USER'S GUIDE MFC-215C MFC-425CN If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-215C and MFC-425CN (Circle your model number) Serial Number:* Date of Purchase: Place of Purchase: * The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. ©1996-2005 Brother Industries, Ltd. THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. i Safety precautions To use the machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING . There are high voltage electrodes inside the machine. Before you clean the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket. Do not handle the plug with wet hands. Doing this might cause an electrical shock. To prevent injuries, be careful not to put your hands on the edge of the machine under the scanner cover. To prevent injuries, be careful not to touch the area shaded in the illustration. When you move the machine, place a hand at each side of the unit so you are supporting the base when you lift it. (See the illustration on the right.) Do not carry the machine by holding the scanner cover. Most of the illustrations in this User's Guide show the MFC-215C. ii WARNING Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location. This product must be installed near an electrical socket that is easily accessible. In case of emergencies, you must disconnect the power cord from the electrical socket in order to shut off power completely. IMPORTANT SAFETY INSTRUCTIONS When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool. 2. Avoid using this product during an electrical storm. There may be a remote risk of electric shock from lightning. 3. Do not use this product to report a gas leak in the vicinity of the leak. SAVE THESE INSTRUCTIONS iii Choosing a location Place your machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the machine near a telephone socket and a standard, grounded electrical socket. Choose a location where the temperature remains between 10° and 35°C. Caution Avoid placing your machine in a high-traffic area. Avoid placing your machine on the carpet. Do not place near heaters, air conditioners, water, chemicals, or refrigerators. Do not expose the machine to direct sunlight, excessive heat, moisture, or dust. Do not connect your machine to electrical sockets controlled by wall switches or automatic timers. Disruption of power can wipe out information in the machine's memory. Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply. Avoid interference sources, such as speakers or the base units of cordless phones. iv Quick Reference Guide Sending Black & White Faxes Automatic Transmission Sending from the ADF (MFC-425CN only) 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Enter the fax number using Speed-Dial, Search or the dial pad. 4 Press Mono Start. 6 7 Place the next page on the scanner glass. Press Menu/Set. The MFC starts scanning. (Repeat step 5 and 6 for each additional page.) Press 2 to begin dialling. Storing numbers Storing Speed-Dial numbers 1 Press Menu/Set, 2, 3, 1. 2 Using the dial pad, enter a two-digit Speed-Dial location number, and then press Menu/Set. 3 Enter a number (up to 20 digits), and then press Sending from the scanner glass 1 2 3 4 If it is not illuminated in green, press (Fax). Load your document. Enter the fax number using Speed-Dial, Search or the dial pad. Press Mono Start. The MFC starts scanning the first page. Next Page? 1.Yes 2.No(Dial) Menu/Set. 4 Enter a name up to 15 characters (or leave it blank), and then press 5 Menu/Set. Press Stop/Exit. 5 Press 2 to begin dialling. --OR-- Press 1 to send more than one page and go to step 6. v Dialling operations Speed-Dialling 1 If it is not illuminated in green, press (Fax). 2 Load your document. 3 Press Search/Speed Dial, press #, and then press the two-digit Speed-Dial number. 4 Press Mono Start or Making copies 1 2 3 Press (Copy) to illuminate it in green. Load your document. Press Mono Start or Colour Start. Colour Start. Using Search 1 2 3 4 5 If it is not illuminated in green, press (Fax). Load your document. Press Search/Speed Dial, and then enter the first letter of the name you're looking for. Press or to search the memory. Press Mono Start or Colour Start. vi How to access the complete User's Guide This User's Guide does not contain all the information about the machine such as how to use the advanced features of the Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the complete User's Guide that is on the CD-ROM. PC-Fax Receiving and Network are not available for MFC-215C. To view Documentation (For Windows®) From the Start menu, select Brother, MFL Pro Suite MFC-XXXX (Where XXXX is your model name) from the Programs Group, and then select User's Guide. --OR-- 1 Turn on your PC. Insert the Brother CD-ROM labelled Windows® into your CD-ROM drive. 2 If the model name screen appears, click your model name. 3 If the language screen appears, click your language. The CD-ROM main menu will appear. If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. 