User manual BROTHER FAX-8070P

FAX-8070P MFC-9030 MFC-9070 OWNER'S MANUAL THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. i ii Using This Manual Thank you for purchasing a Brother fax machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual. Additionally, the machine has a Reports key. Press Reports and 1 to print a help list of basic operational steps and functions. Finding Information All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses. Symbols Used In This Manual Note or additional information. The machine may be damaged or may not work correctly if this is not observed. Warnings detail precautions you must take to avoid possible personal injury. iii User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings. Additionally, you can program settings more quickly by pressing Menu/Set and the menu number using the dial pad. A complete list of the function selections, options, and settings that are available is provided in the appendix of this manual. (See Menu Mode & Menu Selection Table , page 12.) Alternating Displays The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you will probably see most often is shown on the right, showing you that when you place a document in the ADF, you can either dial a number to send it as a fax or press the Copy key to make a copy of the document. FAX: NO. & START COPY: NO. & COPY iv Table of Contents Using This Manual User-Friendly Programming Table of Contents.................................................................................v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide....................................3 FAX-8070P Control Panel Overview ..................................................8 MFC-9030, MFC-9070 Control Panel Overview ..............................10 Menu Mode & Menu Selection Table ...............................................12 BASIC FAX USE Chapter 1 Setup Initial Settings ....................................................................................17 Custom Settings .................................................................................18 Storing Numbers for Easy Dialling....................................................21 Chapter 2 Sending a Fax Scanning Adjustment .........................................................................23 Dialling a Number..............................................................................23 Sending Operation .............................................................................25 Chapter 3 Receiving a Fax Receive Mode Settings ......................................................................27 Receiving a Fax..................................................................................30 Chapter 4 Chapter 5 Telephone (Voice) Operation Making Voice Calls with an External Telephone..............................32 Printing Reports Transmission Report and Journal Setting ..........................................35 Using the Reports Key .......................................................................36 ADVANCED FAX USE Chapter 6 Advanced Sending Advanced Operations.........................................................................37 v Chapter 7 Advanced Receiving Operation from an External or Extension Telephone........................ 45 Telephone Services............................................................................ 46 Chapter 8 Polling Polling Receive.................................................................................. 47 Polling Transmit ................................................................................ 49 Chapter 9 Remote Fax Options Setting Fax Storage............................................................................ 50 Fax Forwarding ................................................................................. 50 Remote Retrieval ............................................................................... 51 COPIER Chapter 10 Making Copies Basic Copy Operations ...................................................................... 54 Temporary Copy Setting ................................................................... 55 Copy Quality ­ Default Settings........................................................ 58 PRINTER/SCANNER Chapter 11 Using the machine as a Printer (For MFC-9030, MFC-9070 Only) Special Printing Features................................................................... 59 Printing From Your PC ..................................................................... 59 Simultaneous Printing/Faxing ........................................................... 61 Printer Menu Functions (For MFC-9070 Only) ................................ 61 Acceptable Paper ............................................................................... 62 Chapter 12 Printer Driver Settings (For Windows® Only) Using the Brother MFC-9030/MFC-9070 Printer Driver ................. 63 Basic Tab ........................................................................................... 