FAX-8360P OWNER'S MANUAL Version B THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. i ii Using This Manual Thank you for purchasing a Brother machine. This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use the machine to its fullest potential by taking a few minutes to read this manual. Additionally, the machine has a Reports key. Press Reports and 1 to print a help list of basic operational steps and functions. Finding Information All chapter headings and subheadings are listed in the Table of Contents. You will also be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you will see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses. Symbols Used In This Manual Note or additional information. The machine may be damaged or may not work correctly if this is not observed. Warnings detail precautions you must take to avoid possible personal injury. iii User-Friendly Programming We have designed the machine with on-screen programming. User-friendly programming helps you take full advantage of all the functions the machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen prompts to help you program the machine. All you need to do is follow the prompts as they guide you through the function menu selections, programming options and settings. Additionally, you can program settings more quickly by pressing Menu and the menu number using the dial pad. For complete list of the function selections, options, and settings, see Menu Selection Table, page 10. iv Table of Contents Using This Manual User-Friendly Programming Table of Contents.................................................................................v PREPARATION AND SIMPLE USE Preparation and Simple Use Guide Advice for Preparation and Simple Use Guide....................................3 FAX-8360P Control Panel Overview ..................................................8 Menu Mode........................................................................................10 Menu Selection Table ........................................................................10 BASIC FAX USE Chapter 1 Setup Initial Settings ....................................................................................14 Custom Settings .................................................................................15 Storing Numbers for Easy Dialling....................................................19 Chapter 2 Sending a Fax Scanning Adjustment .........................................................................21 Dialling a Number..............................................................................22 Sending Operation .............................................................................23 Chapter 3 Receiving a Fax Receive Mode Settings ......................................................................25 Receiving a Fax..................................................................................28 Chapter 4 Chapter 5 Telephone (Voice) Operation Making Voice Calls with an External Telephone..............................30 Printing Reports Transmission Report and Journal Setting ..........................................33 Using the Reports Key .......................................................................34 v ADVANCED FAX USE Chapter 6 Chapter 7 Advanced Sending Advanced Operations ........................................................................ 35 Advanced Receiving Operation from an External or Extension Telephone........................ 43 Telephone Services............................................................................ 44 Chapter 8 Polling Polling Receive.................................................................................. 45 Polling Transmit ................................................................................ 47 Chapter 9 Remote Fax Options Setting Fax Storage............................................................................ 48 Fax Forwarding ................................................................................. 48 Remote Retrieval ............................................................................... 49 COPIER Chapter 10 Making Copies Basic Copy Operations ...................................................................... 52 Temporary Copy Setting ................................................................... 53 Copy Quality ­ Default Settings........................................................ 57 MAINTENANCE Chapter 11 Troubleshooting and Maintenance Error Messages .................................................................................. 61 Document Jams and Paper jams ........................................................ 63 Packing and Shipping the Machine ................................................... 70 Regular Maintenance......................................................................... 73 IMPORTANT INFORMATION Chapter 12 Important Safety Information Important Safety Instructions ............................................................ 83 OPTIONAL ACCESSORIES Chapter 13 Optional Accessories Memory Board................................................................................... 86 Optional Paper Tray .......................................................................... 