User manual BROTHER MFC-240C

USER'S GUIDE MFC-240C Version A If you need to call Customer Service Please complete the following information for future reference: Model Number: MFC-240C Serial Number: 1 Date of Purchase: Place of Purchase: 1 The serial number is on the back of the unit. Retain this User's Guide with your sales receipt as a permanent record of your purchase, in the event of theft, fire or warranty service. Register your product on-line at http://www.brother.com/registration/ By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt; and may support an insurance claim by you in the event of product loss covered by insurance. © 2006 Brother Industries, Ltd. Approval Information and Compilation and Publication Notice THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. Compilation and Publication Notice Under the supervision of Brother Industries Ltd., this manual has been compiled and published, covering the latest product descriptions and specifications. The contents of this manual and the specifications of this product are subject to change without notice. Brother reserves the right to make changes without notice in the specifications and materials contained herein and shall not be responsible for any damages (including consequential) caused by reliance on the materials presented, including but not limited to typographical and other errors relating to the publication. i EC Declaration of Conformity under the R & TTE Directive ii Table of Contents Section I 1 General General Information Using the documentation ....................................................................................... 2 Symbols and conventions used in the documentation .................................... 2 Accessing the complete User's Guide ................................................................... 2 Viewing Documentation ................................................................................... 2 Control panel overview .......................................................................................... 4 2 Loading documents and paper Loading documents ............................................................................................... 6 Using the ADF ................................................................................................. 6 Using the scanner glass .................................................................................. 7 Scanning area ................................................................................................. 8 Acceptable paper and other media........................................................................ 8 Recommended media ..................................................................................... 9 Handling and using media ............................................................................... 9 Choosing the right media............................................................................... 10 Loading paper, envelopes and other media ........................................................12 Loading paper and other media..................................................................... 12 Loading envelopes and post cards................................................................ 13 Printable Area ................................................................................................15 3 General setup Power Save mode ............................................................................................... 16 Putting your machine in Power Save mode...................................................16 Bringing your machine out of Power Save mode ..........................................16 Power Save setting........................................................................................ 16 Mode Timer..........................................................................................................17 Paper settings...................................................................................................... 17 Paper Type .................................................................................................... 17 Paper Size .....................................................................................................17 Volume Settings...................................................................................................18 Ring Volume .................................................................................................. 18 Beeper Volume ..............................................................................................18 Speaker Volume ............................................................................................18 Automatic Daylight Savings Time ........................................................................ 18 LCD display ......................................................................................................... 19 LCD Contrast................................................................................................. 19 4 Security features TX Lock ............................................................................................................... 20 Setting and changing the TX lock password .................................................20 Turning the TX Lock on/off ............................................................................ 