials or workmanship in this Product, you can report it to a Brother Authorized Service Center. During the Warranty Period, supply iv Brother's representative with a copy of your dated bill of sale showing that this Product was purchased within the United States. For the name of your Brother Authorized Service Center, call 1-800-521-2846. After contacting the Brother Authorized Service Center, you may be required to deliver or send the Product properly packaged, freight prepaid, to the Authorized Service Center together with a photocopy of your bill of sale. What Brother will do: Brother (or its Authorized Service Center) will evaluate your report of a possible defect to determine whether a defect exists, and if it does exist, Brother (or its Authorized Service Center) will repair or (at Brother's option) replace the Product with a product that performs the same functions and performs as well as the original Product. Brother reserves the right to supply refurbished or remanufactured replacement parts provided that the replacement parts conform to the manufacturer's specifications for new products. The repaired or replacement product will be returned to you at no cost. Exchange Service: When an exchange is authorized, Brother will exchange of your non working Product with a refurbished or remanufactured product that conforms to the manufacturer's specifications for new products. The refurbished or remanufactured Product you receive will be covered by the balance of the limited warranty period remaining on the original Product, plus an additional thirty (30) days. You will keep the replacement Product that is sent to you and must return (or be billed up to the cost of a new product) your original non working product, which shall become the property of Brother. You must call Brother Customer Service and if the representative cannot correct the product's malfunction over the telephone and you elect the exchange service, you must provide information pertaining to this Product and you must also provide a valid major credit card number. Your credit card will be charged up to the cost of a new Product if: (i) you do not return your original Product to Brother within five (5) business days; (ii) the malfunctions of your original Product are not covered by the limited warranty; (iii) the proper packaging instructions are not followed and has caused damage to the product; or (iv) the warranty period on your original Product has expired or has not been sufficiently validated with a copy of the proof of purchase (bill of sale). MFC LIMITED WARRANTY (USA) BROTHER ONE YEAR LIMITED WARRANTY and EXCHANGE SERVICE (For USA Only) The Brother Customer Service Representative will ship the exchange Product via next business day delivery courier service, with return instructions and prepaid return air bill. Follow the return instructions. You must return the original Product in the same shipping carton in which the exchanged Product was received and include a copy of proof of purchase (bill of sale). Retain your original accessory items and a copy of the return air bill, signed by the courier. Limitations: Repair or replacement as described above is your sole and exclusive (that is, your only) remedy if this Product is defective. Brother is not responsible for damage to or loss of any equipment, media, programs or data related to the use of this Product. Except for that repair or replacement, Brother shall not be liable for any direct, indirect, incidental or consequential damages or specific relief. Because some states do not allow the exclusion or limitation of consequential or incidental damages, the above limitation may not apply to you. THIS WARRANTY IS GIVEN IN LIEU OF ALL OTHER WARRANTIES, WRITTEN OR ORAL, WHETHER EXPRESSED BY AFFIRMATION, PROMISE, DESCRIPTION, DRAWING, MODEL OR SAMPLE. ANY AND ALL WARRANTIES OTHER THAN THIS ONE, WHETHER EXPRESS OR IMPLIED, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE HEREBY DISCLAIMED. This Limited Warranty is the only warranty that Brother is giving for this Product. It is the final expression and the exclusive and only statement of Brother's obligations to you. It replaces all other agreements and understandings that you may have with Brother or its representatives. This Limited Warranty (and Brother's obligation to you) may not be changed in any way unless you and Brother sign the same piece of paper in which we (1) refer to this Product and your bill of sale date, (2) describe the change to this warranty and (3) agree to make that change. Product Support: Toll-free Customer Service and technical support is available for hardware operational assistance at 1-800-284-4329. At any time, free technical support in the form of Frequently Asked Questions, troubleshooting tips and service center locator is available through our fax back system at 1-800-521-2846 or Brother's Internet Web Site (www.brother.com). Now you can visit us on-line (www.brothermall.com), your complete source for genuine Brother Accessories and Supplies. BROTHER INTERNATIONAL CORPORATION 100 SOMERSET CORPORATE BLVD. BRIDGEWATER, NEW JERSEY 08807-0911 Please record your model and serial number and your date and location of Purchase below for your records. Keep this information with your proof of purchase (bill of sale) in case your Product is lost, stolen or requires service. Model #___________________________ Serial # ___________________________ Date of purchase: ___________________ Store where purchased: ______________ Location of store: ___________________ Important: We recommend that you keep all original packing materials, in the event that you ship this product. MFC LIMITED WARRANTY (USA) v BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (For Canada Only) Pursuant to this limited warranty of 1 year from the date of purchase for labour and parts, Brother International Corporation (Canada) Ltd. ("Brother"), or its Authorized Service Centers, will repair this MFC/Facsimile machine free of charge if defective in material or workmanship. This Limited Warranty does not include cleaning, consumables (including, without limitation, print cartridges, print head, toner and drum) or damage