63 Advanced Tab.................................................................................... 65 Support .............................................................................................. 72 General Tab ....................................................................................... 73 Layout Tab......................................................................................... 73 Paper/Quality Tab.............................................................................. 74 Advanced Options ............................................................................. 75 Device Settings Tab........................................................................... 76 vi Chapter 13 Using the Windows®-Based Brother Control Centre (For Windows® Only) Brother Control Centre ......................................................................77 Using the Scan Keys with Windows PC............................................78 Using the Control Panel Keys............................................................79 Brother Control Centre Features........................................................80 Scan to File ........................................................................................83 Scan to E-mail....................................................................................84 Scan to Word Processor .....................................................................86 User Defined Button ..........................................................................87 Copy...................................................................................................88 Send a Fax..........................................................................................89 Chapter 14 Chapter 15 Using ScanSoftTM PaperPort® for Brother and ScanSoftTM TextBridge® Setting Up and Using PC FAX (For Windows® Only) Introduction........................................................................................96 MFC Remote Setup ...........................................................................96 PC FAX Sending (For Windows® Only)...........................................97 Chapter 16 Using the Brother MFC with a New Power Macintosh® G3, G4 or iMacTM/iBookTM Set up Your USB Equipped Apple® Macintosh® G3,G4 or iMacTM with Mac OS 8.5/8.5.1/8.6/9.0/9.0.4/9.1..........................................107 Using Brother Printer Driver with your Apple® Macintosh® .........107 Sending a Fax from your Macintosh Application............................109 Using Brother TWAIN Scanner Driver with Your Apple® Macintosh® ......................................................................................113 Chapter 17 For DOS User (For MFC-9070 Only) MAINTENANCE Chapter 18 Troubleshooting and Maintenance Error Messages.................................................................................119 Document Jams and Paper Jams ......................................................121 Packing and Shipping the Machine..................................................128 Regular Maintenance .......................................................................130 IMPORTANT INFORMATION Chapter 19 Important Safety Information Important Safety Instructions...........................................................139 vii APPENDIX Chapter 20 Specifications General Specification ...................................................................... 143 Fax Specifications ........................................................................... 143 Printer Specifications (For MFC-9030 and MFC-9070 Only) ........ 144 Computer Requirement (For MFC-9030 and MFC-9070 Only) ..... 145 Electrical and Environment ............................................................. 145 Compilation and Publication Notice ............................................... 146 Trademarks ...................................................................................... 146 Entering Text ................................................................................... 147 About Fax Machines........................................................................ 148 Glossary ........................................................................................... 149 Index ................................................................................................ 152 viii Preparation and Simple Use Guide PREPARATION AND SIMPLE USE Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information (page 139), and Advice for Preparation and Simple Use Guide (page 3). If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 2 Read the Quick Setup Guide Setting the Document Follow the instructions on the Brother Quick Setup Guide to set up the machine. I Documents must be between 14.8 and 21.6 cm wide, and 15 and 60 cm long. This machine can only scan an image 20.8 cm wide, regardless of how wide the document is. I Make sure you insert documents face down, top edge first. I Adjust the paper guides to fit the width of your document. Paper Guides I The automatic document feeder (ADF) can hold up to 20 pages, feeding each one individually through the machine. Use standard (64 g/m2~90 g/m2) paper when using the ADF; if you're using heavier paper, feed each sheet individually to prevent paper jams. Approx. 