User manual BROTHER HL-4000CN

Brother Color Laser Printer HL-4000CN USER'S GUIDE Please read this manual thoroughly before using the printer. You can print or view this manual from the CD-ROM at any time. Please keep the CD-ROM in a convenient place for quick and easy reference at all times. The Brother Solutions Center (http://solutions.brother.com) is your one stop resource for all your printer needs. Download the latest drivers and utilities for your printers, read the FAQs and troubleshooting tips or learn about special printing solutions in the 'Solutions' and 'Customer Education' sections. Version 2 i Brother Laser Printer HL-4000CN Series User's Guide (For USA & CANADA Only) IMPORTANT INFORMATION: For technical and operational assistance, you must call the country where you purchased the printer. Calls must be made from within that country. In USA: 1-800-276-7746 In Canada: 1-800-853-6660 514-685-6464 (In Montreal) If you have comments or suggestions, please write us at: In USA: Printer Customer Support Brother International Corporation 15 Musick Irvine, CA 92618 In Canada: Brother International Corporation (Canada), Ltd. - Marketing Dept. 1, rue Hôtel de Ville Dollard-des-Ormeaux, PQ, Canada H9B 3H6 FAX-BACK SYSTEM Brother Customer Service has installed an easy to use fax-back system so you can get instant answers to common technical questions and product information for all Brother products. This is available 24 hours a day, 7 days a week. You can use the system to send the information to any fax machine, not just the one from which you are calling. Call and follow the voice prompts to receive faxed instructions on how to use the system and your index of fax-back subjects. In USA: In Canada: 1-800-521-2846 1-800-685-5381 1-514-685-5381 (In Montreal) DEALERS/SERVICE CENTERS (USA Only) For the name of an authorized dealer or service center, call 1-800-284-4357. SERVICE CENTERS (Canada Only) For service center addresses in Canada, call 1-800-853-6660 INTERNET ADDRESSES Brother Global Web Site: http://www.brother.com For Frequently Asked Questions (FAQs), Product Support and Technical Questions, and Driver Updates: http://solutions.brother.com (USA Only) For Brother Accessories & Supplies: http://www.brothermall.com ii Trademarks Brother is a registered trademark of Brother Industries, Ltd. Apple and LaserWriter are registered trademarks, and TrueType is a trademark of Apple Computer, Inc. Centronics is a trademark of Genicom Corporation. Hewlett-Packard, HP, PCL 5e, PCL 6 and PCL are registered trademarks of Hewlett-Packard Company. PostScript is a registered trademark of Adobe Systems Incorporated. This printer contains UFST and Micro Type from Agfa Division. PANTONE Colors generated by the HL-4000CN are four- and /or three-color process simulations and may not match PANTONE-identified solid color standards. Use current PANTONE Color Reference Manuals for accurate color. PANTONE Color simulations are only obtainable on this product when driven by qualified Pantone-licensed software packages. Contact Pantone Inc. for a current list of qualified licensees. ® Trademarks noted herein are the property of Brother Industries, Ltd. PANTONE and other Pantone, Inc. trademarks are the property of Pantone, Inc. ©Pantone, Inc., 1988 ENERGY STAR is a U.S. registered mark. All other brand and product names mentioned in this user's guide are registered trademarks or trademarks of respective companies. Compilation and Publication Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. ©2002 Brother Industries Ltd. Shipment of the Printer If for any reason you must ship your Printer, carefully package the Printer to avoid any damage during transit. It is recommended that you save and use the original packaging. The Printer should also be adequately insured with the carrier. iii REGULATIONS Electronic Emission Notices Federal Communications Commission (FCC) Declaration of Conformity (For U.S.A. Only) Responsible Party: Brother International Corporation 100 Somerset Corporate Boulevard Bridgewater, NJ 08807-0911, USA TEL: (908) 704-1700 declares, that the products Product Name: Model Number: Product Options: Brother Laser Printer HL-4000CN HL-4000CN ALL complies with Part 15 of the FCC Rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interference in a residential installation. This equipment generates, uses, and can radiate radio frequency energy and, if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there is no guarantee that interference will not occur in a particular installation. If this equipment does cause harmful interference to radio or television reception, which can be determined by turning the equipment off and on, the user is encouraged to try to correct the interference by one or more of the following measures: - Adjust relocate the receiving antenna. - Increase the distance between the equipment and the receiver. - Connect the equipment to a socket on a circuit different from that which the receiver is already connected. - Consult the dealer or an experienced radio/TV technician for help. Important A shielded interface cable should be used in order to ensure compliance with the limits for a Class B digital device. Changes or modifications not expressly approved by Brother Industries, Ltd. could void the user's authority to operate the equipment. iv Industry Canada Compliance Statement (For Canada Only) This Class B digital apparatus complies with Canadian ICES-003. Cet appareil numérique de la classe B est conforme à la norme NMB-003 du Canada. v " "EC"Declaration of Conformity Manufacturer Brother Industries Ltd., 15-1, Naeshiro-cho, Mizuho-ku, Nagoya 467-8561, Japan Herewith declare that: Products description Product Name : Laser Printer : HL-4000CN is in conformity with provisions of the Directives applied : Low Voltage Directive 73/23/EEC (as amended by 93/68/EEC) and the Electromagnetic Compatibility Directive 89/336/EEC ( as amended by 91/263/EEC and 92/31/EEC and 93/68/EEC). Standards applied : Harmonized : Safety : EN60950:1992 + A1:1993 + A2:1993 + A3:1995 + A4:1997 + A11:1997 EMC : EN55022:1998 Class B EN55024:1998 EN61000-3-2:1995 + A1:1998 + A2:1998 EN61000-3-3:1995 Year in which CE marking was First affixed : 2001 Issued by Date Place Signature : Brother Industries, Ltd. : 19 November, 2001 : Nagoya, Japan : Kazuhiro Dejima Manager Quality Audit Group Quality Management Dept. Information & Document Company vi International ENERGY STAR® Compliance Statement ENERGY STAR® is a U.S. registered mark. The purpose of the International ENERGY STAR® Program is to promote the development and popularization of energy-efficient office equipments. As an ENERGY STAR® Partner, Brother Industries, Ltd. has determined that this product meets the ENERGY STAR® guidelines for energy efficiency. Laser Notices Laser Safety (120 V Model Only) This printer is certified as a Class I laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the printer does not produce hazardous laser radiation. Since radiation emitted inside the printer is completely confined within protective housings and external covers, the laser beam cannot escape from the machine during any phase of user operation. However, the machine contains 5-milliwat, 700-800 nanometer wavelength, GaAIAs laser diodes. Direct (or indirect reflected) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator. FDA Regulations (120 V Model Only) U.S. Food and Drug Administration (FDA) has implemented regulations for laser products manufactured on and after August 2, 1976. Compliance is mandatory for products marketed in the United States. The label shown on the back of the printer indicates compliance with the FDA regulations and must be attached to laser products marketed in the United States. MANUFACTURED: BROTHER INDUSTRIES, LTD. 15-1 Naeshiro-cho, Mizuho-ku, Nagoya, 467-8561 Japan This product complies with FDA radiation performance standards, 21 CFR Subchapter J. Caution: Use of controls, adjustments or the performance of procedures other than those specified in this manual may result in hazardous radiation exposure. vii IEC 60825 Specification (220 - 240 V Model Only) This printer is a Class 1 laser product as defined in IEC 60825 specifications. The label shown below is attached in countries where required. CLASS 1LASER PRODUCT APPAREIL Å LASER DE CLASSE 1 LASER KLASSE 1 PRODUKT This printer has a Class 3B Laser Diode that emits invisible laser radiation in the Scanner Unit. The Scanner Unit should not be opened under any circumstances. Caution: Use of controls, adjustments or the performance of procedures other than those specified in this manual may result in hazardous radiation exposure. For Finland and Sweden LUOKAN 1 LASERLAITE KLASS 1 LASER APPARAT Varoitus! Laitteen käyttäminen muulla kuin tässä käyttöohjeessa mainitulla tavalla saattaa altistaa käyttäjän turvallisuusluokan 1 ylittävälle näkymättömälle lasersäteilylle. Varning ­ Om apparaten används på annat sätt än i denna Bruksanvisning specificerats, kan användaren utsättas för osynlig laserstrålning, som överskrider gränsen för laserklass 1. Internal laser radiation Max. Radiation Power Wave Length Laser Class 10 mW 770 nm-808 nm Class IIIb (Accordance with 21 CFR Part 1040.10) Class 3B (Accordance with IEC60825) viii Safety Information IMPORTANT - For Your Safety To ensure safe operation the three-pin plug supplied must be inserted only into a standard three-pin power point socket which is properly earthed earthed