caused by accident, neglect, misuse or improper installation or operation, any damage caused from service, maintenance, modifications, or tampering by anyone other than a Brother Authorized Service Representative, or from the use of supplies or consumable items that are non-Brother products. Operation of the MFC/Facsimile machine in excess of the specifications or with the Serial Number or Rating Label removed shall be deemed abuse and all repairs thereafter shall be the sole liability of the end-user/purchaser. In order to obtain warranty service, the MFC/Facsimile machine must be delivered or shipped freight prepaid by the end user/purchaser to a "Brother" Authorized Service Center, together with your Proof of Purchase in the form of a Sales Receipt. For laser products: Failure to remove the Toner Cartridge (and Toner Drum Unit on applicable models) during shipping will cause severe damage to the MFC/Facsimile and will VOID the Warranty. (Refer to your Operation Manual for proper packaging.) For ink-jet products: Do not remove the ink cartridges during shipping. Damage to your print head resulting from packing without the ink cartridges will VOID your warranty. (Refer to your Operation Manual for proper packaging.) BROTHER DISCLAIMS ALL OTHER WARRANTIES EXPRESSED OR IMPLIED INCLUDING, WITHOUT LIMITATION, ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, EXCEPT TO THE EXTENT THAT ANY WARRANTIES IMPLIED BY LAW CANNOT BE VALIDLY WAIVED. No oral or written information, advice or representation provided by Brother, its Authorized Service Centers, Distributors, Dealers, Agents or employees, shall create another warranty or modify this warranty. This warranty states Brother's entire liability and your exclusive remedy against Brother for any failure of the MFC/Facsimile machine to operate properly. Neither Brother nor anyone else involved in the development, production, or delivery of this MFC/Facsimile machine shall be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, arising from the use of or inability to use the product, even if advised by the end user/purchaser of the possibility of such damages. Since some Provinces do not allow the above limitation of liability, such limitation may not apply to you. This Limited Warranty gives you specific legal rights and you may also have other rights which vary from Providence to Providence. Warranty Service is available at Brother Authorized Service Centers throughout Canada. For Technical Support or for the name and location of your nearest Authorized Service Center call 1-877-BROTHER. Within Montreal, please call (514) 685-6464. Internet support: support@brother.ca or browse Brother's Web Site: www.brother.com Brother International Corporation (Canada) Ltd. 1 Rue Hôtel de Ville Dollard-Des-Ormeaux, QC H9B 3H6 vi LIMITED WARRANTY (CANADA) Quick Reference Guide Sending Faxes Automatic Transmission 4 For the next fax only, press --OR--Press 2 to fax. or to select ON, and then press Set. 1 Place the original face down in the ADF. 2 Enter the fax number using One Touch, Speed Dial, Search or the dial pad. 5 Press 1 to select additional settings 6 Enter the fax number. 7 Press Fax Start. Receiving Faxes Select Receive Mode There are three Receive modes: FAX, TAD, and FAX/TEL. Press Mode until the LCD shows your selection. After two seconds the LCD returns to the Data and Time prompt and shows the new mode. Brother fax-back system: In USA: 1-800-521-2846 Brother Global Web Site: http://www.brother.com Frequently Asked Questions (FAQs) and Product Support: http://solutions.brother.com Brother Accessories & Supplies: In USA: 1-888-879-3232 (voice) 1-800-947-1445 (fax) http://www.brothermall.com In Canada: 1-877-BROTHER (voice) 3 Press Fax Start. Sending a Cover Page 1 Place the original face down in the ADF. 2 Press Menu, 2, 2, 8. 3 When NEXT FAX ONLY appears, press Set. 4 Press 5 Press or to select ON (or OFF), and then press Set. or to select a comment, and then press Set. 6 Enter two digits to indicate the number of pages being sent, and then press Set. 7 Press 1 to select additional settings --OR--Press 2 if you are ready to fax. 8 Enter the fax number. 9 Press Fax Start. Real Time Transmission You can send faxes in real time. 1 Place the original face down in the ADF. 2 Press Menu, 2, 2, 6. 3 Press or to select ON, and then press Set--OR--For the next or to transmission only press select NEXT FAX ONLY, and then press Set. QUICK REFERENCE GUIDE vii Storing Numbers Storing One Touch Dial Numbers Search/Speed Dial 1 Press Search/Speed Dial, then enter the first letter of the name you're looking for. 1 Press Menu, 2, 3, 1. 2 Press the One Touch key where you want to store the number. 2 Press memory. or to search the 3 Enter a number (up to 20 digits), and then press Set. 3 When the name is displayed, lift the handset--OR--Press Hook. 4 Enter a name (or leave it blank), and then press Set. 4 Press Fax Start to dial. (If you pressed Hook to dial, pick up the handset when the other party answers.) 5 Press Stop/Exit. Storing Speed Dial Numbers 5 To hang up, replace the handset. Making Copies Single Copy 1 Press Menu, 2, 3, 2. 2 Enter a three-digit Speed Dial number, and then press Set. 3 Enter a number (up to 20 digits), and then press Set. 1 Place the original face down in the ADF. 4 Enter a name (or leave it blank), and then press Set. 2 Press Copy. Sorting Multiple Copies 5 Press Stop/Exit. Telephone Operation One Touch Dialing/ Speed Dialing Pick up the handset--OR--Press Hook and listen for a dial tone. When you hear the dial tone, press the One Touch key of the location you want to call--OR--Press Search/Speed Dial, press #, and then press the three-digit Speed Dial number. (If you pressed Hook to dial, pick up the handset when the other party answers.) 1 Place the original face down in the ADF. 2 Use the dial pad to enter the number of copies you want (up to 99). 1 2 3 Press Options, press or to select OPT:STACK/SORT, and then press Set. Press or to select SORT, and then press Set. 4 Press Copy. 3 To hang up, replace the handset. viii QUICK REFERENCE GUIDE Table of Contents 1 Introduction ..................................................................................... 