21 iii Section II Fax 5 Sending a fax Entering Fax mode ..............................................................................................24 Faxing from the ADF ....................................................................................24 Faxing from the scanner glass ......................................................................24 Faxing Letter size documents from the scanner glass ..................................25 Colour fax transmission .................................................................................25 Cancelling a fax in progress ..........................................................................25 Broadcasting (Monochrome only)........................................................................25 Canceling a Broadcast in progress................................................................26 Additional sending operations..............................................................................26 Sending faxes using multiple settings ...........................................................26 Contrast .........................................................................................................27 Changing fax resolution .................................................................................27 Dual access (Monochrome only) ...................................................................28 Real time transmission ..................................................................................28 Overseas Mode .............................................................................................28 Checking and cancelling waiting jobs ............................................................29 Sending a fax manually .................................................................................29 Out of Memory message ...............................................................................29 6 Receiving a Fax Receive modes ....................................................................................................30 Choosing the Receive Mode .........................................................................30 Using receive modes ...........................................................................................31 Fax only .........................................................................................................31 Fax/Tel...........................................................................................................31 Manual ...........................................................................................................31 External TAD .................................................................................................31 Receive mode settings ........................................................................................31 Ring Delay .....................................................................................................31 F/T Ring Time (Fax/Tel mode only) ...............................................................32 Fax Detect .....................................................................................................32 Additional receiving operations ............................................................................33 Printing a reduced incoming fax ....................................................................33 Receiving faxes into memory ........................................................................33 7 Telephone and External devices Voice Operations .................................................................................................34 Tone or pulse.................................................................................................34 Fax/Tel mode ................................................................................................34 Fax/Tel mode in Power Save mode ..............................................................34 Telephone services..............................................................................................34 Setting the Phone Line Type .........................................................................34 BT Call Sign (For U.K. only) ..........................................................................35 iv Connecting an external TAD (telephone answering device) ............................... 36 Connections...................................................................................................36 Recording outgoing message (OGM) on an external TAD ............................37 Multi-line connections (PBX) .........................................................................37 External and extension phones ...........................................................................37 Connecting an external or extension telephone ............................................37 Operation from extension telephones............................................................ 37 Using extension telephones (For U.K. only) .................................................. 38 Using a cordless external telephone .............................................................39 Using remote codes.......................................................................................39 8 Dialling and storing numbers How to Dial ..........................................................................................................40 Manual dialling............................................................................................... 40 Speed-Dialling ............................................................................................... 40 Search ........................................................................................................... 40 Fax Redial .....................................................................................................41 Storing numbers .................................................................................................. 41 Storing a pause ............................................................................................. 41 Storing Speed-Dial numbers .........................................................................41 Changing Speed-Dial numbers ..................................................................... 42 Setting up groups for broadcasting................................................................ 