through the normal household wiring. Extension cords should not be used with the equipment. If it is essential that an extension cord has to be used, it must be a three-pin plug type and correctly wired to provided proper earthing. Incorrectly wired extension cords may cause personal injury and equipment damage. The fact that the equipment operates satisfactorily does not imply that the power is earthed and that the installation is completely safe. For your safety, if in any doubt about the effective earthing of the power, consult a qualified electrician. Caution Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure. Disconnect device This printer must be installed near a power socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the power socket to shut off the power completely. Caution for batteries Do not replace the battery. There is a danger of explosion if the battery is incorrectly replaced. Do not disassemble, recharge or dispose of in a fire. Used batteries should be disposed of according to local regulations. Opmerking / Oplaadbare Batterij Recycle Informatie (For Netherlands Only) Bij dit product zijn batterijen geleverd. Wanneer deze leeg zijn, moet u ze niet weggooien maar inleveren als Klein Chemisch Afval. Geräuschemission / Acoustic Noise Emission (For Germany Only) Lpa < 70 dB (A) DIN 45635-19-01-KL2 IT power system (For Norway Only) This product is also designed for IT power system with Phase to phase voltage 230V. LAN Connection Caution: Connect this production to a LAN connection which is not subjected to overvoltages. ix Wiring Information (For U.K. only) Important If the mains plug supplied with this printer is not suitable for your socket outlet, remove the plug from the mains cord and fit an appropriate three pin plug. If the replacement plug is intended to take a fuse then fit the same rating fuse as the original. If a moulded plug is severed from the mains cord then it should be destroyed because a plug with cut wires is dangerous if engaged in a live socket outlet. Do not leave it where a child might find it! In the event of replacing the plug fuse, fit a fuse approved by ASTA to BS1362 with the same rating as the original fuse. Always replace the fuse cover. Never use a plug with the cover removed. WARNING - THIS PRINTER MUST BE PROPERLY EARTHED. The wires in the mains cord are colored in accordance with the following code: Green and yellow: Blue: Brown: Earth Neutral Live The colors of the wires in the main lead of this printer may not correspond with the colored markings identifying the terminals in your plug. If you need to fit a different plug, proceed as follows. Remove a length of the cord outer sheath, taking care not to damage the colored insulation of the wires inside. Cut each of the three wires to the appropriate length. If the construction of the plug permits, leave the green and yellow wire longer than the others so that, in the event that the cord is pulled out of the plug, the green and yellow wire will be the last to disconnect. Remove a short section of the colored insulation to expose the wires. The wire which is colored green and yellow must be connected to the terminal in the plug which is marked with the letter "E" or by the safety earth symbol or colored green or green and yellow. The wire which is colored blue must be connected to the terminal which is marked with the letter "N" or colored black or blue. The wire which is colored brown must be connected to the terminal which is marked with the letter "L" or colored red or brown. The outer sheath of the cord must be secured inside the plug. The colored wires should not hang out of the plug. x Introduction Thank you for purchasing the HL-4000CN. This guide contains important information about the printer operation and precautions to be followed. To help you use it efficiently, please read this guide before using your new printer. Furthermore, after you read the guide, store it in a safe place. It will be useful in case you forget how to perform operations or if a problem occurs with the printer. This guide is written for users who are familiar with the personal computers, operating systems, and software compatible with this printer. For operational procedures and information regarding these items, refer to the documentation provided with the various hardware and software that you are using. Brother Industries Ltd. xi Table of Contents REGULATIONS...............................................................................................................................iv Introduction.......................................................................................................................................xi Table of Contents............................................................................................................................ xii How to Use This Guide................................................................................................................. xvii Conventions...........................................................................................................................................................xvii Glossary ...............................................................................................................................................xvii Symbol ................................................................................................................................................xviii Safety Precautions ..........................................................................................................................xix CHAPTER 1 PRINTER SYSTEM SETTINGS ......................................................................... 1-1 1.1 Adjusting Color Registration................................................................................................ 1-1 Printing the Color Registration Chart................................................................................................... 1-1 Determining values .............................................................................................................................. 1-2 Entering Values.................................................................................................................................... 1-2 1.2 Configuring the Printer on a Network................................................................................. 1-4 1.2.1 Setting an IP Address...................................................................................................................................1-4 Set the IP address acquisition method to `Panel'. ................................................................................ 1-4 Setting the IP Address.......................................................................................................................... 1-6 Setting the Subnet Mask....................................................................................................................... 1-7 Setting the Gateway Address ............................................................................................................... 1-8 1.2.2 Setting Protocols..........................................................................................................................................1-9 Changing Protocol Settings................................................................................................................ 1-10 1.2.3 Confirming Settings...................................................................................................................................1-12 CHAPTER 2 INSTALLING THE PRINTER DRIVER ............................................................ 2-1 2.1 Installing the Printer Driver (Windows) ............................................................................. 2-1 2.1.1 Installing the Printer Driver .........................................................................................................................2-1 2.1.2 Upgrading the Printer Driver .......................................................................................................................2-1 2.2 Installing the Printer Driver (Macintosh) ........................................................................... 2-3 2.2.1 Installing the Printer Driver .........................................................................................................................2-3 2.2.2 Upgrading the Printer Driver .......................................................................................................................2-3 CHAPTER 3 BASIC PRINTER OPERATION.......................................................................... 3-1 3.1 Printer Part Names and Functions ...................................................................................... 3-1 Front View ........................................................................................................................................... 3-1 Rear View ............................................................................................................................................ 