4 Click Documentation. vii 5 Click the documentation you want to read. Quick Setup Guide: Setup and Software Installation Instructions User's Guide (3 manuals): User's Guide for stand-alone operations, Software User's Guide and Network User's Guide (MFC-425CN only) PaperPort® User's Guide: Document Management Software How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: Scanning on page 2-1 (For Windows® 98/98SE/Me/2000 Professional and Windows® XP) ControlCenter2 on page 3-1 (For Windows® 98/98SE/Me/2000 Professional and Windows® XP) Network Scanning (MFC-425CN only) on page 4-1 PaperPort® User's Guide Instructions for scanning directly from ScanSoft® PaperPort® viii To view Documentation (For Macintosh®) 1 Turn on your Macintosh®. Insert the Brother CD-ROM labelled Macintosh® into your CD-ROM drive. The following window will appear. (Mac OS® X) 2 3 4 Double-click the Documentation icon. The select Language screen appears, double-click your language. Click the documentation you want to read. Quick Setup Guide: Setup and Software Installation Instructions User's Guide (3 manuals): User's Guide for stand-alone operations, Software User's Guide and Network User's Guide (MFC-425CN only) How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide: Scanning on page 9-1 (For Mac OS® 9.1-9.2/Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) on page 10-1 Network Scanning (MFC-425CN only) (For Mac OS® X 10.2.4 or greater) on page 11-1 Presto!® PageManager® User's Guide Instructions for scanning directly from Presto!® PageManager® ix Table of Contents 1 Introduction .......................................................................... 1-1 Using this Guide ............................................................... 1-1 Finding information ..................................................... 1-1 Symbols used in this Guide ........................................ 1-1 Control panel overview ..................................................... 1-2 Turning the machine to Power Save condition ...........1-4 Power Save Setting .................................................... 1-5 Load documents ............................................................... 1-6 Using the ADF (Automatic Document Feeder) (MFC-425CN only) ................................................. 1-6 Using the scanner glass ............................................. 1-8 About paper ...................................................................... 1-9 Recommended Paper................................................. 1-9 Handling and using special paper............................. 1-10 Paper type and size for each operation................ 1-11 Paper weight, thickness and capacity .................. 1-12 Paper capacity of the output paper tray ...............1-12 Printable area ....................................................... 1-13 How to load paper, envelopes and post cards.......... 1-14 To load paper or other media ............................... 1-14 To load envelopes ................................................1-16 To load post cards ................................................1-17 About fax machines ........................................................ 1-18 Fax tones and handshake ........................................ 1-18 ECM (Error Correction Mode)...................................1-19 Multi-Line connections (PABX) ................................. 1-19 Getting started .....................................................................2-1 Initial Setup ....................................................................... 2-1 Setting the Date and Time .......................................... 2-1 Setting Tone or Pulse dialling mode (Not available in New Zealand) ..............................2-1 Setting the Station ID..................................................2-2 General Setup................................................................... 2-3 Setting the Mode Timer .............................................. 2-3 Setting the Paper Type ............................................... 2-3 Setting the Paper Size ................................................ 2-4 Setting the Ring Volume ............................................. 2-4 Setting the Beeper Volume......................................... 2-4 Setting the Speaker Volume ....................................... 2-5 Setting the LCD Contrast............................................ 2-5 2 x 3 Setup Send ...........................................................................3-1 How to enter Fax mode .................................................... 3-1 How to dial ........................................................................ 3-1 Manual dialling............................................................ 3-1 Speed-Dialling ............................................................ 3-2 Search ........................................................................ 3-2 Fax Redial................................................................... 3-2 How to Fax........................................................................ 3-3 Colour fax transmission .............................................. 3-3 Faxing from the ADF (MFC-425CN only) ................... 3-3 Faxing from the scanner glass.................................... 3-4 Automatic transmission............................................... 3-5 Manual transmission............................................. ...