42 Combining Quick-Dial numbers ..................................................................... 43 9 Printing Reports Fax reports........................................................................................................... 44 Transmission Verification Report................................................................... 44 Fax Journal (activity report) ...........................................................................44 Reports ................................................................................................................ 45 How to print a report ...................................................................................... 45 Section III Copy 10 Making copies How to copy......................................................................................................... 48 Entering Copy mode...................................................................................... 48 Making a single copy ..................................................................................... 48 Making multiple copies ..................................................................................48 Stop copying.................................................................................................. 48 Copy options........................................................................................................ 49 Changing copy speed and quality ................................................................. 50 Enlarging or reducing the image copied ........................................................50 Making N in 1 copies or a poster ................................................................... 51 Sorting copies using the ADF (Monochrome only) ........................................ 52 Adjusting Brightness, Contrast and Colour.................................................... 52 Paper options ................................................................................................53 v Section IV Direct Photo Printing 11 Printing photos from a memory card PhotoCapture CenterTM Operations.....................................................................56 Printing from a memory card without a PC ....................................................56 Using PhotoCapture CenterTM from your computer.......................................56 Using memory cards......................................................................................56 Memory card folder structure.........................................................................58 How to print from a memory card ........................................................................58 Printing the thumbnail index ..........................................................................59 Printing Images..............................................................................................59 DPOF printing ................................................................................................60 PhotoCapture CenterTM print settings..................................................................61 Print speed and quality ..................................................................................61 Paper Options................................................................................................61 Adjusting Brightness and Contrast ................................................................62 Cropping ........................................................................................................62 Borderless printing.........................................................................................62 Understanding the Error Messages .....................................................................63 12 Printing photos from a camera with PictBridge Before Using PictBridge.......................................................................................64 PictBridge requirements ................................................................................64 Using PictBridge ..................................................................................................64 Setting your digital camera ............................................................................64 Printing Images ....................................................................................................65 DPOF printing ................................................................................................65 Understanding the Error Messages .....................................................................66 Section V Software 13 Software features Section VI Appendixes A Safety and Legal Choosing a location .............................................................................................70 To use the machine safely ...................................................................................71 Important safety instructions..........................................................................75 IMPORTANT - For your safety ......................................................................76 EU Directive 2002/96/EC and EN50419........................................................77 Legal limitations for copying ..........................................................................77 Trademarks ...................................................................................................78 vi B Troubleshooting and Routine Maintenance Troubleshooting ...................................................................................................79 If you are having difficulty with your machine ................................................ 79 Error messages ...................................................................................................84 Transferring your faxes or Fax Journal report ...............................................87 Document jam ..............................................................................................88 Printer jam or paper jam ................................................................................88 Dial Tone detection........................................................................................ 