3-2 Internal View........................................................................................................................................ 3-3 3.2 Turning the Printer On and Off........................................................................................... 3-4 3.2.1 Turn the Printer On......................................................................................................................................3-4 3.2.2 Turn the Printer Off .....................................................................................................................................3-5 xii 3.3 Printing from a Computer .................................................................................................... 3-6 3.3.1 In Windows..................................................................................................................................................3-6 Printing from a program....................................................................................................................... 3-6 Changing default printing functions..................................................................................................... 3-7 3.3.2 With a Macintosh Computer........................................................................................................................3-9 3.4 Using Help ............................................................................................................................ 3-10 3.4.1 Referring to Windows Help. ......................................................................................................................3-11 To refer to Help, open the Properties dialog box and select the tab that contains the item in question. ........................................................................................................................................ 3-11 3.4.2 Referring to Balloon Help on Macintosh...................................................................................................3-12 3.5 Cancel Printing .................................................................................................................... 3-13 3.5.1 Cancel Printing on the Computer ..............................................................................................................3-13 In Windows ........................................................................................................................................ 3-13 On a Macintosh Computer ................................................................................................................. 3-14 3.5.2 Cancel Printing from the Control Panel.....................................................................................................3-15 3.6 Changing the Configuration for Options .......................................................................... 3-16 3.6.1 In Windows................................................................................................................................................3-17 3.6.2 On a Macintosh computer .........................................................................................................................3-18 3.7 Printing on Envelopes, Transparency Sheets, and Custom-size (Long) Paper............. 3-19 3.7.1 Printing on Envelopes................................................................................................................................3-19 Printer Driver Settings (for envelopes) .............................................................................................. 3-20 3.7.2 Printing on Transparency Sheets ...............................................................................................................3-22 Printer Driver Settings (for transparency sheets) .............................................................................. 3-23 3.7.3 Printing Custom-size Paper .......................................................................................................................3-24 Setting a User Defined Size ............................................................................................................... 3-24 How to Print ....................................................................................................................................... 3-25 Printer Driver Settings (for Custom-size (Long) Paper) ................................................................... 3-26 3.8 Duplex Printing.................................................................................................................... 3-27 Types of Duplex Printing ................................................................................................................... 3-27 3.8.1 Duplex Printing .........................................................................................................................................3-28 Printer Driver Settings (for duplex printing on plain paper) ............................................................. 3-28 Printer Driver Settings (for printing the back side of specialty paper).............................................. 3-29 CHAPTER 4 LOADING PAPER AND USABLE PAPER TYPES........................................... 4-1 4.1 Suitable and Unsuitable Paper Types .................................................................................. 4-1 4.1.1 Suitable Paper Types....................................................................................................................................4-1 Suitable Basis Weight .......................................................................................................................... 4-1 Recommended Paper............................................................................................................................ 4-2 Special paper ........................................................................................................................................ 4-2 Paper Trays, Types, and Sizes.............................................................................................................. 4-4 Duplex Printing Paper Types and Sizes ............................................................................................... 4-5 4.1.2 Unsuitable Paper Types ...............................................................................................................................4-6 4.1.3 Storing Paper ...............................................................................................................................................4-7 4.2 Loading Paper........................................................................................................................ 4-8 4.2.1 Load Paper in the Paper Tray.......................................................................................................................4-8 4.2.2 Load A5 Paper in the Paper Tray/Changing the Paper Size from A5.........................................................4-12 Loading A5 Paper .............................................................................................................................. 4-12 Changing the Paper Size from A5...................................................................................................... 4-15 4.2.3 Load Paper into the Multi-purpose Tray....................................................................................................4-19 xiii CHAPTER 5 CONTROL PANEL ............................................................................................... 5-1 5.1 Control Panel Functionality.................................................................................................. 5-1 5.1.1 LED Indicators ............................................................................................................................................5-2 5.1.2 Display ........................................................................................................................................................5-3 Print screen........................................................................................................................................... 5-3 Menu screen ......................................................................................................................................... 5-3 5.1.3 Buttons ........................................................................................................................................................5-4 5.2 Basic Menu Operation........................................................................................................... 5-5 5.2.1 Menu Structure and Basic Operations .........................................................................................................5-5 Resetting the printer settings ................................................................................................................ 5-5 5.2.2 What to do if you make a Mistake? .............................................................................................................5-6 5.3 List of Menu Items................................................................................................................. 5-7 5.3.1 System Settings ...........................................................................................................................................5-7 Power Save Time ................................................................................................................................. 5-7 Error Alarm .......................................................................................................................................... 