1-1 Using This Manual ..................................................................... 1-1 Finding Information............................................................. 1-1 Conventions Used in this Manual........................................ 1-1 Test Sheet Procedure and Product Registration (For USA Only) ... 1-2 To Complete Your FAX-4750e or FAX-5750e Registration On-Line (For USA Only) ........................... 1-2 Control Panel Overview ............................................................ 1-3 About Fax Machines .................................................................. 1-5 Custom Features .................................................................. 1-5 Do You Have Voice Mail on the Phone Line? ............... 1-5 Why Should There Be Trouble? ..................................... 1-5 How Can You Avoid Possible Problems? ...................... 1-5 Fax Tones and Handshake................................................... 1-6 ECM (Error Correction Mode)............................................ 1-6 Assembly and Connections............................................................. 2-1 Packing List................................................................................ 2-1 Choosing a Location................................................................... 2-2 Assembly.................................................................................... 2-3 Installing the Drum Unit Assembly (with Toner Cartridge) .................................................... 2-3 Attaching the Trays ............................................................. 2-4 Connecting Paper Cassette #2 (Option for FAX-4750e)..... 2-4 Manual Feed Slot................................................................. 2-5 Paper........................................................................................... 2-6 Acceptable Paper ................................................................ 2-6 Paper Capacity of Paper Cassette ........................................ 2-6 Paper Specification for the Cassette .................................... 2-6 Manual Feed Slot ............................................................ 2-7 Loading Paper in Paper Cassette ......................................... 2-7 Connections................................................................................ 2-9 Connecting the Machine...................................................... 2-9 Connecting an External Telephone ................................... 2-10 Connecting an External TAD (Telephone Answering Device) .................................... 2-10 Sequence ....................................................................... 2-10 Connections................................................................... 2-10 ix 2 Recording Outgoing Message (OGM) on External TAD.. 2-11 Special Line Considerations .............................................. 2-12 Roll Over Phone Lines.................................................. 2-12 Two-Line Phone System............................................... 2-12 Converting Telephone Wall Outlets ............................. 2-12 Installing Machine, External Two-Line TAD, and Two-Line Telephone ................................................ 2-13 Multi-Line Connections (PBX) ......................................... 2-14 If you are installing the machine to work with a PBX:... 2-14 Custom Features on Your Phone Line............................... 2-14 3 4 On-Screen Programming................................................................ 3-1 User-Friendly Programming....................................................... 3-1 Menu Mode ......................................................................... 3-1 Menu Selection Table.......................................................... 3-3 Initial Setup...................................................................................... 4-1 Getting Started............................................................................ 4-1 Setting Paper Size................................................................ 4-1 Turning on Cassette #2 (Option for FAX-4750e) ............... 4-1 Setting Cassette Usage ........................................................ 4-2 Setting Date and Time ......................................................... 4-2 Setting Station ID ................................................................ 4-3 Entering Text................................................................... 4-4 Inserting Spaces .............................................................. 4-4 Making Corrections......................................................... 4-4 Repeating Letters ............................................................ 4-4 Special Characters and Symbols .................................... 4-4 Setting the Ring Volume ..................................................... 4-5 Setting the Beeper Volume.................................................. 4-5 Setting the Speaker Volume ................................................ 4-5 Setting the Handset Volume ................................................ 4-6 Choosing the Handset Volume (For Volume Amplify) ...... 4-6 Setting Volume Amplify (For the Hearing-Impaired)......... 4-7 Memory Storage .................................................................. 4-7 Turning On Automatic Daylight Savings Time .................. 4-7 Toner Save........................................................................... 4-8 Sleep Mode .......................................................................... 4-8 Setting Tone/Pulse Dialing Mode ....................................... 4-8 x 5 Setup Receive................................................................................... 5-1 Basic Receiving Operations ....................................................... 5-1 Select Your Receive Mode.................................................. 5-1 Setting Ring Delay .............................................................. 5-2 Setting F/T Ring Time (For FAX/TEL Mode Only)........... 