89 vi APPENDIX Chapter 14 Specifications Electrical and Environment................................................................91 Acceptable Paper ...............................................................................92 Compilation and Publication Notice..................................................93 Trademarks ........................................................................................93 Entering Text .....................................................................................94 About Fax Machines ..........................................................................95 Glossary .............................................................................................96 Index ..................................................................................................99 vii Preparation and Simple Use Guide PREPARATION AND SIMPLE USE Steps to prepare and use the machine simply Follow the steps below to prepare and use the machine simply. However, before you perform these steps, see Important Safety Information (page 83) and Advice for Preparation and Simple Use Guide. (page 3) If you need further information, refer to BASIC FAX USE or ADVANCED FAX USE. 1 2 Read the Quick Setup Guide Setting the Document Follow the instructions on the Brother Quick Setup Guide to set up the machine. I Documents must be between 14.8 and 21.6 cm wide, and 10 and 36 cm long. This machine can only scan an image 20.7 cm wide, regardless of how wide the document is. The machine cannot scan approximately 4 mm from the top edge and the bottom edge regardless of how long the document is. I Make sure you insert documents face down, top edge first. I Adjust the paper guides to fit the width of your document. Paper Guides I The automatic document feeder (ADF) can hold up to 30 pages, feeding each one individually through the machine. Use standard (64 g/m2~90 g/m2) paper when using the ADF; if you're using heavier paper, feed each sheet individually to prevent paper jams. Paper Guides Approx. 1.3 cm Preparation and Simple Use Guide 1 · DO NOT use curled, wrinkled, folded, or ripped document, or document with staples, paper clips, paste, liquid paper or tape attached. DO NOT use cardboard, newspaper, or fabric. · Make sure documents written with ink are completely dry. 3 1 2 3 Sending a fax Insert the document face down in the ADF. Enter the fax number you want to call. Press Fax Start. 4 1 3 3 Making a single copy Insert the document face down in the ADF. Press Copy. To stop copying, press Stop/Exit. Press Stop/Exit again to release the original document. (See Making Copies, page 52.) 5 1 2 Multiple Copies Insert the document face down in the ADF. Using the dial pad, enter the number of copies you want (up to 99). For example, press 3, 8 for 38 copies. Press Copy. 3 2 Advice for Preparation and Simple Use Guide Choosing a Location Place the machine on a flat, stable surface, such as a desk. Select a place that is free of vibration and shocks. Locate the machine near a telephone wall socket and a standard earthed electrical socket, grounded power outlet. PREPARATION AND SIMPLE USE Avoid placing the machine where it may be knocked. Do not place near heaters, air conditioners, water, chemicals or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture or dust. Do not connect the machine to electrical outlets controlled by wall switches or automatic timers as disruption of power can wipe out information in the unit's memory. Do not connect the machine to electrical outlets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. Ensure the airflow from the fan on the right hand side of the machine is not impeded. · · · Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the network interface. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not use the telephone to report a gas leak in the vicinity of the leak. Connecting the Power Cord · · This machine must be fitted with an earthed plug. If you need to use a different mains lead ensure that the machine is fitted with an earthed plug. Since the machine is earthed via the mains plug, you can protect yourself from potentially hazardous electrical conditions on the telephone network by keeping the power to the machine on when you connect it to a telephone line. Similarly, you can protect yourself when you want to move the machine, by disconnecting the telephone line first, and then the power cord. Preparation and Simple Use Guide 3 IMPORTANT: If you need to remove the moulded mains plug in order to fit an appropriate type, you must discard the moulded plug immediately having cut it off, in order that it is not inadvertently inserted into a live socket, thus presenting a shock hazard. The wires in the mains lead of this appliance are coloured in accordance with the following code. · Green-and-yellow : Earth · Blue : Neutral · Brown : Live As the wires in the mains lead of this apparatus may not correspond with the coloured markings identifying the terminals in your plug, proceed as follows: The wire which is coloured green-and-yellow must be connected to the terminal in the plug which is marked by the letter "E" or by the safety earth symbol or coloured green or green-and-yellow. The wire which is coloured blue must be connected to the terminal which is marked with the letter "N" or coloured black. The wire which is coloured brown must be connected to the terminal which is marked with the letter "L" or coloured red. Memory Storage In the event of a power failure, all settings in the menus are stored permanently except for the settings that are valid for the next fax only (e.g. contrast, overseas mode), and the documents stored into memory will be stored for a few days with the backup battery. (The length of time that the documents are stored for depends on the status of the battery and the optional DIMM.) Multi-Line Connections (PABXs) Most offices use a central telephone system, or PABX. The machine will work with most PABX or key systems that allow a two-wire analogue connection. However, we recommend that you have a separate telephone line for the machine. You can then leave the machine in Fax Only Mode to receive faxes any time of day or night. If you are installing the machine to work with a PABX: 1 2 3 It is not guaranteed that the unit will operate correctly under all circumstances with a PABX. Any cases of difficulty should be reported first to the company that handles your PABX. If all incoming calls will be answered by a switchboard operator, it is recommended that the Receive Mode be set to MANUAL. All incoming calls should initially be regarded as telephone calls. The unit may ...