5-8 Job Timeout.......................................................................................................................................... 5-9 Panel Language .................................................................................................................................... 5-9 Auto Log Print ..................................................................................................................................... 5-9 ID Print................................................................................................................................................. 5-9 Text Print ........................................................................................................................................... 5-10 5.3.2 Maintenance Mode ....................................................................................................................................5-10 Init NVM............................................................................................................................................ 5-10 Security .............................................................................................................................................. 5-11 Basis Weight ...................................................................................................................................... 5-11 ColorRegiCorrect ............................................................................................................................... 5-11 5.3.3 Parallel.......................................................................................................................................................5-12 ECP .................................................................................................................................................... 5-12 5.3.4 Report/List.................................................................................................................................................5-12 Printer Settings ................................................................................................................................... 5-12 Panel Settings..................................................................................................................................... 5-12 PCL6 Font List................................................................................................................................... 5-12 Log Print ............................................................................................................................................ 5-13 5.3.5 Network .....................................................................................................................................................5-13 Ethernet .............................................................................................................................................. 5-13 TCP/IP................................................................................................................................................ 5-13 IPX Frame Type................................................................................................................................. 5-14 Protocol .............................................................................................................................................. 5-15 IP Filter .............................................................................................................................................. 5-16 Init NVM............................................................................................................................................ 5-16 5.3.6 USB ...........................................................................................................................................................5-17 Adobe Protocol .................................................................................................................................. 5-17 CHAPTER 6 DEALING WITH PROBLEMS............................................................................ 6-1 6.1 Troubleshooting ..................................................................................................................... 6-1 6.2 Power Problems ..................................................................................................................... 6-2 6.3 Printing Problems .................................................................................................................. 6-3 6.3.1 Indicators are on, flashing, or off.................................................................................................................6-3 6.3.2 Cannot Print in Windows.............................................................................................................................6-5 6.3.3 Cannot Print from a Macintosh Computer...................................................................................................6-6 xiv 6.4 Print Quality Problems ......................................................................................................... 6-7 6.4.1 Blank or Completely Black Pages are Output .............................................................................................6-7 6.4.2 Faded or Dirty Printouts, White Areas (drop-outs), Creases, Blurs.............................................................6-8 6.4.3 Unsatisfactory Printing ..............................................................................................................................6-12 6.5 Paper Feed Problems........................................................................................................... 6-13 6.6 Others Problems .................................................................................................................. 6-15 6.6.1 Network Problems .....................................................................................................................................6-15 6.6.2 Other Problems..........................................................................................................................................6-16 6.7 What to Do When an Error Message Appears ................................................................. 6-17 6.8 The Alarm Indicator is On or Flashing ............................................................................. 6-22 6.8.1 The Alarm Lamp is On ..............................................................................................................................6-22 6.8.2 The Alarm Lamp is Flashing .....................................................................................................................6-22 6.9 Forcing the Printer to Print Remaining Data (When Printing is Halted)..................... 6-23 6.10 Cleaning the Density Sensor ............................................................................................... 6-24 CHAPTER 7 PAPER JAMS ......................................................................................................... 7-1 7.1 Clearing Paper Jams ............................................................................................................. 7-1 7.2 Paper Jams in the Multi-purpose Tray ............................................................................... 7-3 7.3 Paper Jams in the Paper Tray.............................................................................................. 7-4 7.4 Paper Jams Between the Print Head Cartridge and the Fuser Cartridge ....................... 7-6 Paper jams around the print head cartridge:......................................................................................... 7-6 Paper jams around the fuser cartridge: ................................................................................................. 7-8 Paper longer than 355.6 mm (14 in.) jams ........................................................................................... 7-9 7.5 Paper Jams in the Paper Rotator ....................................................................................... 7-10 7.6 Paper Jams in the 2 Tray Module ...................................................................................... 7-11 CHAPTER 8 ROUTINE MAINTENANCE AND CONSUMABLE REPLACEMENT......... 8-1 8.1 Replacing the Toner Cartridges ........................................................................................... 8-1 8.1.1 Toner Cartridge Handling Precautions ........................................................................................................8-1 Handling Precautions ........................................................................................................................... 8-1 Storage Precautions.............................................................................................................................. 8-2 8.1.2 Replacing the Toner Cartridges ...................................................................................................................8-2 8.2 Replacing the Print Head Cartridge .................................................................................... 8-5 8.2.1 Print Head Cartridge Handling Precautions ................................................................................................8-5 Handling Precautions ........................................................................................................................... 