5-2 Easy Receive ....................................................................... 5-3 Printing a Reduced Incoming Document ............................ 5-3 Setting the Print Density...................................................... 5-4 Advanced Receiving Operations................................................ 5-5 Operation from Extension Telephone or External Telephone ................................................................... 5-5 For FAX/TEL Mode Only .............................................. 5-5 Changing Remote Codes................................................. 5-5 Printing a Fax in Memory.................................................... 5-6 Memory Security ................................................................. 5-6 Setting Up the Password ................................................. 5-6 Turning Memory Security ON ............................................ 5-6 Turning Memory Security OFF........................................... 5-7 Polling.................................................................................. 5-7 Setting Up Polling Receive............................................. 5-7 Setting Up Sequential Polling Receive ........................... 5-8 Canceling a Scheduled Job.................................................. 5-8 Setup Send ....................................................................................... 6-1 Before You Begin....................................................................... 6-1 Using the ADF (Automatic Document Feeder)................... 6-1 Sending Faxes with Multiple Settings................................. 6-2 Manual Transmission .......................................................... 6-2 Automatic Transmission...................................................... 6-2 Manual and Automatic Fax Redial...................................... 6-2 Dual Access ......................................................................... 6-3 Real Time Transmission...................................................... 6-3 Checking the Jobs Status ..................................................... 6-4 Canceling a Job While Scanning the Original..................... 6-4 Canceling Jobs in Memory.................................................. 6-4 Basic Sending Operations .......................................................... 6-5 Contrast................................................................................ 6-5 Fax Resolution..................................................................... 6-5 Composing Electronic Cover Page...................................... 6-6 Composing Your Own Comments.................................. 6-7 Cover Page for the Next Fax Only.................................. 6-7 xi 6 Always Send Cover Page................................................ 6-8 Using a Printed Cover Page ............................................ 6-8 Advanced Sending Operations ................................................... 6-9 Overseas Mode .................................................................... 6-9 Delayed Timer ..................................................................... 6-9 Delayed Fax....................................................................... 6-10 Delayed Batch Transmission ........................................ 6-10 Setting Up Polling Transmit .............................................. 6-11 7 Auto Dial Numbers and Dialing Options ...................................... 7-1 Storing Numbers for Easy Dialing ............................................. 7-1 Storing One Touch Dial Numbers ....................................... 7-1 Storing Speed Dial Numbers ............................................... 7-2 Changing One Touch and Speed Dial Numbers.................. 7-2 Setting Up Groups for Broadcasting ................................... 7-3 Dialing Options .......................................................................... 7-4 Manual Dialing .................................................................... 7-4 Search .................................................................................. 7-4 Speed Dialing ...................................................................... 7-5 One Touch Dialing ............................................................. 7-5 Broadcasting ........................................................................ 7-6 Access Codes and Credit Card Numbers............................. 7-7 Pause.................................................................................... 7-7 Hold ..................................................................................... 7-7 Redial................................................................................... 7-7 Tone/Pulse (For Canada Only) ............................................ 7-7 Telephone Services .......................................................................... 8-1 Custom Features ......................................................................... 8-1 Distinctive Ring................................................................... 8-1 What Does Your Telephone Company's "Distinctive Ring" Do?............................................... 8-1 What Does Brother's "Distinctive Ring" Do? ................ 8-1 Do You Have Voice Mail?.............................................. 8-2 Before You Choose the Ring Pattern to Register ........... 8-2 Very Important .................................................................... 8-3 Registering the Distinctive Ring Pattern......................... 8-3 Caller ID .............................................................................. 8-3 Viewing Caller ID List.................................................... 8-4 Clearing a Caller ID Stored in Memory.......................... 8-4 Printing Caller ID List..................................................... 8-4 8 xii 9 Remote Fax Options........................................................................ 9-1 Fax Forwarding/Paging .............................................................. 9-1 Programming a Fax Forwarding Number............................ 9-1 Programming Your Pager Number...................................... 