1.3 cm Preparation and Simple Use Guide 1 I Open the document tray by pulling it toward you ( 1 ), then unfold the extension ( 2 ). · · DO NOT use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached. DO NOT use cardboard, newspaper, or fabric. Make sure documents written with ink are completely dry. 3 1 2 3 Sending a fax Insert the document face down in the ADF. Enter the fax number you want to call. Press Fax Start. 4 1 2 3 Making a single copy Insert the document face down in the ADF. Press Copy. To stop copying, press Stop/Exit. Press Stop/Exit again to release the original document. (See Making Copies, page 54.) 5 1 2 Multiple Copies Insert the document face down in the ADF. Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies. Press Copy. 3 2 Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet. PREPARATION AND SIMPLE USE Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect the machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit's memory. Do not connect the machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the machine is not impeded. · · · · We recommend that this product be used with a surge protection device to protect the product against damage caused by a lightning strike. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak. Connecting the Power Cord · · This machine must be fitted with an earthed plug. Since the machine is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move the machine, by disconnecting the telephone line first, and then the power cord. Preparation and Simple Use Guide 3 IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code. · Green-and-yellow : Earth · Blue : Neutral · Brown : Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows: The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter "E" or by the safety earth symbol or coloured green or green-and-yellow. The wire which is coloured blue must be connected to the terminal which is marked with the letter "N" or coloured black. The wire which is coloured brown must be connected to the terminal which is marked with the letter "L" or coloured red. Memory Storage In the event of a power failure, all settings in the GENERAL SETUP, SETUP RECEIVE, SETUP SEND, SET QUICK-DIAL, REPORT SETTING, REMOTE FAX OPT and MISCELLANEOUS functions are stored permanently and fax sending and receiving data is stored a maximum of 4 days. Multi-Line Connections (PABXs) Most offices use a central telephone system, or PABX. The machine will work with most PABX or key systems that allow a two-wire analogue connection. However, we recommend that you have a separate telephone line for the machine. You can then leave the machine in Fax Only Mode to receive faxes any time of day or night. If you are installing the machine to work with a PABX: 1 2 3 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX. If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls. The unit may be used with either pulse or tone dialling. 4 Using Extension Telephones It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to the machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order to make an outgoing call. Additionally, remote activation may not operate reliably in such a simple configuration. This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset. Such problems can easily be eliminated however, if you arrange modification of your extension wiring circuit, such that extension devices are connected "downstream" of the machine, in a master/slave configuration. In such a configuration, this machine can always detect whether a telephone is in use, thus it will not attempt to seize the line during that time. This is known as "telephone off-hook detection." The inadvisable configuration is shown in figure 1 below, and the recommended master/slave configuration is shown in figure 2. This new connection configuration can be arranged by your contacting BT, Kingston upon Hull Telecommunications, your PABX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be inserted into the modular socket of the white "T"-shaped connector provided as part of the line cord assembly. EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE PREPARATION AND SIMPLE USE FAX INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION SOCKET EXTENSION SOCKET MASTER SOCKET INCOMING LINE FAX FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. Preparation and Simple Use Guide 5 Connecting an External Telephone Answering Device (TAD) Sequence You might choose to connect an additional answering machine. When you have an external TAD on the same telephone line as the machine, the TAD answers all calls. The machine "listens" for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it doesn't hear the CNG tones, the machine will not answer the call, and messages can be left on the TAD by callers in the normal way. The TAD must answer within a maximum of four