8-5 Storage Precautions.............................................................................................................................. 8-6 8.2.2 Replacing the Print Head Cartridge.............................................................................................................8-6 xv 8.3 Replacing the Transfer Roll Cartridge.............................................................................. 8-11 8.3.1 Transfer Roll Cartridge Handling Precautions ..........................................................................................8-12 Handling Precautions ......................................................................................................................... 8-12 8.3.2 Replacing the Transfer Roll Cartridge.......................................................................................................8-13 8.4 Printing Reports and Lists.................................................................................................. 8-15 8.4.1 Confirming Printer Configuration and Network Settings ..........................................................................8-16 8.4.2 Checking the Print Log..............................................................................................................................8-17 8.5 Confirming Printer Status from Your Computer ............................................................ 8-18 8.5.1 Checking Status and Remaining Amounts of Consumables using a Web Browser ...................................8-18 8.6 Cleaning the Printer ............................................................................................................ 8-19 Cleaning Precautions.......................................................................................................................... 8-19 Cleaning the outside of the printer ..................................................................................................... 8-19 8.7 Transporting the Printer..................................................................................................... 8-20 8.8 Storing the Printer............................................................................................................... 8-25 APPENDIXES............................................................................................................................... A-1 A.1 Introduction to the Optional and Consumable Items ........................................................A-1 A.1.1 Options .......................................................................................................................................................A-1 Hard Disk .............................................................................................................................................A-1 2 Tray Module......................................................................................................................................A-1 Memory Expansion Card .....................................................................................................................A-1 A.1.2 Consumable Items ......................................................................................................................................A-2 Toner Cartridges ..................................................................................................................................A-2 Print Head Cartridge ............................................................................................................................A-2 Transfer Roll Cartridge ........................................................................................................................A-2 A.2 Getting Product Support Information.................................................................................A-3 A.3 General Specifications ...........................................................................................................A-4 A.3.1 Printer Specifications..................................................................................................................................A-4 A.3.2 Network Specifications...............................................................................................................................A-7 Common Specifications .......................................................................................................................A-7 TCP/IP Specifications ..........................................................................................................................A-7 NetBIOS Specifications .......................................................................................................................A-7 NetWare Specifications........................................................................................................................A-7 AppleTalk Specifications .....................................................................................................................A-7 A.3.3 Printable Area .............................................................................................................................................A-8 A.4 Life Span of Consumable Items............................................................................................A-9 Life span of consumables (in printable pages) .....................................................................................A-9 A.5 Adding the Expansion Memory..........................................................................................A-10 INDEX .............................................................................................................................................I-1 xvi How to Use This Guide Conventions The following terms and symbols are used in the present guide: Glossary Look ts you to an important operating procedure that should be performed with care. Make sure that you read these items. 0Aler Note Notes provide you with useful information. See References indicate related information that may be useful. " " Indicates that the reference is in this guide. " " Indicates that the reference is in another guide. xvii Symbol Symbol Key [ ] Meaning Indicates a key on the keyboard of your computer. Example: Press the Enter key Indicates a window, dialog box, or tab element or button displayed on the computer screen. Also indicates a menu or value displayed on the control panel. Example: Click [OK] in the [Properties] dialog box. Set [Enabled] on the control panel. Indicates a message displayed on the printer's control panel. This may also emphasize a part name or important information to be entered. Example: "Ready to Print" appears. Enter "0.0.0.0" Indicates a control panel button. Example:Press the < > button. Indicates that you need to press 2 keys or control panel buttons at the same time. Example:Press the < > + < > buttons. "" <> + xviii Safety Precautions To ensure the safe operation of your printer, make sure that you read this section thoroughly before use. This section describes the conventions used in the guide. WARNING "Warning" alerts you to situations that could result in serious injury CAUTION or death. "Caution" alerts you to situations that could cause injury or material damage. This symbol alerts you to procedures that require close attention. Make sure that you read and follow the instructions carefully. High temperature Flammable Electrical shock Finger injury This symbol alerts you to prohibited procedures. Make sure that you read the instructions carefully. Prohibited No naked flame Do not dismantle Do not touch This symbol alerts you to procedures that need to be performed. Make sure that you perform the procedure after reading the instructions carefully. Hint Remove the plug Ground the earth Installing and Relocating your Printer CAUTION Do not place the printer in a hot, humid, dusty, or poorly ventilated environment. Prolonged exposure to such adverse conditions can cause fire or electric shocks. Do not place the printer near heaters or volatile, flammable, or combustible materials, such as curtains. Place the printer on a level, sturdy surface that can withstand the printer's weight. Failure to do so could cause the printer to fall, resulting in injuries. To prevent injuries, this printer should be lifted by at least two people. xix To lift the printer, face the front of the printer and grip the recessed areas at the bottom left and right with both hands. Never try to lift the printer by gripping any other areas. Lifting the printer by gripping other areas can cause the printer to fall, resulting in injuries. Recess If you hold the printer by the front cover, left or right sides, there is a danger of the printer falling. When lifting the printer, get a firm footing and bend your knees to avoid possible injuries to your back. 600 mm (23.6 in.) 100 mm (3.9 in.) 200 mm (7.8 in.) 150 mm (5.9 in.) The printer has ventilation grills on the side and at the rear. Ensure that the printer is installed no less than 150 mm (5.9 in.) from the wall on the right, 100 mm (3.9 in.) from the wall on the left, and 200 mm (7.8 in.) from the wall at the back. A poorly ventilated printer can cause excessive internal heat to build up and result in fire. The diagram below shows the minimum clearances required for normal operation, consumables replacement, and maintenance ensuring that your printer operates at peak performance. When