90 Phone line interference..................................................................................90 Routine maintenance........................................................................................... 91 Replacing the ink cartridges .......................................................................... 91 Cleaning the outside of the machine .............................................................93 Cleaning the scanner..................................................................................... 94 Cleaning the machine printer platen .............................................................. 94 Cleaning the Paper Pick-up Roller ................................................................ 95 Cleaning the print head ................................................................................. 95 Checking the print quality .............................................................................. 96 Checking the printing alignment ....................................................................97 Checking the ink volume ............................................................................... 97 Machine Information ............................................................................................97 Checking the serial number ...........................................................................97 Packing and shipping the machine ......................................................................98 C Menu and Features On-screen programming.................................................................................... 100 Menu table ...................................................................................................100 Memory storage........................................................................................... 100 Menu keys ......................................................................................................... 100 Menu Table........................................................................................................102 Entering Text .....................................................................................................109 D Specifications General.............................................................................................................. 110 Print media......................................................................................................... 112 Fax..................................................................................................................... 113 Copy .................................................................................................................. 115 PhotoCapture CenterTM .....................................................................................116 PictBridge ..........................................................................................................116 Scanner ............................................................................................................. 117 Printer ................................................................................................................ 118 Interfaces ........................................................................................................... 119 Computer requirements .....................................................................................120 Consumable items ............................................................................................. 121 E F Glossary Index vii viii Section I General General Information Loading documents and paper General setup Security features I 2 6 16 20 1 General Information Accessing the complete User's Guide This User's Guide does not contain all the information about the machine such as how to use Printer, Scanner and PC Fax. When you are ready to learn detailed information about these operations, read the Software User's Guide that is on the CD-ROM. 1 1 Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. 1 1 Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation. Bold Bold typeface identifies specific keys on the machine control panel. Italicized typeface emphasizes an important point or refers you to a related topic. Text in the Courier New font identifies messages on the LCD of the machine. Viewing Documentation Viewing Documentation (For Windows®) To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then select User's Guide. If you have not installed the software, you can find the documentation by following the instructions below: 1 Italics Courier New Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to possible electrical shock. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine. a b c Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. If the model name screen appears, click your model name. If the language screen appears, click your language. The CD-ROM main menu will appear. 2 General Information Note If this window does not appear, use Windows® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. Viewing Documentation (For Macintosh®) 1 a Turn on your Macintosh ®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. 1 d Click User's Guide to view the Software User's Guide in HTML format. 