9-2 Setting Fax Storage .................................................................... 9-3 Backup Print ........................................................................ 9-3 Changing Remote Retrieval Access Code ................................. 9-3 Remote Retrieval........................................................................ 9-4 Using Remote Retrieval Access Code................................. 9-4 Remote Commands ............................................................. 9-5 Retrieving Fax Messages..................................................... 9-6 Changing Fax Forwarding Number..................................... 9-6 Printing Reports ............................................................................ 10-1 Machine Settings and Activity ................................................. 10-1 Customizing the Transmission Verification Report .......... 10-1 Setting the Fax Activity Report Interval ........................... 10-1 Using the Reports Key....................................................... 10-2 Making Copies............................................................................... 11-1 Using Your Machine as a Copier ............................................. 11-1 Making a Single Copy ....................................................... 11-1 Making Multiple Copies.................................................... 11-1 Out of Memory Message ................................................... 11-2 Temporary Copy Settings......................................................... 11-2 Copying Using Multiple Settings ...................................... 11-2 Using the Enlarge/Reduce Key ......................................... 11-3 Copy Contrast.................................................................... 11-4 Using the Options Key ...................................................... 11-4 Number of Copies ......................................................... 11-4 Sorting Multiple Copies................................................ 11-5 Special Layout Options................................................. 11-5 Paper Type......................................................................... 11-6 Changing Default Copy Settings.............................................. 11-7 Copy Mode (Type of Original).......................................... 11-7 Copy Contrast.................................................................... 11-8 Paper Type......................................................................... 11-8 Printer Driver Settings (For Windows® Only) ........................... 12-1 Using the Brother FAX-4750e and FAX-5750e Printer Driver.... 12-1 xiii 10 11 12 Features in the Printer Driver ............................................ 12-1 Basic Tab.................................................................................. 12-2 Paper Size .......................................................................... 12-3 Multiple Page..................................................................... 12-3 Border Line........................................................................ 12-3 Orientation ......................................................................... 12-3 Copies ................................................................................ 12-3 Collate................................................................................ 12-4 Media Type........................................................................ 12-4 Advanced Tab........................................................................... 12-5 Print Quality ...................................................................... 12-5 Resolution ..................................................................... 12-5 Toner Save .................................................................... 12-5 Print Setting (For Windows® 95/98/98SE/Me Only).... 12-6 Duplex Printing ................................................................. 12-6 Manual Duplex.............................................................. 12-6 Binding Offset............................................................... 12-6 Watermark ......................................................................... 12-7 Print Watermark............................................................ 12-7 In Background............................................................... 12-7 Watermark Text ............................................................ 12-8 Watermark Bitmap........................................................ 12-8 Position ......................................................................... 12-8 Page Setting ....................................................................... 12-9 Device Options ................................................................ 12-10 Quick Print Setup ............................................................ 12-11 Administrator (For Windows® 95/98/98SE/Me Only) .... 12-11 Print Date & Time ........................................................... 12-12 Accessories Tab...................................................................... 12-13 Paper Source Setting........................................................ 12-13 Default Source ................................................................. 12-13 Available Options ............................................................ 12-13 Support ................................................................................... 12-14 Brother Solutions Center ................................................. 12-14 Web Update ..................................................................... 12-14 Check Setting................................................................... 12-14 Features in the Printer Driver (For Windows® 2000)............. 12-15 General Tab ..................................................................... 12-15 Printing Preferences .................................................... 12-15 Layout Tab....................................................................... 12-16 *1 Orientation ............................................................. 