moving the printer, be sure to unplug the power cord from the socket. Moving the printer with the power cord connected can damage the power cord, which could result in a fire or electric shocks. xx When moving the printer, do not tilt it at more than the angles shown in the diagram below. If tilted excessively, the printer may fall, resulting in injuries. After installing the optional tray module, lock down the brakes of the casters at the front of the tray module. Failure to lock down the brakes can cause the printer to move unexpectedly, resulting in injuries. Operating Environment · Use the printer in a place that meets the following requirements: Ambient temperature range of 10 to 32°C (50.0 to 89.6°F), relative humidity of 15 to 85% (no condensation) When using the printer at an ambient temperature of 32°C (89.6°F), the relative humidity should not exceed 65%. When the relative humidity reaches 85%, the ambient temperature should not exceed 28°C (82.4°F). Note Do not place the printer in a room where there are sudden fluctuations in temperature and do not move the printer from a cold place to a warm humid place. If you do, condensation may occur inside the printer and deteriorate print quality. · · · · Do not place the printer in direct sunlight, as this may damage the printer. When moving the printer, remove the toner cartridges. Do not reuse toner cartridges once you have removed them from the printer. Loose toner can spill inside the printer and deteriorate print quality. Do not place the printer directly next to an air conditioner or heater, as this affects the temperature inside the printer and can cause damage. Do not use the printer when it is tilted at an angle of more than 5 degrees, as this may result in damage. xxi Precautions for Power and Ground (earthed) Connections WARNING Use the printer within the specified power range. AC power: 100-127 VAC ± 10% (90V-140V) or 220-240 VAC ± 10% (198V-264V) Frequency: 50 ± 3Hz/60 ± 3Hz Ensure that the power cord connector and power socket are free of dust. In a damp environment, a contaminated connector can, over time, draw non-negligible amounts of current that can generate heat and eventually cause fire. Do not attempt to modify, pull, bend, chafe, or otherwise damage the power cord. Do not place objects on the power cord. A damaged power cord can cause fire or electric shocks. Never touch a power cord with wet hands. This constitutes an electric shock hazard. In the following situations, stop using the printer immediately, turn it off, and disconnect the power cord from the socket. After that, contact your dealer or authorized Brother service representative immediately. Continued use of the printer in such situations could result in fire. · There is smoke emanating from the printer or the outside of the printer is excessively hot. · Unusual noises are coming from the printer. · There is water inside the printer. xxii To prevent fire or electric shocks, connect the green earth wire bundled with the power cord to one of the following: · The earth terminal of the power outlet · A piece of copper buried in the earth 650 mm or deeper Make sure that the earth wire on the power cord is connected before you use the printer. If it is not possible to make an earth connection, consult your dealer or Brother authorized service representative. Never connect the earth wire to any of the following: · Gas pipes that could ignite and explode · Telephone line earth wires or lightning rods, which can draw an excessive electric current if hit by lightning · Water faucets or pipes whose electrical conductivity is broken by a non-metallic part If the power cord is broken or insulated wires are exposed, ask your dealer or authorized Brother service representative. Using a damaged cord can cause fire or electric shocks. CAUTION Do not plug or unplug the printer when it is on. Unplugging a live connector can deform the plug and cause fire. When unplugging the printer, grasp the plug instead of the power cord. Forcibly pulling the power cord can damage it and cause a fire or electric shocks. Be sure to turn off and unplug the printer before accessing the interior of the printer for cleaning, maintenance, or troubleshooting. Accessing the interior of a live printer can result in electric shocks. Once a month, turn off the printer and check the power cord for the following. If you notice any unusual conditions, contact your dealer for assistance. · The power cord is plugged firmly into the power outlet. · The plug is not excessively heated, rusted, or bent. · The plug and outlet are dust free. · The cord is not cracked or frayed. xxiii When the printer is not used over an extended period of time, switch it off and unplug it. When an unused printer is left connected to a power source for a long period, degraded insulation can cause electric shocks, current to leak, or fire. Switch off the printer before connecting the interface cable or options. Connecting the interface cable or options to a live printer can cause electric shocks. Other · Radio interference This printer may interfere with radio or television reception, causing flickering or distortion. This can be determined by turning the printer off and on. To correct interference, perform one or a combination of the following procedures: · · · · · Move the printer away from TV and/or radio. Reposition the printer, TV and/or radio. If the printer, TV and/or radio are plugged to the same socket, unplug them, then plug them into different sockets. Reposition the TV and/or radio antennas and cables until the interference stops. For external antennas, consult your local electrician. Use coaxial cables with radio and television antennas. Operating Precautions WARNING Do not place any liquid containers such as vases or coffee cups on the printer. Liquids spilt on the printer can cause a fire or electric shock. Do not place any metal parts such as staples or clips on the printer. If metal or flammable materials get into the printer, they can short circuit internal components and cause a fire or electric shocks. If debris (metal or liquid) gets into the printer, turn off and unplug the printer. After that, contact your dealer or authorized Brother service representative immediately. Operating a debris-contaminated printer can cause a fire or electric shocks. Never open or remove printer covers that are secured with screws unless specifically instructed to do so in the this guide. High-voltage components can cause electric shocks. Do not try to alter the printer's structure or modify any parts. Unauthorized modifications can cause fire. xxiv This printer complies with the IEC60825 (Class 1) international laser standard. This means that the printer does not present any risk of injury to individuals from laser radiation. Various covers confine the laser radiation to the inside of the printer; hence, users cannot incur injury from the laser under normal operating conditions. Removing covers, unless instructed to do so in this guide, can cause injury from laser radiation. CAUTION Never touch an area indicated by a high-temperature warning label (on or near the fuser unit). Touching these areas may result in burns. If a sheet of paper is wrapped around the fuser or rollers, do not use excessive force to remove it so to avoid injuries or burns. Turn off the printer immediately and contact your dealer or authorized Brother service representative. Do not place any heavy objects on the printer. An off-balance printer can fall over or the heavy object can fall, resulting in injuries. Do not use highly flammable sprays or solvents in or around the printer, as this can result in fire. When removing paper jams, make sure that no pieces of paper are left inside the printer, as this can cause fire. If the paper is wrapped around the fuser or roller, or you cannot see the jam that you are trying to clear, do not attempt to remove the paper by yourself, as this may result in injuries or burns. Turn off the printer immediately and contact your dealer or authorized Brother service representative. Do not place magnetic objects near the safety switch of the printer. Magnets can activate the printer accidentally, resulting in injuries. xxv Others Refer to this guide for procedures on clearing paper jams and how to resolve any other problems that may occur. Notes on Handling Consumables WARNING Never put a toner cartridge into an open flame. It can explode, resulting in injuries. Never put a transfer roll cartridge into an open flame. It can explode, resulting in injuries. Never put a print head cartridge into an open flame. It can explode, resulting in injuries. Others · Do not open consumables until you are ready to use them. Do not store consumables in the following conditions: · · · · · Hot or humid areas Near a naked flame Exposed to direct sunlight Dusty areas Before using consumables, read the instructions and precautions provided with the consumables. · Administer emergency first aid as follows: · · · · If you get toner in your eyes, rinse them abundantly in clean water and consult your physician, if necessary. If you get toner on your skin, wash it with soap and water. Rinse well. If you inhale toner, leave the contaminated area immediately and gargle with water. If you swallow toner, induce vomiting and consult your physician immediately. xxvi · When you remove the transfer roll cartridge from the printer because the waste toner collection box is full, do not attempt to empty the waste toner box and reuse the cartridge, as toner may spill inside the printer and cause damage. Loose toner can spill inside the printer and deteriorate print quality. Do not tilt or shake the print head cartridges or transfer roll cartridges when removing them temporarily. Loose toner can spill inside the printer and deteriorate print quality. · xxvii CHAPTER 1 PRINTER SYSTEM SETTINGS 1.1 Adjusting Color Registration Follow the procedure below to adjust the color registration when you first install the printer or after moving it to a new location. See Refer to 5.2 "Basic Menu Operation" for information about the operation of the control panel. Printing the Color Registration Chart Use the control panel to print the color registration chart. Ready to Print Menu 1:System Menu 2:Maintenance 2:Maintenance Init NVM 4. Press the < > button 3 times. 3. Press the