rings. However, we recommend two rings as the TAD setting. The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8­10 seconds of CNG tones left for the fax "handshake." Make sure you carefully follow instructions in this manual for recording your outgoing message. Do not use a "tollsaver" ring setting on the TAD. It is important that the TAD is connected via the EXT socket on the machine or on the line jack unit. Do not use a line doubler on the line jack as this can cause answering problems. Connections 1 You may connect an external TAD to the machine, as shown below. TAD TAD (Example for the U.K.) 2 3 4 5 Set your external TAD to two rings or less. Record the outgoing message (see next page). Set the TAD to answer calls. Set the Receive Mode to TAD:ANSWER MACH. by pressing Receive Mode. 6 Outgoing Message (OGM) of External TAD Timing is important in recording this message. The message sets up the ways to handle both manual and automatic fax reception. PREPARATION AND SIMPLE USE 1 2 3 We recommend the outgoing message (OGM) is no longer than 20 seconds. Allow 5 seconds of silence at the beginning of your message. (This allows the fax to detect the calling tone prior to OGM, so reception can be faster.) We recommend that you end your OGM by giving your Remote Activation Code for people sending manual faxes. For example: "After the beep, leave a message or send a fax manually by pressing 51 and Start" Please note that some faxes that are sent manually cannot be received automatically because some fax machines do not send a fax tone if the call is manually dialled. In these cases you must inform callers that they must enter the remote activation code to send a fax. Connecting an External or Extension Telephone You can connect a separate telephone to the machine, as shown below. (Example for the U.K.) External Telephone Extension Telephone Whenever this external phone (or TAD) is in use, the screen displays TELEPHONE. Preparation and Simple Use Guide 7 FAX-8070P Control Panel Overview 2 1 12 3 11 4 5 6 7 8 9 10 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 6 Reports You can access the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify, System Setup List and Order Form. 2 Shift This key is used to access the "5" through "8" One Touch keys. 7 Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the machine. # key lets you switch the dialling type during a telephone call from "PULSE" to "TONE". 3 One Touch Dial Keys These 4 keys give you access to 8 previously stored phone numbers. 4 Copy Keys: Options You can quickly and easily select temporary settings (for the next copy only). Enlarge/Reduce Lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%, For more choices, select MANUAL and use dial pad to type any percentage between 50% and 200%. Copy Makes a copy. 8 Tel/R (Telephone/Recall) This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc. --OR-- Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX. 9 Search/Speed Dial Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number. 5 Redial/Pause Re-dials the last number called. Also inserts a pause in autodial numbers. 8 0 Fax Keys: Receive Mode Select how the machine will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts sending a fax. PREPARATION AND SIMPLE USE A Navigation Keys: Menu/Set Lets you access the menu and programming mode and stores your settings in the machine. or Press to scroll forward or backward to set a menu selection Also, you can use these keys to do an alphabetical search for the names of stored numbers. or Press to scroll through the menus and options. --OR-- You can press these keys to adjust the ring or speaker volume. B Stop/Exit Stops a fax, cancels an operation or exits from function mode. Preparation and Simple Use Guide 9 MFC-9030, MFC-9070 Control Panel Overview 2 1 13 3 4 12 5 6 7 8 9 10 11 (MFC-9070) 1 Liquid Crystal Display Displays messages to help you set up and operate the machine. 5 Copy Keys: Options You can quickly and easily select temporary settings (for the next copy only). Enlarge/Reduce Lets you select an enlargement or reduction ratio: 50%, 71%, 100%, 141%, 150%, 200%, For more choices, select MANUAL and use dial pad to type any percentage between 50% and 200%. Copy Makes a copy. 2 Reports Accesses the Reports menu so you can select a report to print: Help, Quick Dial, Journal, Xmit Verify, System Setup List and Order Form. 3 Scan Keys: Scan to Image Press this key to scan a picture into your graphics application for viewing and editing. Scan to OCR Press this key to start scanning a text document. ScanSoftTM TextBridge® will convert it to editable text and display it in your word processor application for further editing. Scan to E-mail Press this key to start scanning an original into your E-mail application, setting it up automatically as an attachment. 6 Redial/Pause Re-dials the last number called. Also inserts a pause in autodial numbers. 