1 How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide Scanning (For Windows® 98/98SE/Me/2000 Professional and Windows® XP) ControlCenter3 (For Windows® 98/98SE/Me/2000 Professional and Windows® XP) PaperPort® SE with OCR User's Guide Instructions for scanning directly from ScanSoft® PaperPort®. The complete ScanSoft PaperPort SE with OCR User's Guide can be viewed from the Help selection in the ScanSoft® PaperPort® with OCR application. ® ® b c d e Double-click the Documentation icon. Double-click your language folder. Double-click the top page file to view the Software User's Guide in HTML format. Click the documentation you want to read. Software User's Guide: Software User's Guide in HTML format 1 How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User's Guide Scanning (For Mac OS® X 10.2.4 or greater) ControlCenter2 (For Mac OS® X 10.2.4 or greater) Presto!® PageManager® User's Guide Instructions for scanning directly from Presto!® PageManager®. The complete Presto!® PageManager® User's Guide can be viewed from the Help selection in the Presto!® PageManager® application. 3 Chapter 1 Control panel overview 1 4 1 2 1 3 5 Mode keys: Fax 5 Power Save Lets you put the machine into Power Save mode. Fax keys Redial/Pause Redials the last number called. It also inserts a pause when programming quick dial numbers. Tel/R This key is used to have a telephone conversation after picking up the external handset in F/T pseudo-ringing. Also, use this key to gain access to an outside line, or transfer a call to another extension when it is connected to a PBX. Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. The # key lets you temporarily switch the dialling mode during a telephone call from Pulse to Tone. LCD (liquid crystal display) Displays messages on the screen to help you set up and use your machine. 2 Lets you access Fax mode. Scan Lets you access Scan mode. Copy Lets you access Copy mode. PhotoCapture Lets you access PhotoCapture CenterTM mode. 3 4 4 General Information 1 6 9 10 7 6 8 11 a or b Press to scroll through the menus and options. Clear/Back Press to cancel the current setting. OK Selects a setting. 10 Stop/Exit Stops an operation or exits from a menu. 11 Start keys: Colour Start Lets you start sending faxes or making copies in full colour. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software). Mono Start Lets you start sending faxes or making copies in monochrome. Also lets you start a scanning operation (in colour or mono, depending on the scanning setting in the ControlCenter software). Copy Options Lets you temporarily change the copy settings when in copy mode. Fax Resolution Lets you temporarily change the resolution when sending a fax. Ink Management Lets you clean the print head, check the print quality, and check the available ink volume. Menu keys: Menu Accesses the main menu. a Search/Speed Dial Lets you look up and dial numbers that are stored in the memory. Volume keys dc In Fax mode, you can press these keys to adjust the ring volume. d Press to scroll backward to a menu selection. 7 8 9 5 2 Loading documents and paper How to load documents 2 2 Loading documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass. 2 CAUTION DO NOT pull on the document while it is feeding. 2 Using the ADF The ADF can hold up to 10 pages and feeds each sheet individually. Use standard 80 g/m2 (20 lb) paper and always fan the pages before putting them in the ADF. DO NOT use paper that is curled, wrinkled, folded, ripped, stapled, paper clipped, pasted or taped. DO NOT use cardboard, newspaper or fabric. Recommended environment Temperature: Humidity: Paper: 20 to 30° C (68 to 86° F) 50% to 70% 80 g/m2 A4 (20 lb LTR) 2 Make sure documents written with ink are completely dry. a 2 Document Sizes Supported Length: Width: Weight: 148 to 355.6 mm (5.8 to 14 in.) 148 to 215.9 mm (5.8 to 8.5 in.) 64 to 90 g/m2 (17 to 24 lb) Fan the pages well. Make sure you put the documents face down, top edge first in the ADF until you feel them touch the feed roller. Adjust the paper guides to fit the width of your documents. Unfold the ADF Document Output Support Flap (1). b c 1 6 Loading documents and paper CAUTION DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam. b Using the document guidelines on the left, centre the document face down on the scanner glass. 2 Using the scanner glass You can use the scanner glass to fax, copy or scan pages of a book or one page at a time. 2 Document Sizes Supported Length: Width: Weight: Up to 297 mm (11.7 in.) Up to 215.9 mm (8.5 in.) Up to 2 kg (4.4 lb) 2 c Close the document cover. CAUTION How to load documents Note To use the scanner glass, the ADF must be empty. 2 If you are scanning a book or thick document, DO NOT slam the cover or press on it. a Lift the document cover. 7 Chapter 2 Scanning area The scanning area depends on the settings in the application you are using. The figures below show the areas you cannot scan on Letter and A4 paper. Acceptable paper and other media The print quality can be affected by the type of paper you are using in the machine. To get the best print quality for the settings you have chosen, always set the Paper Type to match the type of paper you load. You can use plain paper, inkjet paper (coated paper), photo paper, transparencies and envelopes. We recommend testing various paper types before buying large quantities. 2 3 1 4 2 For best results, use Brother paper. When you print on inkjet paper (coated paper), transparencies and photo paper, be sure to choose the correct media in the `Basic' tab of the printer driver or in the Paper Type setting of the menu (See Paper Type on page 17). When you print on Brother photo paper, load the instruction sheet included with the photo paper in the paper tray first, and then put the photo paper on the instruction sheet. When you use transparencies or photo paper, remove each sheet at once to prevent smudging or paper jams. Avoid touching the printed surface of the paper immediately after printing; the surface may not be completely dry and may stain your fingers. Usage Fax Document Size Letter A4 Top (1) Bottom (2) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) Left (3) Right (4) 4 mm (0.16 in.) 1 mm (0.04 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 3 mm (0.12 in.) 0 mm (0 in.) Copy Letter A4 Scan Letter A4 8 Loading documents and paper Recommended media To get the best print quality, we suggest using Brother paper. (See table below.) If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities. We recommend using `3M Transparency Film' when you print on transparencies. 