or < > button once. (The print screen. The printer is ready to print.) 1. Press the button. The menu screen appears. (The menu screen) 2. Press the < > button once. 2:Maintenance ColorRegiCorrect 5. Press the or < > button once. ColorRegiCorrect Correction Chart 6. Press the or < > button once. Correction Chart Ready to Print 7. Press the button once. The color registration adjustment chart is printed. When printing is finished, the print screen reappears. 1-1 Determining values From the lines to the right of the Y (yellow), M (magenta), and C (cyan) pattern, find the values of the straightest lines. Note You can also use the densest colors of the grid to find the straightest lines. The colors printed at the highest density are those next to the straightest lines. When `0' is the value nearest the straightest line, you do not need to adjust the color registration. When the value is not `0', follow the procedure outlined in "Entering Values". 1. Straightest line 2. Lattice pattern Entering Values Using the control panel, enter the values that you found in the color registration chart to make adjustments. Ready to Print 1. Follow steps 1 through 5 on the previous page to display the color registration chart settings menu. ColorRegi Correct Correction Chart 2. Press the < > button once. ColorRegi Correct Enter Number Continued 3. Press the or < > button once. 1-2 Continued from the previous page. Enter Number Y= 0 M= 0 C= 0 Enter Number Y=+3 M= 0 C= 0 Enter Number Y=+3 M= 0 C= 0 Enter Number Y=+3 M=+1 C=+2 7. Press the button once. 6. Repeat steps 4 and 5 to continue setting the color registration. 5. Press the < > button once and move the cursor to 4. Using the < > or < > buttons, press the buttons until you reach the value (for example, +3) displayed on the chart. Correction Chart Ready to Print 8. Press the button once. The color registration chart is printed with the new values. When printing is finished, the print screen reappears. 9. Color registration adjustment is complete when the straightest Y (yellow), M (magenta), and C (Cyan) lines are next to the `0' line. Note After printing the color registration chart, do not turn off the printer until the printer motor has stopped running. 1-3 1.2 Configuring the Printer on a Network This section describes configuring the printer for a network connection. 1.2.1 Setting an IP Address This section describes the procedure for setting the IP address, subnet mask, and gateway address from the control panel of the printer. Follow the steps below. Look addresses are managed throughout the system as a whole. Specifying the wrong IP address can affect the entire network. Before setting an IP address, consult your system administrator. 0IP See Refer to 5.2 "Basic Menu Operation" for further information about the operation of the control panel. Set the IP address acquisition method to `Panel'. Ready to Print Menu: 1:System Menu: 5:Network 5:Network Ethernet 5:Network TCP/IP Continued 5. Press the or < > button once. 4. Press the < > button once. 3. Press the or < > button once. (The print screen. The printer is ready to print.) 1. Press the button. The menu screen appears. (The menu screen) 2. Press the < > button 4 times. 1-4 Continued from the previous page. TCP/IP Setup IP Address 6. Press the or < > button once. Setup IP Address DHCP * The value currently set has a '*' displayed next to it. > button once. 7. Press the < Setup IP Address Panel * Reboot system To take effect Setup IP Address Panel * 3 seconds later, the following screen appears. When the value is set, a '*' appears next to it. 8. Press the button once. 9. Press the or < > button once. The lower line of the screen returns to the `Setup IP Address'. Look restart the printer after setting the gateway address at the last step. Continue to the next step without restarting the printer. 1Only 1-5 Setting the IP Address Note The IP address consists of four separate values (base 10) separated by decimal points. The 4 values can be set anywhere between 0 and 255. Continued from the previous step TCP/IP Setup IP Address TCP/IP IP Address 11. Press the or < > button once. 10. Press the < Example: · IP Address '192.168.1.100' · Subnet mask '255.255.255.0' · Gateway Address `192.168.1.254' > button once. IP Address 000.000.000.000* IP Address 192.000.000.000 IP Address 192.000.000.000 IP Address 192.168.001.100 Reboot system To take effect IP Address 192.168.001.100* 16. Press the or < > button once. The lower line of the screen returns to `IP address'. 3 seconds later, the following screen appears. 15. Press the button once. 14. Repeat steps 12 and 13 to finish setting the IP address. 13. Press the < next value. > button once and move the cursor to the 12. Using the < > or < > button, press the buttons until the desired value (for example, 192) appears. You can hold down the buttons to change the value in increments of 10. 1-6 Setting the Subnet Mask Continued from the previous step TCP/IP IP Address TCP/IP Subnet Mask 18. Press the or < > button once. 17. Press the < > button once. Subnet Mask 000.000.000.000* 19. Set the subnet mask in the same way as the IP address. To set values with the < > or < > buttons, you can hold down the button to change the value sequentially. Subnet Mask 255.255.255.000* 20. Press the or < > button once. The lower line of the screen returns to `Subnet Mask'. 1-7 Setting the Gateway Address Continued from the previous step TCP/IP Subnet Mask TCP/IP Gateway Address 22. Press the or < > button once. 21. Press the < > button once. Gateway Address 000.000.000.000* 23. Set the gateway address in the same way as the IP address. To set values with the < > or < > buttons, you can hold down the button to change the value sequentially. Gateway Address 192.168.001.254* 24. At this point, restart the printer. 1-8 1.2.2 Setting Protocols Look the printer is shipped from the factory, all protocols except FTP' are active by default. Normally you do not need to perform the operations described in this section when you connect a new printer to a network for the first time. If you need to change any of the default Protocol settings, follow the steps outlined in this section. concludes the printer settings. Move on to 1.2.3 "Confirming Settings". 2When 3This Supported Protocols · · · · · · · For TCP/IP(LPD) [LPD] protocol For port 9100 [Port9100] protocol For IPP [IPP] protocol For NetBIOS (transport protocol: TCP/IP) For NetBIOS (transport protocol: NetBEUI) For NetWare [NetWare] protocol For AppleTalk [AppleTalk] protocol [NetBIOS TCP/IP] protocol [NetBIOS NetBEUI] protocol See Refer to 5.2 "Basic Menu Operation" for information about the operation of the control panel. 1-9 Changing Protocol Settings Ready to Print Menu 1:System Menu 5:Network 5:Network Ethernet 5:Network Protocol Continued 5. Press the or < > button once. 4. Press the < > button 3 times. 3. Press the or < > button once. (The print screen. The printer is ready to print.) 1. Press the button. The menu screen appears. (The menu screen) 2. Press the < > button 4 times. 1-10 Continued from the previous step Protocol LPD 6. Press the < > button once. Starting protocols 1. Press the button once. XXX indicates the protocol name. XXX Disabled * > button once. 2. Press the < XXX Enabled > button once. 3. Press the button once. `Reboot system to take effect' appears for 3 seconds, then following screen appears. XXX Enabled * > button once. 4. To start other protocols, press or the < > button once and continue to the next step. > button once. Protocol Port9100 7. Press the < Protocol IPP 8. Press the < Protocol NetBIOS TCP/IP 9. Press the < > button once. Protocol NetBEUI 10. Press the < Protocol NetWare 11. Press the < > button once. Protocol AppleTalk To finish the setting procedure, go to step 12. 12. Restart the printer. 1-11 1.2.3 Confirming Settings Print the settings list to check the content of printer settings. The printer settings list also contains information that is required when configuring computers for printing. Use the list to confirm that settings on the printer and the computer match. See For details about printing the settings list, refer to 8.4.1 "Confirming Printer Configuration and Network Settings". 1-12 CHAPTER 2 INSTALLING THE PRINTER DRIVER 2.1 Installing the Printer Driver (Windows) The printer driver is software that converts print and command data into forms usable by the printer. When using the printer locally, install the printer driver on the computer connected to it. To share a printer through a network, install the printer driver on every computer connected to the network. 