7 Tel (Telephone) This key is used to have a telephone conversation having picked up the external handset in F/T pseudo-ringing etc. 8 Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into the machine. # key lets you switch the dialling type during a telephone call from "PULSE" to "TONE". 4 Print Key: Reset Clears data from the printer memory. 10 9 R (Recall) Use this key to gain access to an outside line and/or to recall the operator or transfer a call to another extension when it is connected to a PABX. PREPARATION AND SIMPLE USE 0 Search/Speed Dial Lets you look up numbers stored in the dialling memory. Also, lets you dial stored phone numbers by pressing # and two-digit number. A Fax Keys: Receive Mode Select how the machine will handle incoming calls. Fax Resolution Sets the resolution when you send a fax. Fax Start Starts sending a fax. B Navigation Keys: Menu/Set Lets you access the menu and programming mode and stores your settings in the machine. or Press to scroll forward or backward to set a menu selection Also, you can use these keys to do an alphabetical search for the names of stored numbers. or Press to scroll through the menus and options. --OR-- You can press these keys to adjust the ring or speaker volume. C Stop/Exit Stops a fax, cancels an operation or exits from function mode. Preparation and Simple Use Guide 11 Menu Mode & Menu Selection Table - Access the Menu - Go to next menu level - Accept an option - Scroll through the current menu level - Back to previous menu level - Forward to next menu level - Exit the Menu You can access the menu mode by pressing Menu/Set. When you enter the Menu, the LCD scrolls: SELECT & SET Press 1 for General Setup Menu 1.GENERAL SETUP --OR-- Press 2 for Fax Menu 2.FAX --OR-- Press 3 for Copy Menu 3.COPY --OR-- Press 4 for Printer (For MFC-9070 Only) 4.PRINTER --OR-- You can scroll more quickly through each menu level by pressing or keys, and then set an option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows next menu level. Press or key to scroll to your next menu selection, and then press Menu/Set. When you finish setting an option, the LCD shows ACCEPTED. Use to scroll backward if you passed your choices or to save keystrokes. You can program the machine by pressing Menu/Set followed by the menu numbers. For example: to set FAX RESOLUTION to FINE, press Menu/Set, 2, 2, 2 and or to select FINE, and then press Menu/Set. 12 To access the menu, press To exit, press Stop/Exit. Menu/Set. PREPARATION AND SIMPLE USE Main Menu Submenu Menu Selections Options Descriptions Page to accept 1. GENERAL SETUP 1. DATE/TIME -- 2. STATION ID -- 3. VOLUME 1. RING HIGH MED LOW OFF HIGH LOW OFF HIGH MED LOW OFF ON OFF -- -- -- Enter date and time for LCD display and to print on transmissions. Program the name and fax number to appear on each transmitted page. Adjusts ring volume. 17 17 18 2. BEEPER Adjusts beeper volume. 18 Adjusts speaker volume. 19 3. SPEAKER 4. PBX Turn on if this function if the machine is connected to PABX (private automatic Branch Exchange.) -- Adjust the machine's clock by one hour for summer/winter time. Increase life of toner cartridge. Power save mode. Set the time before the machine drops into sleep mode. Select the dialling mode. Allows you to change the LCD language. 19 5. CLOCK CHANGE 6. TONER SAVE 7. POWER SAVE 8. SLEEP MODE -- ON OFF ON OFF 20 -- -- 20 20 -- -- TONE PULSE CZECH HUNGARIAN POLISH ENGLISH 20 9. TONE/PULSE 0. LOCAL LANGUAGE (For Czech, Hungarian and Polish) -- 21 See Quick Setup Guide -- * The factory setting (option) is shown in bold. Preparation and Simple Use Guide 13 To access the menu, press To exit, press Stop/Exit. Menu/Set. Main Menu Submenu Menu Selections Options Descriptions Page to accept 2. FAX 1. SETUP RECEIVE 1. RING DELAY 04 03 02 01 70 40 30 20 ON OFF ON ( 51, #51) OFF Number of rings before the machine answers in Fax/Tel (F/T) or Fax Mode. Sets the time for "F/T pseudo-ring" in Fax/Tel (F/T) Mode. Receive fax messages without pressing the Fax Start key. Activate or deactivate the machine from a remote location. You can also personalize these codes. Reduces size of image. Automatically stores any incoming faxes in its memory if it runs out of paper. + Adjusts printing to be lighter or darker. You call another fax machine to receive a fax from it. Change the lightness or darkness of a fax you are sending. Changes the default setting of fax resolution. 28 2. F/T RING TIME 28 3. FAX DETECT 4. REMOTE CODE 29 46 5. AUTO REDUCTION 6. MEM.RECEIVE ON OFF ON OFF 30 31 7. PRINT DENSITY 8. POLLING RX - 30 STANDARD SECURE TIMER AUTO LIGHT DARK STANDARD FINE S.FINE PHOTO -- 47 2. SETUP SEND 1. CONTRAST 23 2. FAX RESOLUTION 23 3. TIMER Set the machine to send your documents later. 