12-16 xiv *2 Pages Per Sheet ...................................................... 12-17 Paper/Quality Tab............................................................ 12-17 *1 Paper Source .......................................................... 12-17 *2 Media ..................................................................... 12-18 Advanced Options....................................................... 12-18 *1 Paper /Output ......................................................... 12-18 *2 Graphic................................................................... 12-19 *3 Document Options ................................................. 12-19 Device Settings Tab......................................................... 12-20 Installable Options ...................................................... 12-20 13 For DOS Users (For FAX-5750e Only) ....................................... 13-1 How to Use the Brother machine with Your DOS Application Software .................................................... 13-1 What Does the Remote Printer Console Do? .................... 13-1 Remote Printer Console Main Program........................ 13-1 Installing the Remote Printer Console............................... 13-2 Using the Remote Printer Console Main Program ............ 13-2 Using the Windows®-Based Brother MFL-Pro Control Center (Not Available for FAX-4750e) .................................................... 14-1 Brother Control Center............................................................. 14-1 AutoLoad the Brother Control Center............................... 14-2 How to Turn Off AutoLoad............................................... 14-2 Brother Control Center Features .............................................. 14-3 Auto Configuration............................................................ 14-3 Scanning Operations.......................................................... 14-3 Copy Operations................................................................ 14-4 PC Fax Operation .............................................................. 14-4 Scanner Settings for Scan, Copy and PC Fax Buttons ...... 14-4 Global Settings .................................................................. 14-4 Setting Up the Scanner Configurations ............................. 14-5 To Access the Scanner Configuration Screen: .................. 14-5 Perform an Operation from the Control Center Screen..... 14-5 Scan to File............................................................................... 14-6 Scanner Settings ................................................................ 14-6 Destination Folder ............................................................. 14-7 Scan to E-mail .......................................................................... 14-7 Scanner Settings ................................................................ 14-8 E-mail Application ............................................................ 14-8 File Attachments................................................................ 14-8 xv 14 Conversion Options ........................................................... 14-9 Format ........................................................................... 14-9 Show QuickSend Menu ................................................ 14-9 QuickSend List.............................................................. 14-9 Scan to Word Processor ......................................................... 14-10 Scanner Settings .............................................................. 14-10 Word Processor ............................................................... 14-11 User-Defined Button .............................................................. 14-12 Scanner Settings .............................................................. 14-12 Target Application........................................................... 14-12 Copy ....................................................................................... 14-13 Scanner Settings .............................................................. 14-13 Copy Settings................................................................... 14-13 Send a Fax .............................................................................. 14-14 Scanner Settings .............................................................. 14-14 Fax Settings ..................................................................... 14-14 15 How to Scan Using Windows®...................................................... 15-1 For FAX-4750e: How to Access the Scanner .......................... 15-1 PreScanning an Image ....................................................... 15-1 Scanning a Document into Your PC ................................. 15-2 Settings in the Scanner Window........................................ 15-3 Image............................................................................. 15-3 Contrast ......................................................................... 15-3 Custom .......................................................................... 15-4 For FAX-5750e: Scanning and Using ScanSoftTM PaperPort® and TextBridge® OCR ........................................................... 15-5 Viewing Items in PaperPort® ............................................. 15-6 Organizing Your Items in Folders ..................................... 15-6 Quick Links to Other Applications.................................... 15-7 ScanSoftTM TextBridge® OCR Lets You Convert Image Text to Text You Can Edit............................................ 15-7 How to Access the Scanner ............................................... 15-8 PreScanning an Image ....................................................... 15-8 Scanning a Document into Your PC ................................. 15-9 Settings in the Scanner Window...................................... 15-10 Image........................................................................... 15-10 Contrast ....................................................................... 15-10 Custom ........................................................................ 