2.1.1 Installing the Printer Driver To Install the Windows printer driver, see the Setup Guide. 2.1.2 Upgrading the Printer Driver Printer driver upgrades are available on the Brother Solutions Center. To use the software, download it. Any connection charges incurred while downloading the software are entirely the customer's responsibility. Follow the procedure below to install the Windows printer driver upgrade 1. 2. 3. On the Start menu, point to Settings and click Printers. The Printers window opens. Click the appropriate printer and on the File menu, click Properties. The Properties dialog box opens. Click Paper/Output tab. 2-1 4. Click Brother Solutions Center. The browser starts and accesses the Brother Solutions Center. 5. 6. Follow the instructions on the screen to download the appropriate printer driver. To close the properties dialog box, click OK. Note You can also use the CD-ROM provided to access the Brother Solutions Center and download the printer driver. The address of the Brother Solutions Center is: http://solutions.brother.com Any connection charges incurred while downloading the software are entirely the customer's responsibility. 2-2 2.2 Installing the Printer Driver (Macintosh) Printer drivers for both USB and AppleTalk network connections are provided with your Brother printer. You can install the printer driver on Macintosh computers that meet the following conditions: · · · The printer is connected with a USB cable and the computer runs Mac OS 8.6 to X with a standard USB interface. (However, we cannot guarantee the normal operation of all USB-compatible equipment.) The printer is connected to a network and computers are running Mac OS 8.1 to X. The machine is configured as an AppleTalk client. See For details about how to set up an AppleTalk client, refer to the literature accompanying your Macintosh computer. Look 0It is not possible to use Apple QuickDraw GX on the system when using the printer. 2.2.1 Installing the Printer Driver To install the Macintosh printer driver, see the Setup Guide. 2.2.2 Upgrading the Printer Driver Printer driver upgrades are available on the Brother Solutions Center. To use the software, download it. Any connection charges incurred while downloading the software are entirely the customer's responsibility. The address of the Brother Solutions Center is: http://solutions.brother.com 2-3 CHAPTER 3 BASIC PRINTER OPERATION 3.1 Printer Part Names and Functions The names and functions of the various parts of the printer are as follows: Front View 5 6 7 4 8 3 9 10 1 11 12 2 No. 1 2 3 4 5 6 7 8 9 10 11 12 Name Paper Tray Multi-purpose Tray (MP Tray) Front Cover Control panel Face Down Tray Paper Stopper Exhaust Grille Ventilation Intake Grille Power Switch Button B Button A Paper Meter Description Load paper here. Use this tray to load items such as cards and envelopes manually. The shaded part of the illustration above. Open to clear paper jams, replace the print head cartridge, or transfer roll cartridge. Use the buttons and display to control the printer. Printed documents are output here, printed side facedown. Lift to prevent paper from falling when it is printed. Allows internal heat to dissipate. Make sure that the exhaust grilles are never obstructed. Allows air to enter the printer to prevent it from overheating. Make sure that the ventilation intake grilles are never obstructed. The printer's power switch. Press [I] to turn on the printer and [O] to turn it off. Use button B to open the upper part of the front cover. Use button A to open the whole front cover. Use the meter as a guide to refill the paper tray. 3-1 Rear View 19 18 20 17 16 15 14 13 21 22 No. 13 14 15 16 17 18 19 Name Parallel Interface Connector USB Interface Connector Ethernet Interface Connector Power Cord Connector Exhaust Grille Toner Cartridges Top Cover (face down tray) Description To use the printer locally, connect the parallel cable here. To use the printer locally, connect the USB cable here. To use the printer through a network, connect the Ethernet cable here. Connect the power cord here. Allows internal heat to dissipate. Make sure that the exhaust grilles are never obstructed. Insert the black, yellow, magenta, and cyan toner cartridges here. This is the printer's top cover. Remove it to change the toner cartridges. It acts as the top cover and the face down tray of the printer. Printed documents are output here, printed side facedown. Do not use the printer without the top cover. Network expansion card is installed here. Install the optional hard disk here. 20 21 22 Slot for the network expansion card Option Slot (for the optional hard disk) Ventilation Intake Grille Allows air to enter the printer to prevent it from overheating. Make sure that the ventilation intake grilles are never obstructed. 3-2 Internal View 23 24 25 26 27 No. 23 24 Description Name Transfer roll cartridge Print Head Cartridge 25 26 27 Paper outlet cover Paper rotator Fuser Cartridge Transfers the image created on the print head surface to the paper and collects used toner. Consists of a light-sensitive print head, developer, and a transfer roller. Images are initially created as an electrical charge on the surface of this drum. Open to replace the print head cartridge and fuser unit. With duplex printing, it turns the paper over after the front side has been printed. Uses heat to fuse the toner to the paper. The fuser unit gets very hot during printing. Do not touch. Touching the fuser cartridge can cause burns. 3-3 3.2 Turning the Printer On and Off 3.2.1 Turn the Printer On To turn on the printer, follow the procedure below. 1. On the printer's right side, press the side of the power switch marked [I] to turn on the printer. The printer starts. Note The printer motors warm up for 1 or 2 minutes when you turn on the printer. 2. "Testing" appears on the control panel. When the display changes from "Please Wait..." to Ready to Print, check that the print Ready lamp is lit. Ready to Print Ready Alarm Note When "Please Wait..." is displayed, the printer is preparing to print. Printing is not possible while this message is displayed. Look an error message appears on the display, refer to 6.7 "What to Do When an Error Message Appears" and rectify the error as instructed. 0If 3-4 3.2.2 Turn the Printer Off To turn off the printer, follow the procedure below. 1. Confirm that "Ready to Print" is displayed on the control panel. Ready Alarm Data Wait Look not turn off the printer in the following situations: Data Wait is displayed on the control panel. The Ready lamp is blinking. The Alarm lamp is on. 1Do Ready Alarm 2. On the printer's right side, press the side of the power switch marked [O] to turn off the printer. The printer is now off. 3-5 3.3 Printing from a Computer This section describes the procedures to print from computers depending on the type of operating system used. Look you install new printer options, you must reconfigure the printer driver to use the options. To confirm or make the settings, refer to 3.6 "Changing Configuration for Options". 2When 3.3.1 In Windows Printing from a program You can output jobs to the printer from most Windows programs with their print command. The following is a description of printing from Microsoft Word 97 in Windows 98. Note How to access dialog boxes and their contents vary depending on the operating system and programs you are using. For details, refer to the literature provided with the program you are using. 1. 2. 3. On the File menu, click Print. The Print dialog box appears. Select this printer in the Printers box and click Properties. On the various tabs, make settings for each item as required. See For details about the tabs, refer to Help. For details about how to use Help, refer to 3.4 "Using Help". 3-6 4. 5. When you finish making settings, click OK in the Properties dialog box. The Properties dialog box closes. In the Print dialog box, select the desired interval in [Page range] and click OK. The data is sent to the printer. See To cancel printing, refer to 3.5 "Cancel Printing". Changing default printing functions Default printing functions are preset functions in the printer driver properties dialog box accessed from the Print dialog box. Setting default printing functions in advance saves you time, because it reduces the number of settings you need to make every time you print. Follow the procedure below to change the default printing functions. The following example is for Windows 98. Note How to access dialog boxes and their contents vary depending on the operating system and programs you are using. 1. 2. On the Start menu, point to Settings and click Printers. The Printers window opens. Click the appropriate printer and on the File menu, click Properties. The Properties dialog box opens. Note In Windows 95 and Windows Me, you can open the Properties dialog box the same way as in Windows 98. In Windows NT 4.0, click [Document Defaults...] on the File menu and make the settings in the dialog box that appears. In Windows 2000/XP click [Printing Preference...] on the File menu and make , the settings in the dialog box that appears. 3-7 3. On the various tabs, make settings for each item as required. See For details about the various tabs, refer to Help. For details about how to use Help, refer to 3.4 "Using Help". 4. When you finish making settings, click OK in the Properties dialog box. The default printer functions in the printer driver are now changed. 3-8