39 * The factory setting (option) is shown in bold. 14 To access the menu, press To exit, press Stop/Exit. Menu/Set. PREPARATION AND SIMPLE USE Main Menu Submenu Menu Selections Options Descriptions Page to accept 2. FAX (Continued) 2. SETUP SEND (Continued) 4. BATCH TX ON OFF Sends all delayed faxes that are to the same fax number and at the same time as one transmission. When memory is full, you can send faxes in real time. Set Polled Transmission for someone to poll the machine to receive a fax from you. Automatically sends a programmable cover page or prints a sample coverpage. Program a customized message for fax cover page. Special setting for international transmissions. Stores dial numbers in memory so as to dial them by pressing only one key. Stores dial numbers in memory so as to dial them by pressing only four keys. Set up a Group for broadcasting. -- 39 5. REAL TIME TX 6. POLLED TX NEXT FAX ONLY ON OFF STANDARD SECURE 26 49 7. COVERPG SETUP NEXT FAX ONLY ON OFF PRINT SAMPLE -- ON OFF 37 8. COVERPAGE NOTE 9. OVERSEAS MODE 3. SET QUICK-DIAL 1. ONE-TOUCH DIAL (For FAX-8070P Only) 2. SPEEDDIAL (1.SPEED-DIAL For MFC Models) 3. SETUP GROUPS (2.SETUP GROUPS For MFC Models) 4. REPORT SETTING 1. XMIT REPORT 38 39 -- 21 -- 22 41 ON ON+IMAGE OFF OFF+IMAGE 2/4/7 Days 1/3/6/12/24 Hours OFF Initial setup for Transmission Verification Report and Journal period. 35 2. JOURNAL PERIOD 35 * The factory setting (option) is shown in bold. Preparation and Simple Use Guide 15 To access the menu, press To exit, press Stop/Exit. Menu/Set. Main Menu Submenu Menu Selections Options Descriptions Page to accept 2. FAX (Continued) 5. REMOTE FAX OPT 1. FAX FWD 2. FAX STORAGE ON OFF ON OFF Set the machine to forward faxes. Store incoming faxes in memory for fax forwarding and remote retrieval. Set code for retrieving faxes. -- Print incoming faxes stored in the memory. Check which jobs are in memory or cancel a delayed fax (timer) or polling job. Prohibits most functions except receiving faxes into memory. Use with BT Call Sign. 50 50 3. REMOTE ACCESS 4. PRINT DOCUMENT 6. REMAINING JOBS 159 51 31 -- -- 42 0. MISCELLANEOUS 1. MEM SECURITY 2. BT CALL SIGN (For UK Only) ON OFF -- 42 46 Selects the Copy resolution for your type of document. + -- Adjust the contrast. You can print resident fonts to check and confirm font types. Printer settings and status are listed here. You can restore factory default settings and temporary settings for the printer back to factory default settings. 3. COPY 1. COPY MODE -- 2. CONTRAST -- 1. INTERNAL FONT 2. CONFIGURATIONS 2. RESET PRINTER -- AUTO TEXT PHOTO - 58 58 61 4. PRINTER (For MFC-9070 Only) 1. PRINT OPTIONS -- 61 -- 61 * The factory setting (option) is shown in bold. 16 1 Setup Initial Settings Setting the Date and Time The machine displays the date and time, and prints it on every fax you send. In the event of a power failure, the machine maintains date and time information for up to 9 hours. All other settings remain unaffected. BASIC FAX USE 1 2 3 4 5 6 Press Menu/Set, 1, 1. Enter the two digits of the year, and press Menu/Set. "02" is registered as 2002 in the machine. Enter two digits for the month and press Menu/Set. Enter two digits for the day and press Menu/Set. Enter the time in 24 hour format and press Menu/Set. Press Stop/Exit. Setting the Station ID You can store your name, fax number and telephone number in this setting. The name and fax number will be printed on the fax cover pages and all fax pages that you send. (The telephone number will be printed only on your cover pages.) (See Electronic Cover Page, page 37.) It is important that you enter the fax and telephone numbers in the internationally standardized format, i.e. in accordance with the following strict sequence: - The "+" (plus) character (press key) - Your Country Code (e.g. "44" for the United Kingdom, "41" for Switzerland) - Your local area code minus any leading "0" ("9" in Spain) - A space - Your number on the local exchange, using spaces to aid readability as appropriate. As an example, the machine is installed in the United Kingdom, is to be used for both fax and voice calls, and your national telephone number is 0161-444 5555, then you must set the fax and telephone number parts of your station ID as: +44 161-444 5555. 1 2 3 4 5 6 Press Menu/Set, 1, 2. Enter your fax number (up to 20 digits) and press Menu/Set. Enter your telephone number (up to 20 digits) and press Menu/Set. Enter your name (up to 20 characters) using the dial pad and the chart. To enter a space press twice. Press Menu/Set. Press Stop/Exit. Setup 17 I I I I When you enter your name, see Entering Text, page 147. The telephone number you enter is used only for the Cover Page features. If you do not enter a fax number, no additional information can be entered. To enter a space, press once between numbers and twice between characters. I If your Station ID has already been programmed, the screen prompts "1" to make a change, or "2" to exit without changing. Custom Settings Volume Settings Ring Volume You can select how loud, the machine rings. The ring volume can be turned off for silent reception if required. Press Stop/Exit. --OR-- You can adjust the ring volume when the machine is idle. You can turn the ring OFF. Press or to adjust the volume level. With each key press, the machine rings so you can hear the current setting and the display shows the setting you are choosing. Each key press changes the volume to the next setting. The new setting will remain until you change it again. 1 2 3 4