2 Improper Setup DO NOT use the following kinds of paper: · Damaged, curled, wrinkled, or irregularly shaped paper 2 1 Brother paper Paper Type A4 Plain A4 Glossy Photo A4 Inkjet (Matte) 10 x 15 cm Glossy Item BP60PA BP61GLA BP60MA BP61GLP 1 1 2 mm (0.08 in.) or longer · Extremely shiny or highly textured paper · Paper already printed on by a printer · Paper that cannot be arranged uniformly when stacked · Paper made with a short grain 2 Handling and using media Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. The coated side of photo paper is shiny. Avoid touching the shiny (coated) side. Load photo paper with the shiny side facing down. Avoid touching either side of transparencies because they absorb water and perspiration easily, and this may cause decreased output quality. Transparencies designed for laser printers/copiers may stain your next document. Use only transparencies recommended for inkjet printing. Paper capacity of the output paper tray Up to 50 sheets of 80 g/m A4 or 20 lb Letter paper. Transparencies or photo paper must be picked up from the output paper tray one page at a time to avoid smudging. 2 2 9 Chapter 2 Choosing the right media Paper type and size for each operation Paper Type Paper Size Usage Fax Cut Sheet Letter A4 Legal Executive JIS B5 A5 A6 Cards Photo Photo 2L Index Card Post Card 2 (Double) Envelopes C5 Envelope DL Envelope COM-10 Monarch JE4 Envelope Transparencies Letter A4 216 × 279 mm (8 1/2 × 11 in.) 210 × 297 mm (8.3 × 11.7 in.) 216 × 356 mm (8 1/2 × 14 in.) 184 × 267 mm (7 1/4 × 10 1/2 in.) 182 × 257 mm (7.2 × 10.1 in.) 148 × 210 mm (5.8 × 8.3 in.) 105 × 148 mm (4.1 × 5.8 in.) 10 × 15 cm (4 × 6 in.) 13 × 18 cm (5 × 7 in.) 127 × 203 mm (5 × 8 in.) 148 × 200 mm (5.8 × 7.9 in.) 162 × 229 mm (6.4 × 9 in.) 110 × 220 mm (4.3 × 8.7 in.) Yes Yes Yes ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ Copy Yes Yes Yes ­ ­ Yes ­ Yes ­ ­ ­ ­ ­ ­ ­ ­ ­ Yes Yes Photo Capture Yes Yes ­ ­ ­ ­ ­ Yes Yes ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ Printer Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes 2 2 Post Card 1 100 × 148 mm (3.9 × 5.8 in.) 105 × 241 mm (4 1/8 × 9 1/2 in.) ­ 98 × 191 mm (3 7/8 × 7 1/2 in.) 105 × 235 mm (4.1 × 9.3 in.) 216 × 279 mm (8 1/2 × 11 in.) 210 × 297 mm (8.3 × 11.7 in.) ­ ­ ­ ­ 10 Loading documents and paper Paper weight, thickness and capacity Paper Type Cut Sheet Plain Paper Inkjet Paper Glossy Paper Cards Photo Card Index Card Post Card Envelopes Transparencies 1 2 Weight 2 Thickness No. of sheets 100 1 20 20 20 30 30 10 10 64 to 120 g/m (17 to 32 lb) 0.08 to 0.15 mm (0.003 to 0.006 in.) 64 to 200 g/m 2 (17 to 53 lb) 0.08 to 0.25 mm (0.003 to 0.01 in.) Up to 220 g/m2 (Up to 58 lb) Up to 240 g/m2 (Up to 64 lb) Up to 120 g/m2 (Up to 32 lb) Up to 200 g/m2 (Up to 53 lb) 75 to 95 g/m2 (20 to 25 lb) ­ Up to 0.25 mm (Up to 0.01 in.) Up to 0.28 mm (Up to 0.01 in.) Up to 0.15 mm (Up to 0.006 in.) Up to 0.23 mm (Up to 0.01 in.) Up to 0.52 mm (Up to 0.02 in.) ­ 2 Up to 50 sheets for Legal size paper 80 g/m2 (20 lb). Up to 100 sheets of 80 g/m2 (20 lb) paper. 11 Chapter 2 Loading paper, envelopes and other media Loading paper and other media c Fan the stack of paper well to avoid paper jams and misfeeds. 2 2 a Pull the paper tray completely out of the machine. If the paper support flap is open, close it and lift the output paper tray cover (1). Note Always make sure the paper is not curled. d Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray. 1 Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. b Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size. 1 2 12 Loading documents and paper e Gently adjust the paper side guides with both hands and the paper length guide to fit the paper. Make sure the paper side guides touch the sides of the paper. Loading envelopes and post cards Loading envelopes Use envelopes that weigh from 75 to 95 g/m2 (20 to 25 lb). Some envelopes need margin settings to be set in the application. Make sure you do a test print first. CAUTION Do not use any of the following types of envelope, as they will cause paper feed problems: · If they are of a baggy construction. · That are embossed (have raised writing on them). · That have clasps or staples. · That are pre-printed on the inside. Glue 2 2 2 2 Note Be careful that you do not push the paper in too far; it may lift at the back of the tray and cause feed problems. f g Put the paper tray cover back. Slowly push the paper tray completely into the machine. Double flap 2 h While holding the paper tray in place, pull out the paper support (1) until it clicks and unfold the paper support flap (2). Occasionally you may experience paper feed problems caused by the thickness, size and flap shape of the envelopes you are using. Note Do not use the paper support flap for Legal paper. 13 Chapter 2 How to load envelopes and post cards 2 a Before loading, press the corners and sides of the envelopes or post cards to make them as flat as possible. If you have problems when printing on envelopes, try the following suggestions: 2 a b c Open the envelope flap. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. Adjust the size and margin in your application. Note If the envelopes or post cards are `doublefeeding', put one envelope in the paper tray at a time. Note b Put the envelopes or post cards into the paper tray with the address side down and the leading edge (top of the envelopes) in first. Slide the paper side guides (1) and paper length guide (2) to fit the size of the envelopes or post cards. When the machine ejects small paper onto the output paper tray you may not be able to reach it. Make sure printing has finished, and then pull the tray completely out of the machine. 