,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, ,, OWNER'S MANUAL FAX-T74 FAX-T76 ® Using This Manual Thank you for purchasing a Brother fax machine (FAX). This machine has been designed to be simple to use, with LCD screen prompts to guide you through functions. However, you can use your machine to its fullest potential by taking a few minutes to read this manual. Additionally, your machine has a Help Key. Press Copy/Help and then press Start to print a list of basic operational steps and functions. Finding Information All chapter headings and subheadings are listed in the Table of Contents. You will be able to find information about a specific feature or function by checking the Index at the back of this manual. Also, throughout this manual, you'll see special symbols alerting you to important information, cross-references, and warnings. Illustrations of some screen displays also help you choose the correct key-presses. Symbols Used In This Manual Note or additional information. The machine would be damaged or would not work correctly if this is not observed. Warnings detail precautions you must take to avoid possible personal injury. i Chapter User-Friendly Programming We have designed your fax machine with on-screen programming and a Help key. User-friendly programming helps you take full advantage of all the functions your machine has to offer. See "Using This Manual". Because you do all your programming on the LCD, we created step-by-step on-screen prompts to help you program your machine. All you need to do is follow the prompts as they guide you through the function menu selections and programming options and settings. A complete list of the function selections, options, and settings that are available is provided in the appendix of this manual. See "Function Selection Table" on page 78. Function Mode You can access the Function Mode by pressing Menu/Set. When you enter the Function Mode, your machine displays a list of main menu options from which you can choose. These options appear one after the other on the display. Select an option by pressing Menu/Set when the option appears on the LCD. You can "scroll" more quickly through options by pressing . When the screen displays your to scroll backward if you passed your choice or to save key selection, press Menu/Set. (Use strokes. Both arrow keys show all options, in the opposite order.) When you finish a function, the screen displays ACCEPTED. If you want to exit the Function Mode, press Stop. Alternating Displays The LCD sometimes alternates between the currently selected option, and a help message giving brief instructions about how to proceed. The display you'll probably see most often is shown below, showing you that when you place a document in the feeder, you can either dial a number to send it as a fax or press the copy key to make a copy of the document. FAX: No. & START COPY: PRESS COPY User-Friendly Programming ii THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than which it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. iii Chapter Table of Contents Using This Manual User-Friendly Programming Table of Contents ............................................................................... iv PREPARATION AND SIMPLE USE GUIDE Control Panel Overview .................................................................... 13 BASIC USE Chapter 1 Setup Custom Settings................................................................................. 17 Setup Quick Dial Numbers for Easy Dialling ................................... 18 Chapter 2 Sending a Fax Scanning Adjustment......................................................................... 21 Sending Operation ............................................................................. 21 Dialling a Number ............................................................................. 22 Chapter 3 Receiving a Fax Answer Mode Settings ...................................................................... 24 Receiving a Fax ................................................................................. 27 Chapter 4 Chapter 5 Making Copies Copy Functions.................................................................................. 29 Telephone Making a Call .................................................................................... 31 Answering a Call ............................................................................... 32 Chapter 6 Printing Reports Types of Reports................................................................................ 33 Transmission Report.......................................................................... 33 Setting Reports .................................................................................. 33 ADVANCED USE Chapter 7 Chapter 8 Advanced Sending Advanced Operations ........................................................................ 35 Advanced Receiving Operation from an External or Extension Telephone........................ 42 Telephone Services............................................................................ 43 iv Chapter 9 Polling Polling Receive ..................................................................................47 Polled Transmit..................................................................................49 Chapter 10 Remote Fax Options (FAX-T74) Fax Forwarding..................................................................................51 Remote Retrieval ...............................................................................51 Chapter 11 Message Manager (Only for FAX-T76) Message Manager Mode ....................................................................56 Fax Forwarding/Paging......................................................................61 Remote Retrieval ...............................................................................62 MAINTENANCE Chapter 12 Troubleshooting and Maintenance Error Messages...................................................................................66 Clearing Jams.....................................................................................67 Difficulty with Operation...................................................................69 Regular Maintenance .........................................................................70 Chapter 13 Important Information Important Safety Instructions.............................................................75 APPENDIX Chapter 14 Specifications Specifications .....................................................................................77 Function Selection Table ...................................................................78 Entering Text .....................................................................................81 About Fax Machines ..........................................................................82 Glossary .............................................................................................83 Index ..................................................................................................86 Accesssory List ..................................................................................89 v Chapter Preparation and Simple Use Guide PREPARATION AND SIMPLE USE Simple steps to prepare and use the machine. Follow these simple steps below to prepare and use the machine. However, before you perform these steps, refer to the Important Safety Information, Precautions, Advice for Preparation and Simple Use Guide on page 5. If you need further information, refer to BASIC USE or ADVANCED USE. 11 Make sure you have the items shown below. Paper Wire Extension Telephone Line Cord Paper Tray Telephone Handset One Touch Name Label Handset Curled Cord Owner's Manual 12 Attach the paper wire extension and paper tray. 1 Paper Wire Extension 2 Paper Tray Preparation and Simple Use Guide 1 13 1 Remove Ribbon Protection Sheet. Open the top cover by lifting the lever on the right side of the top cover. Top Cover 2 Remove the ribbon protection sheet. 3 Remove the print cartridge and observe how the ribbon is wound on the print cartridge frame. Ensure that you purchase additional ribbons to reduce your printing costs. 4 Close the top cover. 14 1 Load paper Place up to 30 sheets of paper in the paper tray. Acceptable Paper Size : A4 Weight : 64 g/m2 ­ 90 g/m2 Thickness : 0.08-0.10 mm Tap the stack of paper so the edges are even. 2 Chapter 15 Connect the handset, power cord and telephone line cord. PREPARATION AND SIMPLE USE Telphone Line Cord Handset Curled Cord 16 1 2 Set date and time Press Menu/Set, 1, 2. Enter the last two digits of the year, and press Menu/Set. "01" represents the year 2001 in the machine. ENTER YEAR:XX 3 Enter two digits for the month and press Menu/Set. ENTER MONTH:XX 4 Enter two digits for the day and press Menu/Set. ENTER DAY:XX 5 Enter the time in 24 hour format and press Menu/Set. ENTER TIME:XX:XX 6 Press Stop to exit. (See "Setting the Date and Time" in this chapter.) 17 1 2 Set station ID Press Menu/Set, 1, 3. Enter your fax number (up to 20 digits) and press Menu/Set. FAX: 3 Enter your telephone number (up to 20 digits) and press Menu/Set. TEL: 4 Enter your name (up to 20 characters) using the dial pad and the chart. To enter a space press twice. Press Key 2 3 4 5 6 7 8 9 once A D G J M P T W twice B E H K N Q U X three times four times five times C F I L O R V Y 2 3 4 5 6 S 8 Z A D G J M 7 T 9 NAME: 5 6 Press Menu/Set. Press Stop. (See "Setting the Station ID" in this chapter.) 18 1 2 3 Using the telephone Pick up the handset. When you hear a dial tone, dial the number, using the dial pad. To hang up, replace the handset on its cradle. Preparation and Simple Use Guide 3 19 1 2 3 Sending a fax automatically Insert the document face down in the document feeder. Enter the fax number you want to call. Press Start. IMPORTANT : Do not pick up the handset. 110 Receiving a fax and a voice call Press Mode to select how to receive calls. FAX ONLY The machine automatically answers every call as a fax call. You cannot receive a voice call, but you can dial out and make a voice call when the machine is idle. FAX/TEL The machine automatically answers every call. If the call is a fax, it prints the fax. If the call is not a fax, it signals you to pick up the handset. MANUAL You must answer all calls yourself. If you hear fax tones, press Start. TAD:ANSWER MACH (FAX-T74)--This is the only setting in which you can use an external answering machine. When your telephone answering device (TAD) is connected to your machine, it will answer every call (see page 11, Connecting an External Telephone Answering Device (TAD)). Once the external telephone answering device (TAD) answers, the machine listens for fax tones. If it detects fax tones, it will receive the fax and print it. The TAD setting works only with an external telephone answering device (TAD). Ring Delay and F/T Ring Time do not work in this setting. TAD:MSG MGR The FAX-T76 provides you with a built-in digital Message Manager for fax and voice. When you set the machine to answer calls, it will record up to 15 minutes of messages. 111 1 2 3 Making a Single Copy Place document face down in the feeder. Press Copy/Help. Press Copy/Help. See Chapter 4 for Multple Copies, Reduce/Enlarge and Sort/Stack. Your machine cannot scan anything closer than 4 mm from the edge of the paper. Set the resolution to S.FINE or PHOTO. 4 Chapter 112 1 2 Receiving Messages while outgoing (Only for FAX-T76) Press Menu/Set, 8, 1. The screen prompts you to choose a DOC (Document) setting. Press or to select ON (or OFF), and press Menu/Set. The screen prompts you to choose a VOICE setting. Press or to select your setting from the list (ON, OFF or EXT), and press Menu/Set when the screen displays your selection. Press Stop to exit. Press Menu/Set, 8, 3. The screen prompts you to choose an OGM. Press or to reach TAD MESSAGE. This is the only setting you can select if you want to turn the Message Manager on. Press Menu/Set. Press or to select RECORD MSG and press Menu/Set. Pick up the handset to record a message. For example: Hello. We are unable to take your call at this time. Please leave a message after the tone. If you wish to send a fax, please press 5 1, wait for the fax tones, then press the start button on your machine. See "Recording the Message Manager's Outgoing Message (TAD MESSAGE)" on page 57. Replace the handset. The Message Manager plays your OGM. Press Stop to exit. Activate Message Manager (TAD) Mode by ...