15-11 You Can Import Items from Other Applications............. 15-11 You Can Export Items in Other Formats......................... 15-12 xvi Exporting an Image File.............................................. 15-12 16 Setting Up and Using PC-FAX (For Windows® Only) .............. 16-1 Introduction .............................................................................. 16-1 Brother Resource Manager................................................ 16-1 FAX Remote Setup .................................................................. 16-2 PC-FAX Sending (For Windows® Only) ................................. 16-3 Setting Up User Information ............................................. 16-3 Setting Up Sending............................................................ 16-4 Outside line access ............................................................ 16-4 Include header ................................................................... 16-4 Address Book file .............................................................. 16-4 Internet PC-FAX ............................................................... 16-4 User interface..................................................................... 16-5 Simple Style .................................................................. 16-5 Facsimile Style.............................................................. 16-5 Setting Up Speed Dial .............................................................. 16-6 The Address Book ............................................................. 16-7 Setting Up a Member in the Address Book....................... 16-8 Setting Up a Group for Broadcasting ................................ 16-9 Editing Member Information............................................. 16-9 Deleting a Member or Group .......................................... 16-10 Exporting the Address Book ........................................... 16-10 Importing to the Address Book ....................................... 16-11 Setting Up Cover Page .................................................... 16-12 To ................................................................................ 16-13 From............................................................................ 16-13 Comment..................................................................... 16-13 Select Cover Page Form.............................................. 16-13 Import BMP file.......................................................... 16-13 Count Cover Page ....................................................... 16-13 Sending a File as a PC-FAX Using the Simple Style...... 16-14 Sending a File as a PC-FAX Using the Facsimile Style . 16-15 How to Print, Fax and Scan Using Apple® Macintosh® ............. 17-1 For FAX-4750e: Set up Your USB Equipped Apple® Macintosh® with Mac OS 8.5-9.2 ......................................... 17-1 How to Print Using Brother Printer Driver .............................. 17-1 How to Send a Fax from a Macintosh® ................................... 17-3 Setting Up Your Address Book......................................... 17-5 Adding a New Member................................................. 17-5 xvii 17 Adding a New Group .................................................... 17-6 How to Scan Using the Brother TWAIN Scanner Driver ........ 17-7 For FAX-4750e Users................................................... 17-7 For FAX-5750e Users................................................... 17-7 How to Access the Scanner ............................................... 17-8 For FAX-4750e Users................................................... 17-8 For FAX-5750e Users................................................... 17-8 PreScanning an Image ....................................................... 17-8 Scanning a Document into Your Macintosh ..................... 17-9 Settings in the Scanner Window...................................... 17-10 Image........................................................................... 17-10 Scanning Area ............................................................. 17-10 Business Card Size...................................................... 17-11 Miscellaneous.............................................................. 17-11 Contrast ....................................................................... 17-11 18 Optional Accessories ..................................................................... 18-1 Memory Board (For FAX-4750e and FAX-5750e Only) ........ 18-1 Installing the Optional Memory Board.............................. 18-1 Paper Cassette #2 (Option for FAX-4750e) ............................. 18-4 Network (LAN) Board (Option for FAX-4750e)..................... 18-4 Troubleshooting and Routine Maintenance ............................... 19-1 Troubleshooting........................................................................ 19-1 Error Messages .................................................................. 19-1 Document Jam ................................................................... 19-4 Paper Jam........................................................................... 19-4 Paper is Jammed in the Paper Cassette ......................... 19-5 Paper is Jammed near the Drum Unit ........................... 19-5 Paper is Jammed in the Fuser Unit................................ 19-5 If You Are Having Difficulty with Your Machine............ 19-6 Packing and Shipping the Machine ........................................ 19-15 Routine Maintenance.............................................................. 19-18 Cleaning the Document Scanner ..................................... 19-18 Cleaning the Printer ......................................................... 19-18 Cleaning the Drum Unit .................................................. 19-19 Replacing the Toner Cartridge ........................................ 19-20 Toner Empty Indicator ................................................ 19-20 Replacing the Drum Unit................................................. 19-23 Checking the Drum Life .................................................. 19-24 19 xviii