1 2 14 Loading documents and paper Printable Area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. 2 2 Cut Sheet Paper Envelopes 3 1 4 1 3 4 2 Top (1) Cut Sheet Envelopes 3 mm (0.12 in.) 12 mm (0.47 in.) Bottom (2) 3 mm (0.12 in.) 24 mm (0.95 in.) Left (3) 3 mm (0.12 in.) 3 mm (0.12 in.) 2 Right (4) 3 mm (0.12 in.) 3 mm (0.12 in.) Note The Borderless feature is not available for envelopes. 15 3 General setup Power Save setting You can customize the machine's Power Save key. The default mode is Fax Receive:On. Your machine can receive faxes or calls even when the machine is in Power Save mode. If you do not want your machine to receive faxes or calls, turn this setting to Fax Receive:Off. (See Power Save mode on page 16.) 3 Power Save mode When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on page 16. If you want to do other operations, you must take the machine out of Power Save mode. 3 3 Note If you have connected an external telephone or TAD, it is always available. a b Press Menu, 1, 6. Press a or b to choose Fax Receive:On, or Fax Receive:Off. Press OK. Press Stop/Exit. Receive mode Fax Only External TAD Available operations Fax Receive, Fax Detect You cannot receive a fax with Mono Start or Colour Start. Fax Detect You cannot receive a fax with Mono Start or Colour Start. No machine operations will be available other than cleaning the print head. Putting your machine in Power Save mode c 3 a Press and hold down the Power Save key until the LCD shows Shutting Down. The LCD light goes off. On/Off setting Fax Receive: On (default) Bringing your machine out of Power Save mode 3 Manual Fax/Tel 1 a Press the Power Save key. Note · Even if you have put the machine into Power Save mode, it will periodically clean the print head to preserve print quality. · If you unplug the AC power cord, no machine operations will be available. · You can customize Power Save mode so that, apart from automatic head cleaning, no machine operations are available. (See Power Save setting on page 16.) 1 Fax Receive: Off -- You cannot receive a fax automatically even if you have set the receive mode to Fax/Tel. 16 General setup Mode Timer The machine has four temporary mode keys on the control panel: Fax, Scan, Copy and PhotoCapture. You can change the amount of time the machine takes after the last Scan, Copy or PhotoCapture operation before it returns to Fax mode. If you choose Off, the machine stays in the mode you used last. 3 Paper settings Paper Type To get the best print quality, set the machine for the type of paper you are using. 3 3 a b Press Menu, 1, 2. Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. Press Stop/Exit. 3 c a b Press Menu, 1, 1. Press a or b to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. Press OK. Press Stop/Exit. Note The machine ejects paper with printed surfaces face up onto the paper tray in the front of the machine. When you use transparencies or glossy paper, remove each sheet at once to prevent smudging or paper jams. c Paper Size You can use five sizes of paper for printing copies: Letter, Legal, A4, A5, and 10 × 15 cm (4 × 6 in.) and three sizes for printing faxes: Letter, Legal and A4. When you change the size of paper you load in the machine, you will need to change the paper size setting at the same time so your machine can fit an incoming fax on the page. 3 a b c Press Menu, 1, 3. Press a or b to choose Letter, Legal, A4, A5 or 10×15cm. Press OK. Press Stop/Exit. 17 Chapter 3 Volume Settings Ring Volume You can select a range of ring volume levels, from High to Off. While in Fax mode , press d or 3 Speaker Volume You can select a range of speaker volume levels, from High to Off. 3 3 a b c Press Menu, 1, 4, 3. Press a or b to choose Low, Med, High or Off. Press OK. Press Stop/Exit. c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it. You can also change the volume through the menu, by following the instructions below: Automatic Daylight Savings Time 3 3 Setting the Ring Volume from the menu a b c Press Menu, 1, 4, 1. Press a or b to choose Low, Med, High or Off. Press OK. Press Stop/Exit. You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Autumn. Make sure you have set the correct date and time in the Date/Time setting. a b 3 Press Menu, 1, 5. Press a or b to select On or Off. Press OK. Press Stop/Exit. Beeper Volume When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can select a range of volume levels, from High to Off. c a b c Press Menu, 1, 4, 2. Press a or b to choose Low, Med, High or Off Press OK. Press Stop/Exit. 18 General setup LCD display LCD Contrast You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. 3 3 3 a b c Press Menu, 1, 7. Press a or b to choose Light or Dark. Press OK. Press Stop/Exit. 19 4 Security features Changing the TX Lock password 4 4 TX Lock TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available: Receiving faxes While TX Lock is On, the following operations are NOT available: Sending faxes Copying PC printing Scanning PhotoCapture 4 a b c d e f Press Menu, 2, 0, 1. Press a or b to choose Set Password. Press OK. Enter a 4-digit number for the current password. Press OK. Enter a 4-digit number for a new password. Press OK. When the LCD shows Verify:, re-enter the password. Press OK. Press Stop/Exit. Setting and changing the TX lock password Setting up the password Note · If you forget the TX Lock password, please call your Brother dealer for service. · If you have already set the password, you will not need to set it again. 4 a b c d Press Menu, 2, 0, 1. Enter a 4-digit number for the password. Press OK. When the LCD shows Verify:, re-enter the password. Press OK. Press Stop/Exit. 20 Security features Turning the TX Lock on/off Turning TX Lock on 4 a b c Press Menu, 2, 0, 1. Press a or b to choose Set TX Lock. Press OK. Enter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows TX Lock Mode. 4 4